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Advance Request Form Format

Advance Request Form Format

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Published by: kapil9850578943 on Aug 26, 2009
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09/18/2010

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LIGHT OF LIFE TRUST TRAVEL AUTHORISATION FORM

Name Role/ Designation Location Period of Statement Names of all employees travelling with you to the same destination

Departure Date

From

To

Return Purpose Allowance as per Mode of Amount Approved Event/ Project Date of Travel HR Policy Transport in Rs. for Rs. Activity

Donor

SUBMITTED BY NAME SIGNATURE DATE

APPROVED BY

LIGHT OF LIFE TRUST ADVANCE REQUEST FORM
Name Designation Period of Statement
SUMMARY Date of Previous advance received Previous advance received in Rupees Expenses during the fortnight as per Summary Sheet Expenses estimated for the next fortnight Balance in hand (b-c-d) Total Expenditure estimate for the month as per schedule below in Rupees Advance requested for the month in Rupees Amount Sanctioned for the month in Rupees Amount to be Sent this fortnight in Rupees Amount to be Sent in next fortnight in Rupees Expense head

Location Project
Donor Event/

Form No.

Activity

a b c d e f g h i j Code No.

Administrative Expenses Activity Expenses

Details

Project Manager Amount Recommended

CEO Amount Approved

Remarks

Trustee Amount Sanctioned

Purchase of Fixed Assets 4030 Furnitures & Fixtures 4040 Vehicles 4050 Office Equipment 4060 Musical Instruments Expenditure in respect of Properties 90100001 Rates, Taxes & Cesses 90100002 Repairs and Maintenance 90100003 Salaries & Security 90100004 Insurance 90100005 Depreciation 90100006 Rent Other Expenses 90110001 Advertisement, Marketing & Promotion 90110002 Bank Charges 90110003 Conveyance 90110004 Hire Charges 90110005 Hospitality 90110006 Lodging & Boarding 90110007 Professional Fees & Consultancy 90110008 Software Expenses 90110009 Transportation 90110010 Travelling 90110011 Trustees' Meeting 90110012 Website Expenses 90110013 Newspapers & Periodicals Establishment Expenses 90120001 Establishment Expenses 90120002 Communication 90120003 Office Maintenance 90120004 Postage & Courier 90120005 Printing, Photocopying & Stationery 90120006 Repairs & Maintenance 90120007 Salary & Bonus-Head Office 90120008 Staff Welfare 90120009 Utilities

90120010 Honorariums 90120011 Mobile Reimbursement Legal Expenses 90140001 Legal Expenses Contribution & Fees 90160001 Membership Fees Miscellaneous Expenses 90180001 Miscellaneous Expenses Educational & Child Development 90220001 Academic Material 90220002 Child Welfare 90220003 Children's Clothes 90220004 Class Fees 90220005 Conveyance of Children/Parents 90220006 Conveyance on Home Visits 90220007 Health & Medical Expenses 90220008 Honorariums to Teachers 90220009 Nutritious Food 90220010 Salary & Bonus-Project Offices 90220011 Scholarship 90220012 School Uniform, Raincoats, Shoes 90220013 Staff Recruitment & Training 90220014 Books & Teaching Aids Total Total Amount in Words :

Mode of Payment

Cheque No. CEO TRUSTEE APPROVED FOR SANCTIONED PAYMENT FOR PAYMENT FINANCE APPROVED FOR TALLY PAYMENT VOUCHER NO.

SUBMITTED BY NAME SIGNATURE DATE

LIGHT OF LIFE TRUST SUMMARY OF EXPENSES FOR THE FORTNIGHT
Name Designation Period of Statement Location Project Donor Event/ Activity

Serial No.

Description and Purpose of Expense

Paid To

Date of Expense Incurred

Supporting Nos.

Amount in Rs.

Purchase of Fixed Assets 4030 Furnitures & Fixtures 4040 Vehicles 4050 Office Equipment 4060 Musical Instruments Expenditure in respect of Properties 90100001 Rates, Taxes & Cesses 90100002 Repairs and Maintenance 90100003 Salaries & Security 90100004 Insurance 90100005 Depreciation 90100006 Rent Other Expenses 90110001 Advertisement, Marketing & Promotion 90110002 Bank Charges 90110003 Conveyance 90110004 Hire Charges 90110005 Hospitality 90110006 Lodging & Boarding 90110007 Professional Fees & Consultancy 90110008 Software Expenses 90110009 Transportation 90110010 Travelling 90110011 Trustees' Meeting 90110012 Website Expenses 90110013 Newspapers & Periodicals Establishment Expenses 90120001 Establishment Expenses 90120002 Communication 90120003 Office Maintenance 90120004 Postage & Courier 90120005 Printing, Photocopying & Stationery 90120006 Repairs & Maintenance 90120007 Salary & Bonus-Head Office 90120008 Staff Welfare 90120009 Utilities 90120010 Honorariums 90120011 Mobile Reimbursement Legal Expenses 90140001 Legal Expenses Contribution & Fees 90160001 Membership Fees Miscellaneous Expenses 90180001 Miscellaneous Expenses Educational & Child Development 90220001 Academic Material

90220002 Child Welfare 90220003 Children's Clothes 90220004 Class Fees 90220005 Conveyance of Children/Parents 90220006 Conveyance on Home Visits 90220007 Health & Medical Expenses 90220008 Honorariums to Teachers 90220009 Nutritious Food 90220010 Salary & Bonus-Project Offices 90220011 Scholarship 90220012 School Uniform, Raincoats, Shoes 90220013 Staff Recruitment & Training 90220014 Books & Teaching Aids

TOTAL PROJECT SUBMITTED BY NAME SIGNATURE DATE APPROVED BY HO BILL REGISTER ENTRY BY FINANCE ACCOUNTED BY

PROJECT HEAD A/c Code Approved for Rs. (to be entered by Accountant)

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