INTEROFFICE MEMORANDUM

TO:

DAN SAAZTER

FROM:

LAURALYN VASQUEZ

SUBJECT:

SOFTWARE

DATE:

AUGUST 3, 2013

CC:

LISA GRAY

We know that we need to make a change in our Administrative and academic software. After
researching different companies, watching numerous webinars, I would like to propose a few
options.
Administrative software:
Currently we have old machines with old office that are slow and frustrating for our staff. As we
have already established that we have a plan for purchasing the hardware, our next task is what
administrative software we would like to have for our teachers to produce their work such as
documents, spreadsheets and presentations, collaborate with other teachers, and post to their
parent portal when necessary newsletters, announcements and calendars that will work with our
existing hardware and for future hardware. “Administrative software is software that assists our
educators in accomplishing the administrative, professional, and management tasks associated
with their profession." (McDonald, 2011) I am suggesting we go with Google apps for education.
The function of Google Apps for education is extensive. We will focus first on the Googls Docs,
Email and Calendar applications.
Benefits of Google Apps for education are many.

Cost is free to schools

No software to download onto computers. Web based.

Ability to work from any machine at any time to continue working on project. Staff
will have the same documents, presentations and spread sheets at home that
they have on their school computers. We call this the “cloud.” Cloud computing is
a model for enabling convenient, on-demand network access to a shared pool of
configurable computing resources (e.g., networks, servers, storage, applications,
and services) that can be rapidly provisioned and released with minimal
management effort or service provider interaction (Grance, Mell 2011).

Everything is backed up and saved on cloud so nothing is needed to be saved on
computer. Frees up hard drive space and need for hard drive space.

Teachers will be able to create lesson plans through Google templates,
classroom calendars that they can share with the guardians of the students,
email student guardians newsletters that they have created in docs,
Spreadsheets to keep track of classroom supplies, grades and use forms to have
parents sign up for field trips and classroom parties.

Ability for other applications to use for free such as Evernote, Weather Channel,
eBook readers and more. Integrating technology into their classroom will improve
with the ease of use of these applications

The only challenge that I foresee with this solution is the training needed for teachers to
switch from Microsoft Office to Google Applications. There will need to be set time for
teachers to learn how to work in the Google applications. Even though this will be very similar
to office, change can be difficult and scary for our teachers. Yet I believe the benefit of saved
hardware space, work from any computer anywhere, documents saved wherever you are
working, other applications also available for classroom use, and the fact that this is free to
our schools outweighs the challenges.
Academic Software
Currently our students and teachers are not utilizing the abundance of online tools free and
purchased to assist them in deepening their understanding of topics or assisting them in
growing their knowledge. I would like to recommend we incorporate AR reader and math
which is academic software that I believe will strengthen our students in the area of reading
and math.
Benefits of Accelerator Reading and Math:

Schools who implement AR into their curriculum have shown a steady rise in
their testing scores (Renaissance Learning 2011).

Company’s goal is to accelerate students growth in areas of math and
reading. On their web site there are many case studies that show that growth

Teachers can personalize and guide independent learning

Enables teachers to target instruction and guide student practice

Easy to implement with the computers already in our classroom

Apps are available for students to take tests on devices in the classroom

There are two challenges with incorporating new academic software into our school. The first one
is appropriate hardware. We need hardware that starts up quickly. Our little guys in the lower
grades will lose attention and get distracted if they are expected to sit at the computer while it
starts up. The other challenge is training teachers and students on how to use the software to
maximize potential. This software does cost but it is minimal to a school our size. I believe both of
these challenges are minimal since we have planned to update our equipment and training of
staff is currently on the calendar for our next year.
Both our administrative software and our academic software are free or little cost. Both are
browser based with no software to load on our computers. Both can be accessed anywhere from
any computer with the proper log in information. Both I believe will be an asset to our school.
References

Grance, M. a. (2011). The NIST Definition of Cloud . Gaithersburg, MD 20899-8930: National Institute
of Standards and Technology.

2

Learning, R. (.-y.-w. (n.d.). Learning, R. (2002). Results from a three-year state-wide implementation of Reading
Renaissance in Idaho. Madison, WI: Author.
McDonald, J. L.-D. (2011). Teaching and Learning with Technology. Boston, MA: Pearson.

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