Oracle Apps iSourcing Process flow

Oracle Apps iSourcing Supplier / Supplier user Creation – Create Negotiation – Publish Negotiation – Supplier Response – Supplier Response (Quote/Bid) Analysis – Awarding process – Create PO with awarded Supplier

‘Negotiations’ is a standard term used in Oracle Sourcing module, which will mean any of the following: • Request for Information - RFI • Request for Quotation - RFQ • Buyers Auction - Auction Oracle Sourcing module is tightly integrated with Oracle Purchasing, and users can seamlessly create a sourcing negotiation from an approved requisition, or an existing Blanket Purchase Agreement. Before start creating Negotiations we have followed activities for Admin and Super user in Sourcing • Supplier User Registration and Approve • Setup negotiation terms & conditions and Default options • Create and Manage Invitation list • Create and Manage Templates • Create and Manage Events • Negotiation sequencing

Navigation: Sourcing Super User – Sourcing Home Page – Administration Tab – Reusable Invitation Lists Or Navigation: Sourcing Buyer – Sourcing Home Page – Reusable Invitation Lists Create and Manage Templates If many of the RFQ's. The templates that are created by a specific user are private and available for that user only. You can then apply the list at the time of creating the negotiation. ‘Office Equipments’ etc. There are two functions available invite supplier user and Register supplier user. create as many Reusable Invitation Lists as you want. which groups suppliers under one heading. Navigation: Supplier User Administrator -. First one where you are giving supplier to enter their personal details like job. click on the ‘Setup Negotiation Terms and Conditions’ link. Examples of the lists can be ‘Office Furniture. auctions or RFIs needs to be conducted that use many of the same attributes or suppliers the template and be created and used each time when a sourcing document is created.Invite Supplier User or Register Supplier User Navigation: Sourcing Buyer – Approve/Reject Supplier User Terms and Conditions for all Negotiations The negotiation terms and conditions can be set for all negotiations. In the Negotiations Setup section.Supplier User Registration and Approve Supplier and Supplier user registration is not part of Sourcing in Oracle apps 11i. to default all the suppliers in the list onto the negotiation. Create as many Reusable Invitation Lists as you want. You can then apply the list at the time of creating the negotiation. Navigation: Sourcing Super User – Sourcing Home Page – Template – RFI Or Navigation: Sourcing Buyer – Sourcing Home Page – Template – RFI . if allowed by the administrator. Multiple templates can be defined for each of the negotiation type. to default all the suppliers in the list onto the negotiation. Navigation: Sourcing Super User – Sourcing Home Page – Administrator tab – Negotiation Configuration Create and Manage Invitation list Invitation Lists are nothing but Supplier Lists. Approving supplier user function is available in sourcing in 11i. The Setup Negotiation Terms and Conditions’ screen is displayed. The Sourcing Super User may have created public templates for use by all Sourcing Buyers.Supplier User Creation -. which groups suppliers under one heading. This function will be available in iSupplier portal. We cannot invite new suppliers which are not there in system for negotiations in Oracle apps 11i. This allows standardizing business practices by always including the same attributes or inviting the same incumbent suppliers. In R12 we can register new supplier while creating negotiation and we can invite them in negotiations. Templates allow creating a skeleton negotiation document that buyers can complete to create a new negotiation. In invite supplier user once supplier user enters their personal details it will send to admin or buyer team for approval. which can then be changed at the time of creating the negotiation. Navigation: Sourcing Super User – Sourcing Home Page – Administration tab – Setup Negotiation Terms and Conditions Configure Negotiation default options The Administrator can setup default values for all negotiations. etc second one you are entering all details of supplier user for registration. Suppliers have to necessarily agree to these terms and conditions before they can participate in the negotiations.

Number 132 Created a RFQ and is stopped midway -. all suppliers participating in the negotiation can see the quotes/bids of other suppliers. as well as Oracle Sourcing. though the respondent’s identity will be hidden. similar to categorization of items as per certain criteria.Number 130 Created a Buyers Auction and submitted for approval -. only the Sourcing Buyer can view the quotes. Typical examples of an event could be negotiations for a highway tender. If a user starts creating a negotiation. both the buyer and suppliers can see the responses. for RFI. the sequence is blocked anyway and cannot be reused. In case the negotiation is incomplete or is abandoned midway.e. This will be a sequence starting from 1. Navigation: Sourcing Super User – Sourcing Home Page – Create – Events Or Navigation: Sourcing Buyer – Sourcing Home Page – Create – Events Negotiation sequencing Only one sequence is used for all types of negotiations i. If the style is ‘Blind’. The following options are available to create RFI • Create RFI Manually • Create RFI from another RFI • Create RFI from Template We can create RFI in following style ‘Open’. Following is the example: Created a RFQ and submitted for approval -. Important product criteria can be included in the RFI to help in decision-making. instead of the buyer having to punch in the quotes. or schools project etc.. If the style is ‘Open’. for easy monitoring. and this is displayed when you click on create negotiation link.Create and Manage Events An ‘Event’ is a logical grouping of negotiations. RFQs and / or Auctions for various categories of items can be grouped under one event. If the style is ‘Sealed’. Navigation: Sourcing Super User – Sourcing Home Page – Create – RFI Or Navigation: Sourcing Buyer – Sourcing Home Page – Create – RFI RFQ Creation: RFQs can be created in both the Core Purchasing module. The following • Create RFQ • Create RFQ • Create RFQ options are available to create RFQ Manually from another RFQ from Template . When it is unsealed. Key differences lie in the ability to allow suppliers enter their quotes.Number 134 RFI Creation: Request for Information (RFI) should be used to evaluate new suppliers for their offers and services. This is more helpful if the RFQ has multiple line items. before deciding to create an RFQ / Auction. from a single page. Users can create sourcing events to enable monitor all the negotiations associated with the event.Number 131 Created a RFQ and saved as draft -. the next sequence number is internally assigned by Oracle. ‘Blind’ or ‘Sealed’. RFQ and Buyers Auctions. the buyer can see the responses when the negotiation is unlocked.Number 133 (not displayed) Created a RFI -.

Supplier can create Quote to respond to the RFQ negotiation. Supplier can create Bid to respond to the Auction negotiation. If the style is ‘Open’. If the style is ‘Blind’. For RFQ you have to select ‘Outcome’ as ‘Standard Purchase Order’ or ‘Blanket Purchase Agreement. without the need for any RFQ templates. both the buyer and suppliers can see the responses. Auction Creation: The following options are available to create Auction • Create Auction Manually • Create Auction from another Auction • Create Auction from Template Oracle sourcing module allows you to conduct Buyer’s Auctions online. the buyer can see the responses when the negotiation is unlocked. When it is unsealed. Navigation: Sourcing Super User – Sourcing Home Page – Create – RFQ Or Navigation: Sourcing Buyer – Sourcing Home Page – Create – RFQ We can create RFQ in following style as ‘Blind’ or ‘Sealed’. If the style is ‘Blind’. and exchange messages regarding auctions. only the Sourcing Buyer can view the quotes.You can directly create an RFQ in Oracle Sourcing module. and allows you to take the auction to multiple rounds of bidding if required. If the style is ‘Sealed’. It also provides an online auction monitor. all suppliers participating in the negotiation can see the quotes/bids of other suppliers. When it is unsealed. . both the buyer and suppliers can see the responses. If the style is ‘Sealed’. Navigation: Sourcing Super User – Sourcing Home Page – Create – Auction Or Navigation: Sourcing Buyer – Sourcing Home Page – Create – Auction Note: For Item based negotiation multi currency response functionality is not available. ‘Blind’ or ‘Sealed’. though the respondent’s identity will be hidden. only the Sourcing Buyer can view the quotes. the buyer can see the responses when the negotiation is unlocked. Choose style as ‘Open’. Only multi currency supplier response can possible only for ‘Service’ based negotiations. Outcome means after selecting supplier with awarding process which document we need to create this optional if we want we can create.

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