LOYOLA SCHOOLS – OFFICE OF STUDENT ACTIVITIES

ATENEO DE MANILA UNIVERSITY
Project Proposal Form
Istr!ct"os#
1. Fill in all required felds.
2. Write N$A if certain felds are not applicable to the activity/project.
3. Supporting docuents ay be attached if they !ill help in the e"pedient
processing of the project proposal.
#. $he student group president %&' oderator ust sign the proposal as
proof of their (no!ledge and endorseent of the project/activity. 'igital /
scanned signatures are not accepted.
). Subit the proposal to the *+ice of Student %ctivities ,*S%-.
.. /ncoplete proposals are not accepted.
0. 1rocessing of project proposals by *S% ta(es at ost three ,3- !or(ing
days.
a. In counting the number of working days, fxed or usual holidays are NOT
counted whereas sudden suspension of classes is counted. Saturdays are
not considered as a working day.
b. Submission of reuests related to the pro!ect"acti#ity to other
o$ices"departments is outside the three %&' working days initial processing
by OS(.
) Note* +eep in mind the time tables of other o$ices"groups %i.e. O(S, ,--,
etc' that you will be working with to implement your pro!ect after OS(
appro#es it.
2. /f approved3 proceed !ith the ne"t steps of the activity. /f pending or
disapproved3 act on the rear(s3 coents3 suggestions3 and additional
requireents needed as stated on the retrieved docuent. 4onsult !ith
your *S% 1rofessional if necessary.
5. /n cases !hen proposals are returned for clarifcations and/ or require
dialogue !ith the organi6ation regarding details3 the proposal !ill be
approved only after the concerns are addressed.
– Leadership Formation through Organization Development –
LS-OSA proposal 70909
Page 1 of 7
17. %ttach the docuents for logistical requireents to this project
proposal !hen subitting to *%S.
Do ot pr"t t%"s "str!ct"o pa&e'
– Leadership Formation through Organization Development –
LS-OSA proposal 70909
Page 2 of 7
Project Appro(al
C%ec)l"st#
 *%S long for ,logistics-
 F8% For ,food 9
drin(s-
 :ar(eting pac(age
 :*%
 Student Waivers
 %dult Supervisor &. For
 '4;%4 !aiver ,alcohol-
 ;ooth Shift Schedule
 *thers<
===================
LOYOLA SCHOOLS – OFFICE OF STUDENT
ACTIVITIES
ATENEO DE MANILA UNIVERSITY
Project Proposal Form
Name o* Or&a"+at"o# Ateeo Le,
&ae of *S% 1rofessional
%ssigned<
-as"c Project I*ormat"o
1roject $itle< %teneo >e" First ?eneral %ssebly ,?%-
&ae of 1erson@in@4harge < Anrique >ope63 'iego >acap
Student /'
B
1223.23
4ontact B of 1erson@in@
4harge<
751)25.22.53 7510051223)
$arget 'ate and $ie< 15 Culy 27133 #<37 p D 0<37 p
$arget Eenue< :E1 Foofdec(
&uber of students involved<
,Student
*rgani6ers-
3 ,1articipa
nts-
277
A!."ece
☑ :ebers only  %teneans only  *pen to 1ublic
Nat!re o* Project$Act"("t/# F"rst 0eeral Assem1l/ 20A3$F"rst Or&a"+at"oal
Meet"&
.hat kind of acti#ity will you hold/
Descr"pt"o o* t%e Project$Act"("t/
This is a description of the pro!ect concept o#er#iew, i.e. food sale, rummage sale, etc. -lease
limit to 01 words or less.
$he %teneo >e"Gs frst general assebly is the approaching project of the organi6ation
that !ill !elcoe ne! recruits and establish a lasting relationship !ith its old and
current ebers. Furtherore3 this event !ill be a eans to counicate and unveil
the upcoing plans for the year. /t !ill sho!case the organi6ationGs thee of H>:@
centrisI or the ai to strive initiative and involveent aong the counity of >egal
:anageent ajors.
4%at &oal$s 5"ll t%"s act"("t/ a..ress6
-ls. refer to the organi2ation3s submitted goals for the present school year. The acti#ity should
address at least 4 goals.
 >eadership
'evelopent
5oal 6*Internal 7ommunication
$o infor the ebers of the organi6ation of the di+erent iportant
announceents3 structural changes3 and projects that are in store for
the this year. %lso3 it ais to recruit and see( volunteers and leaders
for the said projects.
☑ /nternal
4ounication
 A"ternal
– Leadership Formation through Organization Development –
LS-OSA proposal 70909
Page 3 of 7
4ounication
 1rogra
:anageent
5oal 4*8embership 9e#elopment
$o encourage eber activity especially aong the ne! ebers of
the %teneo >e". $he project also ais to facilitate activities that !ill
help both the ne! and old ebers of the organi6ation to further get to
(no! each other and cultivate a sense of caaraderie.
☑ :ebership
Foration
 4ore 4opetencies
 Financial
:anageent
O1ject"(es o* t%e Project
6. :ow will this pro!ect help the organi2ation achie#e the set goals/ .ill the pro!ect get you
closer to your #ision;mission/
4. .hat is the added #alue of this pro!ect to the organi2ation and"or the community/
1. 1rovide tal(s fro the leaders of the %teneo >e" that !ill shed light on the various
plans of the organi6ation for the upcoing year.
2. Jold group dynaics that !ill foster relationships aong the ebers and help the
e"pand their net!or(.
3. 1roote initiative and a sense of !illingness to becoe active in the organi6ation
through ar(eting the projects of the %teneo >e" by holding sign@ups. $he project !ill
also ai to create a nurturing atosphere centered on the concept of H>:@centrisI3
!hich is the %teneo >e"Gs goal for this year.
Project S!ccess I."cators
Indicate at least & success indicators that you can use to measure how successful the pro!ect
was, i.e. the number of people who attended or how much money was generated. These
indicators should be able to tell you if you were able to achie#e the <ideal impact= you intended
to make by the end of the pro!ect. The success indicators should include dates, fgures, and the
person;in;charge.
1. $o be able to reach at least 1)7 ebers in attendance.
2. $o recruit at least )7 volunteers for the di+erent projects of the organi6ation.
3. $o garner at least a project evaluation of #.
#. $o liit the calculated e"penses !ithin the specifed range.
-!.&et S!mmar/
-ro#ide a brief summary of expenses for the pro!ect. Include the specifc breakdown of the
expenses.
Where will the org get the money for this project? ____%97>' ???? %Others' please specify*
?????????????????
Amo!t Total
Projecte. E,peses
1. >ights and Sounds 1 ,Sound syste- K
1 ,>ight syste-
2Collect"(el/3
P78999
2. Stage 'esign and >ayout ,Specifcs not yet
available due to lac(
of thee-
P:8999
3. Fequireents for ?roup 'ynaics ,Specifcs not
available yet-
P799
TOTAL P;8799
Projecte. Re(e!e
1. &/%
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LS-OSA proposal 70909
Page 4 of 7
2. &/%
3. &/%
TOTAL P9
Projecte. Net Icome <P;8799
MECHANICS OF THE PRO=ECT
Pla"& P%ase
9escribe the preparations that will be undertaken before the actual pro!ect. >e as specifc as
possible. @ou may attach other details not specifed here.
Comm"ttees Tas)$s Tar&et Date
Pro&rams
1. Forulate a progra Lo!. 21 Cune 2713
2. Find host,s- or ecee,s-. 22 Cune 2713
3. 1rovide a script for the hosts to facilitate a Luid
progra Lo!.
21 Cune 2713
#. Supply script cards for the hosts/ecees. 1 Culy 2713
). 4reate and fnali6e the plans for the group
dynaics.
22 Cune 2713
F"ace
1. %ccount for the intended total of e"penses of
every coittee.
21 Cune 2713
2. *versee the entire fnancial situation of the
project through ore or less follo!ing the budget
suary.
15 Culy 2713
Doc!metat
"o$
P!1l"cat"os
1. 4opile all of the necessary docuents to the
Secretary ?eneral.
12 Culy 2713
2. $a(e note of the inutes of the eeting. 12 Culy 2713
Lo&"st"cs
1. Feserve all of the intended roos. 21 Cune 2713
2. Feserve all of the equipent need fro *%S. 21 Cune 2713
3. 1lan the stage layout for the event itself !ith the
project anagers.
22 Cune 2713
#. 1urchase all the necessary equipent for the
group dynaics3 stage decorations3 and props.
1 Culy 2713
Promot"os
1. 'esign advertiseents and illustrations needed
to proote the event.
22 Cune 2713
2. Andorse the event to the ne! and old ebers
of the %teneo >e" !ith the use of social edia
!ebsites and te"t essaging.
1 Culy 2713
Mar)et"&
1. 1rovide and contact possible sponsors for the
event.
0 Cune 2713
2. Finali6e the list of sponsors by rea+iring their
involveent and interest for the event. .
22 Cune 2713
4"ll *oo. a.$or 1e(era&es 1e ser(e. .!r"& t%e act"("t/6 Mes  &o
If @es, -lease accomplish and attach the Aood Buality (ssurance %AB(' Aorm.
For Student Entrepreneurial Initiatives (SEI)
-lease fll in the felds. Aor SCI, which in#ol#e food and"or be#erages, accomplish and attach
the Aood Buality (ssurance %AB(' Aorm.
– Leadership Formation through Organization Development –
LS-OSA proposal 70909
Page 5 of 7
&uber of Slots
requested<
Set@up 'ate<
4learing 'ate<
1roduct 'escription
1roducts/>ist of :enus &ae of Suppliers/ >ist of
4oncessionaires
'etailed 'escription of
1roducts
,i.e. ingredients3 pac(aging3
etc-
Implemetat"o$E,ec!t"o P%ase
.hat will happen during the pro!ect itself/ -ro#ide the details and program Dow. @ou may attach
other details not specifed here.
Act"("t/ Date $ T"me Po"t perso
Set@up #<77@#<37 p $;%
Fegistration #<37@#<)7 p $;%
*pening address and !elcoing rear(s
by the host
#<)7@)<77 p $;%
'ance nuber by %teneo >e" dance cre! )<77@)<7) p $;%
Speech by the guest spea(er )<7)@)<1) p $;%
First group dynaics )<1)@)<#) p $;%
1resent the various plans of the
organi6ation for the upcoing year by
di+erent 'epartent Jeads
)<#)@.<1) p $;%
Second group dynaics .<1)@.<#) p $;%
Sign@up for upcoing projects .<#)@.<)) p $;%
?iving out of freebies and %teneo >e"
privilege cards.
.<))@0<7) p $;%
Fashion sho! 0<7)@0<27 p $;%
%!arding 0<27@0<2) p $;%
4losing rear(s 0<2)@0<37 p $;%
4lean@up 0<37@0<#) p $;%
E(al!at"o a. Clos!re P%ase
9iscuss what actions the organi2ation will do upon completion of the pro!ect %i.e. e#aluation,
tokens, acknowledgements, documentation, etc'.
@ou may attach other details not specifed here.
Tas)$s Tar&et Date
E(al!at"o
1. ?ive out and collect evaluation fors during
the event.
15 Culy 2713
2. 4anvass and survey the fors for future
reference.
27 Culy 2713
Ac)o5le.&m 1. %c(no!ledge both the guest spea(er and the
A"ecutive ;oard of the organi6ation.
15 Culy 2713
– Leadership Formation through Organization Development –
LS-OSA proposal 70909
Page of 7
ets
2. %c(no!ledge sponsors3 core teas and project
anagers.
15 Culy 2713
Doc!metat"
o
1. 1rovide a photo copilation of the entire ?%
and upload aterial online.
15@27 Culy 2713
2. Subit project evaluation and other necessary
docuents to the Secretary ?eneral.
15 Culy 2713
S"&e.#
Da"el L!ma"
1resident
%teneo >e"
M"c%ael C' Ta
:oderator
%teneo >e"
;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;; -lease do not write below this line
;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;
For !S" use only
E.orse.
1/#
Remar)s
Name o* SEI Coor."ator
S"&at!re#
Date#
Appro(e.
1/#
Remar)s Cate&o
r/
Name o* OSA Pro*ess"oal
S"&at!re#
Date#
– Leadership Formation through Organization Development –
LS-OSA proposal 70909
Page 7 of 7