cng s, Mail Outlook gn nh tr thnh mt thnh phn khng th thiu ca
ngi dng h iu hnh windows. Hon ai ht, i vi nhng ngi lm vic vn phng, cng vic u tin khi s dung my tnh hu nh l "check mail" (kim tra th mi). Nu ban l ngi thng xuyn s dung Mail Outlook, th vic lm cho h thng mail hon ton t ng t nhiu s gip cng vic ca ban thm tri chy v nhanh chng. Khi ng Outlook cng Windows Khng t ngi khi m my tnh l lao ngay vo cng vic m qun mt vic check mail cng quan trong khng km. khng phi qun check mail mi ngy ban hy thit lp cho mail t khi ng cng windows bng cch ko th biu tong mail Outlook vo Start > Programs > Startup. C nh vy, mi khi khi ng my tnh, chong trnh Mail Outlook cng oc t ng khi ng cng windows. Thit lp tnh nng t ng check mail Thng thng, khi mi m Outlook, chong trnh s t ng kim tra mail mi cho ban. Tuy nhin, trong qu trnh s dung khng phi lc no Outlook cng t ng kim tra email d c mail mi, m i hi ban phi t kim tra bng cch click nt Send/Receive trn thanh cng cu. Trong Outlook c mt tnh nng gip ban c th thit lp cho Mail Outlook t ng check mail mi theo thi gian jnh trc. Khng nhng vy ban cn c th thit lp cho Outlook t ng check mail khi ang trang thi offline (khi chong trnh mail cha oc khi ng). lm oc iu ny ban vo Tools > Options... Ca s Options hin ra ban chon th Mail Setup > click nt Send/Receive... trong phn Send/Receive. (Hnh 1) Hnh 1 Ca s end!"ecei#e $%oups hin ra ban thit lp tnh nng t ng gi v nhn mail. (Hnh 2) chon tnh nng t ng gi v nhn mail cho tt c cc ti khon ban chon All Accounts. Trong phn Setting for group "&ll &ccounts", ban nh du chon dng: + Include this group in send/receive (F9) + Schedule an automatic send/receive every v chon khong thi gian ban mun Outlook s t check mail mt ln. Tt nht ban nn chon khong thi gian ny l 5 pht mt ln. + Perform an automatic send/receive when exiting chon khi ban mun chong trnh hin thj qu trnh check mail t ng. Hnh 2 Tip n, thit lp cho Outlook t check mail khi chong trnh cha oc khi ng ban nhp chon vo hai dng cn lai trong phn !hen Putloo" is #ffline, v thit lp khong thi gian Outlook check mail mt ln. y ban c th chon mi 15 pht. Sau khi hon tt ban nhp Close ng ca s lai ri nhp OK. Nh vy, c mi 5/15 pht l chong trnh Outlook s t ng kim tra mail mt ln. Khi c mail mi n chong trnh s thng bo cho ban bit bng mt ca s nh xut hin bn gc phi mn hnh. T ng l'c mail n th( m)c *nh t%(+c Nh vy, ban thit lp xong tnh nng t ng check mail cho Mail Outlook. Bn canh , h thng mail ca ban c trt t v d tm, ban nn sp xp cho mail n oc phn loai mt cch r rng. V du ban s lm cho email khch hng khi gi n s t ng oc a vo th muc Khch hng, mail gi n t nhng ngi trong phng hnh chnh s vo th muc Hnh Chnh. Nh vy ban s d dng tm kim email v email oc phn loai theo ja chi ngi gi mt cch r rng. ,(+c -. Khi ng chong trnh mail Outlook tao mt th muc mi trong nbox (hoc ban c th tao trong 1 th muc bt ky) bng cch click phi vo th muc nbox chon New Folder... (Hnh 3). t tn cho th muc mi tao, v du: Khch Hng. Hnh 3 ,(+c /. Vo Tool > Rules and Alerts... Ca s mi hin ra, trong th E-mail Rules nhp chon 0ew "ules, chon $ove messages from someone to a folder ri nhp Next. (Hnh 4) nh du chon dng from people or distri%ution list trong khung tep -. elect condition1s23 Tip n click vo dng ch people or distri%ution list trong khung tep /. 4dit the %ule desc%iption bn di m ca s Rule Address. Trong ca s "ule &dd%ess va m ra, ban chon ja chi mail ngi gi (ban c th chon nhiu ja chi mail ca nhiu ngi khc nhau. v du ny s chon ja chi mail ca khch hng c tn Bch Hin) ri click nt 5%om chon tip nhn Ok 6 0e7t3 c danh sch ja chi mail trong ca s "ule &dd%ess ban phi tao trc danh sch mail lin h trong muc &ontacts ca Outlook... Hnh 4 ,(+c 8. Trong ca s tip theo ban s chon th muc mail n bng cch click chon dng move it to the specified folder trong khung tep -. elect action1s2, ri click vo dngSpecified trong khung tep /. 4dit the %ule desc%iption v chon th muc cha email (v du th muc y l th muc Khch Hng) ri click OK > nhn Next 2 ln. (Hnh 5) Hnh 5 ,(+c 9. Trong ca s cui cng ban nhp tn cho rule trong Step 1:... ri click chon hai dng trong phn Step2:... ri nhn Finish hon tt. (Hnh 6) Hnh 6 Sau khi nhn nt 5inish chong trnh s bt u loc tt c email ca khch hng c tn Bch Hin vo th muc Khch Hng va tao ngay c khi c mail mi n. :p l*ch ;<o t ng Khng chi on thun l phn mm dng gi nhn email. Outlook cn l mt cng cu c lc gip ban qun l thi gian lm vic ca mnh. Ban c th thit lp cho Outlook t ng thng bo ljch lm vic cho ban theo ngy, tun hoc thng trong phn Calendar (ljch). u tin ban vo muc Calendar trong Outlook bng cch nhp vo thanh Calendar bn tri ca s mail. Lc ny ban s thy ca s =alenda% hin ra, click chon nt 'ay !or" !ee" !ee" $onth trn thanh cng cu xem ljch ngy, tun hoc thng. Hnh 7 Click i chon mt thi im trong khung =alenda% tao mt ljch hen. Ca s (ntitled ) *ppointment xut hin ban in thng tin vic cn lm. in tn cng vic v noi thc hin cng vic trong khung Su%+ect v, -ocation. Chon mc quan trong ca cng vic trong khung Label. Chon thi gian bt u v thi gian kt thc cng vic trong khung Start /ime v, 0nd /ime. Nu l s kin c ngy ban c th click chon dng All day event. Outlook t ng thng bo khi ljch n, ban phi click chon dng 1eminder. Tt nht ban nn chon khong thi gian thng bo trc 10, 15 hoc 30 pht... trong khung k bn. Nu ban mun Outlook thng bo ljch hen bng m nhac ban c th click nt biu tong hnh ci loa chon bi nhac a thch. (Chong trnh chi h tro nhac c jnh dang ui chm wav.). Cui cng nhp Save and &lose lu v ng lai nhng thit lp va thc hin. Nh vy, khi c ljch n Outlook s t ng bt bng thng bo cng vic km theo bi nhac ban chon. Chc cc ban thnh cng!