Management , Administration and Organization

Deepak Solanki

• “Management is a distinct process consisting of planning ,organizing , staffing and controlling, performed to determine and accomplish stated objectives by the use of human beings and other resources. ”

• “Administration is concerned with laying down the objectives of the enterprise, formulating its policies, determining the broad organization structure, and overall control of the undertaking.”

• “The
establishment of an internal structure of roles through determination and enumeration of the activities require to achieve the goals of the enterprise.”

• Management in all business and human organization activity is simply the act of getting people together to accomplish desired goals and objectives. Management comprises  planning,organizing, staffing, leading or directing, and controlling an organization (a group of one or more people or entities) or effort for the purpose of accomplishing a goal. Resourcing encompasses the deployment and manipulation of human resources, financial  resources, technological resources, and  natural resources.

Management as a process
• “To manage is to forecast and plan, to organize, to command , co-ordinate and to control” –By Henri Foyal • Management is the process of effective utilization of human and material resources to achieve enterprise objectives • “Management is a distinct process consisting of activities of planning, organizing, actuating and controlling, performed to determine and accomplish stated objectives with the use of human beings and other resources.” –By George R. Terry

Functions of Management
• • • • • • • Planning Organizing Leading Co-Ordinating Controlling Staffing Motivating

Branches of management
• • • • • • Human resource management Operations management or production management Strategic management Marketing management Financial management Information technology management responsible for management information systems

Characteristics of Management
• • • • • • • Goal Oriented Economic Resources Distinct Process Integrative force Intangible Force A science and an art Universal Application

•  Administration can be defined as the universal process of organizing people and resources efficiently so as to direct activities toward common goals and objectives. • “Administration defines the goal ; management strives toward it” –By Oliver Sheldon.




Elements of administration
• • • • • • Planning Organizing Staffing Directing Controlling Budgeting

What is Organization

Organization as a process
• “Organizing involves the grouping of activities necessary to accomplish goals and plans, the assignment of these activities to appropriate department and the provision for authority delegation and co-ordination.” –BY Koontz and O’Donnell • “Organization is the process of identifying, and grouping the work to be performed, defining and delegating responsibility and authority, and establishment relationships for enabling the people to work most efficiently together in accomplishing objectives .” –By Louis A. Allen

Steps in organizing
• Determination of the objectives • Divisions of objectives • Fitting individual into jobs • Developing relationships • Co-ordination of activities

Organization Structure
• An organization structure shows the authority and responsibility relationship between the various positions in the organization by clarifying who reports to whom.

Formal Organization
• Formal organization is a fixed set of rules of intraorganization procedures and structures. As such, it is usually set out in writing, with a language of rules that ostensibly leave little discretion for interpretation. In some societies and in some organization, such rules may be strictly followed; in others, they may be little more than an empty formalism.

Key characteristics of the formal organization

Well defined rules and regulation Arbitrary structure Determined objectives and policies Status Symbol Limitation on the activities of the individual • Strict observance of the principle of Coordination • • • • •

Informal organization
• The informal organization is the interlocking social structure that governs how people work together in practice. It is the aggregate of behaviors, interactions, norms, personal and professional connections through which work gets done and relationships are built among people who share a common organizational affiliation or cluster of affiliations. It consists of a dynamic set of personal relationships, social networks, communities of common interest, and emotional sources of motivation

Key characteristics of the informal organization
• • • • • • • • • • evolving constantly grass roots dynamic and responsive excellent at motivation requires insider knowledge to be seen treats people as individuals flat and fluid cohered by trust and reciprocity difficult to pin down essential for situations that change quickly or are not yet fully understood

Administration vs Management
• Administration is a higher level function • Management is a generic team • Management and administration are synonymous
M an ag Ad e t me m in n is tr at io n

Top Management

Middle Managemen

Lower Managemen

Thank You

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