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The LGPMS On-Line Reports

(Analytics and Templates)

Rizal M. Barandino

I. Introduction

The LGPMS On-Line reports are part of the on-going improvements of the Local
Governance Performance Management System. The On-Line Reports are innovations to
further enhance the understanding of the value of the LGPMS as a primary tool for self-
assessment and management among local government units (LGUs). Intended as a
template report for LGUs, the LGPMS On-line reports are intended to be the basic LGU
reporting facility in the LGPMS.

Four main template reports are featured in the LGPMS On-Line Reports:

1. The State of Development Report (in full and summary reports)

2. The State of LGU Governance Performance Report (SLGPR) (in full and
summary reports)
3. The LGU Financial Report
4. Aggregate Reports (Report to the public at provincial, regional and
national summaries)

The On-line reports highlight the basic interpretation of the LGU annual performances as
gauge against the LGPMS standards. It shows the standard analysis of the LGPMS
performance of individual or group of LGUs given the pre-identified indicators in the
LGPMS. The On-line reports will be a standard feature of the revised LGPMS as an
internet-based self-assessment system for LGUs.

The LGPMS focuses with two self-assessment concerns. First, the LGPMS guides LGUs
in assessing its socio-economic and environment development condition using a pre-
defined set of development indicators. The self-assessment on this area is done every 3-
year covering a full-term of the elected officials. This report is called the State of Local
Development Report (SLDR).

Second, the LGPMS shows the LGUs performance by way of assessing its internal
administrative capacity and productivity given a set of criteria or indicators. This
particular self-assessment is done every year and is called the State of LGU Governance
Performance Report (SLGPR).
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II. The LGPMS Conceptual Framework: A review

The on-line reports are based on the revised LGPMS conceptual and assessment
framework. The framework is briefly reviewed below:

A. State of Development Report

The socio-economic & environment development assessment, done every 3-year, covers
the following sectoral concerns:

1. Social Development
• Health and Nutrition (i.e., malnutrition, mortality rate, etc)
• Education (i.e., participation rate, graduation rate, literacy rate)
• Housing and Basic Utilities (i.e., household with potable water, toilets)
• Peace, Security and Disaster Preparedness (i.e., crime rate)

2. Economic Development
• Income (Family Income, Dependency Ratio)
• Employment (Unemployment Rate, Underemployment, etc.)

3. Environmental Health
• Urban Ecosystem
• Forest Ecosystem
• Coastal Ecosystem
• Freshwater Ecosystem

The assessment of the development condition is based on an overall assessment of the

socio-economic and environment condition in the LGU. The assessment is not in any
way directly attributed to the LGU performance alone. The development condition
reflects the collective action or inaction of all stakeholders in the locality as determined
based on the LGPMS performance standards. The state or condition is based on a pre-
defined standard in the LGPMS largely coming from national statistical baseline or
national target, or standard.

Data for the state of development indicators could be sourced from primary data sources
like LGU databases, survey results, CMBS data, researches, etc. and from secondary
sources, e.g., DEPED for the education related indicators. Some indicators could be
determined through consensus and collective agreement of the LGU assessment team of
the prevailing condition in their locality, i.e., solid waste or the degree of pollution.

The State of Development Report is a useful guide in LGU development programming

and in synchronizing its plans towards a common development standard or benchmark. It
is also a tool for mobilizing resources and stakeholders in collectively addressing primary
development concern in the LGU.
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B. State of LGU Governance Performance Report

The second LGPMS assessment focus area involving ‘LGU Performance’ is directly
attributed to LGU activities and operation. The ‘LGU Performance’ is measured in terms
of the administrative capacity and service delivery (also known as the input and output
indicators respectively) performances. ‘LGU Performance’ is benchmark in a pre-
identified administrative capacity and service delivery indicators in the LGPMS. These
indicators are clustered into the 5 governance areas namely: 1) fundamentals of good
governance; 2) administrative governance; 3) social governance; 4) economic
governance; and 5) environmental governance.

LGU administrative capacity refers to the availability and functionality of LGU structure,
presence of plans and programs, availability of staff and management capacity, tools,
equipment and resources necessary for the LGU to function effectively and efficiently.
Service delivery, on the other hand, is the result or the extent of coverage and reach of
service provision of the LGU.

The LGU administrative capacity and service delivery productivity is annually assessed
against the norms and standards of the LGPMS. The result of the LGU examination
against the LGPMS standard forms the basic foundation of the analysis of LGU
performance with LGUs either performing above or below the LGPMS norms and
standards.

Since ‘LGU Performance’ directly relates to the LGU operation, the assessment should
reflect the consensus and collective measurement by the LGU of its performance. The
religious and truthful conduct of the annual assessment of the administrative capacity and
service delivery should provide the performance norms and standards over the years to
which the LGU will have to continuously improve thereby also improving overall LGU
performance.

The LGPMS assessment concerns are illustrated in the table below:

Areas of Coverage Indicator Type Frequency
Assessment & Sources
LGU • Administrative • Fundamentals Input & Output Annual
Performance Capacity of Good indicators
• Productivity Governance
• Administrative
Governance Primary data
• Social from LGU self-
Governance assessment
• Economic
Governance
• Environmental
Governance
LGU • Development • Social Outcome, Every 3
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Development Condition Development Impact, Result years
• Economic data
Development
• Environmental Primary and
Health 2ndary data –
based on
available
information

III. Basic Analysis

A. State of Development Report

The ‘State of Development Report’ is based on a straightforward analysis of the LGU

development condition as benchmark in the LGPMS. Using the standard 5 point scale,
each of the pre-identified development indicators is gauge based on a normal
performance range with performance level 3 as the benchmark. The benchmark is
calibrated with either the national target set in the Philippine Medium Term Development
Plan (MTPDP) or on a national ‘baseline’ average in a given census or statistical year.

The LGPMS state of development is, therefore, a comparison of the prevailing LGU
condition with a national target or with a baseline average data. In the sample
performance matrix below for instance, development indicator number 1 on the
“percentage of children below normal weights”, the LGPMS benchmark level 3 of 21%
to 25% is based on the national MTPDP target. Thus if the LGUs malnutrition situation
is below this range, i.e., above 26%, the LGU would be at low development situation or
below benchmark, as compared with the LGPMS standards which also means that the
LGU malnutrition state is below the national target/baseline.

LGPMS Performance Level

Development Indicator 5 4 3 2 1
(Very High) (High) (Benchmark) (Low) (Very Low)
Health and Nutrition
% of children below
1 normal weights 10 or below 11-20 21 - 25 26 - 35 Above 36
2 Morbidity Rate
2.1 Tuberculosis Below 13 13 - 14 Above 14
Less than
2.2 HIV None 1% but not 0 Above 1%
2.3 Malaria Below 2 2-3 Above 3
2.4 Diarrhea Below 70 70 - 75 Above 75
2.5 Heart and vascular
diseases Below 6 6-7 Above 7
3 Crude death rate Below 2 2-3 4-5 5-6 Above 6
0.3 or
4 Maternal mortality rate below 0.4 - 0.6 0.7 - 0.9 1.0 - 1.5 Above 1.5
5 Infant mortality rate 0-5 6 - 14 15 - 17 18 - 30 Above 30
6 Under 5 mortality rate 10 or below 11 - 29 30 - 33 34 - 40 Above 40
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In addition, the LGPMS also provides an overall development index for each of the sub-
governance areas which correspond to the overall state or condition of a development
sector. The index report is an important report as it provides an overall sectoral
condition in the LGU given the pre-identified set of development indicators. This is
illustrated in the table below.

Indicators State of Development

Development Index
• % of children below normal weights. Very Low (1)
• Morbidity rate High (4) Low Health
• Crude death rate High (4) & Nutrition
Condition
• Maternal mortality rate Benchmark (4)
(2.66)
• Infant mortality rate Low (2)
• Under 5 mortality rate Low (2)

The development index is generated by averaging all the indicator level performances or
condition. Thus, the development index report is an approximation of the state of
development in the LGU by sector. The index report is highlighted in the LGPMS State
of Development On-line Reports.

B. State of LGU Performance Report

The revised LGPMS performance indicators are similar to a series of test questions or
criteria that LGUs must directly respond. The LGU will have to assess whether the
questions or criteria represents the actual LGU situation or operation during a
performance year. Each response to the criteria represents a corresponding performance
level based on the standard 5 point scale in the LGPMS.

But unlike in the ‘State of Development Report’ which directly measures each of the
development indicators, i.e., range of the malnutrition, the ‘LGU Performance’ is based
on either a direct indicator assessment or through the assessment of sub-indicators or
through responding to qualifying criteria.

This is illustrated in the matrix below in the sub-governance area of Participation. The
service area of Participation is measured by 3 indicators namely (1) participation of
NGOs, PO’s and PSO in the Local Special Bodies; (2) Presence of feedback mechanism;
and (3) NGO, PO & PSO participation in LGU project implementation. The first 2
indicators relate to LGU administrative capacity while the 3rd indicator relates to a result
of operation or service delivery strategy. These two sets of indicators are what the
LGPMS refer to as the input or administrative capacity and output indicators or the
service delivery performance or output/productivity of the LGU.

Of these 3 indicators, the first indicator on ‘NGO representation in LSB’ is measured

based on the 4 sub-indicators. Each of the sub indicators is represented by criteria or
elements which then would be the basis for either a high performance (level 5) if all
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elements/criteria are fulfilled or partial (level 3) if criteria is partially fulfilled or low
performance (level 1) if majority of the criteria is not fulfilled.

Performance Levels
Indicator Sub-Indicator
5 4 3 2 1
Participation

1. Are the NGOs, People’s

1.1 Local Development
Organizations and/or Private Council Yes Partial No
Sector represented in the 1.2 Local Health Board Yes No
following Local Special 1.3 Local School Board Yes Partial No
Bodies?
1.4 Peace & Order Council Yes Partial No
2. Was your LGU able to set
up a feedback mechanism to
generate citizens’ views on Yes No
the reach and quality of your
LGU’s services?
3. Are NGOs, POs or the
Private Sector involved in the
implementation of LGU
development projects Yes No
(especially those that are
funded out of the 20%
component of IRA)?
If yes, what was the extent
Mediu Lo
of involvement of NGOs, High
POs or the private sector? m w

On the other hand, indicator # 2 on the ‘presence of a LGU feedback mechanism’, the
indictor is directly answered by yes (level 5) or no (level 1). In this particular indicator,
level 5 would translate to the implementation of the indicator criteria while level 5 is non-
performance of the indicator.

Indicator # 3 is another variation in the indicator level assessment. In this particular

indicator a qualifying question is first applied, i.e., are NGOs involved in project
implementation, before determining the LGU ‘performance’ representing the extent of
NGO participation, e.g., high, medium, or low, at the sub-indicator level.

Given the variation in the assessment process, analyzing indicator level ‘performance’ in
the ‘LGU State of Local Governance Performance’ would be a bit tedious, especially if
one is to go into the detailed explanation for the performance attribution. Thus, in the
On-Line Reports, the performance index report is introduced as way coming up of a
consolidated assessment to all the indicator criteria, regardless of the assessment process.
The performance index represents the average indicator (and sub-indicator level)
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assessment of the LGU using the 5-point scale in the LGPMS at the service area/sub-
governance area level.

The index in the On-line report is categorized into 2 – high performance and low
performance categories. The high and low categories is based on the performance scaling
in the LGPMS for input and output indicators which is based only in either presence or
absence (level 5 and level 1) performance respectively. Partial performance (level 3) is
categorized as low performance. An interpretation table is provided to give a basic
description of each performance index at each service area.

In addition to the performance index report, the LGPMS On-Line report also introduced
the performance zones to illustrate the difference between inputs or administrative
capacity indicators and the service delivery or productivity indicators. Administrative
capacity indicators as input indicators are normally predictive in nature, i.e., LDC
membership, and thus make adjustment to performance easy based on results. Presence
of administrative capacity is important but is not a guarantee of a good service delivery.
Service delivery or productivity indicators on the other hand are measures that focus on
results at the end of the assessment year, e.g., revenue generation.

In the performance zones, a combination of high capacity and high productivity; high
capacity and low productivity; low capacity and high productivity; and low capacity and
low productivity indices are added as an analytical tool in the interpretation of the
LGPMS performance results.

Annexes

Interpretation Table – State of Development

Interpretation Table – LGU Performance

Template On-Line Reports

On Line Report – LGU Performance (Summary and Full Report)

On Line report – State of Development (Summary)
On Line Report – State of Development (Full Report)
On Line Report – Financial Performance Report
On Line Report – General (Aggregated) Reports