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Category Archives: SAP- Asset Accounting

Jan22

SAP Asset Accounting Configuration Document Realtime Project


Posted on January 22, 2013 by sapficodocs Standard his material, from a realtime project, provides step by step customization/configuration instructions related to Asset Accounting submodule in SAP FI. Following are headlines from the document;

Organizational Structures Configuration

In this section features of the Asset Accounting organizational objects (chart of depreciation, FI company code, asset class) are defined. All assets in the system are assigned to these organizational objects that you defined.

Integration with General Ledger Ao90

The system settings and entries you make in this section are required for the integration of Asset Accounting with the General Ledger

Valuation Configuration

In this section,all configurations that have to do with the valuation of fixed assets are made. We define and manage all valuation and depreciation parameters in the chart of depreciation

Depreciation Configuration

The settings for fixed assets depreciation are defined in this section.

Special Valuation Configuration Master Data Configuration Transaction Types Configuration

Click on below mentioned link to view full SAP Asset Accounting configuration Document Realtime Project asset-accounting-configuration-realtime-project

Filed under SAP- Asset Accounting and tagged Ao90, Asset Configuration, configuration, Customization, Depreciation, FI Configuration, FICO Organizational Structure, General Ledger, Transaction Types, Valuation | Leave a comment Jan22

Asset Accounting User Manual -SAP


Posted on January 22, 2013 by sapficodocs Standard SECTION 1 ASSETS MASTER DATA PROCESSING 1.1 CREATE ASSET 1.2 CHANGE ASSET MASTER 1.3 DISPLAY ASSET MASTER SECTION 2 ASSET ACCOUNTING- BUSINESS TRANSACTIONS 2.1 ASSET ACQUISITION (CAPITALIZATION OF ASSET) 2.2 REVERSE ASSET DOCUMENT 2.3 DEPRECIATION RUN SECTION 3 ASSET ACCOUNTING INFORMATION SYSTEMS 3.1 STANDARD SAP REPORTS Click on below link asset-accounting-user-manual Filed under SAP- Asset Accounting and tagged Asset Accounting User Manual -SAP | Leave a comment Jan11

Asset Retirement
Posted on January 11, 2013 by sapficodocs Standard

Overview
The following paragraphs and pictures will describe an EXAMPLE in steps of an asset retirement and the functionality of the main fields and buttons.

Asset Retirement with transaction code ABAVN

To retire an asset go to Navigation: SAP Easy Access -> SAP Menu -> Accounting -> Financial accounting -> Fixed Asset -> Posting -> Retirement -> Asset Retirement by Scrapping

Alternatively: Transaction code ABAVN

1) Fill out Field Asset with your asset number already created and with postings (press enter) 2) Fill out Fields Document Date, Posting date and Asset Values (it cannot be a date prior to this asset capitalization date.

3) If you press Line items , you will see the values generated for each depreciation area.

4) If you press Simulate button you will see the accounts that will be credited and debited. In this case 11000, 11010 and 200010.

5) Double clicking on each line item you can see all details of these transactions.

Filed under Asset Retirement and tagged ABAVN, Asset Retirement | Leave a comment Jan11

Asset Acquisition-SAP
Posted on January 11, 2013 by sapficodocs Standard

Overview
The following paragraphs and pictures will describe an EXAMPLE in steps of an asset acquisition and the functionality of the main fields and buttons.

Asset Acquisition with transaction code ABZON


To acquire an asset go to navigation: SAP Easy Access -> SAP Menu -> Accounting -> Financial accounting -> Fixed Asset -> Posting -> Acquisition -> External Acquisition -> Acquis. w/Autom. Offsetting Entry.

Alternatively: transaction code ABZON

1) Fill out Field Existing asset with an asset number already created. (Press enter) 2) Fill out Fields Document Date, Posting date and Asset Values Date. 3) Fill out Field Amount Posted with any amount.

4) If you press Line items button, you will see the values generated for each depreciation area

5) If you press Simulate button you will see the accounts that will be credited and debited. In this case 11000 and 199990.

6) Double clicking on each line item you can see all details of these transactions.

Filed under Asset Acquisition and tagged ABZON, Asset Acquisition | Leave a comment Jan11

Asset History Sheet


Posted on January 11, 2013 by sapficodocs Standard

Report Scenario
In order to view all of the different types of asset activity for an asset, or a large number of assets (by company code or class), the asset history sheet allows you to uniquely map any particular transaction type to a specific field in the report. The main benefit of this is that it provides great visibility into the types of transactions that are being performed on the asset. Without this, differt types of transactions might be posted to the asset but aggregated into a single figure. As an example, consider an asset that has many asset transfers occurring where the asset is both the sender and a receiver. The asset received $500 in transfers from another asset and also transfers $300 to a series of other assets. In the delivered history sheet versions, the values for the transfers field would be a summation of these values to show a net $200 positive transfer.

But with a properly configured asset history sheet, you can great structures that highlight the Transfers-In and Transfers-Out values. The same is true if you want to provide more visibility to unique asset transactions such as Write-Ups and Unplanned Depreciation versus regular depreciation.

Report Execution
Menu Path: Accounting > Financial Accounting > Fixed Assets > Information System > Reports on Asset Accounting > Notes to Financial Statements > International > Asset History Sheet Transaction: AR02 Program: RAGITT_ALV01 Selection Values:

Usual report criteria such as o Company Code o Asset Number o Asset Class o Depreciation Area o Sort version o Report List Level This will determine whether the report output will be in a detailed fashion (i.e., list individual asset records) or summarized based on the sort version. History Sheet Version see below for more information

Configuration
The configuration for this report requires three items: 1. Appropriate asset history sheet groups 2. Proper mapping of all transaction types to the asset history sheet group 3. A properly configured and complete asset history sheet version The Asset History Version is the core of the Asset History Sheet report and determines how the asset accounting transaction data is displayed. Most importantly, it defines the column-androw structure of the report output and how each type of asset activity (acquisitions, transfers in, transfers out, AUC settlement, etc.) is mapped to the appropriate field in the report. The History Sheet Version is completely customizable for each customers purposes. IMG menu path: Financial Accounting > Asset Accounting > Information System > Asset History Sheet > Define Asset History Versions

1. SAP has supplied standard asset history versions. For the custom asset history version creation, we can copy the existing version & make required changes or create it from scratch. 2. Define 4 character asset history version identification code. 3. Asset History version can be defined in rows and columns. We can define maximum 8 rows and 10 columns. Row and Column ID is made up of two digit integers. There is a minimum of 1 row and 2 columns (00 and 99) required. 4. Typical Column Definition: 1. 00 Values at the start of FY 2. 01 to 80 Transactions during FY 3. 99 Values at the end of FY 5. Within each cell of the report you can map the asset history sheet groups to appear. Drilldown in order to maintain this. Filed under Asset History Sheet and tagged ar02, Asset History Sheet | Leave a comment Jan11

Basics of Asset Accounting Asset Explorer


Posted on January 11, 2013 by sapficodocs Standard

Overview
The following paragraphs and figures will describe with EXAMPLE the steps of how to explore an asset and the functionality of the main buttons. In Asset Explorer by transaction code AW01N, we are able to display depreciation calculation. However, if system uses New depreciation calculation, to be able to simulate Old depreciation calculation, you need to use transaction code AW01_AFAR.

Exploring an asset with Transaction Code AW01n


Navigation: SAP Easy Access -> SAP Menu -> Accounting -> Financial accounting -> Fixed Asset -> Asset -> Asset Explorer Alternatively: AW01N

1)

Fill out fields with asset number/Company Code.

2) In Planned values tab, you can check all values related to this asset. APC, Acquisition value, Ordinary depreciation, net book value. 3) If you select transaction line and click on hat button, you can check all details related to each transaction.

4) And if you double click in the acquisition / retirement / transfer transaction, you will be able to display the document generated in FI after the acquisition / retirement / transfer.

5) If you click on (display depreciation calculation) button or double click over Ordinary deprec. Value in the Planned values tab, you will be able to see the parameter used by the system to calculate the asset depreciation in that depreciation area.

New depreciation calculation displays:

Old depreciation calculation displays:

6) In the Posted Values tab you will be able to see how the depreciation will be posted during the year for each period. PS. In the example below period 1 is missing because it was already posted in time of creation and acquisition posting in this asset.

Filed under Asset Explorer and tagged ASSET ACCOUNTING, AW10N | Leave a comment Jan11

Asset Accounting Transaction Codes


Posted on January 11, 2013 by sapficodocs Standard AACCOBJ Display Active Acct Assgnmt Elements AARC Archiving Asset Accounting AART Reading of Archive Data AATENV1 Create Data Collection AATENV2 Create Test Cases AATENV3 Execute Test Cases AAVN Recalculate base insurable value AB01 Create asset transactions AB02 Change asset document AB03 Display Asset Document AB08 Reverse Line Items ABAA Unplanned depreciation ABAD Asset Retire. frm Sale w/ Customer ABAD_OLD Asset Retire. frm Sale w/ Customer ABAKN Last Retirement on Group Asset ABAO Asset Sale Without Customer ABAON Asset Sale Without Customer ABAV Asset Retirement by Scrapping ABAVN Asset Retirement by Scrapping ABAW Balance sheet revaluation ABAWN New value method ABB1 Correction of Asset Accounts ABCO Adjustment Posting to Areas ABF1 Post Document ABF1L Post Document in Ledger Group ABGF Credit Memo in Year after Invoice ABGL Enter Credit Memo in Year of Invoice ABIF Investment support ABMA Manual depreciation ABMR Manual transfer of reserves ABMW Reverse asset trans. using doc. no. ABNA Post-capitalization ABNAN Post-Capitalization ABNC Enter post-capitalization

ABNE ABNK ABSO ABSO_OLD ABST ABST2 ABT1 ABT1N ABUB ABUM ABUMN ABUZSM ABZE ABZK ABZO ABZON ABZP ABZS ABZU ABZV ACC01 ACCMAP ACSET AFAB AFABN AFAF AFAM_093B AFAM_093C AFAMA AFAMD AFAMH AFAMP AFAMR AFAMS AFAMSK AFAR AFBN AFBP

Subsequent Revenue Subsequent Costs Miscellaneous Transactions Miscellaneous Transactions Reconciliation Analysis FI-AA Reconciliation Analysis FI-AA Intercompany Asset Transfer Intercompany Asset Transfer Transfer between areas Transfer From Transfer within Company Code Maintain Line Item Schema Acquisition from in-house production Acquisition from purchase w. vendor Asset acquis. autom. offset. posting Acquis. w/Autom. Offsetting Entry Acquistion from affiliated company Enter write-up Write-up Asset Acquis. Posted w/Clearing Acct Account Maintenance FI-AA Convert Depreciation Areas Maint.Acct Types for Acct Asgmt Obj. Post depreciation Post Depreciation Assets with errors View Default Values for Valuation Company Code Default Values View Maint. for Deprec. Key Method View Maint. Declining-Bal. Method Maintain Maximum Amount Method View Maint. Period Control Method View Maintenance Base Method View Maint. Multi-Level Method Method: Levels in Calendar Years Recalculate Depreciation Include New Depreciation Area Create depreciation posting log

AIAB AIAO AIAZ AIBU AIIO AIST AJAB AJRW AM04 AM05 ANHAL ANK0 ANK1 ANK2 ANK3 ANK4 ANKA ANKL ANKL_OLD ANSICHT ANSICHT00 ANVEST AO11 AO21 AO25 AO31 AO32 AO33 AO41 AO42 AO51 AO52 AO61 AO67 AO68 AO69 AO71 AO72

AuC Assignment of Dist. Rule C AM Maint. list vers. gen. line itm Display Dist. Rule Allocation Transfer Asset under Const. C AM Maintain List Version AuC Reverse Settlement of AuC Year-End Closing Fiscal Year Change Changes to Asset Classes Lock Asset Class Maintain Cutoff Value Key Ch.-of-Depr.-Dep. Asset Class Data Ch.-of-Depr.-Dep. Control Specif. Ch.-of-Depr.-Dep. Allocations Ch.-of-Depr.-Dep. Net Worth Valuat. Ch.-of-Depr.-Dep. Insurance Data Directory of asset classes Generate Asset Classes Create Asset Classes from Accounts Maintain Asset Views Assignment Trans.Group Asset View Maintain Investment Support Measures Assign number range Screen layout for deprec. areas Unit-of-prod. depreciation Specify Depreciation Area Assign net worth tax area Net worth tax field selection Add to insurance specifications Insurance field selection Leasing field selection Add to leasing entries Assign user fields Define Transaction Type Define Transaction Type Account assignmt. KTNAIB Document type for posting deprec. Specify posting procedure

AO73 AO73_INV AO74 AO75 AO76 AO77 AO78 AO79 AO80 AO81 AO82 AO83 AO84 AO85 AO86 AO87 AO88 AO89 AO90 AO90_OLD AO91 AO92 AO93 AO94 AO95 AO96 AO97 AO98 AO99 AO99_OLD AOBK AOBV AOCO AOLA AOLAPOST AOLK APER_RESET AR01

Define Transaction Type Define Transaction Type Define Transaction Type Define Transaction Type Define Transaction Type Define Transaction Type Define Transaction Type Define Transaction Type Define Transaction Type Define Transaction Type Define Transaction Type Define Transaction Type Define Transaction Type Account assignmt Acquisitions Account assingmt. Retirements Acct. Assignmt Revaluation on APC Acct.Assignmt for Investment Support Acct.assmt. not to curr ac.as.share Account assignmt Acquisitions Account assignmt Acquisitions Specify field group authorization Logical field groups Ord. Depreciation Acct Assignment Special Depreciation Acct Assignment Acct. assgnmt. Unplanned deprec. Acct. assgnmt. Transfer of reserves Acct. assgnmt. Reval. of deprec. Acct. assignment Interest Acct. assgnmt. Derived dep. areas Acct. assgnmt. Derived dep. areas Depreciation areas/Reduction rules Maint. of rules for delivery costs Cost center check (across co.codes) Master Data Tab Tabstrip Posting Transactions Tab Layout for Asset Master Data Reset Periodic Posting Run Call Asset List

AR02 AR03 AR04 AR05 AR06 AR07 AR08 AR09 AR10 AR11 AR11N AR12 AR13 AR14 AR15 AR16 AR17 AR18 AR19 AR20 AR21 AR22 AR23 AR24 AR25 AR26 AR27 AR28 AR29 AR29N AR30 AR31 AR32 AR32N ARAL ARMO ARQ0 ART0

Call Up Asset History Sheet Call Up Depreciation List Call Up Depreciation + Interest List Call Up Asset Acquisition List Call Up Asset Retirement List Call Up Asset Transfer List Call Up Depreciation Compare List Call Up Property List Call Up Insurance List Investment Grants Investment Grants Call Up Asset Directory Call Up Prim. Cost Plan. Dep./Int. Call Up Manual Depreciation List Changes to Master Record Changes to Asset Classes Call Up Leasing Liability List Call Up Depr.Simulation Call Up List of Origins Retirement comparison Mid-quarter Alert Report Analysis of retirment revenue Italy: Asset register Italy: Assets at 3rd party Depreciation posted Call up special reserve list Call up: Group asset list Call up asset history Re- and New Valuation of Assets Re- and New Valuation of Assets Display Worklist Edit Worklist Call Create Worklist Call Create Worklist Display Application Log Schedule Monitor: Asset Accounting FIAA Ad hoc reports FIAA Information System

AS01 AS02 AS03 AS04 AS05 AS06 AS08 AS100 AS11 AS11_FMIM AS21 AS22 AS23 AS24 AS25 AS26 AS81 AS82 AS83 AS84 AS91 AS92 AS93 AS94 ASCC ASCC_GUI ASEM ASEM_GUI ASIM ASKB ASKBN AT01 AT02 AT03 AT11 AT21 AT22 AT23

Create Asset Master Record Change Asset Master Record Display Asset Master Record Asset Changes Block Asset Master Record Delete Asset Record/Mark for Delet. Number Ranges:Asset Number Legacy Data Transfer using Excel Create Asset Subnumber Create AuC Subnumber Create Group Asset Change Group Asset Display Group Asset Create Group Asset Subnumber Block group asset Mark group asset for deletion Create Old Group Assets Data Change old group asset Display old group asset Create legacy group asset subnumber Create Old Asset Change Old Asset Display Old Asset Create Legacy Asset Subnumber Assets on My Cost Center GUI Vers. Assets on My Cost Center My assets My Assets GUI Version Simulation of asset posting Periodic Asset Postings Periodic APC Posting Run Create Asset Master Record (old) Change Asset Master Record (old) Display Asset Master Record (old) Create Asset Subnumber (Old) Create Group Asset (old) Change Group Asset (old) Display Group Asset (old)

AT24 AT81 AT82 AT83 AT84 AT91 AT92 AT93 AT94 AUFW AUN0 AUN1 AUN10 AUN11 AUN2 AUN3 AUN4 AUN5 AUN6 AUN7 AUN8 AUN9 AUVA AW01 AW01_AFAR AW01_OLD AW01N F-90 F-91 F-92 FAA_GENMAP

Create Group Asset Sub-Number (old) Create Old Group Asset (old) Change Old Group Asset (old) Display Old Group Asset (old) Display Old Group Asset Sub-No.(old) Create Old Asset (old) Change Old Asset (old) Display Old Asset (old) Create Old Asset Sub-Number (old) Maintain Revaluation Measures FI-AA Asset Summary Analysis of an asset and its environment FI-AA Asset Summary Analysis of an asset and its environment: Postings FI-AA Asset Summary Analysis of an asset and its environment: Fiscal Year Variant FI-AA Asset Summary Analysis of an asset and its environment: Transfer/Line Item Schema FI-AA Asset Summary Analysis of an asset and its environment: Value Determination FI-AA Asset Summary Analysis of an asset and its environment: Posted Values FI-AA Asset Summary Analysis of an asset and its environment: Legacy Data FI-AA Asset Summary Analysis of an asset and its environment: Account Assignment FI-AA Asset Summary Analysis of an asset and its environment: Insurance FI-AA Asset Summary Analysis of an asset and its environment: Leasing FI-AA Asset Summary Analysis of an asset and its environment: Investment Support FI-AA Asset Summary Analysis of an asset and its environment: Screen Layout FI-AA Incomplete Assets Asset Explorer Asset Explorer (old engine) Asset Master Rec: Display Val.Fields Asset Explorer Acquisition from purchase w. vendor Asset Acquis. Posted w/Clearing Acct Asset Retire. frm Sale w/ Customer Generate Mapping Methods

FB05_OLD Post with clearing FBA7_OLD Post Vendor Down Payment FBA8_OLD Clear Vendor Down Payment FIAAHELP FI-AA Utility Programs FIAAHELP_DARK FI-AA Utility Programs Dispatcher J1AH Creating Way Bills J1AI Asset Revaluation (Inflation) J1AJ Print Way Bill Document OA01 Gain/loss substitution -Fixed assets OA02 Substitution: Mass Changes to Assets OA03 C AM Asset Class Index OA05 C AM Maintain Table T499S OA07 Generate C AM BALTD Record Layout OA08 FI-AA: Maintain Country Table OA11 C AM Asset Master Matchcode OA13 FI-AA Legacy Data Transfer OA14 Direct import of data OA15 C AM Maintenance Table T094P OA1X Asset Data Transfer OA50 Maint. of rules for delivery costs OA79 C AM Maintain Ast.Hist.Sheet Defin. OA80 C AM Maint. Asset.Hist.Sheet Defin. OA81 Maintain Transaction Types Expert OA84 Generate Period Control OA85 C FI-AA: Weighting periods OA90 AM: Asset Register OAAQ Take back FI-AA year-end closing OAAR C AM Year-end closing by area OAAW FI-AA: Memo value for asset class OAAX FI-AA: Asst class for grp asset only OAAY FI-AA: Hist. layout set-asset class OAAZ FI-AA: Settlement profile OABC Depreciation areas/value transfer OABD Depreciation areas/param. transfer OABE Deprec. areas/gross transfer OABK Delete asset class OABL C AM Reset Company Code OABM Depreciation areas/Transfer of resvs

OABN OABR OABS OABT OABT_OLD OABU OABW OABX OABY OABZ OAC1 OACB OACC OACD OACE OACF OACS OACV OADB OADB_WZ OADC OAGL OAI5 OAK1 OAK2 OAK3 OAK4 OAK5 OAK6 OAK7 OAKA OAKB OALX OAMK OAOA OAOB OAP4 OAPL

Depreciation areas/ordinary deprec. Maint. of rules for delivery costs Depreciation areas/Special deprec. Set Up Parallel Currencies Deprec. areas/parallel currencies Depreciation areas/Unplanned deprec. Depreciation areas/Replacement vals Deppreciation areas/Investmt support C AM Maintain Table T093Y Depreciation areas / Interest C AM Leasing Types Customer name for evaluation group 1 Customer name for evaluation group 1 Customer name for evaluation group 1 Customer name for evaluation group 1 Customer name for evaluation group 1 C FI-AA View maint. substitutions C FI-AA View maint. validations Define Depreciation Area Set Up Parallel Valuation Depreciation Areas: Area type Reset posted depreciation C FIAA Time-dependent inv. support C AM Consist. Chart of Depreciation C AM Consist. Company Code C AM Consist. Depreciation Area C AM Consist. G/L Accounts C AM Customizng reconc. acct. contrl C AM Consist. G/L accounts Reconc. acct. as stat. cost element Standart texts in asset class Define asset for gain/loss Define Long Text Templates Change Reconciliation Accounts FI-AA: Define asset classes FI-AA: Assign company codes FI-AA: Description of chart of dep. C FI-AA: Set Chart of Depreciation

OARC OARK OARP OASI OASV OATB OATR OAV5 OAV7 OAV8 OAV9 OAVA OAVB OAVC OAVD OAVE OAVF OAVG OAVH OAVI OAVJ OAVL OAVM OAVN OAVO OAVP OAVR OAVS OAVT OAVX OAVZ OAW1 OAW2 OAW3 OAWF OAWT OAXB OAXC

Maint. of retention periods FI-AA Archive Settings Call up of AM report overview FI-AA Implementation Guide (smart) Enter G/L Account Postings Asgmt of dep.area to cross-sys.area Define Report Selection Index figures C AM Change Simulation Versions FI-AA C Def. Eval. Group, 8 places C AM Asset hist. group view maint. C AM Eval. Group View Maintenance C AM View Maintenance Prop.Indicator C AM Manual Valuat. View Maintenance C AM Insurance Data View Maintenance C AM View Maintenance Classif.NWTax C AM View Maint. Insurance Companies C AM View Maint. Report Simul.(Dep) C AM View Maint. Period Control C AM View Maint. Sort Versions C AM View Maint. Trans.Type Group C AM View Maint. Locations C AM View Maint. Field Groups C AM View Maint. Fld.Grp. Asset Data C AM View Maint. Screen Control C AM View Maint. Deprec.Trace Texts C AM View Maint. Dep.Check Rules C AM View Maint. Period Rule C AM View Maint. Insurance Premium C AM view maint no.periods shtd f.yr C AM Call up report Reason for investment Maximum base value Translation method Assign Workflow Tasks AW01- define value field texts Deprec. areas for transaction types Deprec. areas for transaction types

OAXD OAXE OAXF OAXG OAXH OAXI OAXJ OAY1 OAY2 OAYA OAYB OAYC OAYD OAYE OAYF OAYG OAYH OAYI OAYJ OAYK OAYL OAYM OAYN OAYO OAYP OAYQ OAYR OAYS OAYT OAYU OAYZ OAZ1 OAZ2 OB03 OKGL ORFA SPRO

Deprec. areas for transaction types Deprec. areas for transaction types Define Transaction Type Define Transaction Type Deprec. areas for transaction types Deprec. areas for transaction types Deprec. areas for transaction types Special handling of transfer posting Asset class: Low value asset check Deprec. areas for transaction types Limiting transaction type groups Legacy data transfer: Depr. terms Legacy data transfer: Man. entry FC Legacy data transfer: Sequence Legacy Data Transfer: Accumul. Depr. Legacy data transfer: Calc.repl.val. Depreciation area currency Memo value of area Net book value is changeover amount Low-value assets Individual period weighting Permit group asset for area Assign bal.sheet/inc.stmt to area Rounding specific. for deprec. area Shortening rules for shortened FY Gross/net resrvs.for special deprec. Posting rules for depreciation Special treatment of retirement Transact.type for proportional vals Capitaliztn of dwn-paymnts (transfr) Asset class: Depreciation areas Validation Rules for Trans.Typ.Grp. Substitution for trans.type group C FI Maintain Table T003 (Change View Document Types) Versions for capitalization val.calc Asset Accounting Customizing: Display IMG Customizing: Execute Project SAP Reference IMG

Filed under Asset Accounting Transaction Codes and tagged Asset Accounting Transaction Codes | Leave a comment Jan4

Asset Legacy Migration Guidelines


Posted on January 4, 2013 by sapficodocs Standard Asset Migration should be handled carefully, as real time integration does not exist with FI module. Generally, assets are classified into 2

Assets acquired/capitalized in the previous year Assets acquired/capitalized in the current year The latter is generally uploaded at item / transaction level, while the former at balance level. AUC / CIP should be uploaded at transaction level. Else, settlement will not be possible

Pre-requisites:

Asset master data configurations should have been completed like asset classes, depreciation area, depreciation key etc Take over date (Transfer date) should be configured. o The date is of importance from depreciation perspective. o It is NOT the actual data entry date. It represents the value date. o There are 2 types of take over date End of last closed FY or during FY (Mid year take over)

Implementation: Asset migration t-codes like AS91/92/93/94 and AS81/82/83/84 will be used extensively There are two programs that can be utilized to automatically process legacy assets. They are RAALTD01 and RAALTD11. RAALTD01: Uses dialog programming and hence will be slow, but predictable RAALTD11: Users direct input and hence will be faster. Most of the implementation uses this option BDC recording of AS91 t-code: This is done for current year acquisition and AuC Assets. The transaction level data are entered by clicking the Transactions button in the application tool bar Mandatory Fields: All mandatory fields as defined in the screen layout rule Asset class, cost center, description, Plant, quantity, depreciation key, useful life etc Acquisition amount, Accumulated depreciation value till PY, Accumulated depreciation value in the CY till take over date for all depreciation areas.

From FI View The migration programs will create Asset data only and no FI documents are generated. FI postings are to be manually created using t-code OASV or ABF1 Former will be used normally, while latter will be used for uploading asset values in multiple currencies The asset GL account properties should be changed to Non-reconciliation account (Set/Reset reconciliation account option in IMG screen). The same should be changed after migration GL accounts for Acquisition Production Cost( APC), accumulated depreciation GL accounts will be posted manually. The difference (Net Book Value) gets posted to the conversion account created for assets. This is later reverse posted during TB upload After migration, asset values at Current book value should match with the FI values Filed under SAP- Asset Accounting and tagged Asset - Legacy Migration Guidelines | Leave a comment Jan4

CONFIGURATION STEPS IN ASSET ACCOUNTING


Posted on January 4, 2013 by sapficodocs Standard Step 1 COPY CHART OF DEPECIATION EC08 IMG>Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Copy reference chart of depreciation/depreciation area *Step 2 ASSIGN COMPANY CODE TO CHART OF DEPRECIATION* OAOB IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Assign chart of depreciation to company code *Step 3 ASSIGN FINANCIAL STATEMENT VERSION TO EVERY DEPRECIATION AREA* OAYN IMG >Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Specify statemement version for asset reports *Step 4 IDENTIFY YOUR ASSET CLASSES*

*Step 5 IDENTIFY YOUR ACCOUNT DETERMINATION & SCREEN LAYOUT FOR YOUR ASSET CLASSES* SPRO IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Asset Classes > Specify required entries for asset master data *Step 6 IDENTIFY YOUR GL ACCOUNTS FOR YOUR ASSET CLASSES* *Step 7 - DEFINE YOUR NUMBER RANGE* AS08 IMG > Financial Accounting > Asset Accounting > Organizational Structures > Asset Classes > Define number range interval *Step 8 - DETERMINE DEPRECIATION AREAS IN ASSET CLASSES AND SCREEN LAYOUT* A021 IMG > Financial Accounting > Asset Accounting > Master Data > Screen Layout > Define screen layout for asset depreciation areas OAYZ IMG > Financial Accounting > Asset Accounting > Valuation > Determine depreciation areas in the asset class *Step 9 GENERATE ASSET CLASSES FROM GL ACCOUNTS* ANKL IMG Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Asset Classes > Generate Asset Classes from G/L Accounts *Step 10 COMPLETE DATA FOR ASSET CLASSES SETTING REQUIRED ENTRY FIELDS* SPRO IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organization Structures and Master Data > Asset Classes > Specify requires entries for asset master data OAYZ IMG > Financial Accounting > asset Accounting > FI-AA Implementation Guide (Simplified Version) Organizational Structures and Master Data > Asset Classes > Enter default values in asset classes AO90 IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Assign additional G/L accounts for transactions/depreciation *Step 11 SETTING UP SPECIAL ASSET CLASSES*

OAYK IMG > Financial Accounting > Asset Accounting > Valuation > Specify max amount for LVA + asset classes > Specify amount for low value assets OAY2 IMG > Financial Accounting > Asset Accounting > Valuation > Specify max amount for LVA + asset classes > Specify LVA asset classes *Step 12 SPECIFY INTERVALS AND POSTING RULE* OAYR IMG > Financial Accounting > Asset Accounting > FI-AA Implementation Guide (Simplified Version) > Organizational Structures and Master Data > Specify intervals and posting rules Filed under SAP- Asset Accounting and tagged STEPS IN ASSET ACCOUNTING | Leave a comment Dec18

SAP-Asset Transactions Accounting Entries


Posted on December 18, 2012 by sapficodocs Standard Asset Acquisition: F-90 With Vendor Dr. Fixed Asset Acquisition Cost Cr. Vendor (Accounts payable)

Posting date of the document will be copied into the asset master as the capitalization date. The depreciation start date of each depreciation area will also be determined and updated in the depreciation area data tab page. Asset acquisition posting could also be done without PO from the MM module. Posting could be done in FI posting only.

Asset Disposal Sales to a Customer: F-92 With Customer Supposed an asset with historical cost $1,000 and accumulated depreciation of $100 is being sold to a customer at a price of $1,100, the posting entries will be as follows: Dr. Customer account (A/R) 1,100 Cr. Revenue for asset disposal 1,100Cr. Fixed asset acquisition cost 1,000Dr. Accumulated depreciation 100 Dr. Clearing account for asset disposal 1,100 Cr. Gain/loss of fixed asset disposal 200The posting date of the retirement posting will also be updated into the field deactivation date in the asset master as the retirement date. Asset Disposal Scrap without Revenue ABAVN - Asset Retirement by Scrapping Instead of selling, an asset could be disposed as a scrap. In this case, no revenue is expected and a loss will be realized in the P&L if the fixed asset being scrapped still carries a net book value.

For the same asset with historical cost $1,000 and accumulated depreciation of $100, the posting of the scrapping will be as follows: Cr. Fixed asset acquisition cost 1,000Dr. Accumulated depreciation 100 Cr. Gain/loss of fixed asset disposal 900 Asset Transfer within a Company Reclassification The NBV of an existing asset master record could be transferred to another asset within the same company. The transaction could be used in the following scenarios:

Reclassify an existing asset to a new class or to correct an error Transfer an asset to a new one with the same class. This may be necessary to execute the change of the remaining useful life of an asset but still spread the net book value evenly throughout the remaining life without allowing the system to catch up the postings of the missing or extra depreciation of the past periods

For an asset with historical cost $1,000 and accumulated depreciation of $100, the posting of the intra-company transfer posting will be follows: Cr. Fix asset acquisition cost (old asset) 1,000Dr. Accumulated depreciation (old asset) 100 Dr. Fix asset acquisition cost (new asset) 1,000 Cr. Accumulated depreciation (new asset) 100The old asset being transferred will become a retired asset and the transfer posting date will be updated as the retirement date in the asset master record. For the new receiving asset, the transfer will be the same as if it is being acquired. The transfer posting date will be used as the capitalization date. Month End Processing Depreciation Run AFAB-Depreciation Run Dr. Depreciation expense Cr. Accumulated depreciation Note that the above posting to G/L will be done in a summary level by G/L accounts and cost center levels because the depreciation expense has to be charged to cost center in CO. However, the detailed depreciation amount of each asset will also be stored in Asset Accounting such that each unique asset master record will also have its unique posted depreciation amount. Besides, after each depreciation run, the system will issue a report which list out the depreciation posting amount of each individual assets as a record. This is advised that this report should be kept as an additional audit trail. Asset Under Construction (AUC) Config & Process Steps: Internal Order as Investment Measure: 1. Define the AuC Asset Class (with investment measure) OAOA 2. Define the Asset Class for Main Asset - OAOA 3. Define Investment Profile OITA a. Assign the AuC Asset Class (Step-1) in the investment profile 4. Assign Investment Profile to Model Order OITA 5. Define Order Type (Investment) KOT2 a. Settlement Profile OKO7 b. Maintain Allocation Structures - OKO6 c. Planning Profile - OKOS

d. Budget Profile - OKOB 6. Create an Internal Order KO01 a. With the Investment Profile (Step-2) b. AuC automatically created by the system using Asset Class given in the Investment Profile 7. Post the amounts to IO FB01 Dr. Material supplied to Asset (Expenditure) Cr. Cash account 8. Settle the amounts to AuC from IO (Prcg type: Automatic) - KO88 Dr. Asset Under Construction account Cr. Contra Capitalized 9. Create the Main Asset AS01 10. Settle the amounts to Main Asset from AuC (Prcg type: Full) - KO88 Dr. Final Asset account Cr. Asset Under Construction account Filed under SAP- Asset Accounting and tagged ASSET ACCOUNTING SAP | Leave a comment

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