PROOFREADING

What’s it all about?

Prepared by Pat Crawford for the Sunset Jr. High Business Department

Introduction
 In
– – – – –

this lesson you will learn:
What proofreading is Who does proofreading Why proofreading is done How proofreading is done Commonly used proofreading marks

Introduction (Cont.)
 After

this lesson you will be able to

Proofread a document and apply appropriate proofreading marks Correctly key a document that has proofreading marks applied to it Accurately identify common proofreading marks

All About Proofreading
 Proofreading

is checking copy for

Accuracy
 Spelling,

grammar, punctuation, etc.

Impression
 Tense,

tone, intent

Professionalism
 Overall

appearance, clarity, conciseness

Who Proofreads and Why
 Authors
– – –

(You and I)

Ensure accuracy Prevent giving a bad impression Help put best foot forward

 Business
– – –

professionals

Ensure the message is clear, concise, and accurate Give the reader a good impression of the company Ensure proper response and avoid legal issues

How Do You Proofread
 Prepare
– –

for the task

Clear your work area Remove distractions

 Read
– – – –

for understanding

Ask yourself what the author’s intent is Does the correspondence make sense Are there spelling or punctuation errors Does it flow smoothly

 Read

before changing content

Common Proofreading Marks

Proofreading Links

 http://www.inkwelleditorial.com/proofreaders_mark  http://www.m-w.com/mw/table/proofrea.htm

 http://www.colorado.edu/Publications/styleguide/sy

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