You are on page 1of 35

Building Your Dream Real Estqte Business

Just Got Even Easier, And Faster!

The Last 2 Years We Have Covered So
Many Tools, Systems And Strategies
Email management Gboxzero
Farming your database
Video marketing
Flower Pot Strategy (Biggest Class Ever)
YouTube mastery
And so much more

It All Should Be Incorporated Into Your
Business But?
Moving Forward A Rule You Must Live By
R.E.A.D Is A Must For Freedom!
How Much You Make Per Hour
40 hour work week!
$100,000 / 2080 = $48.07 an hour
$200,000 / 2080 = $96.15 an hour
Quality Of Life
3 Steps To Virtual Freedom

1. Tasks You Dont Like Doing
2. Tasks You Dont Know How To Do
3. Tasks You Feel You Shouldnt Be Doing
#1 Tasks You Dont Like Doing
This is any task that makes you cringe or
procrastinate. Anything can be on this list
except for selling.

Selling needs to be one of your top priorities
because its the lifeblood of your business,
and no one should know your product or
service better than you.

Are You
Still trying to put your own blog together
Trying to create a nice Facebook header
Trying to complete a nice profile outline about YOU for all your
social sites
Trying to blog 2-3 times a week
Trying to keep up with your emails
Trying to keep up with your voicemails
Trying to keep up with your Buyers and Sellers
Babysitting the buyers
Putting out fires
Seller updates
Mailers / Database management
On and on and on.

#2 Tasks You Dont Know How To Do
Be honest with yourself. Dont let superhero
syndrome kick in here. I remember trying to
design and develop my first blog on my own
using a premium theme. I spend 8-10 weeks
trying to figure it out.

I was never happy with it. Why? Because its
not what I do, I dont have that type of mind
or patience!

Ask Yourself
Are there tasks youre currently doing that
could be completed faster by someone else?
Are there projects youre handling that could
be wrapped up in a better, more professional
Are you trying to cut costs by dabbling far
outside your areas of expertise?
Is it even important for the success of your

#3 Tasks You Feel You Shouldnt Be Doing
Which tasks should you simply never touchmeaning you could
eliminate them from your schedule entirely, making way for more
important tasks?

Which low-level tasks could be easily given to a virtual assistant as
part-time work?

Which tasks are you handling that could be taken over by a
professional who knows exactly what he or she is doing? These are
tasks where the potential harm outweighs the cost savings of doing
them yourself.

Which tasks are stopping you from really focusing on the strategic
growth of your business?

Checking Email
Manage Social Media
Blog Design and
Booking / Confirming
Designing Logos
and Graphics
Monthly Mailers
Updating Facebook
Transcribing Video
Taking Applications
Putting out fires
Examples Of My Current Projects
I wanted a new blog that included
New Design, SEO and performance
Different Opt in sections for eBook giveaways
Instead of having two static testimonials on
homepage, have several in slider like format
Sticky navigation bar for top of page
Showcase more numbers on homepage for social

EBooks Written For A Couple
AMM Classes
Farming your database
Phone burner
Custom Facebook Audience
Flower Pot Strategy
Virtual Freedom
Mobile Marketing Animals
Travel Time In August
I am traveling 13 days in August and thats if nothing else
gets booked.
4 Webinars with Agent Mastermind
Moving my Daughter into MSU August 20
3 day event at the war room August 22
This webinar
40 LOs Friends that I work with when they need me
Work out 3-4 days a week
Blessing and a curse that my love for up to date tools,
systems and strategies. My escape
Wife of 21 years and 2 kids that I love to spend time with

I only have time for the money making activities PERIOD!

Other Things That Arent My Best Use Of Time
Important emails that need attention immediately
Voicemails that that need attention or an immediate call back
Voicemails from those that want need to talk
Calendar management
Calendar input, changes and deletions
Booking appointments
Finding best deal on rental cars / Hotels
Playing phone tag
Confirming appointments / hotel reservations
Setting up emails with your domain name
Sending texts to confirm appointments VA uses Google voice (So Powerful)
Social media management
Facebook important private messages
Facebook daily and weekend birthdays
LinkedIn Connections

Moving Forward A Rule You Must Live By
R.E.A.D Is A Must For Freedom!
So What Can You Outsource To A
General Virtual Assistance
25 Tasks to Outsource to a General Virtual Assistant
1. Email Management/Filtering
2. Setting up Autoresponders (Aweber, Mailchimp)
3. Booking appointments with buyers and sellers
4. Following up with buyers/sellers (sending thank you and happy birthday
5. Receptionist duties (answering occasional calls/ all calls)
6. Calendar Management
7. File Management (organizing files using Dropbox etc)
8. Database building (eg. updating email or contact lists on your CRM)
9. Research on certain topics for blog posts, newsletters or others
10. Personal errands (purchasing gifts for loved ones / family members online)
11. Hotel and Flight Booking
12. Transcription (transcribing voicemail, video or audio, etc.)
13. Taking down minutes of meetings
14. Creating basic reports (reports on weekly tasks, deliverables, sales)
15. Preparing Slideshows (PowerPoint Presentations)
16. Liaison between you and other team members
17. Recruitment (source for other team members like writers or graphic
18. Set-up Social Media Accounts (Facebook, Twitter, LinkedIn, YouTube)
19. Manage and update Social Media Accounts
20. Manage your Blog (Basic Word Press Skills)
21. Publish posts on your Blog (content you provided)
22. Filter and reply to comments on your blog
23. Answering support tickets (with the use of Zendesk)
24. Blog commenting (to increase links to your site)
25. Participating in discussion forums or message boards (more promotion!)
Understanding the 5 Different Virtual
Assistant Roles

There is no Super VA
1. General Virtual Assistant
2. Article / Content Writers
3. SEO Specialists
4. Web Developers
5. Graphic/Web Designers

How To Share Password Without Sharing Passwords
How To Share Your Gmail With Out
Sharing Your Password
What It Looks Like Now After Sharing
Unlimited & Local Phone Number
One Option /
You Do All The Interviewing
The One I Have Had Great Success With
Happy Birthday
Wishes to your
clients Facebook
Send out 10
Lottery Ticket
post cards daily
to past database
Follow up phone call to
those 10 clients that
you wanted to know if
they won and not to
keep you a secret
Animoto Birthday
video to top
60 days after close
follow up phone call
that you wanted to
make sure you are still
in love with your home
Send 10 post
cards to data
base daily
Comment, like
your friends post
on Facebook
Engaging post,
feel good post to
all your sites once
a day
Set up and
forward class to
top agents
Website Set Up
Office Training
How To
B Client phone
calls to stack
Send Out mark
your territory
post Cards after
face to face
Flower Pot
strategy set up
top agents
Post reminders on
Social Media sites
of upcoming class
Make sure all
Realtor Partners
are invited to join
Showing RIA to
your Top Agents
and using
Daily Task for VA
Google Drive To Do List