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An Oracle White Paper Oct 2007
E-business Tax – A Purchasing Perspective
Purpose ............................................................................................................... 3 Overview............................................................................................................. 3 Prior Tax Structure............................................................................................ 4 Key Concepts..................................................................................................... 6 Integration With Purchasing............................................................................ 8 Tax Events ..................................................................................................... 8 Configuration Owner Tax Options............................................................ 8 Party Tax Profile ........................................................................................... 9 Implementation Considerations........................................................... 10 Country Defaults......................................................................................... 11 Tax Defaulting............................................................................................. 12 Displaying Tax Information...................................................................... 14 Modifying Tax Information ...................................................................... 15 Overriding Tax ....................................................................................... 15 Application Tax Options - Tax Hierarchy .............................................. 17 Supplier .................................................................................................... 17 Supplier Site ............................................................................................ 18 Item .......................................................................................................... 18 Tax Rules...................................................................................................... 19 Expert Rule ............................................................................................. 20 Guided Rule ............................................................................................ 21 Fiscal Classification..................................................................................... 22 Party Fiscal Classification...................................................................... 22 Product Fiscal Classification................................................................. 25 Transaction Fiscal Classification .......................................................... 33 Tax in Interface ........................................................................................... 34 Requisition Import................................................................................. 34 PDOI ....................................................................................................... 34 Tax During AutoCreate ............................................................................. 34 Quantity Based Tax .................................................................................... 34 Tax Setup.......................................................................................................... 36 Upgrade considerations .................................................................................. 41 Data Flow ......................................................................................................... 42 Troubleshooting .............................................................................................. 45 Tax Simulator.......................................................................................... 45 Troubleshooting Tips ............................................................................ 45 Tax Log and File Versions.................................................................... 46 Appendix .......................................................................................................... 48 References.................................................................................................... 48 Oracle Internal References ........................................................................ 48 Tax Determination Attributes................................................................... 49
E-business Tax – A Purchasing Perspective
E-business Tax – A Purchasing Perspective
Ebusiness Tax provides a repository to store tax information and record tax events. Individual applications (for e.g. Purchasing) avails the tax services provided by Ebusiness Tax to create/update/display tax information for its transactions.
Purpose of creating this document is to review impact of Ebusiness Tax introduced in R12 to Oracle Purchasing. This document will help you in implementing tax solution in Purchasing using R12 Ebusiness Tax solutions. This document will also help you in understanding the integration and troubleshooting your tax setups in Oracle Purchasing.
In release 12 EBusiness Tax has been introduced to provide an improved Tax solution to customers. Ebusiness Tax provides a repository to store tax information and record tax events. Individual applications (for e.g. Purchasing) avails the tax services provided by Ebusiness Tax to create/update/display tax information for its transactions. The tax services that can be availed from Ebusiness Tax are listed below.
a. Define Tax Content b. Determine Tax c. Manage Tax d. Record Tax e. Report Tax f. Reconcile Tax
Architecture has been built considering country specific tax requirements and applicability of rules for determining taxes. Based on the tax laws of a specific country, the transaction tax rates may vary by jurisdictions, products or product category, how the product will be used, type of transacting parties, type of transactions, the place of supply etc. Various rules are applicable for determining the appropriate tax on a specific transaction.
E-business Tax – A Purchasing Perspective
The Tax Setups including rules are based on requirements used by the Tax Rules Engine, which will create/update Tax Lines. These lines are later reported using EBusiness Tax Reporting features. Figure below shows the e-business structure.
E-Business Suite Transaction
Oracle E-Business Tax
Tax Services Request Manager
STax e r v ic e s
Tax Determination Services
Tax Recovery Services
Tax Reporting Services
Partner Tax Content Interface
Figure 1: E-Business Tax Architecture
PRIOR TAX STRUCTURE
Prior to release 12, tax was defined in Accounts Payables module. Taxes were associated with rates, non-recoverable ratio and recovery rules. Country Specific tax requirements could not be incorporated seamlessly into the application.
Prior to release 12, tax was defined in Accounts Payables module. A tax component on the document total could be associated with the purchasing documents for portion of the tax which was non recoverable. Purchasing would default taxes based on hierarchy defined either in Oracle Payables (Setup > Options > Payables > Tax code defaults) or in Oracle Purchasing (Setup > Organization > Purchasing Options > Tax Default Alternate Region) if "Enforce Tax From Purchase Order" box in Payable Options (Setup > Options > Payables > Tax code defaults) was checked. Taxes were associated with rates, non-recoverable ratio and recovery rules. Taxes were then defined in at least one of the levels (also called the tax source) for e.g. Item, Supplier, Supplier Site, and Location etc. The order of defaulting was decided by the hierarchy defined in the Payables/Purchasing options discussed previously. Tax calculation was called on a Requisition/ Standard Purchase order or a Blanket release based on the hierarchy, recovery rules and rates. Tax calculation is performed using the AP Tax Engine, which was called from the distribution, or
E-business Tax – A Purchasing Perspective
PO/Requisition. Once the tax is defaulted and saved tax cannot be redefaulted even on changing the tax source in the document. It was possible to override the tax defaulted on Purchasing documents prior to receipt or prior to reservation on funds on the document incase of encumbrance accounting. To override tax we need to have the profile option Tax: Allow Override of Tax Code set to Yes. Profile "Tax: Allow Override of Recovery Rate" allows override of recovery rate if the values of this profile is set to "Yes". Due to complexity of the tax specifications based on country/product, Oracle used to provide certain country/product specific solutions for diverse tax related requirements. (For e.g. Latin Tax Engine in GTE, Brazil AP/PO Tax Engine, India R11i localizations) E-business tax design was completely new for release 12. Most of the features available in 11i have been accommodated in release 12 e-business tax. Following are some of the features that will not be available in release 12 e-business tax as compared the 11i features: 1. Tax Code is removed from the ‘Enter Purchase Order’ form. Instead tax classification field will be available in tax page available through ‘Manage Tax’ link. Users can no longer make a purchase order shipment nontaxable by removing the tax code from the PO shipment. Recovery Rate field at the distributions level will no longer be defaulted based on the Tax Code and will no longer display the default recovery rate of the transaction. Override of recovery rate will be subject to controls setup within e-business tax. User updated Tax Code on the requisition lines will no longer be carried over to the PO document during autocreate. The Tax Classification will always be re-defaulted on the PO document. Summarized tax information on purchase order has been eliminated. Only detailed tax line can be viewed on the purchase order. Tax Code cannot be populated through the purchase order Preferences form. Tax cannot be modified through AutoCreate requisition 'Modify' action, as the tax is re-defaulted on the PO regardless of the tax in the requisition. Detailed tax information based on tax classification will not be available in the requisition. For requisitions, users will only be able to view the tax amounts (total, recoverable and non-recoverable). Tax code has been removed from RFQs and Quotations form. Tax will be defaulted when a quotation is autocreated to a standard purchase order. PO documents cannot be reserved or submitted for approval if tax calculation error has occurred.
4. 5. 6. 7.
E-business Tax – A Purchasing Perspective
so there is no significance to the organization’s accounts/budgeting. Additional VAT.g. Tax calculation error in Requisition Import will create imported requisitions with interface authorization status in ‘Approved’ status as ‘Incomplete’.25% E-business Tax – A Purchasing Perspective Page 6 . the tax rate can be expressed as a percentage or as a value per unit quantity. Additional VAT. VAT Regime in Argentina that sets the rules for Standard VAT. Withholding Tax does not affect any taxes that organizations owe the tax authority. It serves more as a way to direct payment of portion of the taxes already owed. Tax Rate: The rate specified for a tax status in effect for a period of time. Zero Rated.10. County and City/District taxes. Tax: A classification of a charge imposed by a government through a fiscal or tax authority. For e. For e. and Perception VAT and US Sales Tax Regime in US with State.g.g. 12. For e. Withholding tax will no longer be supported. 11.g. County and City/District sales/use taxes in US Tax Status: Tax Status is the taxable nature of a product or service in the context of a transaction for a tax. Tax Regime: A Tax Regime contains the set of tax rules that determine the treatment of one or more taxes that have been grouped together for administration or other purposes. a tax calculation error will result in creation of a document with ‘Incomplete’ status or in updating of an already ‘Approved’ document to ‘Requires Reapproval’ status. Sweden Standard Rate VAT is 25% or US California State Sales/Use Tax Standard Rate is 7. This will be used further in this discussion. if the ‘Initiate Approval’ parameter was set to ‘Yes’. and Perception VAT in Argentina and State.: Standard VAT. For e. While importing documents in the interface with Authorization status ‘Approved’ using PDOI. Standard Rated etc. KEY CONCEPTS Following are some of the key concepts in eBusiness tax as provided by this product.
SE123456789012 (VAT . Commercial.g. A fiscal classification is a way that a tax authority classifies each part of a transaction. professional fees. Industrial.g. Brazil Intended Use (e. Brazil Establishment Type (e.g. Fiscal Classifications: Transaction Business Category: A business classification used by Oracle to identify and categorize an external transaction into a Tax transaction. Brazil Product Nature (e. Party Fiscal Classifications: A classification used by a tax authority to categorize a party for a tax. Party Tax Profile: Holds all party tax related information. For e. For e. For e. For e.Spain). ESA78211646 (VAT . Party Profile for Establishments.Tax Jurisdiction: A geographic area where a tax is levied by a specific tax authority. Manufacturing) Product Fiscal Classifications: A classification used by a tax authority to categorize a product for a tax.g.Sweden) etc. Document Fiscal Classifications: A classification used by a tax authority to categorize the documents associated with a transaction for a tax.g. electronic goods.g. E-business Tax – A Purchasing Perspective Page 7 .g. non-professional fees) Intended Use Fiscal Classifications: The purpose for which a product may be used.g. dairy goods. Industrialization) User defined Fiscal Classifications: A user defined Transaction Fiscal Classification Type. Consumption. For e. Commercialization. For e.g. Fiscal Classifications : Provides for the definition of tax fiscal classifications. Registrations: The registration of a party with a tax authority that confers tax rights and imposes certain obligations. Party Profile for Suppliers and Sites or Party Profile for Customers and Sites. The Jurisdiction for the US California County Sales Tax for Imperial County is Imperial County.
Intended Use. tax will be defaulted based on the tax setups in eTax and cannot be overridden. recoverable and nonrecoverable). Tax Events Based on similarity in handling tax information and tax determination tax events are classified based on purchasing document types.INTEGRATION WITH PURCHASING There are a few fields on purchasing documents. Following are the event classes in purchasing. Configuration Owner Tax Options The event class is associated with a first party legal entity/operating unit owning tax content. along with ‘Additional Tax Attributes’ for e. tax is calculated at the PO shipment level and distributed to recoverable and non-recoverable components that determine tax amount at the PO distribution level. Tax calculation is initiated on creation (saving/importing) of the purchasing document. which determine application of a tax. Purchase and Internal Requisition (REQUISITION) Purchase Orders and Agreements (PO_PA) Blanket and Scheduled Release (RELEASE) The above event classes are based on the consideration of whether any tax determination is necessary and the similarity in the handling of the tax information. Receipt transactions (Charges) Tax recalculation will be supported on a PO shipment line has been received/accrued or matched to invoice provided retroactive pricing is enabled. In Purchase Orders/Releases. These 'Tax determination attributes' on purchasing documents are used to calculate the applicable taxes on the transaction. Releases) 2. In requisitions. Therefore it is necessary that the available options (for update) through configuration owner tax options and defaulting rule should both be set with the same value for the option to E-business Tax – A Purchasing Perspective Page 8 . Tax events are classified in purchasing based on the purchasing document types. Tax is recalculated if there are any changes that affect the tax calculation. Product Fiscal Classification (Seen on the ‘Additional Tax Information’ Page) and other internal factors determine the calculation of tax.g. POs. Document creation and update (Requisitions. The requisition line and distribution will have the summary tax amount(total. These attributes. Tax will be calculated by calling tax services available through ebusiness tax at the following events: 1. Tax configurations can subscribe to the event class and additional options available based on each application using the ‘Configuration Owner Tax Options’. At transaction time. The tax is calculated in e-business tax by calling e-business Tax services and stored in e-business tax repository as mentioned in the 'Overview of EBusiness Tax Architecture in R12' section in this article. e-business Tax uses the tax option settings of the configuration owner and application event class instead of the default settings.
This will be the standard behavior in release 12. This entity has rights to enter into transactions with other parties. own property and incur debt. By default the ‘Regime Determination Set’ is ‘Determine Applicable Regimes’ which uses the location based taxes. 1.take effect. For migrated tax. 2. A parties involved in e-business tax is classified into four types: 1. First Party Legal Entity: An entity identified though registration with a legal authority within a jurisdiction. One of the responsibilities of this entity is to pay and report tax liabilities to the legal authority. Party Tax Profile This is a centralized repository that holds information related to parties involved in tax transaction. using ‘Direct Tax Rate Determination’ with tax classification codes. E-business Tax – A Purchasing Perspective Page 9 . configuration owner tax options must be setup to use STCC as the regime determination set. It is important for the party definitions to exist in party tax profile so that it can be used in the tax transactions with e-business tax. For purchasing application only the following option is available for updating. Allow Tax Applicability Offset Tax Basis Figure 2: Configuration Tax Owner Option Other options are not updatable for purchasing application and will not available.
You may need to create additional establishments based on registrations required within local level jurisdiction. the tax content was owned by Payables. A legal entity is made up of at least one legal establishment. an establishment is automatically linked to it. E-business tax rules identify tax registration status of legal establishments involved in a transaction and through Party Tax Profile. Third party can operate from multiple sites. 4. Operating Unit Owning Tax Content: This option allows you to enter and maintain tax content for an operating unit. First Party Legal Establishment: Legal establishments (also called branch. You may choose to use the tax content 2. In case they have not been associated a tax calculation error will result while saving the transaction. 6. Tax Authority: A government entity that regulates tax law. When a legal entity is created. Local level jurisdictions can have separate tax requirements for the establishments registered under it. then tax content defined under the ‘First Party Legal Entity’ will not be applicable. 3. This is called the main establishment of the legal entity. E-business Tax – A Purchasing Perspective Page 10 . inventory organization or physical location) are building blocks of a legal entity. Implementation Considerations 1. for taxes under a given tax regime. The tax authority party tax profile identifies a tax authority party as a collecting authority and/or a reporting authority. A tax authority promulgates a set of tax rules and regulations.g. If you had been using tax configurations defined under the ‘Operating Unit Owning Tax Content’. Upon upgrade the tax is migrated to ebusiness tax as operating unit owning tax content. administers. A collecting tax authority manages the administration of tax remittances. supplier site for purchasing business transactions. In releases prior to R12.2. Now follow the instructions under chapter ‘Managing Tax Profiles and Registrations’ in Oracle E-Business Tax User Guide to create a new tax profile for both the legal entity and its main legal establishment. query the legal entity and choose the party type as first party legal entity or first party legal establishment for legal entity and legal establish respectively. supplier for purchasing business transactions. and/or audits one or more taxes. 5. To create a new first party legal entity / legal establishment. Tax calculation can differ based on the location of the site. Third Party: External parties involved in a transaction are third party to tax configuration owners for e. division. Third Party Site: For e. A reporting tax authority receives and processes all company transaction tax reports. Receivables and other applications that had data stripped by operating unit. It is necessary to associate a first party legal entity and its main legal establishment in party tax profiles. Click on the icon under the label titled ‘Create Tax Profile’.g.
Warning: Checking the ‘Use Subscription of the Legal Entity’ box for the ‘Operating Unit Owning Tax Content’ is an irreversible setting. all tax content subscribed to ‘Operating Unit Owning Tax Content’ will no longer be applicable.3. navigate to party tax profile page and choose the party type as ‘Operating Unit Owning Tax Content’ and query the operating unit concerned. Before using the third party tax profiles. For more details about this option. of its associated legal entity. it is necessary to set up the party / party site. Country Defaults Country default controls let you default the transaction tax-related values in the countries that you do business. You can create / update the third party information from the e-business tax page. Click on the icon under the label titled ‘Update Tax Profile’. To start using tax defined for the legal entity. You can default tax regime and tax for tax registrations belonging to the legal establishment in the applicable country by choosing the option against the tax regime or tax you entered as the default tax. add the ‘First Party Legal Entity’ to the regimes party subscription. please refer to the Oracle E-Business Tax User Guide. you cannot update the operating unit tax profile or maintain separate tax content for this operating unit. In order to use tax regimes subscribed under ‘Operating Unit Owning Tax Content’. Once you associate the operating unit with its legal entity. You can also setup the default ‘Tax Authority’ for the country. E-business Tax – A Purchasing Perspective Page 11 . After setting this checkbox. Please follow the instructions under chapter ‘Managing Tax Profiles and Registrations’ in Oracle E-Business Tax User Guide to create a third party tax profile. Check the ‘Use Subscription of the Legal Entity’ box and save the party tax profile.
Following is the error message that appears. the tax lines will not be defaulted. Regardless of the availability of tax definitions in e-business tax. and ‘Additional Tax Attribute’ available on both purchase order and requisitions are available in the ‘Appendix’ section below.Figure 3: Country Defaults Tax Defaulting Purchase documents call the eTax services for tax calculation every time the purchase order is saved regardless of the taxability of the document line/schedule/distribution. if there are tax calculation errors in ebusiness tax. Your transactions have been saved. An error occurred during Tax Calculation. If calculation results in applicable tax lines. E-business Tax – A Purchasing Perspective Page 12 . Purchase documents call the eTax services for tax calculation on saving the purchase documents (Requisition/PO/Releases). Tax calculation is based on the values of the 'Tax determination attributes' along with the ‘Additional Tax Attributes’ on purchasing documents. The purchase documents makes a call to eTax services for tax calculation even if there are no tax definitions available in tax repository. The 'Tax determination attributes'. a message will be displayed to the user. The eTax API is called to avail the eBTax services to calculate the tax applicability. Tax will be recalculated when the document is submitted for Approval. Subsequently. When saving the purchase document. Once the purchase document is saved the Manage Tax menu is enabled. Please correct the problem or contact your System Administrator. Therefore ebusiness tax determines the tax applicability and purchasing only controls calls to the eBTax services. then these tax lines are defaulted on the purchase document.
The following error message will be display on clicking the 'Approve' button. For troubleshooting the tax setups. The ‘Manage Tax’ link is enabled. 2. Figure 4: Manage Tax link on purchase order entry form E-business Tax – A Purchasing Perspective Page 13 . Setup Ebusiness tax. please refer the troubleshooting section of this article. Steps: 1. If the tax calculation is still erroring the document cannot be submitted for approval. Please contact your system administrator. Enter the purchase document details.An unexpected error has occurred. Error Messages: Unexpected error occurred during Tax Calculation Exception: xxx . Save the purchase document (PO/Release/Requisition) Tax information will be displayed only after the purchase document is saved.The tax will be recalculated on submission for approval. which navigates to a web page where the tax details can be viewed.(PO/Release/Requisition) 3. Please correct the problem or contact your System Administrator.
This is the only place where we can find the ‘Taxable Flag’ unlike the previous versions where they could be viewed from the distributions and purchase order entry form. Overriding the defaulted tax with a zero-rated tax classification is intended to minimize regression due to non-availability of this functionality. This is no longer available in the ‘Enter Purchase Order’ screen as seen in releases prior to R12. Also the taxability of a shipment (schedule) can be seen from the purchase order summary (Shipment window > Taxable flag can be added to the ‘Folder View’). The Tax page will have the following tabs for requisition. 1. Manage Tax is available as a drop down in the ‘Professional Buyer’s Workcenter’. Distributions If there are no taxes applicable for the purchase document the Manage Tax menu will still be enabled. There will be no tax lines seen on expanding the 'Details' in the 'Schedules Tab' of this 'Tax' page. Distributions The above tabs will display the tax line details for each shipment in the Schedules tab and non-recoverable and recoverable tax distributions for each distribution in the distributions tab. In other places. The 'Manage Tax' link on the toolbar of the purchase document will be enabled on saving the purchase document and the users can navigate to the "Tax" page where defaulted tax information can be viewed.Displaying Tax Information Tax information will be displayed only after the purchase document is saved. E-business Tax – A Purchasing Perspective Page 14 . We can no longer make a shipment as non-taxable by setting the tax classification to NULL in ebusiness tax. Tax code details and recovery rate cannot be viewed from the Purchase Order Summary/Requisition Summary form. In purchase order summary form ‘Taxable Flag’ will be displayed. if the tax is applied on the purchase order then the details of the tax on schedule / distributions are available through the ‘Manage Tax’ link. 1. Lines 2. This page has the following two tabs for PO/Releases. Schedules 2.
E-business Tax – A Purchasing Perspective Page 15 . There is a ‘Additional Tax Information’ button available from the ‘Manage Tax’ page. Modifying Tax Information Overriding Tax Defaulted Tax information can be overridden in purchase orders and releases. This link is available after saving the purchase document.Figure 5: Purchase Order Tax Page Steps: 1.1. Click on Actions > Manage Tax from the toolbar from Enter Purchase Order (POXPOEPO)/Enter Releases (POXPOERL) forms and Tools > Manage Tax for Requisition Entry (POXRQERQ) form. Tax line can be manually added to the purchase orders/releases even if they have not been defaulted. Query the purchase document or save the purchase document (Enter Purchase Order (POXPOEPO)/Enter Releases (POXPOERL)) 2. Override behaviour will be governed e-business tax as described in Note 458218. If there is a tax calculation error while saving the purchase documents. the additional tax information page will be greyed out and the tax cannot be overridden in such a case.
Query the purchase document (Purchase Order Summary/Requisition Summary form) or save the purchase document (Enter Purchase Order (POXPOEPO)/Enter Releases (POXPOERL)) 2.Figure 6: Additional Tax Information Page Steps: 1. 5. Click on Apply and this will navigate you back to the manage tax page. Choose the new tax from the LOV. Click on the 'Additional Tax Information' button. Locate the tax classification field. 4. The tax page will appear with details of tax lines. This page will have the new tax calculation based on the new tax classification rate. E-business Tax – A Purchasing Perspective Page 16 . Click on Actions > Manage Tax (Tools > Manage Tax for Requisition) from the toolbar from Purchase Order Summary/Requisition Summary/Enter Purchase Order (POXPOEPO)/Enter Releases (POXPOERL) forms. 3. This field will have the existing tax classification for each tax line.
This is similar to defining the tax hierarchy in ‘Purchasing Options’ prior to release 12. 3. Once the application tax option has been disabled. which would determine the source and the order of defaulting on purchase orders. The tax hierarchy is now available in ebusiness tax through ‘Application Tax Options’ available by each operating unit for Purchasing application. This is a one-time option. a tax hierarchy would be defined either in payable options or in purchasing options. Supplier Supplier Site Item Ship-To Location Payables Financial Option Figure 7: Application Tax Options Supplier You can attach tax to the supplier using the following steps. 5. 4. 1. The tax will be defaulted based on the defaulting order and the source option specified.Tax Hierarchy The tax hierarchy is now available in ebusiness tax through ‘Application Tax Options’ available by each operating unit for Purchasing application. If you are using complex tax rules you may choose to disable the application tax options. Application Tax Options is available only for backward compatibility of the former Tax Defaulting Hierarchy. 2. Application Tax Options is available only for backward compatibility of the former Tax Defaulting Hierarchy. For purchasing application we can choose up to the following 5 sources to default the tax. This is similar to defining the tax hierarchy in ‘Purchasing Options’ prior to release 12. E-business Tax – A Purchasing Perspective Page 17 . it would not possible to re-enable this option again for that operating unit. Prior to ebusiness tax.Application Tax Options .
In the tax page navigate to Parties > Party Tax Profiles. 4. In the Main Tab check on ‘Allow Tax Applicability’. 2. Check ‘Set for Self Assessment / Reverse Charge’ if this is a self-assessed tax*. Choose ‘Yes’ from drop down for the ‘Taxable’ field. 5. 5. 4. 6. * A self-assessed tax is a tax calculated and remitted for a transaction. 3. 1. Choose ‘Party Type’ as “Third Party Site” and query the Supplier (using the ‘Party Name’ field) for whom you like to define the tax. Navigate to Tax Registrations tab and click on ‘Create’ button and add the tax regimes/taxes applicable to the supplier site. Navigate to Tax Registrations tab and click on ‘Create’ button and add the tax regimes/taxes applicable to the supplier. * A self-assessed tax is a tax calculated and remitted for a transaction. Item You can attach tax to the item using the following steps. In the Main Tab check on ‘Allow Tax Applicability’. 1. Navigate to the ‘Purchasing’ tab.1. where tax was not levied but it is deemed as due. 3. 2. In the tax page navigate to Parties > Party Tax Profiles. where tax was not levied but it is deemed as due. Check ‘Set for Self Assessment / Reverse Charge’ if this is a self-assessed tax*. E-business Tax – A Purchasing Perspective Page 18 . 4. Choose the site for which you want to define the tax and click on update icon (Pencil icon). Navigate to Inventory/Purchasing Responsibility. Choose ‘Party Type’ as “Third Party” and query the Supplier in the ‘Party Name’ for whom you like to define the tax. 5. 6. Now choose the tax from ‘Input Tax Classification Code’ field LOV*. 2. Navigate to Items > Master Items Query the item for which you want to define the tax. Supplier Site You can attach tax to the supplier site using the following steps. 6. 3. Click on update icon (Pencil icon).
Determine Tax Registration . This is available though the subscription owner profile in ebusiness tax. responsibilities and rights are upheld. Calculate Tax Amounts . Determine Place of Supply . Following are mandatory tax rule types required before enabling the tax for transactions. for a given tax. If both are defined.* The tax will only be available in ‘Input Tax Classification Code’ field LOV if the tax has been associated with a ‘Tax Type’ in the tax configuration for this tax prior to enabling the tax.The arrived at value. it is the result of the place of supply derivation.The calculation of tax amount and formula to be used for calculating this amount. Tax for the Payables Financial Option can be applied through the ‘Application Tax Options’ where tax to be applied can be selected for this option. Determine Tax Applicability . E-business Tax – A Purchasing Perspective Page 19 . the result will be an ordered list of applicable taxes. Tax Rules Tax rules provide flexibility to use the tax as required by the business / tax authority. the default for the tax rule will be used. Tax engine requires some of the mandatory tax rule types to be defined either by definining defaults available for these rule types.The specific jurisdiction where the supply of goods or services is deemed to have taken place for tax purposes. modifications. quantity or action. The User-friendly interface makes it easier for the implementation team to configure rules based on their requirements. These rules may include deductions. Rules can be defined even after the tax is live. E-business tax provides flexibility to define all kinds of taxation rules that you normally encounter in your business scenario. or by defining tax rules that will determine the value for these mandatory tax rule types. The place of supply rule determines the tax on the ship-to location based on the tax jurisdiction for the tax. Determine Taxable Basis . exemptions and discounts.The process and the data that identifies all the taxes that need to be determined/levied for a given transaction.The registration of a party with a tax authority to ensure tax rights. on which tax is calculated. In case the rule does not evaluate a value. after the tax rules which would affect it have been taken into consideration for a specific tax. the tax engine will first use the rule.
Go to responsibility 'Tax Managers' Navigate to Advanced Setup Options > Tax Determining Factor Sets Click on 'Create' button Enter the following values a. Determining Factor Class: <In our case it is 'Geography'> b. Expert Rule Guided Rule Expert Rule The below steps will guide you through a step-by-step process to create a tax rule using the expert rule. 6. E-business Tax – A Purchasing Perspective Page 20 . 3. For e. define applicability of tax only for ship to location as New York City 1. 2. Regime Code: <Regime code where the rule will be applicable> Scroll down to the 'Associate Tax Determining Factors' region. Enter the following values a. Name: <Enter a name for your Tax Determining Factor Set> Set Usage: Tax Rules Optionally Enter: a. 4.Figure 8: Tax Rules There are 2 methods available to define a rule. Class Qualifier: <In our case it is 'Ship To'> 5. 8. 2. 1.g. You can alternatively use the ‘Guided Rule Entry’ option to define tax rules. 7. Tax Determining Factor Set: <Enter a code for your Tax Determining Factor Set> b.
14. 12. Determining Factor Name: <In our case it will be 'City'> Click on 'Apply' to save the 'Tax Determining Factor Set' Navigate to Advanced Setup Options > Tax Condition Sets Click on 'Create' button Enter the following a.g. 13. 21. 20. 18. You can choose to apply this rule for all transactions or only for specific transactions. Enter the following values: a. Rule Code: <Enter a Rule Code> b. Value/From Range: NEW YORK Click on 'Finish' button. 15. Tax Condition Set: <Enter a code for 'Tax Condition Set'> b. You can alternatively use the ‘Expert Rule Entry’ option to define tax rules. Name: <Enter a Rule Code> c. 19. Determining Factor Set: <Enter the value from the LOV for the 'Tax Determining Factor Set' defined in step 4 above> Click on 'Continue' button We will see the 'Determining Factor Class'. 24. define applicability of tax only for ship to location as New York City 1. 17. 3. c.9. 22. Provide a name for the tax rule code and the effectivity. Result: <for our case the value is 'Not Applicable'> Click on Next to complete Step 2 of 3 Enter the value of Rule Order and check the 'Enable' checkbox Click on 'Finish' to create the rule. Effective From: <Enter the effective date for this rule> d. 2. Query the tax in the Tax Configuration > Tax Rules page Click on Guided Rule Entry icon against the ‘Determine Tax Applicability’ rule. 23. Operator: Not Equal To b. For e. 11. This step guides you through a step-by-step process to create a tax rule. 10. 16. 'Class Qualifier' and 'Determining Factor Name' defaulted and greyed out Enter the following values: a. E-business Tax – A Purchasing Perspective Page 21 . 4. Determining Factor Set Code: <Choose the 'Determining Factor Set Code' defined in step 4 above from the LOV> Click on Next to complete Step 1 of 3 Enter the following details: a. Condition Set Code: <Select the 'Tax Condition Set' defined in step 12 above from the LOV> b. Guided Rule You can also use the Guided Rule entry to define the rules for each tax. Query the tax in the Tax Configuration > Tax Rules page Click on Expert Rule Entry icon against the ‘Determine Tax Applicability’ rule.
10. Click on Next and choose Enable to apply this rule. In the ‘Transactions’ tab enter the details for the location. It is not necessary to define fiscal classification to setup taxes in e-business tax. E-business tax allows you classifications based on party. Choose the result for the rule and its operation. Go to responsibility ‘Trading Community Manager’ b. Click on Enable and the click on ‘Next’ button. 11.Party Fiscal Classification Products involved in the transaction . In our case choose not equal to. Navigate to Trading Community > Administration > Classifications c. So the rule becomes: If Ship To not equal to New York the tax is ‘Not Applicable’. 8. equal to/not equal to. Enter the following details E-business Tax – A Purchasing Perspective Page 22 . In our case the rule combined with operation was: If Ship To not equal to New York. 9. Parties involved in the transaction . We can model three types of fiscal classification in e-business tax. As already defined ‘Key Concepts’ section. So choose the option ‘Not Applicable’. For example a tax authority could claim a reduced tax rate for transaction in which the goods are purchased from a supplier establishment that have been classified as ‘Research and Development’ organization by the tax authority in order to promote research activities. 3.5. 6. Enter the condition set code and the order of preference for this rule. d. It only allows you to classify each part of a transaction so that you may create rules based on them for specific tax requirements. Fiscal Classification Fiscal Classification allows you a way to classify each part of your transaction and define tax rules based on these classifications. Also choose the operations. Fiscal Classification is a way that tax authority classifies each part of a transaction.g. 2.Product Fiscal Classification Nature of the transaction .Transaction Fiscal Classification Party Fiscal Classification The classification is used to categorize parties. product and nature of transaction. 7. 1. Click on ‘Next’ button. Steps: The below is an example of defining a rule for party fiscal classification for the above mentioned example: 1. Click on ‘Create Class Category’ button. In our case it will be New York. For e. The result for this rule is that tax will not be applicable in such a case. Define Party Classification in TCA a.
2. Meaning: <Enter the name for meaning of your party classification> iii. Meaning and Description (Description is optional) by which you would like to define your supplier establishment. d. Effective From: <Enter the effective date> h. Class Code: Research and Development ii. Enter the value for Class Code. Enter the following details for each regime: i. Party Classification: <Choose the ‘Party Classification’ defined in TCA during step 1 above> e. (This step also returns the concurrent request id submitted for definition to take effect). Meaning: Research and Development iii. Fiscal Classification Type Code: <Define a code for your party fiscal classification code> f. Click on ‘Apply’ to save the party fiscal classification. Description: <Enter the description for your party classification> e. Click on ‘Apply’ button. h. For this example the following needs to be entered to define a party classification of type ‘Research and Development’: i. Click on ‘Apply and Create Class Codes’ f. Click on ‘OK’. In the Tax regimes define all regimes to which this party fiscal classification will be applicable. E-business Tax – A Purchasing Perspective Page 23 . i. Navigate to Parties > Party Classification c. Description: Research and Development g. Go to responsibility ‘Tax Managers’ b.i. Name: <Define a name for your party fiscal classification code> g. Class Category Name: <Enter a name for you party classifications> ii. Effective From i. Click on ‘Create’ button. Click on Compile and this would submit concurrent program to define your party classification in TCA. Create Fiscal Classification for the party in e-business tax a. Regime Code ii.
Figure 9: Party Fiscal Classification Figure 10: Party Fiscal Classification (Supplier Type) 3. In our case choose Party Type as ‘Third Party’ and Party as the supplier that needs to be defined as a ‘Research and Development’ type organization. d. Navigate to Parties > Party Tax Profiles c. Go to responsibility ‘Tax Managers’ b. Attach the Party Fiscal Classification to the party in PTP (Party Tax Profile) a. Navigate to the ‘Classifications’ tab. Select the party type and party from the LOV and click on ‘Go’. e. E-business Tax – A Purchasing Perspective Page 24 . Click on Update pencil icon.
Please use the following specification to create the rule. Tax Condition Sets i. Create a new tax status and tax rate. This can only be used if Oracle Inventory is in installed status.f. Tax Rate: < Defined in step 4> Therefore the rule becomes: When Ship From Party has a Party Fiscal Classification Value of ‘Research and Development’ then apply the tax rate defined in step 4 above. g. 3. i. Class Qualifier: Ship From Party iii. Product Fiscal Classification The classification is used to categorize a product. Click on ‘Apply’ to save the party tax profile. Steps: E-business Tax – A Purchasing Perspective Page 25 . Choose the ‘Fiscal Classification Type Code’ defined step 2 above from the LOV. Value/From Range: <In our case 'Research and Development'> c. In our example the supplier ‘Fiscal Classification Code’ is ‘Research and Development’. (Follow steps 3. Operator: Equal To ii. Click on button ‘Add Another Row’. Tax Determining Factor Set i. For example. all domestically purchased items that are used as office supplies. Determining Factor Name: <'Fiscal Classification Type Code' defined in step 3 above> b. 1. Choose the ‘Fiscal Classification Code’ for the supplier based on the available codes defined in TCA. Tax Status: <Defined in step 4> d. 4. 5. Inventory Based Non-Inventory Based Intended Use Classification Inventory Based This is used to classify categories defined in Oracle Inventory. will be sold at a lower rate. There are three types of product classification available in e-business tax. 5 and optionally 6 in-case recovery is required in the section ‘TAX SETUP’ below) Create an Expert / Guided Rule as shown in the ‘Tax Rules’ section above. Determining Factor Class: Party Fiscal Classification ii. h. 2. a.
b. In our example we need to choose Purchasing (Purchasing Category Set) against which we have defined a category ‘Office Supplies’. Navigate to Products > Product Classifications c. Effective From: <Enter the effective date> h. in our case we will create an item ‘File 6x6’ which is a purchased item with the category ‘Office Supplies’. Enter the following details for each regime: i. For e.g. Fiscal Classification Type Code: <Define a code for your product fiscal classification > f. Regime Code ii. In our example associate the category defined in step 1 above to the Purchase Category Set (This is a seeded category set available by default i. (Please refer to the page 4-68 of Oracle Inventory User's Guide for steps to update an inventory category to a category set) Assign items to the category defined in step 1. we will associate the category ‘Office Supplies’ in the Purchasing Category Set. Click on ‘Create’ button to create a new ‘Product Fiscal Classification’.1. For e. e. in our case we will define a category called ‘Office Supplies’. E-business Tax – A Purchasing Perspective Page 26 . 2. Effective From i. Name: <Define a name for your product fiscal classification code> g. Click on ‘Apply’ to save the product fiscal classification. (Please refer to the page 4-74 of Oracle Inventory User's Guide for Assigning Items to Categories and page 4-74 of Oracle Inventory User's Guide for defining an item) Define a ‘Product Fiscal Classification’ for the above category in ebusiness tax. 3. Go to ‘Tax Managers’ responsibility. In Oracle Inventory define a category. 4. d. Inventory Category Set: <Choose the category set defined in step 2 above>. In the Tax regimes define all regimes to which this product fiscal classification will be applicable.e. (Please refer to the page 4-66 of Oracle Inventory User's Guide for steps to create an inventory category) Create a new category set and associate the category set with the category created in step 1 above.g. a.
(Follow steps 3. 6. Tax Status: <Defined in step 5> h.Figure 11: Product Fiscal Classification (Inventory Based) 5. Tax Rate: < Defined in step 5> Create a purchase order with category ‘Office Supplies’. Tax Determining Factor Set i. Determining Factor Class: Product – Inventory Linked ii. 5 and optionally 6 incase recovery is required in the section ‘TAX SETUP’ below) Create an Expert / Guided Rule as shown in the ‘Tax Rules’ section above. Determining Factor Name: <'Fiscal Classification Type Code' defined in step 4 above > f. Operator: Equal To ii. Value/From Range: <In our case 'Office Supplies'> (Please note the value of the category segments are concatenated without delimiters therefore query this LOV with value of one of the segments and use the category description to choose the correct segment) g. 7. E-business Tax – A Purchasing Perspective Page 27 . Create a new tax status and tax rate. The rate should be one created in step 5 above. e. Please use the following specification to create the rule. Tax Condition Sets i.
d. a. Go to ‘Tax Managers’ responsibility. Effective From: <Enter an effective date> i. We will continue to use the above example we without using Oracle inventory example. to update the information in this category. Click on ‘Go’ button. In our example we will define it as ‘Office Supplies’ iii. f. Steps: 1. Click the Next 5 arrow to check the entire list under ‘PRODUCT_CATEGORY’). Define a ‘Product Fiscal Classification’ for the non-inventory category in e-business tax. b. Click on ‘Apply’ j. l. will be sold at a lower rate. You will now be able to view the ‘OFFICE_SUPPLIES’ under ‘PRODUCT_CATEGORY’. You may create sub categories by clicking on the ‘+’ icon under ‘Create Sub – Level’ heading. Product Classification Source: From the drop down ensure to choose Oracle E-Business Tax. all purchased items that are used as stationary materials for your office supplies. Click on the pencil icon below the ‘Update’ field of PRODUCT_CATEGORY fiscal classification code. The advantage of such a classification is that. Enter the following details i. In our example we will define it as ‘OFFICE_SUPPLIES’ ii. Name: <Enter a name for the fiscal classification which will be used as the category>. Click on ‘Create’ button to create a new category. k. it can also be used if Oracle Inventory is not in installed status. This would retrieve the seeded fiscal classification type code: PRODUCT_CATEGORY. Fiscal Classification Code: <Enter a code for the fiscal classification which will be used as the category>. e. Navigate to Products > Product Classifications c. (If you are not able to view it. For example in our case we will create a sub-category called ‘STATIONARIES’. Non-Inventory Based This is used to classify categories that are not defined in Oracle Inventory. g. Enter the following details E-business Tax – A Purchasing Perspective Page 28 .Therefore the following rule will be applied: If the category used in purchase order is ‘Office Supplies’ then apply the rate used in step 5 above. h.
3. (Follow steps 3. Create a new tax status and tax rate.i. Click on ‘Apply’ n. In our example we will define it as ‘Stationeries’ iii. Click the Next 5 arrow to check the entire list under ‘PRODUCT_CATEGORY’). Figure 12: Product Fiscal Classification (Non-Inventory Based) 2. Effective From: <Enter an effective date> m. 5 and optionally 6 incase recovery is required in the section ‘TAX SETUP’ below) Create an Expert / Guided Rule as shown in the ‘Tax Rules’ section above. o. Tax Condition Sets i. You will now be able to view the ‘STATIONARIES’ under ‘OFFICE_SUPPLIES’ category of ‘PRODUCT_CATEGORY’. Click on ‘Apply’ to save the fiscal classification. Fiscal Classification Code: <Enter a code for the fiscal classification which will be used as the sub-category>. (If you are not able to view it. Please use the following specification to create the rule. Operator: Equal To E-business Tax – A Purchasing Perspective Page 29 . a. In our example we will define it as ‘STATIONARIES’ ii. Tax Determining Factor Set i. Determining Factor Name: ‘Product Category’ b. Determining Factor Class: Product – Non-Inventory Linked ii. Name: <Enter a name for the fiscal classification which will be used as the sub-category>.
There are two types of intended use. Steps: 1. the Intended use must be explicitly specified from the ‘Intended Use’ field seen from the ‘Additional Tax Information’ page after navigating to the tax page though the ‘Manage Tax’ link. Click on the Actions > Manage Tax link from menu. Click on ‘Additional Tax Information’ button. 7.g. In this whitepaper we will discuss example of inventory based ‘Intended Use’. Tax Rate: < Defined in step 5> Create a purchase order and save. While for noninventory based intended use. If it is used for ‘Industrial Manufacturing’. Intended Use This is used to classify transactions based on purpose for which a product maybe used.4. 8. Also for non-inventory based intended use. 5. Inventory Based Non-Inventory Based For upgraded instances intended use is always inventory based. Click on Apply and the new tax rate will be used based on the rule created above. For e. 2. Scroll to the ‘Product Classification’ field and choose the product classification ‘Office Supplies/Stationeries’ from the LOV. the recovery rate will be higher than when it is used for direct ‘Retail Sale’. 6. Therefore the following rule will be applied: If the ‘Product Classification’ field entered in additional tax information page from the ‘Manage Tax’ link on the purchase order is ‘Office Supplies/Stationeries ’ then apply the rate used in step 2 above. 1. For non-upgrade customers this choice can be made only once. in our case we will define a category called ‘Industrial Use’ and ‘Retail Sales’. The difference is that for inventory based defaulting automatically occurs when we choose the inventory-based items. Value/From Range: <In our case 'Office Supplies/Stationeries'> c. ii. the codes for ‘Intended Use’ must be created in e-business tax. Example of Intended Use can be recovery tax on alcohol is based on its use. (Please refer to the page 4-66 of Oracle Inventory User's Guide for steps to create an inventory category) E-business Tax – A Purchasing Perspective Page 30 . In Oracle Inventory define categories for intended use. Tax Status: <Defined in step 5> d.
e. (Please refer to the page 468 of Oracle Inventory User's Guide for steps to update an inventory category to a category set) Figure 13: Intended Use (Inventory Category) 3.g. in our case we will create an item ‘Industrial Alcohol’ which is a purchased item with the category ‘Industrial Use’. For e. In our example associate the categories defined in step 1 above to the INTENDED_USE Category Set (This is a seeded category set available by default i. we will associate the category ‘Industrial Use’ and ‘Retail Sales’ in the INTENDED_USE Category Set.2. Assign items to the categories defined in step 1. Create a new category set and associate the category set with the category created in step 1 above or use the default INTENDED_USE category set. (Please refer to the page 4-74 of Oracle Inventory User's Guide for Assigning Items to Categories and page 4-74 of Oracle Inventory User's Guide for defining an item) E-business Tax – A Purchasing Perspective Page 31 .
Tax Condition Sets i. Create a new recovery rate for your tax. Determining Factor Name: Intended Use b. 5. Operator: Equal To E-business Tax – A Purchasing Perspective Page 32 . Determining Factor Class: Transaction Input Factor ii. a. (Follow step 6 in the section ‘TAX SETUP’ below) Create an Expert / Guided Rule as shown in the ‘Tax Rules’ section above. Tax Determining Factor Set i.Figure 14: Intended Use (Item Assignment) 4. Please use the following specification to create the rule.
Value/From Range: <In our case ‘Industrial Use’> (Please note the value of the category segments are concatenated without delimiters therefore query this LOV with value of one of the segments and use the category description to choose the correct segment) c. Transaction Fiscal Classification The classification is used to categorize transactions according to the requirements of a tax authority. The recovery rate should be defaulted from the one created in step 4 above. For e. Seeded Transaction Business Categories • Expense Report • Purchase pre-payment transaction • Purchase transaction • Sales transaction • Sales transaction adjustment • Intercompany transaction New categories can be created under the seeded categories. a sample sale may invite a lower tax. E-business Tax – A Purchasing Perspective Page 33 . Therefore the following rule will be applied: If the ‘Intended Use’ of the item in purchase order is ‘Industrial Use’ then apply the recovery rate used in step 4 above. Three Types of Transaction Fiscal Classification’ can be defined in e-business. Transaction Business Category: To classify transactions based on the nature of business.6.g.g. The ‘Transaction Fiscal Classification’ must be entered manually from the ‘Additional Tax Information’ page (Purchase Orders > Manage Tax > Click on ‘Additional Tax Information’ button). Document Fiscal Classification: To classify based on the documents required / the type of documents used for the transaction. For e. So users can define a user defined fiscal classification of type ‘Sample Sales’ and create rules to define tax rates for such a transaction. ii. Export Sales User Defined Fiscal Classification: Used for defining transaction based on any other classifications from transaction other then the above mentioned. Tax Recovery Rate: < Defined in step 4> Create a purchase order with category ‘Office Supplies’. This is used when the nature of the transaction itself determines the tax and the tax rate that applies.
then ebusiness tax will determine the appropriate tax classification and recovery rate. A new field TAX_NAME is introduced in release 12. Tax information provided through the interface will be considered as an override and not defaulting information. If tax details are not specified in the interface. Therefore it should fulfill all the criteria for overriding a tax as mentioned in above under the heading ‘Modifying Tax Information’ (Overriding Tax). unlike the functionality prior to release 12. Tax overridden on the requisition will no longer be passed to the purchase order. taxable flag on the PO document transaction table. then ebusiness tax will determine the appropriate tax classification and recovery rate. then ebusiness tax will determine the appropriate tax classification and recovery rate. During AutoCreate the tax will be redefaulted on the purchase order based on the tax determining attributes of the purchase order.Tax in Interface . Tax Rate: In tax rate define the following (Step 5 in ‘TAX SETUP’ section): a) Rate Type: Quantity b) UOM: <Unit of Measure for the purchase> c) Quantity Rate: <Rate of tax per quantity> E-business Tax – A Purchasing Perspective Page 34 . In order to define tax based on quantity we can follow the steps mentioned in the ‘TAX SETUP’ section below. Requisition Import If the requisition lines interface (PO_REQUISITIONS_INTERFACE_ALL) does not specify any tax details. If the PO lines interface (PO_LINES_INTERFACE) does not specify any tax details. If TAX_CODE_ID field based on the old AP tax codes is specified. Tax information provided through the interface will be considered as an override and not defaulting information. Please follow the below mentioned changes in the 1. then the tax classification will be derived and passed on to ebusiness tax. However. TAX_CODE_ID field is supported on the data import for backward compatibility. Tax overridden on the requisition will no longer be passed to the purchase order. Tax will be recalculated on the PO document created through autocreate. Quantity Based Tax One of the features of e-business tax for purchasing is the capability to define tax on the basis of quantity instead of the Line amount. Tax will not be part of shipment grouping criteria so it is possible to have requisition lines with different tax values being grouped into a single PO shipment. PDOI Tax classification can be provided in the PO_LINES_INTERFACE for overriding the tax line information using the TAX_NAME. TAXABLE_FLAG will be used as an item attribute for item creation in Oracle Inventory to update the taxability of the item. Tax classification can be provided for overriding the tax line information. as was the functionality prior to release 12. Tax During AutoCreate During AutoCreate the tax will be redefaulted on the purchase order based on the tax determining attributes of the purchase order. which will be derived based on the existence of tax lines on the shipment and will not be affected by the TAXABLE_FLAG provided in the interface.
Tax Rule: In tax rules of for the tax. use the following as default value (Step 7 in ‘TAX SETUP’ section): a) Determine Taxable Basis: STANDARD_QUANTITY Figure 16: Quantity Based Tax (Tax Rules) E-business Tax – A Purchasing Perspective Page 35 .Figure 15: Quantity Based Tax (Tax Rate) 2.
d. Regime Level . 1.e. Navigation: Tax Configuration > Tax Regime) a. Click on ‘Next’ to choose the subscriptions for the regime. Allow Tax Exceptions c. Tax setups will be available for tax across legal entities / operating units (use ‘Global Configuration Owner’ as the Configuration Owner in the rest of the setups) or you may use ‘Party Specific’ that only allows tax setups to be used for the specific legal Entity / operating unit or you E-business Tax – A Purchasing Perspective Page 36 . Party Subscription Options i. Instead of replicating choices for different OUs. ii. Controls and defaults – Following options can be checked. Based on the business requirement the setups can be complex involving multiple tax rules. (Responsibility: Tax Managers. Configuration for Taxes and Rules: Choose if the regime will be available as ‘Common Configuration’ i. Define the parties (legal Entity / operating unit) that subscribe to this tax.A Tax Regime is usually defined for a country b. define which regimes need to support recovery / Exemptions / Exceptions / Overrides Set up Tax Regime i. Allow Tax Recovery ii. Allow Tax Exemptions iii. These steps can be used for performing quick tests for using tax in purchasing.TAX SETUP Following are the brief setup steps for defaulting basic tax in purchasing.
i. Sales etc. Default Recovery Settlement: Immediate j. Allow Tax Rounding Override ii.e. Tax Type: Based on the type of tax for e. i. d.g. i. Allow Tax Recovery Rate Override i. Set to Prorated for tax to arrive at an amount calculated previously. Click on ‘Finish’ to save the tax regime. e. Configuration Owner: <Based on the tax regime setup for ‘Configuration for Taxes and Rules’ in Step 1> b. Allow Tax Rate Rules: Checked ii. VAT. Allow Override for Calculated Tax Lines iii. Check the following options to allow tax recovery and override. f. Save the Tax details by clicking on ‘Apply’ E-business Tax – A Purchasing Perspective Page 37 . i. Geography Type: Based on the applicability of the tax to a geography c. Once the allow recovery rate tab is checked for a tax then it will not be live till recovery rate is defined. Allow Tax Exemptions h. Allow Tax Exceptions ii. (Responsibility: Tax Managers. the following can be checked for overriding tax rounding/tax line and entry of manual tax line. Allow Entry of Manual Tax Lines g. Navigation: Tax Configuration > Set up Tax Taxes) a. Allow Tax Recovery ii. Parent Geography Type: Based on the geography of the tax regime. Defaults: Set the following options/defaults. Applied Amount Handling: Recalculated is set by default. For e. 2.g. may use ‘Common Configuration with Party Overrides’ which will allow you to define portion of the tax setups to be overridden and available only for your specific legal Entity / operating unit. Tax Exceptions/Exemptions Controls: Check the following options to allow Tax Exceptions and Tax Exemptions. Tax Recovery Controls: Recovery rate is not mandatory and is totally optional. iii. Controls: Check the options required for your tax. Configurations for Product Exceptions: Choose if the product exceptions can be ‘Common Configuration’ to allow the regime to use product exceptions across all the legal entities / operating units units (use ‘Global Configuration Owner’ as the Configuration Owner when setting up product exceptions) or choose ‘Party-Specific Configuration’ to configure party specific product exceptions.
g. i.3. For e. Allow Tax Exemptions ii. (Responsibility: Tax Managers. Configuration Owner: <Based on the tax regime setup for ‘Configuration for Taxes and Rules’ in Step 1> b. UK. (Responsibility: Tax Managers. Navigation: Tax Configuration > Tax Status) a. Save the Tax Status details by clicking on ‘Apply’ Setup Tax Status 4. (Responsibility: Tax Managers. Navigation: Tax Configuration > Tax Rate) a. Geography Type: Based on the applicability of the tax to a geography b. Choose the options required for your tax. Parent Geography Type: Based on the geography of the tax regime. Allow Tax Exceptions iii. the geography name could be United States. i. Default Effective From: <specify the effective date> * There should be at least one default jurisdiction. Default Tax Jurisdiction Settings: Set the following options / defaults i. Setup Tax Jurisdiction Code 5. if the geography type was country. e. i. if the parent geography type was country. Geography Name: Name of the jurisdiction geography. Navigation: Tax Configuration > Tax Jurisdiction) a. Parent Geography Name: Name of the parent geography. Rate Type: Percentage (For calculating the tax rate based on percentage) c. Tax Rate Defaults: Set the following option. Configuration Owner: <Based on the tax regime setup for ‘Configuration for Taxes and Rules’ in Step 1> b. UK. Set as Default Tax Status: Checked (For defaulting it as the tax status) c. Effective From: <specify the effective date> f. c. Set as default Tax Jurisdiction: Checked ii. Rate Details: Click on the icon under the ‘Rate Details’ and set the following. Percentage Rate: <Set the rate for the tax> d. Allow Tax Rate Override d.g. Default Recovery Settlement: Immediate e. the geography name could be United States. India etc (based on your tax). Default Controls: Following options are available. Set as Default Rate: Checked Setup Tax Rate E-business Tax – A Purchasing Perspective Page 38 . For e. d. India etc (based on your tax).
Tax Recoverable/Liability: <Enter the code combination for this account> v. to make it available for transactions Query the Tax E-business Tax – A Purchasing Perspective Page 39 . Calculate Tax Amounts: STANDARD_TC Setup Tax Rules Update Tax 8. Determine Tax Applicability: Applicable iii. Effective From: <specify the effective date> iii. Navigation: Tax Configuration > Tax Recovery Rules) a. Navigation: Tax Configuration > Tax Recovery Rate) a. Recovery Rate Periods: Set up the following values i. Setup Tax Recovery Rate* (Responsibility: Tax Managers. Once the allow recovery rate tab is checked for a tax then it will not be live till recovery rate is defined. If defined at both the places then rate level takes precedence.e. Determine Place of Supply: Ship To ii. 7. Operating Unit: <Enter the value of Operating Unit> iv. Setup the following default rule types i. Save the Tax Rate details by clicking on ‘Apply’ *There can be multiple taxes under a regime. a. Percentage Recovery Rate: <Recovery Rate%> ii. Click on ‘Apply’ vi. f. Recovery rate can to be defined at the tax and rate level. ii. Click on ‘Apply’ *Tax accounts can to be defined at the tax and rate level. Ledger: Primary Ledger Name ii. Default Effective From: <Date effective> Tax Accounts: Click on the icon under the ‘Tax Accounts’ and set the following. Click on ‘Create’ iii. Default Effective From: <specify the effective date> *Recovery rate is not mandatory and is totally optional. Query the tax for the Configuration Owner (Based on the tax regime setup for ‘Configuration for Taxes and Rules’ in Step 1) b. (Responsibility: Tax Managers. multiple statuses under a tax and multiple tax rates under a status. Set as Default Rate: Yes iv. 6. i. Determine Tax Registration: Ship From Party iv. Determine Taxable Basis: STANDARD_TB v. Configuration Owner: <Based on the tax regime setup for ‘Configuration for Taxes and Rules’ in Step 1> b. If defined at both the places then rate level takes precedence.
Defaulting Order 2: <Choose from the drop down list> vi. In the tax page navigate to Parties > Party Tax Profiles. Application Name: Purchasing iv. for supplier. Make Tax Available for Transactions: Checked ii. Entity Name: Purchase Order iii. Setup Tax on Source: Depending on the source from where tax needs to be defaulted.e. Apply the changes. Defaulting Order 4: <Choose from the drop down list> viii. Navigation: Defaults and Controls > Configuration Owner Tax Options) a. In the Main Tab check on ‘Allow Tax Applicability’. Item. Ship-To Location or Payables Financial Options). Defaulting Order 3: <Choose from the drop down list> vii. Defaulting Order 1: <Choose from the drop down list> v. E-business Tax – A Purchasing Perspective Page 40 . Update the following option: i. 9. a. Event Class: Purchase Order and Agreement vi. Effective From: <specify the effective date> v. Supplier Site.g.Tax Hierarchy’. For e. (Responsibility: Tax Managers. Choose ‘Party Type’ as “Third Party” and query the Supplier in the ‘Party Name’ for whom you like to define the tax. Application Tax Options: <Operating Unit> ii. Application Name: Purchasing iv. Configuration Owner: <As defined in the tax regime> ii. Enabled: Checked Setup Configuration Owner Tax Options Setup Application Tax Options* 10. please define the setups as mentioned in the section for ‘Application Tax Options . Supplier.b. d. Defaulting Order 5: <Choose from the drop down list> *Defining ‘Application Owner Tax Options’ is optional 11. Navigation: Defaults and Controls > Application Tax Options) i. Set up the following for enabling tax on Purchase Orders i. c. following setups are required. e. Navigate to Tax Registrations tab and click on ‘Create’ button and add the tax regimes/taxes applicable to the supplier. Default Primary Recovery Rate*: <Choose the setup in step 6 from the LOV> c. Operating Unit: Vision <Operating Unit> iii. (i. b. Check ‘Set for Self Assessment / Reverse Charge’ if this is a selfassessed tax. f. Click on update icon (Pencil icon). (Responsibility: Tax Managers.
2. This means that the tax regimes for migrated taxes will subscribe to party with ‘Operating Unit Owning the Tax Setup’ i. Create a Purchase Order You could also view a demonstration of the tax setups for purchasing though the viewlets attached with this white paper. In release 11i. To group all related taxes classifications under its related tax group. a direct rate determination rule is created during migration that will be based on the tax classification code that has the same name as tax group code. the operating unit will still continue to own the tax. this article would discuss only impacts on purchasing perspective. we will only be considering this release in our considerations for upgrade. migrates to EBusiness Tax as a tax classification code. This will be available as ‘Regime Determination Set’ on the configuration tax owner option for the ‘Operating Unit Owning Tax Content’. The tax group will also be migrated as a tax classification. Payables and Purchasing tax codes migrate as input tax classification codes. 3. Also. a shortcut approach is used to calculate taxes based on the passed Tax Classification Code.12. E-business Tax – A Purchasing Perspective Page 41 . 1. UPGRADE CONSIDERATIONS Following are some of the important impacts upon upgrade. The tax used in purchasing was stored in payables and tax calculation API’s from payables were called for determining tax amount. Click on Actions > Manage Tax to navigate to the tax details page.e. You may define additional rules to determine taxes to be defaulted on a transaction. All other Regime Determination Templates must use location based determining factors. Each tax code. but will not have an associated regime to rate flow in e-business tax. tax was maintained separately for payables. In release 12 a centralized repository will be used to store taxes from across applications. The tax was operating unit based. receivables etc. The tax setup will be upgraded as partyspecific configuration owners. A new Regime Determination Template Standard Tax Classification Code (STCC) will be created during migration using determining factor of Tax Classification Code -which will indicate that the tax calculation would be based on the old Release 11i approach. Since the upgrade path for release 12 is only though 11i. with a supplier defined in step 11 above and save the purchase order. This is a special Regime Determination Template which does not use Location based Determining Factors. including the tax codes within a tax group. When the template is STCC. with the operating unit owning the tax setup. Each tax code will be migrated with each tax code having its regime to rate flow. If tax codes are not part of any tax groups then there will be no Direct Rate Determination rule.
appropriate tables in ebusiness tax is populated with tax details and the purchasing tables are updated to indicate taxable line. Direct Rate Determination Rules for the defaulted tax classification code would determine the applicability of one or more taxes on a taxable line. location values will be upgraded into the Trading Community Architecture (TCA) Geography model as legislative geography elements such as STATE. For each of these Tax Jurisdictions. The upgrade will automatically create Tax Jurisdictions for each Tax Zone within the context of a Regime and Tax. 9. Release 11i Purchasing and Payables defaulting hierarchy are upgraded to Application Tax Options for each OU separately for Purchasing and Payables respectively.4. 1. 6. For these parties. 4. CITY and POSTAL CODES as well as TAX ZONES to cover ZIP code ranges or groups of ZIP ranges with the same GEO code. Purchasing will populate tax-determining attributes to global temporary tables. The data from the global temporary tables will be deleted. COUNTY. E-business Tax – A Purchasing Perspective Page 42 . Supplier and supplier sites migrate to Trading Community Architecture (TCA) as TCA parties and party sites. Tax Registrations defined at HR locations or HR Organization levels in Release 11i are upgraded as Tax Registrations at Party Tax Profile for Legal Establishments. Once the tax lines are calculated. 2. taxes or jurisdictions. For Location based taxes. Tax Status (STANDARD) and Tax Jurisdiction. 3. the upgrade will create a Tax Jurisdiction Rate with a percentage rate associated with the relevant tax Regime. 8. Tax. For more detailed impact please refer to the Oracle Applications Upgrade Guide: Release 11i to Release 12 and Oracle Financials and Oracle Procurement Functional Upgrade Guide: Release 11i to Release 12. DATA FLOW Following is the mechanism of calls to the ebusiness tax to calculate tax. E-Business Tax includes the tax classification code field as part of the supplier or supplier site party tax profile. Both these hierarchies will be independent of the other unlike 11i tax hierarchy where payables based hierarchy could be used in purchasing. The current recovery rates will be upgraded as "primary" recovery rates with the Release 11i Accounting based recovery rules upgraded as Recovery Rate Rules. Additional Release 12 functionality is available to define multiple registrations for the same party and different regimes. It will then call ebusiness tax API's to calculate tax. as well as the ability in Release 12 to define registration status that can be used in rules. 7. 5.
SELECT * FROM zx_jurisdictions_b WHERE DECODE('&tax_name'. SELECT * FROM zx_status_b WHERE tax = '&tax_name' AND tax_regime_code = '&tax_regime_code'. SELECT * FROM zx_rates_b WHERE tax = '&tax_name' AND tax_regime_code = '&tax_regime_code'.null. SELECT * FROM zx_regimes_b WHERE tax_regime_code = '&tax_regime_code'.'xxx'.'xxx') AND tax_regime_code = '&tax_regime_code'. a. SELECT * FROM zx_taxes_b WHERE DECODE('&tax_name'. Tax Rates: ZX_RATES_B e. SELECT * FROM zx_rules_b E-business Tax – A Purchasing Perspective Page 43 . you can use the following set of queries.'xxx'.tax) = nvl('&tax_name'. Tax Status: ZX_STATUS_B d. If the issue is limited to a tax then provide the tax name when prompted else please leave it blank. Please provide the tax regime code when prompted. Tax Regimes: ZX_REGIMES_B b. Taxes: ZX_TAXES_B c. Tax Rules: ZX_RULES_B To get a dump of the eTax setups.Following are the main ebusiness tax tables that will contain the setup information that will help support in troubleshooting ebusiness tax information. Tax Jurisdictions: ZX_JURISDICTIONS_B f.tax) = nvl('&tax_name'.null.'xxx') AND tax_regime_code = '&tax_regime_code'.
This is linked to the PO_DISTRIBUTIONS_ALL. This is linked to the PO_LINE_LOCATIONS_ALL. This is linked to the PO_HEADERS_ALL. c. ZX_REC_NREC_DIST: This table will have the tax distributions for associated with PO/Release distributions. PO_REQ_DISTRIBUTIONS_ALL: This table will have the tax distributions for associated with Requisition distribution.WHERE tax = '&tax_name' AND tax_regime_code = '&tax_regime_code'.LINE_LOCATION_ID TRX_LINE_DIST_ID: Transaction Line Distribution ID. Following are the main ebusiness tax tables that will contain the transaction information that will have the tax details after tax is calculated.LINE_LOCATION_ID b. TRX_ID: Transaction ID. ZX_LINES_DET_FACTORS: This table holds all the information of the tax line transaction for both the requisitions as well as the purchase orders/releases.PO_HEADER_ID TRX_LINE_ID: Transaction Line ID. This is linked to the PO_HEADERS_ALL. ZX_LINES: This table will have the tax lines for associated with PO/Release schedules. a. This is linked to the PO_REQUISITION_HEADERS_ALL. TRX_ID: Transaction ID.PO_HEADER_ID E-business Tax – A Purchasing Perspective Page 44 . RECOVERABLE_TAX: Recoverable tax amount NONRECOVERABLE_TAX: Non Recoverable tax amount d. TRX_ID: Transaction ID. If the distribution is recoverable then the flag will be set to Y and there will be values in the RECOVERY_TYPE_CODE and RECOVERY_RATE_CODE. This is linked to the PO_LINE_LOCATIONS_ALL.REQUISITION_HEADER_ID / PO_HEADERS_ALL.PO_DISTRIBUTION_ID RECOVERABLE_FLAG: Recoverable Flag.PO_HEADER_ID TRX_LINE_ID: Transaction Line ID.
check following tax set ups.LINE_LOCATION_ID TROUBLESHOOTING Tax Simulator Simulator is a powerful user interface too that can be used to simulate Tax Calculation based on what-if scenarios. Check that one status is default and every status has a default 2. Useful Tips: 1.TRX_LINE_ID: Transaction Line ID. Tax Simulator helps on audit trail with respect to which Tax Rules were satisfied in calculating a particular tax. Ship To/Bill To information is required for calculation of location-based tax. For the configuration owner (OU or LE) as determined above check the Configuration Owner Tax Option for the event class. It gives flexibility to test new and/or changed tax rules. E-business Tax – A Purchasing Perspective Page 45 . Check that every set up entity is effective for the transaction date. party specific. Check for the Tax Applicability flag at main tab and at registration tab Regime to Rate Flow: Depending upon the regime subscription option e. First Party locations need to be associated with the legal establishment for the tax simulator to calculate tax. Click on ‘Tax Lines’ to display the tax lines for your tax. This is linked to the PO_REQUISITION_LINES_ALL. You can start using the Oracle Tax Simulator by attaching this responsibility to your user. Check the configuration option e. party specific configurations. common configuration or common with party override.g. Check whether the OU has subscribed to LE setups. Navigate to the Oracle Tax Simulator and enter the Header and Line information as appropriate. Troubleshooting Tips 1. Check the Tax Applicability flag. 4. Check the Party Tax Profile of the Third Party (supplier) and third party site (supplier site). For location-based taxes it should be Determine Applicable Regime. For detailed steps please review the tax simulator viewlet attached to metalink Document ID (Note) for this whitepaper. Depending upon the set up above check whether the configuration owner has subscribed to the regime. Determine the configuration owner subscription .Party tax profile of Operating Unit. 3.REQUISITION_LINE_ID / PO_LINE_LOCATIONS_ALL. Check the Regime Determination Set. Ship from Ship to and Bill From Bill to LOVs change depending upon the application selected.g. 2.
you will find the AUDSID field. Below are the information that will be sufficient for Oracle Support to progress the service request for any ebusiness tax calculation issues.rate. Run the trace file through tkprof as follows: tkprof <filename>. 3. Set the following profile options on at user level for the user saving the purchase order. 5. There should be at least one valid jurisdiction for the place of supply determined. check that every jurisdiction has a default rate. SQL> select max(log_sequence) from fnd_log_messages. For obtaining this. Check whether the tax is by default Applicable. Obtain the max log sequence using the following query. Go to Help->About Oracle Applications. FND: Debug Log Enabled = 'Y' FND: Debug Log Level = 'Statement' FND: Debug Log Module = % 2. In case of jurisdiction specific rates. 5. turn trace on by: Help > Diagnostics > Trace > Trace with Binds 6.trc <filename>. Tax Rules: Check the default place of supply or the rule for the tax.1 to obtain the tax debug log. Obtain the AUDSID for your login. Please retrieve trace with tkprof. perform the following from just before opening Purchase Order / Requisition form. Now change the responsibility to purchasing and open the Purchase Order/Requisition Form where this issue is happening and enter the details. Save the purchase order / requisition and then stop immediately afterwards by. 1. Tax Log and File Versions If there is an error while calculation please use the Note 417238. (* Sometime AUDSID is not available for a few customers Please ignore this step in such a case) 4.out explain=<found username/password> E-business Tax – A Purchasing Perspective Page 46 . 9. Just before saving the PO/Requisition. You will get a message showing the location of the trace file. If not then at least one rule must be satisfied. Help > Diagnostics > Trace > No Trace 8.
* If the AUDSID is not available please use the following query to retrieve the tax log. Click on View > Request and Click on Submit a New Request Click on OK for option Single Request Choose the concurrent program Diagnostics: Apps Check Select the following parameters Application1= Ebusiness Tax Application2 = Purchasing Submit the Request and upload the output of the program for validating the file version information.trc file1234. SQL> select * from fnd_log_messages where log_sequence > <output from step1> and (module like 'ZX%' or module like 'zx%) and audsid = <audsid from step 3 above> order by log_sequence. SQL> select * from fnd_log_messages where log_sequence > <output from step1> and (module like 'ZX%' or module like 'zx%) and user_id = (SELECT user_id FROM fnd_user where user_name = ‘&Username’) order by log_sequence. Navigate to Purchasing/Purchasing Super User/System Administrator Responsibility.example: tkprof file1234.out explain=<apps/apps> 10. 11. Provide the output of ‘Diagnostics: Appscheck’ concurrent program. E-business Tax – A Purchasing Perspective Page 47 . Please get the debug log using the following query.
4.1 Note 458218.1 What to do with E-Business tax and Legal Entity SRs? E-business Tax – A Purchasing Perspective Page 48 .1 Note 397158.APPENDIX References Note 406376.1 Note 461844. Release 12 1.1 Note 417238.1 Note 398841.1 Note 415698.1 Note 456310.1 Note 437693.1 Oracle E-Business Tax Release 12 Known Issues How to obtain tax debug logfile when using application version 12 or higher FAQ: Purchasing Integration With E-Business Tax Oracle E-Business Tax key benefits.1 Oracle Internal References Note 419415. Oracle E-Business Tax Implementation Guide Oracle E-Business Tax User Guide Oracle Financials and Oracle Procurement Functional Upgrade Guide: Release 11i to Release 12 Oracle Applications Upgrade Guide: Release 11i to Release 12 (zipped) Note 458218. some new features and resource material R12 Unexpected Error Occurred During Tax Calculation R12 Oracle E-Business Tax Configuration Defaulted Tax Rate From E-Business Tax Cannot Be Overriden E-Business Tax Calculation Issues After Entering The Next Line/ Deleting Shipments/ Adding New Shipments in Purchase Order Defaulted Tax Rate From E-Business Tax Cannot Be Overriden E-Business Tax Calculation Error Occurs. 2. 3.1 Note 458320. Tax Log Shows 'Error Unable To Get The HQ_ESTB_PARTY_TAX_PROF_ID For Legal_Entity xx' Oracle E-Business Tax Documentation Resources.
Tax Determination Attributes Requisitions ======= Header ---------Requisition Type Transaction Currency Tax Header (Navigation: Tools > Manage Tax) ---------------Taxation Country Document Sub-type Line ------Item Unit of Measure Quantity Unit Price Amount Need-by Date Tax Classification Ship-to Organization Ship-to Location Supplier Supplier Site Additional Tax Attributes (Navigation: Tools > Manage Tax > Additional Tax Information) --------------------------------Business Category Intended Use User-defined Fiscal Classification Product Fiscal Classification Product Category Assessable Value Distribution --------------Quantity Amount Charge Account Tax Recovery Rate Project Task E-business Tax – A Purchasing Perspective Page 49 .
Award Expenditure Type Expenditure Organization Expenditure Date Additional Tax Attributes (Navigation: Tools > Manage Tax > Additional Tax Information) -------------------------------Intended Use POs/Releases ========= Header ----------PO Document Type Transaction Currency Rate Type Rate Date Rate FOB Supplier Supplier Site Bill-to Location Provisional Tax Determination Date (for Consumption Advice Orders) Tax Header (Navigation: Tools > Manage Tax) ---------------Taxation Country Document Sub-type Line -----Item Unit of Measure Unit Price Shipment ------------Quantity Amount Need-by Date Tax Classification Ship-to Organization Ship-to Location Source Document (for Scheduled Releases of Planned PO) E-business Tax – A Purchasing Perspective Page 50 .
Source Shipment (for Scheduled Releases of Planned PO) Additional Tax Attributes (Navigation: Tools > Manage Tax > Additional Tax Information) -------------------------------Business Category Intended Use User-defined Fiscal Classification Product Fiscal Classification Product Category Assessable Value Distribution ---------------Quantity Amount Account CCID Tax Recovery Rate Project Task Award Expenditure Type Expenditure Organization Expenditure Date Source Distribution (for Scheduled Releases of Planned PO) Additional Tax Attributes (Navigation: Tools > Manage Tax > Additional Tax Information) -------------------------------Intended Use (defaults from shipment level) Acknowledgement I wish to record my sincere appreciation towards: My team mates Ajith. E-business Tax – A Purchasing Perspective Page 51 . and Clarina Allen and Janet Flores from Procurement Support team for reviewing this whitepaper. A Special thankyou to Andrea Balasuriya from Product Release Readiness Team for constantly providing help from every direction. Ranjith Palani and Rajalingam Ramaswamy of Product Development Team. Selvan and Subhashini for all their help and feedback in completing this document. Thanks to Anand Naik for providing guidance at various situations. I am very grateful to Chandu Tadanki for his constant encouragement and support. Mani. Also Anand Naik and Vasvi Kedia from Product Management. Muhittin.
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