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AssetNow NX User Guide r2

AssetNow NX User Guide r2

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Published by johans
User guide to AssetNow NX a W3C standards complaint content management system for Pc and Mac built in ColdFusion
User guide to AssetNow NX a W3C standards complaint content management system for Pc and Mac built in ColdFusion

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Published by: johans on Apr 01, 2008
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10/14/2011

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The listing provides immediate access to perform common tasks, and shows detailed

status information.

Providing more information in the listing makes managing the site and content efficient

since you do not have access each item individually to assess its status or perform

common tasks. You can also perform tasks including creating new subcategories and

pages, preview, edit the body content of a page, move, edit, delete, and read/add notes.

Two of the most common content publishing functions are previewing and editing the

main content body of a page. If you permissions and the status of a content item allow,

you can perform both of these tasks directly from the listing display.

Click the Status icon to preview a category or content item.

Click the Title of a content item to edit the main body content.

Click the Add Category icon to add a new category inside the selected category. See

Editing a Category below for details.

Click the Add Page icon to add a new content page in the selected category. See

Editing a Page below for details.

Click to edit an item. This will display a tabbed form. You add/change options using

the form. The tabs and options available depend on your permissions.

Click to delete an item. You will be prompted to confirm that you wish to delete the

item. Content pages are placed in the Recycle Bin when deleted. Deleted pages can be

restores from the recycle bin.

The delete icon is disabled if a category contains content. Delete or move content out of

the category before you can delete the category. Deleted content must also be emptied

from the recycle bin. This ensures that you can restore content to a category if required.

A link icon replaces the delete icon if the item is referenced in a content page. This

prevents broken links. Mouse-over the icon to display the ID/s of the item/s containing

the link/s.

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Virtual Pages

AssetNow NX allows you to display a page in multiple categories without having to

create a copy of the page in each category where you want it to appear. You do this be

creating virtual pages.

When you create a new page it is a Master page. You can create as many virtual pages as

required from a Master page. You cannot create a virtual page from a virtual page.

Virtual pages only have a few properties. You can select a different template from the

Master page to display a virtual. You can set a different display mode, and you can

adjust the list order of the virtual. Templates and display modes are discussed later.

Click this icon to add a virtual page. The icon is only available for Master pages.

Clicking the icon displays the selected master page title and the site tree in a pop-up

window. Expand the tree and click the destination category folder where you want to

place the virtual page. After selecting the destination category the main panel listing will

update to display the destination category. You can then adjust the listing order of the

virtual if required.

Mouse-over this icon to find out which category contains the Master page for the

virtual. Click the icon to go to the category containing the Master page.

Notes

Notes are used for collaboration and associated with categories and content.

Click the Note icon to view/add/edit/delete a note. Notes can be viewed by any

other user with permissions to access the item. Only the originator of a note, and the

Site Administrator, can edit or delete a note.

The Notes editor supports text and links. Images and files are not supported in the

Notes editor. The first sentence of a note is used as the note title. Always ensure that

the first sentence of a note is brief and to the point.

Notes can be monitored by subscribing to the Notes feed from the Start screen.

Users can also create personal notes using the My Notes link in the tools main menu.

Personal notes are handy for to do lists, information snippets etc. Personal notes are not

accessible to other users or linked to a category or content item.

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Moving Categories and Content

As a site grows and business needs change you need to revise the site structure and

move categories and content. AssetNow NX allows you to move a category and all its

content, including any subcategories and content pages, to another location within the

site tree.

Click the Move icon to move a category, subcategory or content item. Clicking the

icon displays the selected item’s title and the site tree in a pop-up window. Expand the

tree and click the destination category folder where you wish to move the item to. Note

that you cannot move a category into itself or any of its subcategories. The screenshot

opposite shows we are moving the Examples category. Consequently the Examples

category and all its subcategories are not selectable destinations.

A content page it can be moved to any category except the category it is currently in.

Ordering Items

The order of an item determines its display position of the item relative to other items in

the same category. Items are displayed starting with the top item first and the bottom

item last.

Move the first item to the bottom of the list.

Move the item down one step.

Move the item up one step.

Move the last item to the top of the list.

You can also change the order of an item to a specific position in the list when editing

the item. This is the quickest way to position an item, thereafter you can use the list

icons shown above to adjust the order.

Locked Items

AssetNow NX performs automatic locking when you edit an item. You can also lock

items for exclusive access. Automatic locking ensures that users do not inadvertently

edit the same item and overwrite changes. The Site Administrator can release exclusive

locks.

Mouse-over the lock icon to see who is locking an item.

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