SECTION 7 - PERFORMANCE SPECIFICATIONS FOR SPORTS FIELD LIGHTING 1.1 SUMMARY A.

The purpose of these specifications is to define the sport field lighting performance standards, design, and system control requirements for the Sundance Park - Phase 1A located in Buckeye, Arizona. The manufacturer / contractor shall design, supply, install, and maintain a sports field lighting system and equipment to meet or exceed the standards set forth by the criteria defined in these specifications. B. The sports lighting system shall be designed to accommodate the use of all of the following fields or any combination thereof, as further referenced on site plan, performance specifications, and special provisions: 1. Baseball 1 (including sub-areas) 2. Baseball 2 (including sub-areas) 3. Soccer 1 (including sub-areas) 4. Soccer 2 (including sub-areas) 5. Tot Soccer (including sub-areas) 6. Softball 1 (including sub-areas) 7. Softball 2 (including sub-areas) C. The sports lighting system shall be designed utilizing the mandatory pole locations and heights specified on the Site Plan - Exhibit A, provided as part of this bid. D. The sports lighting system shall be designed utilizing the required bid phasing as specified in the Bid Phasing-Exhibit B, provided as part of this bid. E. The sports lighting system shall be designed utilizing the Site Electrical Plan provided as part of this Bid. The control system shall be designed to work within the SES cabinet referenced in the Site Electrical Plans and provided as part of this bid. F. The sports lighting system shall be designed utilizing the lighting/photometric requirements provided for specific sporting fields as further defined in these performance specifications. G. The sports lighting control system shall be designed utilizing the lighting control and programming requirements required for specific sporting fields and the site/security lighting, as further defined in these performance specifications. H. The primary goals of this sports lighting project are: 1. Lighting Performance: Appropriate sport field lighting levels impact the safety of the players and the enjoyment of spectators. Therefore the sports field lighting system shall be designed such that the light levels required for safety and enjoyment are provided and the system and components shall be maintained for a period of 25 years. 2. Environmental Light Control: Due to the proximity of the proposed sporting fields being located near future residential areas, a primary goal of this project is to minimize spill light and glare impacting adjacent properties. Therefore the sports field lighting system shall be designed and installed utilizing best available practices. At minimum 100% light cut off fixtures shall be used to ensure minimal light spillage. 3. Life Cycle Cost: In order to reduce the operating budget, the preferred lighting system shall be energy efficient and cost effective to operate. All maintenance costs, monitoring, and services pertaining to the sports field lighting shall be included as part of the bid and shall be eliminated from the owner's operational costs for a period of 25 years. The field(s) should also be proactively monitored to detect fixture outages over a 25 year life cycle. To allow for optimized use of labor resources and avoid unneeded operation of the facility, customer requires a remote on/off control system for the lighting system 1.2 LIGHTING PERFORMANCE Page 1
Section 10 - Performance Specifications

IFB No. 2012-104

C4 B1.5:1. Measured average illumination level shall be +/. and measured at the first 100 hours of operation.0 infield 2. Any work. contact name. Mounting Heights: To ensure proper aiming angles for reduced glare and to provide better playability. Performance Requirements: Playing surfaces shall be lit to an average constant light level and uniformity as specified in the chart below.0 infield 2. more power is applied to the lamps in order to maintain constant output. B3. 2012-104 . 1. and contact phone number for each reference as part of the bid submittal. B5. As lumen depreciation occurs. Independent Test Report: Manufacturers bidding any form of a constant light system must provide an independent test report certifying the system meets the lumen maintenance control strategy above and verifying the field performance of the system for the duration of the useful life of the lamp based on lamp replacement hours. Maximum to Minimum Uniformity Ratio 2.5:1. S2.0 outfield Area of Lighting Baseball 1 Baseball 2 Soccer 1 Soccer 2 Tot Soccer Softball 1 Softball 2 Average Constant Light Levels 50 footcandles infield 30 footcandles outfield 50 footcandles infield 30 footcandles outfield 30 footcandles 30 footcandles 10 footcandles 50 footcandles infield 30 footcandles outfield 50 footcandles infield 30 footcandles outfield Grid Points 25 infield 189 outfield 25 infield 189 outfield 40 96 24 25 infield 73 outfield 25 infield 73 outfield Grid Spacing 20’ x 20’ 20’ x 20’ 30’ x 30’ 30’ x 30’ 20’ x 20’ 20’ x 20’ 20’ x 20’ 1.0 outfield 2.0 outfield 2.5:1.0 infield 2. Lighting calculations shall be developed and field measurements taken on the grid spacing with the minimum number of grid points specified below. The report shall also be provided to support the overall system design and shall be included with the bid submittal. A4. the pole mounting heights from the playing field surface are required to be based upon the following table values: Pole ID A1.0 2. C2.5:1. B2. S4 Mounting Height 60’ 70’ C.10% of predicted mean in accordance with IESNA RP-6-01 (or approved equal).5:1. B. Project References: Manufacturers bidding any form of a constant light system must also provide a minimum of five (5) project references within the state of Arizona that have been completed utilizing this exact technology.0:1. Lumen maintenance control strategy: A constant light system concept shall be required to utilize automatic power adjustments to achieve a lumen maintenance control strategy as described in the IESNA Lighting Handbook 9th Edition Lighting Controls Section pages 27-2 and 27-3 (or approved equal): “Lumen maintenance control strategy calls for reducing the initial illumination of a new system to the designed minimum level. materials. The report shall be prepared and sealed by a licensed professional engineer with outdoor lighting experience.” 2. or maintenance requirements necessary but not specifically referred to in these items are considered incidental to the item and shall be included in the price for the bid item. S3. B4.0:1. S1.0 2.3 ENVIRONMENTAL LIGHT CONTROL Page 2 Section 10 . A3.0:1. A2.5:1. project city.0 outfield 2. B6. B7. 3.0:1.0:1.A. Manufacturer will include project name. Light levels shall be maintained to adequate standards and shall remain constant for 25 years.0 4.0 infield 2.Performance Specifications IFB No. C3.

Remote Monitoring System: System shall monitor lighting performance and notify manufacturer if individual luminaire outage is detected so that appropriate maintenance can be scheduled. B. Area of Lighting Baseball 1 Baseball 2 Soccer 1 Soccer 2 Tot Soccer Softball 1 Softball 2 Usage Hours Per Year 600 600 600 600 600 600 600 C.Performance Specifications . Energy Consumption: The average kWh consumption for the field lighting system shall be: Area of Lighting Baseball 1 Baseball 2 Soccer 1 Soccer 2 Tot Soccer Softball 1 Softball 2 Average kWh consumption or less 52 52 30 44 3. and be measured at the first 100 hours of operation. E. or maintenance requirements necessary but not specifically referred to in these items are considered incidental to the item and shall be included in the price for the bid item. Footcandle readings shall be taken at 50 foot intervals along the specified line.A. Complete Lamp Replacement: Manufacturer shall include all group lamp replacements required to provide 25 years of operation based upon the below usage hours per year. Remote Lighting Control System: System shall allow owner and users with a security code to schedule on/off system operation via a web site.4 LIFE CYCLE COSTS A. 2012-104 Page 3 Section 10 . 1. Any work.2 27 27 B. The manufacturer shall notify the owner of outages within 24 hours. fax or email up to ten years in advance. Preventative Maintenance: Manufacturer shall provide all preventative maintenance. Individual lamp outages shall be repaired when the usage of any field is materially impacted.85 footcandles. Manufacturer shall provide and maintain a two-way wireless TCP/IP communication link. Measured average illumination level shall allow a 10% variance of predicted mean in accordance with IESNA RP-6-01. The controller shall determine switch position (Manual or Auto) and contactor status (open or closed). materials. phone. D. Spill Light Control: Maximum vertical footcandles taken with the meter aimed at the brightest light bank at a distance of 100 feet from the field perimeter shall not exceed 0. including parts and labor for 25 years from the date of equipment shipment. Owner agrees to check fuses in the event of a luminaire outage. Trained staff IFB No. or the next business day.

Controller shall accept and store 7-day schedules. This function must be flexible to allow a range of privileges such as full scheduling capabilities for all fields. f. Current lamp hours: shall be tracked separately to reflect the amount of hours on the current set of lamps being used. e.shall be available 24/7 to provide scheduling support and assist with reporting needs. # luminaires x __kW demand per luminaire x 0. materials. and shall reboot once power is regained and execute any commands that would have occurred during outage. Any work.09 kWh rate x ____ annual usage hours x 25 years Demand charges. H. b. 2012-104 Page 4 Section 10 . d. 1. x 25% if control system not included with the bid Extra labor without base bid automated on/off operation $_____ per hour x _____ hours per on/off cycle x _____ cycles over 25 years if control system not included with the bid TOTAL 25-Year Life Cycle Operating Cost I. Equipment price and total life cycle cost shall be entered separately on bid form. a. Cumulative hours: shall be tracked to show the total hours used by the facility b. so relamping can be scheduled accurately G. Hours of Usage: Manufacturer shall provide a means of tracking actual hours of usage for the field lighting system that is readily accessible to the owner.Performance Specifications . to only having permission to execute “early off” commands by phone. be protected against memory loss during power outages. Communication Costs: Manufacturer shall include communication costs for operating the controls and monitoring system for a period of 25 years. if applicable Cost for spot relamping and maintenance over 25 years Assume 7. 25-Year Life Cycle Cost: Manufacturer shall submit 25-year life cycle cost calculations as follows. IFB No. Management Tools: Manufacturer shall provide a web-based database of actual field usage and provide reports by facility and user group. F. c. The owner may assign various security levels to schedulers by function and/or fields.5 repairs at $ $500 each if not included with the bid + + + + + = Cost to relamp all luminaires during 25 years ______ annual usage hours x 25 years / 2100 hours x $125 lamp & labor x # fixtures if not included with the bid Extra energy used without base bid automated control system $ Energy consumption in item a. Luminaire energy consumption a. or maintenance requirements necessary but not specifically referred to in these items are considered incidental to the item and shall be included in the price for the bid item.

Average Initial Light Levels 72. Light Level Requirements: The designer shall provide a computer model for each field illustrating how proper light levels can be maintained on the field over 25 years. 1.7 footcandles 6.5:1.0 2.Performance Specifications .7 footcandles 20.0:1. materials. B. storm damage.0 outfield Grid Spacing Area of Lighting Grid Points Baseball 1 25 infield 189 outfield 20’ x 20’ Baseball 2 Soccer 1 Soccer 2 Tot Soccer Softball 1 IFB No. 25-Year Maintenance Agreement: Each manufacturer shall supply a signed maintenance agreement covering the entire system for 25 years as part of this bid submittal. Equipment On-Site: The equipment must be on-site 4-6 weeks from issued Notice to Proceed.5 footcandles infield 20.0:1.0:1. monitoring. The maintenance agreement shall maintain light levels. If a constant light level cannot be provided.6 DELIVERY TIMING A.1.5:1.9 footcandles 72. and structural integrity.0 infield 2. maintenance and control services. Any work or materials necessary but not specifically referred to in these items are considered incidental to the item and shall be included in the price for the bid item. internet support/database. 1.7 footcandles outfield 20. presented at the 2009 IESNA Annual Conference (or approved equal).0 4. Specified for project Sundance Park . vandalism. Any exceptions to the specifications must be clearly stated and included as part of the bid submittal documents. lamp replacements. the specified maximum Recoverable Light Loss Factor and maintenance/group relamping schedule shall be provided in accordance with recommendations in the Pennsylvania State University report “Empirical Light Loss Factors for Sports Lighting”. 2012-104 2.0 infield 2.PH 1A Lamp Replacement Interval (hours) 2100 Recoverable Light Loss Factor (RLLF) 0. Compliance to Specifications: It shall be the designer and lighting manufacturer’s responsibility to comply fully with the requirements of these specifications. Manufacturer shall provide evidence of financial reserves to assure fulfillment of the maintenance agreement for the full term as part of the bid submittal.5 footcandles Average Target/Maintaine d Light Levels 50 footcandles infield 30 footcandles outfield 50 footcandles infield 30 footcandles outfield 30 footcandles 30 footcandles 10 footcandles 50 footcandles Page 5 Maximum to Minimum Uniformity Ratio 2.0 infield 25 infield 189 outfield 40 96 24 25 infield 20’ x 20’ 30’ x 30’ 30’ x 30’ 20’ x 20’ 20’ x 20’ Section 10 .5:1.0:1. Group lamp replacements for constant light systems must also be included in the maintenance agreement and shall occur in accordance with the recommendations described in the independent test report provided by the manufacturer. spill light control.5 footcandles infield 20. abuse and unauthorized repairs or alterations. B. This agreement may exclude fuses.69 For all systems. B.0 2.7 footcandles outfield 72.7 PHOTOMETRIC / DESIGN REQUIREMENTS A. system energy consumption. Any work. or maintenance requirements necessary but not specifically referred to in these items are considered incidental to the item and shall be included in the price for the bid item.0 outfield 2.5 MAINTENANCE AGREEMENT A. scans for both initial and maintained light levels shall be submitted.5:1.

Controls and Monitoring Cabinet shall provide on-off control and monitoring for controlling and programming of all sporting fields. materials.7 footcandles outfield infield 30 footcandles outfield 50 footcandles infield 30 footcandles outfield 2. and 100 amps. Any work. B.0 outfield 73 outfield 2.Softball 2 infield 20. Cabinet shall contain custom configured contactor modules for 30.0:1. or any combination thereof.0 outfield 25 infield 73 outfield 20’ x 20’ C. strain relief and plug-in connections for fast. PART 2 – PRODUCT 2. Pre-stressed concrete base embedded in concrete backfill allowed to cure for 12-24 hours before pole stress is applied.5:1.1 LIGHTING SYSTEM CONSTRUCTION A. Galvanized steel poles and crossarm assembly 2. individual poles/lights. 60. 7. Provide wire harness complete with an abrasion protection sleeve. individual poles/lights. System Description: Lighting system shall consist of the following: 1. trouble-free installation. Revised Electrical Distribution: Manufacturer shall provide revised electrical distribution plans to include changes to service entrance. All luminaires. 5. The enclosures shall include ballast. or maintenance requirements necessary but not specifically referred to in these items are considered incidental to the item and shall be included in the price for the bid item. Communication method shall be provided by manufacturer.7 footcandles outfield 72. Safety disconnect per circuit for each pole structure will be located in the enclosure. or any combination thereof. panel. D. 3. Manufacturing Requirements: All components shall be designed and manufactured as a system. sub-areas.0 infield 2. 8. wire harnesses. capacitor and fusing for each luminaire. wired and tested. Controls and Monitoring Cabinet shall provide on-off control and monitoring for controlling and programming of other site and security lighting by sub-areas. Manual Off-On-Auto selector switches shall be provided. Manufacturer will remote all ballasts and supporting electrical equipment in aluminum enclosures mounted approximately 10’ above grade.Performance Specifications . Controls and Monitoring Cabinet shall provide on-off control and monitoring of the lighting system. ballast and other enclosures shall be factory assembled. 2012-104 Page 6 Section 10 . constructed of NEMA Type 4 aluminum. independent fields. aimed. All luminaires shall be constructed with a die-cast aluminum housing or external hail shroud to protect the luminaire reflector system. 6. IFB No.5 footcandles infield 20. 4. and wire sizing.5:1. labeled to match field diagrams and electrical design.

Luminaires and Traffic Signals (or approved equal). F. G15469). LLC. All exposed hardware and fasteners shall be stainless steel of 18-8 grade or better. 3. Inc. C. c) Excavation and removal of materials other than normal soils. brackets. Ground rod should be connected to the structure by a copper main down conductor with a minimum size of #2 for poles with less than 75’ mounting height and 2/0 for poles with more than 75’ mounting height. wind speed of 90MPH. Safety: All system components shall be UL Listed for the appropriate application. Durability: All exposed components shall be constructed of corrosion resistant material and/or coated to help prevent corrosion. Please reference the Geotechnical Engineering Report prepared for Buckeye Park. bases. Lightning Protection: All structures shall be equipped with lightning protection meeting NFPA 780 standards (or approved equal). Structural Design: The stress analysis and safety factor of the poles shall conform to AASHTO 2001 (LTS-4) Standard Specifications for Structural Supports for Highway Signs. All wiring shall be enclosed within the crossarms. Contractor shall supply and install a ground rod of not less than 5/8” in diameter and 8’ in length. but not be limited to the providing of adequate mounting brackets and access holes to facilitate phased installation. caliche. (RAMM Project No. a) The Town of Buckeye reserves the right to award any or none of the bid additives on an individual basis. such as rock. The designer shall provide structural pole designs to accommodate any combination of phasing or deletion of luminaires. 2008. It shall be the contractor’s responsibility to notify the owner if soil conditions exist other than those on which the foundation design is based. IFB No. anchorages and foundations shall be determined based on the 2006 edition of the IBC Building Code. etc.Performance Specifications . Luminaire.C.2 STRUCTURAL PARAMETERS A. This shall also include. B. D. Contractor may issue a change order request / estimate for the owner’s approval / payment for additional costs associated with: a) Providing engineered foundation embedment design by a registered engineer in the State of Arizona. pole. b) Additional materials required to achieve alternate foundation. mounted at a height of 25'. or if the soil cannot be readily excavated. coated. or electrical components enclosure. Soil Conditions: The design criteria for these specifications are based on soil design parameters as outlined in the geotechnical report. signed and dated 01/26/12. 2. arms. and exposure category C (or approved equal). b) All poles shall be designed to accommodate one additional shoe box light fixture and one outdoor load speaker (with an approximate surface area of 12" x 12" x 12" and weight of 15 pounds). Therefore. The sports lighting electrical design shall meet design intent and requirements provided by the Site Lighting and Power Plans provided by Arizona Pinnacle Engineering. Support Structure Wind Load Strength: Poles and other support structures. and crossarm shall withstand 150 mph winds and maintain luminaire aiming alignment. visor. All exposed carbon steel shall be hot dip galvanized per ASTM A123 (or approved equal). 2012-104 Page 7 Section 10 . Electric power: 480 Volt. E. passivated and coated for protection against corrosion and stress corrosion cracking. by Ricker-Atkinson-Mcbee-Morman. All exterior reflective inserts shall be anodized. and protected from direct environmental exposure to prevent reflective degradation or corrosion. All exposed aluminum shall be powder coated with high performance polyester or anodized. Electric Power Requirements for the Sports Lighting Equipment: 1. 3 Phase 2. with a minimum of 10’ embedment. Maximum total voltage drop: Voltage drop to the disconnect switch located on the poles shall not exceed three (3) percent of the rated voltage. dated January 7th. luminaires may be installed in phases or removed (including poles containing back to back mounting configurations).

luminaires. Manufacturer shall at his expense minimize the Owner's additional long term fixture maintenance and energy consumption costs created by the additional fixtures by reimbursing the Owner the amount of $1. and Manufacturer's Representative. Substantial completion shall be based upon sports field lighting poles. illumination measurements are accepted. or maintenance requirements necessary but not specifically referred to in these items are considered incidental to the item and shall be included in the price for the bid item. in the opinion of the Owner or his appointed Representative. The Manufacturer shall also either replace the existing poles to meet the new wind load (EPA) requirements or verify by certification by a licensed structural engineer that the existing poles will withstand the additional wind load. PART 3 – EXECUTION 3. Manufacturer shall at his expense remove the entire unacceptable lighting system and install a new lighting system to meet the specifications. E. the actual performance levels including footcandles. Project Engineer. The illumination measurements shall be conducted in accordance with IESNA RP-6-01. C. uniformity ratios. and maximum kilowatt consumptions are not in conformance with the requirements of the performance specifications and submitted information. and axial (vertical) force at ground level for each pole. shear (horizontal) force. and final acceptance is granted.000. a) Foundation design shall include adequate conduit connections. Correcting Non-Conformance: If.D. Appendix B (or approved equal). the Manufacturer shall be liable to any or all of the following: 1. 2. 3. illumination measurements shall be taken and verified. and conduit installation and approval.00 (one thousand dollars) for each additional fixture required. Illumination Measurements: Upon substantial completion of the project and in the presence of the Contractor. B. Conduits shall be stubbed and capped approximately 3 feet from foundation into a box and cover as part of this installation. Owner's Representative. Any work. The 25 maintenance agreement period shall not begin until the system is fully commissioned. Manufacturer shall at his expense provide and install any necessary additional fixtures to meet the minimum lighting standards. These drawings must be submitted at time of bid to allow for accurate pricing. IFB No.1 FIELD QUALITY CONTROL A.Performance Specifications . 2012-104 Page 8 Section 10 . materials. The foundation drawings must list the moment. Foundation Drawings: Project specific foundation drawings stamped by a registered engineer in the state where the project is located are required. The Electrical Contractor shall provide the conduit feeds and connections to this point.

depth backfill requirements. rebar and anchor bolts (if required). uniformity including maximum to minimum ratio. and group relamping costs. including a complete parts list and UL Listings. and if requested. Vertical levels shall be at 50-foot intervals along the boundary line. Manufacturer shall provide written definition and schematics for automated control system to include monitoring. Complete set of product brochures for all components. shall comply with the specification and be submitted according to bid submittal requirements Included Tab A Item Letter/ Checklist B On Field Lighting Design C Off Field Lighting Design Life Cycle Cost Calculation Luminaire Aiming Summary Structural Calculations Control and Monitoring Electrical Distribution Plans Performance Guarantee Warranty Independent Testing Report D Description Listing of all information being submitted must be included on the table of contents. lumens and optics d. They will also provide examples of system reporting and access for numbers for personal contact to operate the system. and other pertinent data b. Document life cycle cost calculations as defined in the specification. manufacturer must include a revised electrical distribution plan including changes to service entrance. minimum and maximum illuminance levels in foot candles (fc). average tilt factor. Lighting design drawing showing initial vertical spill light levels along the boundary line (defined on bid drawings) in footcandles. coefficient of variance and uniformity gradient. Pole base reaction forces shall be shown on the foundation drawing along with soil bearing pressures.SUBMITTAL INFORMATION Design Submittal Data Checklist and Certification All items listed below are mandatory. Reference list will include project name. If bidding an alternate system. signed by a licensed Electrical Engineer in the state of Arizona. Pole height. Outline of field(s) being lighted. Manufacturer bidding any form of a constant light system is to provide an independent test report certifying the system meets the lumen maintenance control strategy defined in specifications verifying the field performance of the system for the duration of the useful life of the lamp based on lamp replacement hours. Provide written warranty information including all terms and conditions. Each aiming point shall identify the type of luminaire. a minimum of 5 project references is required. List the name of the manufacturer’s local representative and his/her phone number. f. Provide performance guarantee including a written commitment to undertake all corrections required to meet the performance requirements noted in these specifications at no expense to the owner. panels and wire sizing. date. Summary table showing the number and spacing of grid points. Field Name. Manufacturer shall sign off that all requirements of the specifications have been met at that the manufacturer will be responsible for any future costs incurred to bring their equipment into compliance for all items not meeting specifications and not listed in item N – Non-Compliance Signature: _________________________________________ E F G H I J K L Project References Product Information NonCompliance Compliance M N O Manufacturer: __________________________________________ Contact Name: _________________________________________ Date: ______/______/______ Section 10 . Document showing each luminaire’s aiming angle and the poles on which the luminaries are mounted. file number.Performance Specifications IFB No. light loss factor. Height of light test meter above field surface e. Identify energy costs for operating the luminaires. as well as luminaire information including wattage. Alternate manufacturers shall provide both initial and maintained light scans using a maximum Recoverable Light Loss Factor (RLLF). All costs should be based on 25 Years. Readings shall be taken with the meter orientation at both horizontal and aimed towards the most intense bank lights. average. Design must be stamped by a structural engineer in the state of Arizona. total kilowatts. Lighting design drawing(s) showing: a. as well as pole locations referenced to the center of the field (x & y). 2012-104 Page 9 . maintenance cost for the system including spot lamp replacement. Manufacturer to provide a list of projects where the technology proposed for this project has been installed in the state of Arizona. Report shall be signed by a licensed professional engineer with outdoor lighting experience. contact name and contact phone number. number of luminaries. Manufacturer shall list all items that do not comply with the specifications. Signed submittal checklist to be included. project city. prepared by. Illuminance levels at grid spacing specified c. Light levels must be guaranteed per specification for 25 years. If any form of a constant light system is bid. Pole structural calculations and foundation design showing foundation shape. number of fixtures per pole.

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