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MM - SAP DOCUMENTATION

Created by: Position Aristeu Barbosa Cunha MM Consultant

Versions
Version: Version: 1.0 Document Date: Document Date: 21/11/2013

Sumário
MM - SAP documentation ................................1 Organizacional Structure in SAP................................................................................... 1 Document Overview..................................................................................................... 2 Purchase Flow............................................................................................................... 2 procedures................................................................................................................... Attachments............................................................................................................... 1! "istor#........................................................................................................................ 1$

ORGANIZACIONAL STRUCTURE IN SAP.
'&& - Production (lient

(ompan# 1&&& - Distr. Farm. Panarello

(ompan# 2&&& Sudeste)arma S%A

(ompan# &&& - American Farma Dist. Farm

(ompan# '&&& 1-2 Panpharma

Panpharma 21%11%2&1

FORTALE A "F . The purpose o! this document is to describe the process o! eneratin purchase orders !rom chec#in the need !or demand throu h system calculation by sendin the P& to supplier.RE!IFE %R .SAP DOCUMENTATION Purchase Organization REV – Revenda NREV – Não Revenda Purchase Organization REV – Revenda NREV – Não Revenda Purchase Organization REV – Revenda NREV – Não Revenda Purchase Organization REV – Revenda NREV – Não Revenda *ranch BA FEIRA SANTANA BE ARARAQUARA BH BELO HORI ONTE !E .SERRA #O .RIO "E 'ANEIRO R' .MM .!URITIBA RF .$A!EIO *ranch %% .#OIANIA $ & . 1-2 PURCHASE FLOW Panpharma 21%11%2&1 .SERRA *ranch AL .!UIABA $ .$A!EIO A$ .#OIANIA %E .BRASILIA !O .BI#UA!U BS .!OTIA VT .BI#UA!U S% .SAO %AULO *ranch BI .#OIANIA $S !A$%O #RAN"E $T .BRASILIA ES .#OIAS DOCUMENT OVERVIEW The purchase order creation process is very important in Panpharma lo istics chain as all Panpharma needs !or demand is enerated accordin to the company politics" ta#in into account the Transit time !rom vender and analy$ed by the buyer assistants to uarantee purchase order %uality.RIO "E 'ANEIRO RS !A!HOEIRINHA S! .

SAP DOCUMENTATION PROCEDURES. 'upplyin assistant chec#s !or pendin billin s (ith more than 30 days. 1.1 Data base Updating Process .MM .+ Panpharma 21%11%2&1 . Pendin more than 30 days (ill be canceled and invoices (ith issue date more than 30 days should be veri!ied (ith the vender.Transaction ZMM053N – Material consumption 1-2 Process should be carried out so that all in!ormation relatin to the )ender is updated *stoc#" pendin " etc.

'ystem returns a screen (ith the in!ormation o! each item o! )ender / 'ort number selected.SAP DOCUMENTATION 'elect.2 effective analysis and purchase suggestions – transaction ZMM052N 'u estion based on in!ormation !rom the avera e sale o! last three months plus current" transit time and days o! stoc# determined by the company. )ender" 'ort number" Purchase class. Vender" sort number" Date From To! -Process. and select Calculate purchase su estion. -process. 'elect.MM . 1-2 Panpharma 21%11%2&1 . 1.

MM . 2n case o! 3ead time lo(er than 30 days" the curve columns should be completed and calculated a!ter selectin the branch and in!ormin the days in curve columns. /ield selection 1-2 Panpharma 21%11%2&1 .SAP DOCUMENTATION /or better analysis ad0ust screen layout as sho(n belo( )eri!y lead time !rom )ender *column 1Padr+" complete the curve columns (ith purchase politic *current 30 days+ and Calculate purchase su estion *in this case as the lead time is hi h the curve columns (ere not !illed+.

3 Discount application. *the update is done only a!ter savin the purchase su estion+. • • 1. Al(ays save the chan es in each screen chan e *scroll bar+. Chec# the P&s values by branch selectin 4ecommend complete 45 1. Per!orm the analysis o! the items on brea#" chec# purchasin policy" veri!y pac#a e *i! there is !ractionation or vender accepts only standard pac#a e+. 2n these cases complete the days !or purchase policy.MM . .SAP DOCUMENTATION • • • &bservations. 2! the vender has a discount per item / branch it should be included on the 1iscounts by selectin Per!orm the item selection / branch and press /6 1-2 Panpharma 21%11%2&1 .000"00 by branch. Al(ays chec# to reset a purchase su estion i! the number o! days (ill be lo(er than the purchase policy.

4 Commercial conditions. 1-2 'elect commercial conditions The system provides the in!ormation re istered and i! there isn8t any di!!erent ne otiation should repeat the condition in the !ield P& condition. 'elect Sa"e and C#ose.MM . Panpharma 21%11%2&1 .SAP DOCUMENTATION A!ter doin the !ield/ branch selection select and insert the discount" press &7 and 1.

SAP DOCUMENTATION 1. 'elect comments.5 Comments.MM .6 Purchase approval – transaction ZMMAPROV001N. 2nsert comments on di!!erent ne otiations and the supplier name (ho did the purchase process and save 1. 1-2 Panpharma 21%11%2&1 .

Approval code and document date. There are only 02 approvers !rom coordination area and commercial area !or the purchase process. 'elect the line and choose 1-2 Panpharma 21%11%2&1 .SAP DOCUMENTATION 'elect.MM .

MM .SAP DOCUMENTATION 1-2 Panpharma 21%11%2&1 .

'elect to" Su%%#ier" chec# the !ields S&o' non a%%ro"ed su((estions and 1-2 Panpharma 21%11%2&1 . to o bac#.MM .7 Approval verification of applications and start recording process – ZMMAPROV002N /ill in Document date $rom a%%ro"ed su((estions. 1.SAP DOCUMENTATION 'elect Choose to approve purchase su to con!irm and estion.

'elect description column and sort in ascendin order to or ani$e the P& in alphabetical order. /ill in the !ield )r%!Com% (ith supplier code and select 1-2 Panpharma 21%11%2&1 .MM .SAP DOCUMENTATION 9hen the status sho(s approved" ive double clic# on the line (ith vender.

SAP DOCUMENTATION Purchase orders created. Obser"ation: T&is %rocess in not done to Venders '&o do not 'or* 'it& EDI+T.MM . 1.12/T<T !ile to send to )ender.T! 'elect Vender" sort number and document date = press /6 1-2 Panpharma 21%11%2&1 .ZMM0153 :eneratin .8 Sending by edi/txt .

?+ /ill in com%any code" "ender" sort number" date" and chec# the !ield E-%ort $i#e. 1.9 Generate pdf file .12 !iles *Adelson+. )enders (ho (or# (ith T<T !iles.SAP DOCUMENTATION 'elect all and press /6 • • Considerations. The !iles are sent to the person responsible !or mana in the sendin . 1-2 Panpharma 21%11%2&1 . The !iles are con!i ured to be sent to the /TP supplyin assistant and thus be passed on to the vender. )enders (ho (or# (ith .12 !iles.ZMM034 :enerate P1/ !ile to be sent to venders alon (ith P& /orm *'tep >.MM .

1.SAP DOCUMENTATION 'elect !older to save the P1/ !iles.MM . 1-2 Panpharma 21%11%2&1 .10 Update data base – ZMM053N To !inali$e the purchasin process the transaction @MM0A3B must be run so that the pendin purchase orders are updated the P&s approved eCcluded !rom the approval process. Then select Trans!er.

ANE.SAP DOCUMENTATION ATTACHMENTS.O I = P&s C3A'' 1-2 Panpharma 21%11%2&1 .MM .

MM .SAP DOCUMENTATION HISTORY 1-2 Panpharma 21%11%2&1 .