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Excel 2007 Advanced Training Manual

Excel 2007 Advanced Training Manual

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Published by: Hofmang on Sep 08, 2009
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07/16/2013

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When  you insert automatic subtotals, Excel creates an outline of your data.  The outline enables you to
show or hide certain sections of data by clicking on the outline buttons below the Name box on the formula
bar.  Grand total values are derived from the list data, not the subtotal rows.

To examine a subtotalled list

Mouse

i. Having applied subtotals to a list, outline numbering can be seen on the far left below the name box.

ii. Select 1,2 or 3 to see all the data with subtotals at intervals, subtotals alone or just the grand total

iii. Clicking on the + or =‐ buttons below the outline numbers enables you to select which outline group to
expand or collapse to allow printing or comparison of required data.

iv. Removing subtotals will remove these  automatic outlines

Outline
buttons

Excel 2007 Advanced

© The Mouse Training Company

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