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4.8 Exercise and Drills Yanagi

4.8 Exercise and Drills Yanagi

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ITIC Training Programme – Hawaii 2011

Exercises and Drills in Tsunami Preparedness
Brian Yanagi International Tsunami Information Center

Discussion Outline

Tsunami Exercises and Drills

Types. Planning and Evaluation  Table Top Simulation

Indonesian Tsunami Exercises

evaluate. Policies.Goals Goals:  To identify. and improve organizational weaknesses / gaps in Plans. Standard Operating Procedures. Communications. Interagency Coordination .

 Exercises can be carried out within an agency. or ocean wide tsunamis. or by all stakeholders. and promote Emergency Preparedness.  To test communications. review Standard Operating Procedures. regional. amongst several agencies.Purpose  To evaluate the ability of an agency or system to respond to a local. .

Regular exercises are essential to maintain staff familiarity and efficiency for the real event.Planning and Exercise Frequency   Pre-exercise planning and coordination and post-exercise evaluation are as important as the actual conduct of the exercise. and especially important in tsunami response because of the infrequent occurrence of tsunamis .

5 Types of Exercise      Type #1: “Orientation” Workshop Type #2: “Drill” Type #3: “Tabletop Exercise” Type #4: “Functional Exercise” Type #5: “Full-Scale Exercise” .

plans. problem solving. Brings together organizations in developing emergency response planning. SOP’s. procedure. Good starting point for organizations that are developing or making major changes to their plans and procedures. resources and ideas. strategies.Type #1: “Orientation” Workshop     Simple Orientation Workshop lays the foundation for a comprehensive exercise programme Provides overview of authorities. protocols. . and resource integration. policies.

Limited public evacuation may or may not be conducted. Performance is in isolation. internal communications and/or field activities). or agencies. Drills involve review and testing of a single operation or function in a single agency (i. .e. facilities.Type #2: “Drill”     Drills involve emergency response of single organizations. and a subset of full-scale exercises.

slow paced atmosphere. Used to assess plans. or by other means. An Exercise Controller (moderator) introduces a simulated tsunami scenario via written message. policies.Type #3: “Tabletop Exercise”    A “Tabletop” exercise involves senior and key staff members of many government and non-government organizations seated in a large room. and procedures. Informal. simulated telephone or radio call. . Exercise problems and activities (injects) are further introduced.

Type #3: “Tabletop Exercise” cont…/   Participants examine and resolve problems. and then summarized by a group leader. and resolution is generally agreed upon. and discuss their actions based on their organization’s Standard Operating Procedures (SOPs). Participants conduct group discussions. .

multiple activities within a function. master communications centres. etc. Test SOP’s and internal / external communications with other organizations. or interdependent groups of functions among various agencies.Type #4: “Functional Exercise”     Designed to test individual functions. Organizations test their SOP’s using real time simulation tsunami bulletins. command posts. . Tests command and control activities at locations such as emergency command centres.

 Involves multiple layers of government (national.  May or may not include public evacuations.  Largest. . provincial.  Demonstrates interagency cooperation.  All local command centres activated.  Tests all aspects of emergency response.Type #5: “Full-Scale Exercise”  Climax of a progressive exercise programme. local)  Involves actual field mobilization and deployment of response personnel. costliest and most complex exercise type.

rather than rapid. objectives and a scenario narrative. A Tabletop Exercise should have specific goals. Participants examine and attempt to resolve problems. if they exist. . real time decisionmaking. and organizations with disaster management responsibilities are presented with simulated emergency situations. key staff.How to Conduct a Tabletop Exercise     A Tabletop Exercise is a planned activity in which local officials. based on plans and Standard Operating Procedures. Individuals are encouraged to discuss decisions in depth with emphasis on slow-paced problem solving.

 Organize an Exercise Coordination Committee with representatives of participating organizations  Identify date.  Identify participating organizations. and budget for exercise  Identify hazard scenario narrative of events. location. including receipt of early warning .Steps to Conduct a Tabletop Exercise  Executive authority identify and designate a lead agency for organization of Tabletop Exercise  Identify goals and objectives of exercise. time.

Steps cont…/       Create a Master Scenario Events List (MSEL) of exercise topics and events Identify pre and post exercise evaluation instruments Draft sample press releases for media coverage and dissemination dates Publish an Exercise Guidance Document Send out letters of invitation to participating agencies Conduct exercise orientation meetings with all participating agencies .

What to Consider – What to Test?  TWC: “Upstream” process  Coordination and information flow (type. etc. interpret. Decision-makers. content. notify  Notify Responders. . update. cancellation)   TER:  NDMO/EOC receipt. decide. Public  Recommend Public Safety Action  Implement / coordinate Action  Inform on „All-Clear‟ for safe return  Initiate Search-and-Rescue. timeline) with NDMO  Iterative process (warning.

.Exercise Evaluation  The mission of the evaluation team will be to observe the exercise and compare player actions to desired results as defined by the objectives.

participant critique sheets.Evaluation Team Tasks        Develop the evaluation checklists and forms Assign evaluators to each checklist to ensure coverage of the exercise objectives Observe the entire exercise from participant briefing through the exercise Brief the Operations Section Chief on problems encountered during the exercise Gather data and fill out checklist Review initial findings with the entire evaluation team and the Exercise Director Provide evaluator forms. and a brief evaluator's summary reports to the EOC Staff 20 minutes after completion of the exercise .

and processes. The evaluation team's role is to help the identify areas in which they can improve overall emergency response . procedures. The evaluation's goal is to improve response times. It is not intended to evaluate individual performance.Role of Evaluation Team      The evaluation is performed to capture both strengths and weaknesses of the SOPs. Corrective action and suggestions are an essential part of the evaluation process.

ITIC Training Programme – Hawaii 2011 Thank you! .

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