<Project Name>

EZ Project Proposal

Prepared for
<Department>
by
<Division>
<Department>
<Date>

Acceptance

<Version>
<STAMP Req#>
<Clarity ID #>

Signature:
Name:

Title:

Date:

Table of Contents
Executive Sponsor................................................................................1
Owner.................................................................................................1
Background.........................................................................................1
Statement of Purpose / Project Goal........................................................1
Business Objectives..............................................................................1
Project Scope.......................................................................................1
Included...........................................................................................1
NOT Included....................................................................................1
Alternatives Analysis.............................................................................1
Alternative A (Status Quo)..................................................................1
Alternative B.....................................................................................1
Alternative C (if any)..........................................................................2
Recommended Alternative..................................................................2
Project Deliverables..............................................................................2
Assumptions........................................................................................2
Funding Source....................................................................................3
Resource Plan Estimate.........................................................................3
Budget Estimate...................................................................................3
Labor...............................................................................................3
Non-Labor........................................................................................3
Total Budget Estimate........................................................................3
Estimated Cost/User.............................................................................4
Estimated Project Duration.....................................................................4
Estimated/Proposed Schedule.................................................................4
Infrastructure.......................................................................................4
Policy..................................................................................................4

<Project Name>

EZ Project Proposal

Executive Sponsor
[Name, Title, Dept., and Contact info for Client Dept. Head or Executive as
high up as possible.]
[Name, Title, Dept., and Contact info for Client Manager who will be the main
point of contact for this project.]

Owner
[Name, Title, and Contact info of DT Division Manager responsible for
delivering this project and service.]
[Name, Title, and Contact info of DT Project/Service Manager(s) responsible
for delivering this project and service.]

Background
[Brief description of conditions and/or events leading up to the business
opportunity being addressed by this proposal.]

Statement of Purpose / Project Goal
[Define the conditions under which the project can be considered as
“completed”…]

Business Objectives
[Increase Revenue, Avoid Cost, Improve Service, etc.]

Project Scope
Included
NOT Included

Alternatives Analysis
Alternative A (Status Quo)
[Provide a brief description of this alternative. Since this is the status quo, it
should describe the current business processes, pros & cons, etc.]

Alternative B
[Include a brief alternative analysis that contains information such as:
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<Project Name>

EZ Project Proposal


Consideration for buy versus build, Commercial Off The Shelf software,
and Free Open Source software

Estimated Cost/benefit and/or why this project provides a basic
operational need

Estimated total initial and ongoing costs including commitment and
cost for internal IT and business staff

Estimated Payback period & ROI if applicable

Other considerations (financial, operational, political, etc.)

Alternative C (if any)

Recommended Alternative
[Explain why this proposal is recommending this alternative.]

Project Deliverables
PLEASE NOTE: Before the project can be considered as “Completed”, all
Deliverables must be accounted for on the Project Final Acceptance Report.
<Deliverable 1>
<Deliverable 2>
Etc.

Constraints
[Examples: Legal requirements, policies, business operations cycles that limit
the time windows when new system can be implemented, adherence to
standards such as HIPAA, etc.)

Dependencies
[Examples: Other project(s) must be operational before this one can be
completed, interfaces, etc.]

Assumptions
[Examples: Availability of resources, use of certain technologies, etc.]

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<Project Name>

EZ Project Proposal

Funding Source
[Where the money to pay for this project is coming from. If grant funded,
then complete details, etc. etc.]

Resource Plan Estimate
Resource Role

Purpose/Desc.

Est. Work
Hours

TOTAL

hrs

Budget Estimate
Labor
Resource Role

Est. Work
Hours

TOTAL Labor

$Rate/Hour

hrs

Resource
Role Cost

$

Non-Labor
Desc.
Hardware
Software
License/Subscription
Costs
Training
Consulting Costs
Travel
Hosting Costs
Overhead Costs
Misc.
Etc. etc.

Purpose/Desc.

TOTAL Non-Labor

Total Budget Estimate

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Est. Cost

$

Availability
Hours/Week

hrs/Week

<Project Name>

EZ Project Proposal

$
$
$

TOTAL Labor
TOTAL Non-Labor

TOTAL BUDGET ESTIMATE

Estimated Cost/User
TOTAL BUDGET ESTIMATE / Est. # of Users = $/User

Estimated Project Duration
Total Allocation Work Hours / Total Availability Hours/Week

= X Weeks.

Estimated/Proposed Schedule
Please use this table, or insert Gantt Chart Schedule.
Phase

Start Date/Duration

End Date/Cumulative
Duration

Design
Develop
Deploy
Operate

Infrastructure
[Impacts this project will have on the organizational, political, operational,
and/or technical infrastructure of the relevant organizations.]

Policy
[Impacts this project will have on the policies of the relevant organizations.
For example, how will current policies be affected, and/or will new policies be
required, etc.]

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