ORDERS INVOLVING SALESMEN SAMPLING

RECEIPT OF STYLE SHEET

MAKING A COST SHEET

PRICE QUOTED (FOB)

ORDER CONFIRMED FOR SALESMEN SAMPLES

RECEIPT OF COLOUR STANDARD S SUBMN. OF LAB DIPS

PROTO SAMPLE MADE PROTO SAMPLE SUBMN.

ORDER GREIGE FABRIC FOR S/S

ORDER ACCESSORIES FOR S/S

APPVL. OF LAB DIPS

SUBMIT LOTS / KNITDOWNS FOR S/S APPVL. BASED ON APPVD. LAB DIPS PROTO SAMPLE APPVL.

SUBMIT ACCESSORIES FOR APPVL.

PROTO SAMPLE REJECTED REDO PROTO SAMPLE TILL APPVD.

REDO REJECTED LOTS

GET SALES MEN SAMPLES MADE

SUBMIT APPVD. LOTS / KNITDNS. FOR DYEING FOR S/S

ACCESSORIES APPVD. FOR S/S ACCESSORIES I/H FOR S/S

DYED FABRIC I/H FOR S/S

DESPATCH SALESMEN SAMPLES

PRODUCTION ORDER CONFIRMED AND P.O. RECEIVED

MAKE TAP , BOM, SUMMARY SHEET , ACCESSORY CARD

MAKE REVISED PROTO BASED ON THE COMMENTS OF S/S

ORDER GREIGE FABRIC FOR PRODN.

ORDER ACCESSORIES FOR PRODN.

DISTRIBUTE THE ABOVE TO RELEVANT DEPTTS. REVISED PROTO REJECTED

SUBMIT REVISED PROTO

REVISED PROTO APPVD. PP SAMPLE SUBMN.

SUBMIT LOTS/ KNITDN. FOR APPVL. BASED ON APPVD. LAB DIPS OR COMMENTS ON S/S

SUBMIT ACCESSORIES FOR PRODN. BASED ON S/S COMMENTS

ACCESSORIES APPVD. REDO REJECTED LOTS / KNITDNS SUBMIT APPVD. BULK LOTS/ KNITDN. FOR DYEING

REDO TILL PROTO IS APPVD.

ACC. I/H

PP SAMPLE APPVL. AND RECEIPT OF GRADED SPECS SUBMISSION OF GARMENTS FOR TESTING

DYED FABRIC I/H

SEND FABRIC FOR TESTING

SUBMN. OF GARMENT TEST REPORT

SUBMIT FABRIC TEST REPORT /GET FABRIC INSPECTION DONE

APPVL. OF GARMENT TEST REPORT

SUBMN. OF SIZE SETS FOR APPVL.

FABRIC TEST REPORT APPVL/ FABRIC INSPECTION APPVD.

APPVL.OF SIZE SETS

CUTTING INLINE SUBMN. OF TOPs / SHIPMENT SAMPLES

MIDLINE

FINAL INSPECTION

DESPATCH

3:2 FLOWCHART SHOWING THE PROCESS FOR ORDERING FABRICS FOR PIECE DYED GOODS :

RECEIPT OF BILL OF MATERIALS

CALCULATION OF GREIGE YARN REQUIRED BASED ON THE AVG. CALCULATED

BOOK GREIGE YARN IN THE REQUIRED COUNT BY MAKING A P.O.

RECEIPT OF GREIGE YARN

PLACEMENT OF A KNITTING ORDER BY A P.O.

RECEIPT OF KNITTED FABRIC

SEND GREIGE FABRIC FOR DYEING ACCORDING TO THE APPVD. LAB DIP COLOURS LOTS OF FABRIC MADE ACCORDING TO THE COLOUR AND THE QUANTITY OF FABRIC TO BE DYED

GREIGE FABRIC TURNED INSIDE OUT IN CASE OF S/J FABRICS

GREIGE FABRIC PUT IN SOFT FLOW DYEING MACHINE

SCOURING THE FABRIC TO REMOVE IMPURITIES

BLEACHING AGENTS PUT IN THE DYE BATH FOR WHITE FABRICS

DYE LIQUOR PUT IN THE DYE BATH FOR COLOURED FABRICS

BLEACHING

DYEING

DYED / BLEACHED FABRIC PUT IN THE HYDRO EXTRACTOR FOR WRINGING OUT EXCESS WATER FROM THE FABRIC DRYING THE DYED / BLEACHED FABRIC

BALLOON HYRDO EXTRACTOR ORDINARY HYDRO RELAXED DRYER EXTRACTOR PORT DRYER

CALENDERING OF DRIED FABRIC TO GIVE THE FABRIC A SMOOTH FINISH AND ALSO FOR COMPACTING THE FABRIC

PROCESSED FABRIC READY

PROCESSED FABRIC DELIVERED ON THE SAME P.O. ON WHICH THE GREIGE FABRIC WAS SENT FOR DYEING

3:3 FLOW CHART SHOWING THE PROCESS OF ORDERING FABRIC FOR YARN DYED GOODS :
RECEIPT OF BILL OF MATERIALS

CALCULATION OF GREIGE YARN REQUIRED BASED ON THE AVERAGE CALCULATED

BOOK GREIGE YARN IN THE REQUIRED COUNT BY MAKING A P.O.

GREIGE YARN I/H

GREIGE YARN SENT FOR DYEING ACCORDING TO APPVD. YARN DIPS

CHEESE WINDING DONE OF THE GREIGE YARN (PREPARATION FOR DYEING)

LOTS OF YARN MADE ACCORDING TO THE COLOUR AND QUANTITY OF YARN TO BE DYED

DYE LIQUOR ADDED TO DYE BATH FOR YARN DYEING

DYED YARN

DYED YARN SENT FOR DRYING

DRIED YARN SENT FOR REWINDING ON CONES

DYED YARN I/H

SEND DYED YARN FOR KNITTING BY MAKING A P.O.

KNITTED YARN DYED FABRIC

WASHING OF FABRIC TO REDUCE SHRINKAGE

PROCESSED FABRIC READY

PROCESSED FABRIC I/H

4:6 FLOWCHART SHOWING THE PROCESS OF FABRIC INSPECTION OF PIECE DYED GOODS IN STORES :

RECEIPT OF GREIGE YARN FROM THE YARN SUPPLIER

PHYSICAL VERIFICATION DONE OF THE QUANTITY OF YARN SUPPLIED . THIS SHOULD BE AS PER THE P.O.

VERIFICATION OF WHETHER THE YARN IS OF CORRECT COUNT AND CONSTRUCTION

YARN SENT FOR KNITTING AS PER THE KNITTING ORDER IN WHICH THE TUBE WIDTH , GSM AND SHRINKAGE ARE CLEARLY SPECIFIED

RECEIPT OF GREIGE FABRIC

VERIFICATION WHETHER THE QUANTITY OF THE KNITTED FABRIC IS AS PER THE KNITTING ORDER

GREIGE FABRIC TESTED FOR GREIGE GSM , TUBE WIDTH AND ANY KNITTING DEFECT. INVOLVES A SAMPLE INSPECTION OF SOME ROLLS FROM A LOT OF FABRIC

IF DEFECTS FOUND ARE LARGE THEN FABRIC REJECTED AND A DEBIT NOTE RAISED IN THE NAME OF THE SUPPLIER

IF THE GREIGE FABRIC IS CLEARED FROM INSPECTION , SENT FOR DYEING AS PER THE P.O.

RECEIPT OF DYED FABRIC

RECONCILIATION OF THE QUANTITY OF FABRIC SENT FOR DYEING AND THAT RECEIVED FROM DYEING

A FOUR POINT AQL SYSTEM BASED ON 100% INSPECTION DONE ON THE PROCESSED FABRIC ALONG WITH INHOUSE TESTING FOR GSM, SHRINKAGE AND TUBE WIDTH

IF NUMBER OF ACTUAL POINTS IS MORE THAN THE ALLOWBLE POINTS THEN THE FABRIC IS SENT FOR REPROCESSING OR IS REJECTED AS THE CASE MAY BE

IF NUMBER OF ACTUAL POITS IS LESS THAN THE ALLOWABLE POINTS THEN THE FABRIC LOT IS ACCEPTED

FABRIC SENT FOR FABRIC TESTING

DEBIT NOTE RAISED FOR REJECTED FABRIC

FABRIC INSPECTED AFTER REPROCESSING REJECTION OF FABRIC TEST REPORT APPROVAL OF FABRIC TEST REPORT

IF IT FAILS INSPECTION FABRIC REJECTED AND DEBIT NOTE RAISED

IF IT PASSES INSPECTION THEN FABRIC LOT ACCEPTED RESUBMIT FABRIC FOR TESTING FABRIC ISSUED FOR CUTTING AS PER THE P.O.

IF FABRIC TEST REPORT APPVD. FABRIC ACCEPTED OTHERWISE REJECTED

GARMENTS SENT FOR TESTING

GARMENT TEST REPORT REJECTED

GARMENT TEST REPORT APPROVED

RESUBMIT GARMENTS FOR TESTING . IF REJECTED RESUBMIT TILL SUCH TIME AN APPROVAL IS OBTAINED

START OF PRODUCTION

4:8:2 FLOWCHART SHOWING THE PROCESS FOR SOURCING ACCESSORIES :

RECEIPT OF ACCESSORY CARD

ACCESSORIES TO BE SOURCED LOCALLY SAMPLES OF VARIOUS TYPES OF ACCESSORIES SOURCED BY THE ACCESSORIES STORES PERSON AS PER THE DETAILS GIVEN IN TH A.C.

ACCESSORIES TO BE IMPORTED MERCHANDISER PLACES AN ORDER WITH THE APPROVED SUPPLIER

ACCESSORIES GIVEN TO THE MERCHANDISER FOR OBTAINING APPROVAL FROM THE BUYING HOUSE

RECEIPT OF INVOICE FROM THE SUPPLIER FOR PAYMENT OF THE GOODS BEFORE DELIVERY PAYMENT MADE AGAINST THE INVOICE

ACCESSORIES SENT TO THE MERCHANDISER AT THE BUYING HOUSE FOR APPROA=VAL

ACCESSORIES DESPATCHED BY THE SUPPLIER

IF ACCESSORIES REJECTED , RESUBMIT TILL APPROVED

ACCESSORIES APPROVED

ACCESSORIES INHOUSE

MERCHANDISER GIVES THE APPROVED SWATCH CARD ON WHICH THE ACCESSORY IS ATTACHED TO THE ACC. STORES PERSON

SENT BY THE MERCHANDISER TO THE BUYING HOUSE FOR REFERENCE

ACCESSORIES I/H ALL ACCESSORIES PUT ON THE GARMENT TEST SAMPLE AND SENT FOR GARMENT TESTING IF GARMENT TEST REPORT IS CLEAR FOR ACCESSORIES USED ON THE GARMENT THEN ACCESSORIES CAN BE ISSUED FOR PRODN

5:4 FLOWCHART SHOWING THE PROCESS OF GARMENT PRODUCTION :

RFC FABRIC I/H

ACCESSORIES I/H

PP SAMPLE APPVL. GARMENT TEST APPROVAL FABRIC TEST APPROVAL IN PLACE

FABRIC ISSUED FROM STORES TO CUTTING DEPTT.

SPREADING

CHECKING OF SPREADING

MARKING

CHECKING OF MARKING

CUTTING AS PER THE CUTTING ORDER

CHECKING OF CUTTING

BUNDLING

BUNDLING INSPECTION

BUNDLES SENT TO PRODUCTION DEPTT.

SEWING

INLINE INSPECTIONS

THREAD CUTTING

END OF LINE INSPECTION

REJECTED GARMENTS

GARMENTS APPROVED FROM CHECKING

GARMENTS FOR ALTERATION

GARMENTS SENT FOR FINISHING

FINISHED GARMENTS

GARMENTS TAGGED AND POLYBAGGED

GARMENTS PACKED IN CARTONS

FINAL INSPECTION

FINAL INSPECTION APPROVED

SHIPMENT DESPATCHED

To get a better insight into the whole process a flow chart has been made.

ORDER CONFIRMED

BUYER'S BANK OPENS AN IRREVOCABLE LC IN THE NAME OF THE BENEFICIARY (EITHER VENDOR'S BANK OR VENDOR )

LC IS OPENED IN INDIA THROUGH THE FOREIGN BRANCH OF AN ADVISING BANK WITH WHICH THE BUYER'S BANK HAS A RELATIONSHIP. IT MAY BE A BRANCH OF THE BUYER'S BANK OR ANY OTHER BANK IN INDIA

LC IS AUTHENTICATED BY THE ADVISING BANK WITH THE COOPERATION OF THE BUYER'S BANK

LC VERIFIED BY THE VENDOR FOR VARIOUS TERMS AND CONDITONS, VALUE , PRICE ETC.

SHIPMENT DESPATCHED

ALL THE DOCUMENTS REQUIRED AS PER THE TERMS AND CONDITIONS OF THE LC ALONG WITH THE ORIGINAL COPY OF THE LC SUBMITTED TO THE ADVISING BANK

ON RECEIPT AND VERIFICA\TION OF THE DOCUMENTS AS PER THE LC THE ADVISING BANK DISCOUNTS THE LC

MONEY ADVANCED TO THE VENDOR IN INR BY THE ADVISING BANK

THE ADVISING BANK IS REIMBURSED THE ADVANCE BY THE FOREIGN BANK BY AN AGREED UPON DATE.

THIS AMOUNT IS THE VALUE OF THE SHIPMENT

Thus the above process clearly explains how the LC is transacted and the payment is realised. This is the most important responsibility of the accounts deptt.

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