T ng ho cho Mail Outlook

cng s, Mail Outlook gn nh tr thnh mt thnh phn khng th thiu ca

ngi dng h iu hnh windows. Hon ai ht, i vi nhng ngi lm vic vn phng, cng vic
u tin khi s dung my tnh hu nh l "check mail" (kim tra th mi). Nu ban l ngi thng
xuyn s dung Mail Outlook, th vic lm cho h thng mail hon ton t ng t nhiu s gip cng
vic ca ban thm tri chy v nhanh chng.
Khi ng Outlook cng Windows
Khng t ngi khi m my tnh l lao ngay vo cng vic m qun mt vic check mail cng quan
trong khng km. khng phi qun check mail mi ngy ban hy thit lp cho mail t khi ng
cng windows bng cch ko th biu tong mail Outlook vo Start > Programs > Startup. C nh
vy, mi khi khi ng my tnh, chong trnh Mail Outlook cng oc t ng khi ng cng
windows.
Thit lp tnh nng t ng check mail
Thng thng, khi mi m Outlook, chong trnh s t ng kim tra mail mi cho ban. Tuy nhin,
trong qu trnh s dung khng phi lc no Outlook cng t ng kim tra email d c mail mi,
m i hi ban phi t kim tra bng cch click nt Send/Receive trn thanh cng cu. Trong Outlook
c mt tnh nng gip ban c th thit lp cho Mail Outlook t ng check mail mi theo thi gian jnh
trc. Khng nhng vy ban cn c th thit lp cho Outlook t ng check mail khi ang trang thi
offline (khi chong trnh mail cha oc khi ng).
lm oc iu ny ban vo Tools > Options...
Ca s Options hin ra ban chon th Mail Setup > click nt Send/Receive... trong phn Send/Receive.
(Hnh 1)
Hnh 1
Ca s end!"ecei#e $%oups hin ra ban thit lp tnh nng t ng gi v nhn mail. (Hnh 2)
chon tnh nng t ng gi v nhn mail cho tt c cc ti khon ban chon All Accounts.
Trong phn Setting for group "&ll &ccounts", ban nh du chon dng:
+ Include this group in send/receive (F9)
+ Schedule an automatic send/receive every v chon khong thi gian ban mun Outlook s t check
mail mt ln. Tt nht ban nn chon khong thi gian ny l 5 pht mt ln.
+ Perform an automatic send/receive when exiting chon khi ban mun chong trnh hin thj qu trnh
check mail t ng.
Hnh 2
Tip n, thit lp cho Outlook t check mail khi chong trnh cha oc khi ng ban nhp
chon vo hai dng cn lai trong phn !hen Putloo" is #ffline, v thit lp khong thi gian Outlook
check mail mt ln. y ban c th chon mi 15 pht.
Sau khi hon tt ban nhp Close ng ca s lai ri nhp OK.
Nh vy, c mi 5/15 pht l chong trnh Outlook s t ng kim tra mail mt ln. Khi c mail mi
n chong trnh s thng bo cho ban bit bng mt ca s nh xut hin bn gc phi mn hnh.
T ng l'c mail n th( m)c *nh t%(+c
Nh vy, ban thit lp xong tnh nng t ng check mail cho Mail Outlook. Bn canh , h
thng mail ca ban c trt t v d tm, ban nn sp xp cho mail n oc phn loai mt cch r
rng. V du ban s lm cho email khch hng khi gi n s t ng oc a vo th muc Khch
hng, mail gi n t nhng ngi trong phng hnh chnh s vo th muc Hnh Chnh. Nh vy
ban s d dng tm kim email v email oc phn loai theo ja chi ngi gi mt cch r rng.
,(+c -. Khi ng chong trnh mail Outlook tao mt th muc mi trong nbox (hoc ban c th tao
trong 1 th muc bt ky) bng cch click phi vo th muc nbox chon New Folder... (Hnh 3). t tn
cho th muc mi tao, v du: Khch Hng.
Hnh 3
,(+c /. Vo Tool > Rules and Alerts... Ca s mi hin ra, trong th E-mail Rules nhp chon 0ew
"ules, chon $ove messages from someone to a folder ri nhp Next. (Hnh 4)
nh du chon dng from people or distri%ution list trong khung tep -. elect condition1s23
Tip n click vo dng ch people or distri%ution list trong khung tep /. 4dit the %ule
desc%iption bn di m ca s Rule Address.
Trong ca s "ule &dd%ess va m ra, ban chon ja chi mail ngi gi (ban c th chon nhiu ja
chi mail ca nhiu ngi khc nhau. v du ny s chon ja chi mail ca khch hng c tn Bch
Hin) ri click nt 5%om chon tip nhn Ok 6 0e7t3
c danh sch ja chi mail trong ca s "ule &dd%ess ban phi tao trc danh sch mail lin h
trong muc &ontacts ca Outlook...
Hnh 4
,(+c 8. Trong ca s tip theo ban s chon th muc mail n bng cch click chon dng move it
to the specified folder trong khung tep -. elect action1s2, ri click vo dngSpecified trong
khung tep /. 4dit the %ule desc%iption v chon th muc cha email (v du th muc y l th
muc Khch Hng) ri click OK > nhn Next 2 ln. (Hnh 5)
Hnh 5
,(+c 9. Trong ca s cui cng ban nhp tn cho rule trong Step 1:... ri click chon hai dng trong
phn Step2:... ri nhn Finish hon tt. (Hnh 6)
Hnh 6
Sau khi nhn nt 5inish chong trnh s bt u loc tt c email ca khch hng c tn Bch Hin vo
th muc Khch Hng va tao ngay c khi c mail mi n.
:p l*ch ;<o t ng
Khng chi on thun l phn mm dng gi nhn email. Outlook cn l mt cng cu c lc gip
ban qun l thi gian lm vic ca mnh. Ban c th thit lp cho Outlook t ng thng bo ljch lm
vic cho ban theo ngy, tun hoc thng trong phn Calendar (ljch).
u tin ban vo muc Calendar trong Outlook bng cch nhp vo thanh Calendar bn tri ca s
mail.
Lc ny ban s thy ca s =alenda% hin ra, click chon nt 'ay !or" !ee" !ee" $onth trn
thanh cng cu xem ljch ngy, tun hoc thng.
Hnh 7
Click i chon mt thi im trong khung =alenda% tao mt ljch hen. Ca s (ntitled )
*ppointment xut hin ban in thng tin vic cn lm.
in tn cng vic v noi thc hin cng vic trong khung Su%+ect v, -ocation.
Chon mc quan trong ca cng vic trong khung Label.
Chon thi gian bt u v thi gian kt thc cng vic trong khung Start /ime v, 0nd /ime. Nu l s
kin c ngy ban c th click chon dng All day event.
Outlook t ng thng bo khi ljch n, ban phi click chon dng 1eminder. Tt nht ban nn chon
khong thi gian thng bo trc 10, 15 hoc 30 pht... trong khung k bn.
Nu ban mun Outlook thng bo ljch hen bng m nhac ban c th click nt biu tong hnh ci loa
chon bi nhac a thch. (Chong trnh chi h tro nhac c jnh dang ui chm wav.).
Cui cng nhp Save and &lose lu v ng lai nhng thit lp va thc hin. Nh vy, khi c ljch
n Outlook s t ng bt bng thng bo cng vic km theo bi nhac ban chon.
Chc cc ban thnh cng!