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Information for Tenderers

FIDIC
Time for Completion
The Contractor shall commence work on the Contract on a date to
be specified in a written order by the Employer acting through
the Engineer, and shall fully complete the work within the
time for completion stated in the Form of Tender from and
including the date thereof. The specified time for completion
shall be considered to include public, official, religious and
summer holidays.
In order to assure the completion of the work within the time
stated in the Contract the Engineer reserves the right to order
the Contractor to employ more men or equipment or to
expedite the work in any way he may deem necessary.
The specified date for the Contractor to commence work
shall be no later than Sixty (60) calendar days from the
Engineer's order to commence work. In this respect allowance
of one month was considered necessary for the Contractor to
arrange the supply of the pipes and fittings and of the rest of the
materials for the purposes of the contract.
Time for Completion
The Engineer shall give to the Contractor the order to
commence work not later than 15 days after the date of the
execution of the Contract unless the Employer specifically
sanctions an extension of such period to 30 days.
Substantial Completion of Parts of the Work
As soon as, in the opinion of the Engineer, the
Works or self-contained parts of the works, which can
be put into operation as agreed by the Engineer, have
been substantially completed and have
satisfactorily passed any final test that may be
prescribed by the Contract, the Engineer shall, as
specified in Section 48 of the General Conditions, on
recei ving a written undertaking by the Contractor
to finish any outstanding work during the Period of
Defects Liability, issue such Certificate of
Completion in respect of the Works, and the Period
of Defects Liability shall commence from the date
of such Certificate of Completion.
Period of Defects Liability
The Period of Defects Liability, as specified in Section
49 of the General Conditions, shall be for a period of
78 weeks from the date of the Certificate of
Completion, as specified in Section 48 of the General
Conditions.
Progress Claims
The Contractor shall submit to the Engineer, at the
end of each calendar month, a fully itemized
statement showing the estimated value of the
permanent work executed up to the end of the
month. This shall be based on items and prices
shown in the Schedule of Items and Prices.
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Liquidated Damages
In accordance with Section 47 (1) of the General Conditions,
should the Contractor fail to complete the works to the
satisfaction of the Engineer within the time for completion
specified in the Contract or the extended time allowed in
writing by the Engineer, the Contractor shall pay to the
Employer as liquidated damages the sum of Four Hundred
Cypriot Pounds (C400) in addition to the fees payable in
respect of resident engineer(s) and inspector(s), for each
calendar day that the works remain uncompleted after the
time so specified or allowed.
The total amount of liquidated damages payable by the
Contractor to the Employer in accordance with Sub-Clauses
47(1) and 47(2) shall not exceed the maximum amount of
liquidated damages or 15 per cent of the Contract Price as
stated in the Form of Tender.
Liquidated Damages
As specified in the Clause 47 of the General
Conditions, deductions for Liquidated Damages due
may be made from any money in the hands of the
Employer, including retention money and Bank
Guarantees. However, deductions for this purpose
shall not be made from retention money or Bank
Guarantees until all funds available for work done
have been used first.
Sub-Contractors and Suppliers
The Tenderer shall gi ve in sub-section 5 (i) of the
Form of Tender, the name and address of each
proposed sub-contractor used in making up his
tender, stating the portion of the work allotted to
each. Only one sub- contractor shall be named for
each part of the work to be sublet.
Tenderers are also required to indicate in the Form
of Tender the manufacturers/ suppliers they
propose for the supply of materials.
After this tender has been accepted by the Employer,
the Contractor shall not be allowed to substitute
other sub-contractors or manufacturers in place of
those named in his tender without written approval
from the Engineer.
Temporary Advance for Mobilization
An Advance in the amount of ten Percent of the
Tender Price will be available to the Contractor on
submission of an irrevocable bank guarantee after
execution of the formal contract. Repayment will begin
on the first payment certificate after the total work done
on the contract reaches thirty per cent of the total
Tender Price. Repayment from then on will be in equal
monthly amounts so that it is all repaid by the end of
the Time for Completion of the contract. Further details
are available in Clause 60.(J ) of Conditions of
Contract, Part II - Conditions for particular Application.
Quantities
The Quantities as set out in the Form of Tender are estimates
only, and their inaccuracy shall in no way affect the validity of the
Tender or any contract based hereon. The total amount for the
various items set out in the Form of Tender, at the rates of
prices inserted by the Tenderer, shall be stated in each case,
but this figure is required solely for the purpose of facilitating
the comparison of the various Tenders received and shall not
be deemed to be the actual sum which is to be paid to the
Contractor for the execution of the works. The actual sum to
be paid to the Contractor whose Tender is accepted will be
determined by measuring work actually done in accordance
with the Contract and valuing it at the unit rates or prices
inserted by the Contractor in the Form of Tender.
The Bidders' attention is directed to the provision of Clause
52(3) of the Particular Specification under which the Employer
reserves the right to vary the sum of works by up to 15% of
the total Contract Price.
The specification includes many sections in order to cover all
issues. It is divided into sections for example:
- Section 1: General Clauses
- Section 2: Clearing the Site
- Section 3: Excavation, Backfilling and Grading
- Section 4: Material supply and installation
- Section 5: Testing
- Section 6: Restoration and clean up
- Section 7: Concrete
- Section 8: Reinforcement
- Section 9: Payment
Specifications
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To note:
In the specification sections the Engineer can specify:
the materials to be used,
the method to be used for a certain work
the requirements each material has to satisfy
the standards each material has to satisfy (European
Standard, Cyprus Standard, British Standard etc)
which tests are required to be carried out
payment issues
etc
Specifications
Section 1 - General Clauses
Drawings and Specifications
The works are to be built of the materials and to the sizes,
dimensions and grades as called for in the
Specifications and Contract Drawings and such other
Drawings as may be added from time to time by the
Engineer during the progress of the work.
These Drawings are the Contract Drawings and are made
a part of this Contract. Additional drawings showing details
in accordance with which the work is to be constructed will
be furnished from time to time by the Engineer if found
necessary and shall then become a part thereof. The
Contractor shall be governed by figured dimensions, as
given on the Drawings. Where required dimensions are not
shown in figures, the Contractor shall obtain such portion of
the work to which they refer. In every case detail drawings
shall take precedence over general drawings. Where
Drawings are not consistent with the text of the
Specifications the text shall govern.
Construction Schedule
Notwithstanding Clause 14 of the General Conditions, the
Contractor shall, within thirty days from the date of the
Letter of Acceptance of his tender submit his proposed
construction schedule to the Engineer for
approval. This construction schedule shall show clearly in
weekly stages the proposed progress on the main items,
structures and sub-trades of the Contract and shall indicate
where applicable the labour, construction crews, plant and
equipment to be employed.
The Engineer may require the Contractor to revi se his
proposed schedule at any time, as provided for in the
General Conditions.
Hours of Work
The Contractor may normally perform the work during
normal working hours from Monday to Friday provided
that he so conducts his operations as not to create
nuisance or disturb the peace unnecessarily and providing
such hours meet with the approval of the
Engineer. Whenever the Contractor desires to depart
from normal working hours he shall obtain the written
approval of the Engineer at least forty-eight hours prior
to the contemplated change in operations.
Hours of Work
No Sunday or Saturday work will be permitted except
in the case of an emergency or if directed by the
Engineer. As far as possible, the Contractor shall refrain
from working on days which are legal holidays within the
area of the Contract. If he desires to work upon any
such holidays, he shall request the written approval of
the Engineer at least four (4) days in advance of such
holidays. If the Contractor fails to give notice in
advance of any holiday or fails to obtain the Engineer's
written approval for working thereon, such failure shall
be considered as notification that no work on this
Contract is to be done on such a holiday.
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Hours of Work
Whenever, in the judgment of the Engineer, it may be
necessary or expedient to do work at night or on
Sundays or on holidays or after or before the regular
time of ending or beginning labour, such night or
overtime work shall be performed by the Contractor
without additional or extra cost to the Employer
beyond the price bid for the work.
Samples
In addition to any specific provision in the Contract for the
sampling and testing of materials, the Contractor shall
submit to the Engineer, as he may require, samples of
all materials and goods which he proposes to use or
employ in or for the Works. Such samples, if approved,
will be retained by the Engineer. No materials or goods of
which samples have been submitted, shall be used in
the Works, unless and until such samples have been
approved in writing by the Engineer.
The Engineer may reject any materials and goods
which in his opinion, are inferior to the samples thereof
previously approved and the Contractor shall promptly
remove such materials and goods from the Site, at his
own expense.
Tests in General
The Engineer may examine and may require to be
tested any materials or goods required in or for the
Works such as he may decide from time to time. The
Contractor shall arrange for the Engineer to have
unrestricted access to the Contractor's, Sub-Contractor's
and suppliers' premises for such purposes at all times.
Various clauses of the Specification state the types of
test which the Contractor shall carry out for the control
of the quality of the Works, together with the
frequencies at which each type of test shall be
conducted. The Contractor's attention is drawn to the
fact that the frequencies of testing specified in the
relevant clauses are intended to represent only a
general guide. The Engineer's Representati ve shall be
empowered to vary the frequencies at which tests are
conducted should he deem this necessary for the
proper control of the quality of the Works.
Specifications
Section 2 Clearing the Site
Disposal of Materials
All materials derived from the clearing,
demolition and grubbing operations shall
become the property of the Contractor and
shall be satisfactorily disposed of the site by
the Contractor at his own expense.
Specifications
Section 3 Excavation, Backfilling
and Grading
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Bedding Materials
SieveSize(mm) Percentagebymasspassing(%)
25 100-100
12,5 75-99
6.3 47-87
1 15-75
0,063 0-15

Bedding material shall be placed from 150mm below the invert of the pipe or 1/4
of the outside diameter of gravity pipe ODG for pipes greater than 600mm
diameter, to 300mm above the crown of the pipe in accordance with the
Drawings.
Bedding material shall be approved imported granular material and shall
conform to the requirements of Table 3.12.A and Table 3.12.B below.
Excavated material
SieveSize(mm) Percentagebymasspassing(%)
80 100-100
56 98-100
40 80-99
20 50-90
10 30-75
4 15-60
1 0-35
0,063 0-15
Excavated material
No excavated material shall be used for backfilling
without the written approval of the Engineer following
examination of the test reports of the excavated material.
Excavated material intended to be used for backfilling shall
be free from cinders, ashes, refuse, vegetable and organic
material.
If following the conformity tests the excavated material is not
considered as suitable for backfilling by the Engineer, the
excavated material shall be transported and disposed of by
the Contractor at the Contractors own expense to a disposal
site approved by the Local Authorities.
If the excavated material is considered unsuitable for
backfilling, imported material shall be used, satisfying the
requirements of Table 3.13.A and Table 3.13.B with no
additional payment to the Contractor.
Section 8: Concrete
Work to be Done
Under this Section, the Contractor shall supply all labour, materials, and
equipment to complete concrete work shown, and/or specified herein.
Unless otherwise stated, concrete shall be grade C30 expect benching to
manholes which shall be C25.
The specifications for concrete shall comply with Cyprus Standards, in particular
with CYS 111:1990, CYS EN 12620:2002-1551 (includes Cor. 1:2004), CYS
152 par 1:1986, CYS 153:1996 and CYS EN 12390-3:2002.
Note: It is important apart from showing it in a drawing, to
specify the requirements because as it is said earlier in the
Contract, if there is discrepancy, the Contractor shall use
the specification and not the drawing.
Section 8: Concrete
Tests
Tests on concrete, Portland cement, and aggregates will be carried out
by the Employer at his expense, in accordance with B.S. 1881.
The Contractor shall provide samples of all materials, as required by the
Engineer.
Ingredients
All concrete shall be composed of cement, fine aggregate, coarse
aggregate, admixtures, as required, and water in such proportions as
may be approved or directed by the Engineer.
Cement
Cement shall be ordinary Portland Cement conforming to CYS EN 197-
1:2000 Portland Cement.
Cement will be inspected and tested by the Engineer at his discretion.
Cement which has been rejected must be removed immediately by the
Contractor at his own expense.
Section 8: Concrete
Aggregates
Aggregates shall consist of natural sands and gravels, crushed rock, or
other inert substances having clean, uncoated grains of hard, strong,
durable, materials and conforming to CYS EN 12620:2002.
The Contractor shall notify the Engineer of the source of each kind of
aggregate that he proposes to use, not less than three weeks in
advance of the concreting operations.
The Engineer may request at any time from the Contractor, to perform
such tests as to establish the conformity of the material used with CYS
EN 12620:2002.
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Section 8: Concrete
Water
Water shall be of potable quality, clean and free from oil, acid, alkali,
organic matter or any other deleterious substance according to BS
EN 1008:2002 and shall be supplied by the Contractor at his own
expense.
The source of the water shall be subject to the Engineer's approval.
Non-potable water may be used only after approval by the
Engineer.
Section 8: Concrete
Concrete Mix Design
Mixes for the grades of concrete shown in the table below shall
be designed by the Contractor who shall take into account the
strength and durability requirements, the choice of
aggregates, the required workability and the specified finished
appearance of the concrete.
Concrete
Grade
Specified
characteristic
Strength28 day
(N/mm
2
)
Mincement
Content
(kg/ m
3)

Water/Cement
ratio
(max)
Slump
mm
(max)

C10
C15
C20
C25
C30

10
15
20
25
30

210
250
290
320
340


0,70
0,70
0,55
0,55
0,55

-
-
80
80
80

Section 9: Payment
Financial deductions in case the premix does not
comply
with he requirements of the technical specifications
In case the premix slightly deviates from the specifications
and it is decided that it will be accepted, there will be
financial deductions which will be calculated by using the
following formula.
A =a2/100 . b . c . d . where
A =financial deductions
a =deviation from the technical specifications
b =coefficient which changes according to what deviates
from the specifications
c =purchase price of the premix per ton
d =quantity affected in tons
These financial deductions will consist of sums which should
not exceed 50% of the cost of premix. The coefficient -b-
can have the following values:
Section 9: Payment
UNIT RATES DEDUCTION FOR CONCRETE OF
GRADE C10, C15, C20, C25, C30
Definitions: a = Average Strength of four
consecutive test cubes
at 28 days, or the strength
of any tests at 28 days which do not comply with the
Specifications according to Clause 8.15C. In the case
where neither the average nor the individual strength
comply with the specifications then a will be taken to
be the average strength.
Ao= Percentage of the unit rate of concrete to
be deducted
Section 9: Payment
C10 C15 C20 C25 C30
a
N/mm
2


Ao%
a
N/mm
2


Ao%
a
N/mm
2


Ao%
a
N/mm
2


Ao%
a
N/mm
2


Ao%
12 0 17 0 23 0 28 0 33 0
11 7 16 7 22 3 27 3 32 3
10 10 15 10 21 6 26 6 31 6
9 17 14 17 20 10 25 10 30 10
8 25 13 25 19 17 24 17 29 17
7 35 12 35 18 25 23 25 28 25
6 49 11 49 17 35 22 35 27 35