Web Portal Instructions

Access the Web portal by visiting https://acadian.labsvc.net and log in using your provided
user name and password.
d PLEASE use "acadian" for the login and password for the demo

To Order Laboratory Work:


Click the Order Laboratory Work in the middle of the screen. Or click New Test Order in the
menu on the left side under Orders.
To order work for an existing patient, enter the patient’s last name & first name into the
text fields and click Start Search.
To order work for a new patient, select CLICK HERE TO ADD A NEW PATIENT.
o Enter in all the patient’s information: (Figure 1.1)
 Last name (Test)
 First name (WebPortal)
 Select sex (Select unknown if not listed)
 D.O.B. (1/1/70, 01/01/1970 etc.)
 Age field (automatically populates after DOB entered)
 If provided, chart # and room (not required)
 Phone# (5555555555)
 Address (123 Test Drive), C/O (Suite 100)
 SS# (123456789)
 Zipcode (70508), City (Lafayette), State (LA)
 Click Save/Continue at the bottom of the page.
Figure 1.1 - Adding New Patient
Enter in patient information

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o Enter in the insured/guarantor information: (Figure 1.2)
 Click Same as Patient button if the Insured information is the same as the
patient information. This populates the patient info fields.
 Click Lookup Insurance Code button to search for Insurance provider, enter
insurance provider name in search field, and click OK.
 Select the correct insurance provider from the list by clicking the checkbox
beside the name. This populates the Primary Plan and Plan name fields.
 Type in the Policy# and Group# provided.
 The Relation field is “Self” by default. You can use the dropdown box to select Child,
Spouse, or Other if needed.

Click Save/Continue at the bottom of the page.

Figure 1.2 - Adding New Patient
Enter in insured/guarantor info

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o Enter in the specimen information: (Figure 1.3)
 The Ordering Phys., Account/Unit, and Bill Type fields should already be
populated.
 You can click the Lookup Cons. Phys button to search for the Consulting
Physician. Type in at least 3 characters of the Doctor’s first name and click
Search. Select the checkbox beside the appropriate name.
 The Order Date, Order Time, Collect. Date, Collect. Time fields are
automatically populated with the current date and time. Change these as
needed. Especially Collection Date (11/18/2013) & Time (15:00).
 In the Source field, type in the sample source (URINE).
 You may type in a comment in the Comment field, if needed.
 Click Save/Continue at the bottom of the page.

Figure 1.3 - Adding New Patient
Enter in specimen information

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o Enter in the Test information by checking which tests you would like to be order
from the picklists at the bottom of the page. You can also search for individual tests
by name, test code, as well in the top of the screen. The selected tests will appear in
the “Ordered Tests” box in the right side on the screen. (Figure 1.4)
 To delete an Ordered Test, click on the correct row in the Ordered Tests box
and click Delete Test.
 If you would like to see a list of the components in an ordered test,
click on the test name (CONFIRMATION RESULTS)
 Click Save/Continue at the bottom of the page.

Figure 1.4 - Adding New Patient
Enter in test information

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o Enter in the Diagnosis Codes: (Figure 1.5)
 Type the Diagnosis Codes into the fields.
 You can click the Search by description button to lookup Diagnosis codes.
Enter at least 3 characters of the Diagnosis into the field and click search.
Select the checkbox beside the correct Diagnosis. This populates the
Diagnosis codes into the field.
o Click Finish at the bottom of the page.

Figure 1.5 - Adding New Patient
Enter in diagnosis codes

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o The Prescribed Medications window will pop up. Select the patient’s prescribed
medications. (Figure 1.6)
 If the medications are unknown or none were prescribed, select the
appropriate checkboxes.
 Click Save

Figure 1.6 - Adding New Patient
Select prescribed medications

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o An order form will pop up with the information entered. Print this document out to
send with the sample. (Figure 1.7)
Figure 1.7 - Adding New Patient
Print Order Form

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To Do A Result Inquiry:

Click the Result Inquiry button in the middle of the screen on the home page. Or click
Lookup Results in the menu on the left side underneath Results. (Figure 2.1)
o Enter in the Last Name (Test)
o Enter in the First Name (WebPortal)
o Leave the Unit/Physician drop down box set to ALL.
o Enter in the Starting Date, Ending Date, etc. or leave blank for all results.
o In the Select Log Format Sort Order you can choose to sort the results by Facility or
Physician.

o You can also check the Check here for more search options box to search by Patient
ID or Accession#.
 Click Start Search

Figure 2.1- Result Inquiry
Enter in patient name

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o A list of results will show up with the information for each patient. You may click on
the patients name to view the report. (Figure 2.2)
Figure 2.2- Result Inquiry
View Drug Confirmation Report

To Download Batch of Reports:

Click Download Batch of Reports in the Menu on the left side of the screen underneath
Results.
o Select the report status you want, and click Start Search.
 You can print all selected reports from here.

To Update Patient Information:

Click Update patient information in the Menu on the left side of the screen underneath
Patient Registration.
o Enter in the Last Name and First Name of the patient.
o Select the correct patient by clicking on the patient name.
o Edit the information that needs to be updated, and click Save/Continue.

To Log Off:

Click the Log-Off button in the bottom left corner.

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