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Cheney Hunger Run/Walk

Programing in RCLS Plan Portfolio
Final Portfolio
March 19th 2014

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Table of Contents

Mission, Vision, Values___________________________________________________ Page 3
Needs Assessment _______________________________________________________ Page 5
Goals & Objectives ______________________________________________________Page 7
Logic Mode ____________________________________________________________ Page 8
Team Chart____________________________________________________________ Page 9
Program Description ____________________________________________________ Page 10
Sponsors and Donor ____________________________________________________ Page 11
Marketing Plan_________________________________________________________ Page 12
Financial Plan__________________________________________________________ Page 22
Operation Plan_________________________________________________________ Page 26
Facilitation and Management_____________________________________________ Page 43
Risk Plan______________________________________________________________ Page 51
Evaluation Plan and Final Evaluation Data_________________________________ Page 61

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Mission, Vision and Values
Mission
The Eastern Washington University 5K Hunger Run/Walk aimed to provide opportunities to
inspire the people of Cheney to practice healthy life choice. We also strived to incorporate the
Cheney Food Bank by having participants donate two cans of food which would help feed the
underprivileged in our area. There are many runs/walks in and around Cheney, but our 5K
Hunger Run/Walk promoted local business in Cheney and incorporated a food drive with
proceeds going to the Cheney Food Bank.
Vision
Our vision was to create a 5K run/walk that the whole community could enjoy. This event
invited participants to enjoy a nice 5K route around Cheney. Our event teamed up with Zentropa
Pizzeria & Pub, a local Cheney business that provided a start and finishing point for the race.
Values

Event
 Creativity
 Diversity
 Acceptance
 Healthy Lifestyle Choices
 Program development

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 Fun and safe environment

Group
 Communication
 Collaboration
 Team Work
 Dedication
 Honesty
 Time management
 Accountability

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Needs Assessment
The EWU Hunger Run/Walk was an event that was chosen by the students of Eastern
Washington University RCLS Programing class. We all started with our own ideas of how we
could best make a difference in our community with the time we had available during winter
quarter. We inevitably came up the 5K run, but the problem was who were we going to help,
and how. We tried kicking around a few ideas like a sock drive, or a diaper dash, however, as a
class we eventually came to the conclusion that what the underprivileged people in our
community needed the most was food. So the idea for the EWU 5K hunger Run/walk was born.
We felt that it was important to encourage the community to unite by having an event
that everyone could participate in. Participants showed their support for those in need by
donating 2 cans of food to the Cheney Food Bank. By participating they also had an opportunity
to show their pride in their community. It is easy for us to forget that there are people out
there that are not as fortunate. Those that are in need of things such as food and by holding
this event we were able to cultivate larger community awareness. We were also able to gain
support from local businesses such as Zentropas Pizzeria & Pub, Papa Murphy’s Pizza, and
Rokkos.
It may seem that our only goal was to raise food for the Cheney food bank, but that is
far from our final goal. We were also attempting to motivate people to get outside and stretch
those legs after what seemed to be a long cold relentless winter. It was just as important to us

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that we spread the message of the importance of making healthy lifestyle choices. Our goal was
to get as many people as possible from all ages and backgrounds out and exercising.
We also intended to get people to cultivate an understanding that in the Cheney community
nobody stands alone, and if we work together as a community we can feed those in need.

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Group Goals and Objectives
Goals

To create the 5K Hunger Run/Walk event for the Cheney community

To allow people of all ages to attend and participate in this event

To ensure that each runner/walker understands the positive healthy life style choices that
they are making

To create a fun outdoor event that will bring the community together

Objectives

Our 5K run was held on March 8th 2014 and showed the community that recreation can
be an enjoyable event for anyone that wants to participate

Communication through text or e-mail needed to arranged by each leader and individual
group leader

Throughout the programming of the event leaders were required to make sure that each
group was accomplishing goals that were set for each week

The donations that were brought to the event were taken directly to the local Cheney
Food Bank

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Logic Model

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Team Chart

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Program Description
The “EWU 5K Hunger Run/Walk” was held in the small beautiful town of Cheney. We
encouraged everyone to mark the date Saturday, March 8, 2014 on their calendars, and hope that
the weather was good. Registration started at 9 am and the race started at 10am, and the race both
started and ended at Zentropa Pizzeria & Pub. A two cans donation allowed admission into the
5K Hunger Run/Walk around the city of Cheney.
All of the cans that were donated by the wonderful participants were given to the Cheney
Food Bank. This was a chance for people to give back to their community and come together and
enjoy all of what Cheney has to offer.
This event has been carefully planned from the full day layout of the event to the creative
design set up. This layout will guide you through our program planning. The groups that put each
detail on this event will explain their duties and process that helped make this event possible for
our community. Enjoy!

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Sponsors and Donors

Zentropa Pizzeria & Pub
Papa Murphy’s Pizza
Rokkos Teriyaki

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Marketing

Marketing Goals

Our goal is to successfully advertise using all forms of marketing mediums. We will address our
target population with attractive advertising on social media sites such as Facebook, local
newspapers, and with flyers. All members of our team will have opportunities to use their
different skills to bring people to our event.

Objectives

To create flyers to pass around to the EWU campus

To create social media advertising on Facebook

To network with local schools

To look for sponsors to help with marketing costs

To contact EWU resources to network

To bring in as many people as possible in order to have a great event

Target Market

Community members from Cheney, Airway Heights, and Medical Lake

EWU students

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Specific Schools: Cheney High School, Middle School and Elementary. Medical Lake High
School and Middle School

Local runners of all ages from Cheney and surrounding areas

Local running clubs including: Bloomsday Runners, Campus clubs, and Flightless Birds

Individual Responsibilities

Travis Condron
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Organize data, information, and statistics from group members

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Liaison to other group’s members and leaders

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Assist in designing, printing, and distributing flyers

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Create an easy to use online registration using “Whoozin?”

Caitlyn Presswood
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Lead the design and editing of flyers to inform the public about our event

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Clearly list details of the event on flyers

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Make a design that is easy to read at a glance

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Finalize content of flyers for printing

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Distribute Flyers

Britany Williams
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Establish sponsorship/ advertising partnership with Zentropa
122 College Ave Cheney, WA 99004
(509) 235-4338

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Get approval of posters by EWU

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Get approval of flyers and posters for ADA statement requirements

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Advertising on Campus (Pub, Dorms, URC…etc)

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Distribute flyers to Zentropa, and other local restaurants

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Distribute flyers to the Cheney merchants meeting

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Distribute Flyers

Jessica Hawley
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Create and Manage Social Media site.
Facebook Search: EWU Hunger Run 5K
Facebook event page

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Assist designing and editing of advertising flyer

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Assist with final editing and printing of flyers.

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Distribute Flyers

Nick Redding
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Advertise to Local Newspapers
Cheney Free Press
Advertising contact: Carol Campbell (509) 235-2887
Easterner
Editor in Chief: Jane

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(509) 464-9968
The Spokesman-Review
999 W. Riverside Ave
Spokane WA 99201
(509) 459-5176 or
(509) 459-5375

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Market to local schools

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Distribute flyers

Morgan Poirier
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Market to local schools

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Assist with designing and printing flyers

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Distribute flyers

Jordyne Duncan
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Market to EWU’s Greek community

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Meet with house representatives from each chapter.

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Market to Eagle Entertainment
Marketing Coordinator: Devon Young
devon@devondyoungmedia.com

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Distribute flyers

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Schools in Spokane/ Cheney area. (Participants must be age >16)

Target Local School

Address

City

Office Phone

460 N 6th St

Cheney

509-559-4000

Medical Lake High School

399 E. Barker Rd.

Medical Lake

509-565-3200

Roger’s High School

1622 E Wellesley

Spokane

509-354-6600

Lewis and Clark High School

521 W Fourth Ave

Spokane

509-354-7000

3020 E 37th Ave.

Spokane

509-354-6000

North Central High School

1600 N. Howard St

Spokane

509-354-6300

Shadle Park High School

4327 North Ash St

Spokane

509-354-6700

Mt. Spokane High School

6015 E Mt Spokane Park Dr.

Mead

509-465-7200

302 W. Hasting Rd

Mead

509-465-7000

Cheney High School

Ferris High School

Mead High School

Timeline

January 29th, 2014
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Established contact with Zentropa about advertising and possible venue location

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Established marketing goals and objectives

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Established a timeline and order of tasks

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Designated group members responsible for each task

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Started formulating plans for a flyer

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February 5th , 2014
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Created an event page on Facebook
Facebook search: EWU Hunger Run (First link)

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Created a program e-mail address
hungerrun5k@gmail.com

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Created a registration page and linked to event page on Facebook.
http://whoozin.com/w6w-fxw-xayj
Whoozin?

February 12th, 2014
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Established target audience

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Detailed description of race and registration in “about” section of Facebook page added
“End hunger one stride at a time! Join us on Saturday March 8th for a 5K race/run/walk.
Registration cost is only two cans of food that will be donated to community members less
fortunate. Follow this link to pre-register online. http://whoozin.com/w6w-fxw-xayj If you
need any special accommodations please e-mail us ahead of time at hungerrun5k@gmail.com
so we can make arrangements for you.”

Advertised in the local newspapers

February 19th, 2014
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Updated Facebook event page and community page with finalized flyer.

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Shared the Facebook event page with as many people as possible

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February 24th, 2014
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Designed a small handout for a chance at some last minute advertising (6-8 handouts per
page)

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Contacted local schools in the Cheney and Spokane Area
Cheney, Airway Heights, Medical Lake, District 81, and Mead School Districts (See table
above)

February 26th, 2014
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Final edition of promotional flyer was submitted for review and final edit.

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Finalized promotional flyer (See below)

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Printed 400 full size (8x11) promotional flyers.
Printing credit donated courtesy of Eastern Washington University’s Recreation and Leisure
Services program.

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Began distributing flyers and contacting the marketing outlets

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Distributed flyers on campus

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Distributed flyers to the EWU Greek System
19 Fraternity/ Sorority houses
ΣΦΔ, ΑΦΑ, ΙΦΘ, ΩΓΦ, ΦΓΘ, ΒΘΠ, ΣΛΒ, ΓΧ, ΠΛΦ
ΚΓΧ, ΓΦΒ, ΑΞΓ, ΓΣΘ, ΑΦ, ΣΛΓ, ΓΑΩ, ΑΟΠ, ΛΘΑ,ΑΠΣ

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Distributed flyers to local businesses

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Advertised to local running clubs
The Flightless birds

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Chris Cindric- cpcindric@aim.com
Bloomsday Road Runners Club
Lori Shauvin- (509) 448-8642 lorishauvin@comcast.net
Will Smitt- (509) 951-8002 w_schmitt@yahoo.com

March 5th, 2014
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Final editing of last minute reminders done, ready to be proofread and last minute changes
made, before class is done.

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Printed handout reminders to be scattered around campus tables in the pub, the library, and
other places students congregate.

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Marketed to recreation classes

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Announced the event at the Cheney merchants meeting

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Continued distributing flyers

March 8th, 2014
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Race day!

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Made sure that the event is a positive and friendly environment

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Financial Plan

Financial Team Goal

Accurately calculate and track the budget of every other group as well as contacting and pursuing
any available sponsors and donations.

Financial Team Objectives

To create budget sheet to monitor expenses

To create sponsor/donation form

To find and secure donators and sponsors

To make sure sponsors and donators are recognized at event

Donovan is in charge of creating the budget sheet and donation form. Jose, Vernon, and Brett are in
charge of locating possible sponsors and talking to them about donating to our event. A donation form
will be handed to the donors to fill out and will be given a receipt for donation.
We have a starting budget of $200 and are going to use this money for supplies to put on this event. These
supplies include tables, flyers, permits, racing tape, and some other materials. Donators are going to be
asked to donate gift cards to be used for prizes in the raffle. All donations will be raffled after the event to
participants who complete an evaluation.

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Donation Form
Event Details:
Thank you for choosing to help the students of the PEHR Department of Eastern Washington
University as we put on our event. “The Hunger Run” is designed to bring the community of
Cheney together for a day of fun and exercise. We will be hosting a designed run through
Cheney in the morning and a raffle after that. This event is also designed to help raise food
donations for the Cheney Food Bank. All donations will be used for the operation of this event
and the raffle. The students of the PEHR Department highly appreciate your assistance!

Organization Information:
Company Name: _____________________________________________________________
Billing Address: _____________________________________________________________
City:
_____________________________________________________________
State, Zip Code:

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_____________________________________________________________
Individual Contact:
_____________________________________________________________
Telephone: _____________________________________________________________
E-mail: _____________________________________________________________

Would you like to advertise through our event:

YES

NO

If yes, please send a copy of your logo by February 19 to Donovan Howard at:
Donovanhoward@eagles.ewu.edu

Donated Items:
______________________________________________________________________________
______________________________________________________________________________
_________________________________________________________
Value of items: $_______________
______________________________
Organization Representative

Receipt for Donation

______________________________ pledges to donate a value of $_______ to the students of
the PEHR department of Eastern Washington University to be used in the operation of this event
to promote fun and exercise in the community of Cheney

______________________________

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Hunger Run Financial Representative

Contact Donovan Howard for questions

Budget Report for

"The Hunger Run"
Budget Limit: $200
Transaction Amount
Form for City of Cheney $35
Event Day Supplies $150

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Operations Group

Goals:
The operations group goal is to provide preparation work and assistance in planning and
successfully implement EWU’s 5k Hunger Run/Walk with no major mishaps, participants
enjoying themselves, and collect a lot of food for Cheney food bank.

Objectives:

To meet all deadlines and task given

To make sure each group member contributes and uses their individual skills and
strengths to make this event happen successfully

To keep good logs of all meetings or correspondents with those assisting with our
program

To re-evaluate tasks needing to be done on a weekly basis

Task List/Timeline:
Week 3:

Needs assessment, work on and report next class period

Prepare group presentation

Working on getting routes

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Venue-group member talking to URC staff

Week 4:

Rough draft of goals and objectives

Pick 3 routes

Number of cans to donate?

Make registration form

Find contact person for getting forms and campus approval

Week 5:

Meet with Stacey Reece from SAIL about Campus Event Approval

Turn in Event Registration Form

Finalize goals and objectives

Get in touch with Jeff K about routes, Upload routs to leaders

Check on progress of Event Registration Form with SAIL office

Week 6:

Decide on route

Finalize registration form

Running numbers?

Finalize contact with Zentropa about race start and stop at their business

Tom Shaffer contact-Roos Field

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Week 7:

Finalize supplies needed

Special Events form fill out, turn in

5k guidelines from EWU

Fill out form for city approval

Talk to Chris Cindric about possible Flightless Birds Running Club route

Meeting with LeeAnn Case to talk about final details

Week 8:

Contact parking services

Verify City approval

Email finalized registration form and route to LeeAnn

Get vests and pennies reserved for day of event

Get clarification on water from city representative

Make copies of registration form

Gather supplies for poster making

Makes signs for tables

Week 9:

Print out Insurance approval for and bring with to event

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Get vests and pennies that were requested

Decorate and set up/finish posters

Operations Summary of Events
Our journey from the first day of class until our event was not all smooth sailing. The
task of getting the proper approval for this event as well as just figuring out who to talk to was a
huge feat in itself. We started by talking to the director of the Student Activities, Involvement,
and Leadership (SAIL), Stacey Reece. She was able to give us the Event Registration form to get
the ball rolling. This form tells the school the Who, What, where, and When of our event. It also
allows us to request the supplies we need from the school such as tables and garbage cans.
What we didn’t know was there were additional risk management forms that had to be
filled out and turned into Tom Shaffer who is a events planning supervisor. We were told that the
approval process for all these forms could take weeks and we would also need insurance and
would need to abide by rules set forth by the school in order to get approved. So we started
working on a plan B. We contacted a local pizza and pub call Zentropa. They told us we could
hold our event at their business. We found a route that didn’t go through campus with the help of
Chris Cindrics and his Flightless Birds Running Club.
We thought by moving the race from on campus to off we would avoid much of the
waiting we were experiencing from the school forms’ approval process. After going ahead with
this plan for a week, we found out from LeeAnn Case, the Associate Vice President, (the one
who approves the Event Registration Form) that because we are affiliated with the school, we
could not avoid the paperwork approvals whether the event was on or off campus. We talked as a
class and decided that we would keep the event at Zentropa.
In order to try and shorten the approval process, Our professor and a member of our
group had a meeting with LeeAnn Case. They were able to give her all the information she
needed, and as long as the City approved the event she would give the schools approval and
cover the event under her insurance. We found out that the insurance coverage would cost, but
that the SAIL was willing to pay for it. We submitted the form the city needed the next day and
received written approval back quickly.

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We now just had to make sure our event followed all the guidelines the school had laid
out such as a water station half way through the race, first aid stations and those trained in first
aid here on the route, that the route had to be adequately marked and may other things to insure
the races we safe. Despite all the hiccups, the event was now approved by the school as well as
the city! We also got word that we were insured! On top of finalizing the event approval, our
group worked on making the registration form that had to meet school standards. We made
posters, got vests and pennies, organized the supply list from the school, and much more.
Overall we had a big job to do in order for his event to happen, but because of our hard work,
persistence, and organization, everything was approved and ready for race day!

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Event Venue

Location
122 College Avenue
Cheney, WA 99004
(509)-235-4338
Dine In or Carry Out

We choose this venue for a number of reasons. From the beginning owners Josh and
Tegan Baldwin were more than supportive and helping in letting us host our event at their
business. It was a nice central location that provided many route options. We were able to use the
tables for registration and evaluations as well as house the participants before and after the race.
We helped bring them business with hungry runners sticking around for a bite to eat, but they
gave us so much more. Overall it was a win-win for both parties and we are so thankful Zentropa
was helpful and willing.

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“About us” from the Zentropa Website

“Zentropa Pizzeria and Pub combines the feelings of a warm neighborhood pub with a fun-forall-ages restaurant. With great food, rotating microbrews, and regional and Italian wines,
Zentropa has joined the ranks of go-to eats in Cheney for locals and students alike. Everything
that the owners, Josh and Tegan Baldwin aimed for.”

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Facilitation Group
Facilitation Team Goals

Build relationships within the community

Facilitate a successful 5k in order to promote community involvement and increase the
proceeds for the Cheney Food Bank.

To provide a care free event in which people feel comfortable donating to a local charity.

Providing an opportunity for the community to participate in a low cost event.

To encourage physical fitness in the community.

To make sure participants are encouraged to do their best or to have as much fun as they
can to promote a healthy lifestyle.

Make sure all participants have a registration/race number.

Aid Zentropa Pizzeria & Pub in their marketing for their re-opening.

Facilitation Team Objectives

Facilitators are to arrive at Zentropa at 8:00am on March 8th, 2014.

Adhere to the staffing/volunteer outlined schedule

Oversee that everyone has done their duty in a timely manner in order to prepare for the
race.

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At end of event, all of the groups begin to take down tables, cones, chairs, pop up tents,
garbage and return supplies that were barrowed as well as thanking the people who
allowed us to use their equipment. We want to leave the gallery as it was before the race
at roughly 1:00-2:00pm.

Timeline
Week 4

Talk to Mike C. and Chris C. about staffing, handouts, number of runners, and other
questions we have.

Week 5

Establish a route

Week 6

Figure out staffing for the run/walk

Establish First Aid stations, where they will placed on the route and who will be staffing
them

Determine where we will get our tables for the booths, as well runner identification,
microphone/speakers, cones for the streets, ribbons, and a clock.

Week 7

Decide how we will be marking the course, and assign who will be putting that up

Draft a detailed, 10-15 minute increment schedule for the day of the race

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Week 8

Draft a speech for the MC of the race

Finalize schedule for the day of the race

Write a contingency plan for the day of the race

Week 9

Present the schedule for the day of the race to the class

Make sure every group knows their responsibilities before, during, and after the race.

Do a run through of what the entire schedule for the day of the run/walk should look like

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Risk Management Plan
Risk Management Team Goal
To ensure the safety of the guests, participants, staff and property throughout the
preparation and throughout the whole time of the race until everyone is off site.

Risk Management Team Objectives

Complete a risk assessment for the Hunger Run 5K

Establish risk management policies and procedures.

Complete a safety assessment of the 5K venue

Complete a map and emergency plan for the 5K venue

Create an incident report form for use in case of any accident or injury

Identify and verify training for personnel to be used in case of injury/emergency

Make sure there is adequate supervision throughout the entire 5k

Mission
All risk management activity will be set in the context of the overall mission, vision and
values of The Hunger Run 5k. The risk management team also strives to operate and cooperate
in compliance with local, state, and federal laws and regulations.

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Risk Management Timeline
Week 1 - Submission and release of information form complete risk assessment
Week 2 - Policies and Procedures for risk management
Week 3- Staff description created and staff identified
Week 4 - Site and facility information
Week 5- Staff confirmed and training verified
Week 6 - Final emergency plan
Week 7 - Review policies and procedures prior to the event
Week 8 - Evaluation of risk management for the entire event.

Risk Assessment and Control Measures
Before the 5K the event the people in the class with first aid training, staff with food
handler cards will be identified. The Risk management team will also take the class through a
safety briefing prior to the event to talk about what to do in likely situations that involve risks
that could happen at the 5K. The risk management team will establish a schedule so that
adequate staff supervision is provided though out the event.

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Event Response Training

If an emergency situation happens the first things you need to do are stop and take a
breath. Then assess or size-up the situation. Ask yourself if your help will improve the situation
or add to it. If the situation calls for it dial 911 immediately but if not, start by finding out if the
victim is responsive. If so, ask them if they would like your help. If they are in the middle of the
road or in a place where they are in danger, help them to a safer position. If they are unconscious
and unresponsive you don’t want to risk further injury, especially head, neck or spinal, by
moving them so call 911 and set up cones or at least divert potential hazards around and make
the area safe. If they are unconscious, have extreme bleeding, having a heart attack or any other
life threatening situations call 911 immediately. Stop severe bleeding or perform CPR if
necessary and do not stop until someone more qualified relieves you. Remember, you do not
have to give aid, be sure to ask for their permission first, once you begin helping do not stop until
more qualified personnel relieve you and when in doubt, as to whether the situation is life
threatening or not, just call 911.

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Risk Assessment and Control

Traumatic Injuries
- Ankle Sprain
- Tripping Hazards
- Lacerations
- Shin Splints
- Concussion
- Animal Bites

Medical Issues
- Asthma
- Diabetes
- Heart Complications
- Illness
- Allergies
- Pregnancy
- Exhaustion

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Environmental Issues
- Cold Related Medical Issues
- Heat Related Medical Issues
- Heavy Winds
- Heavy Rain
- Heavy Snow
- Lightning
- Natural Disaster

Other Issues
- Getting Lost
- Violence
- Vehicles
- Lost or Damaged Property
- Glass
- Indecent Behaviors
- Bombings
- Firearms
- Riot
- Human Collisions

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- Bicycles
- Drug Abuse
- Minor Attending

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Insurance
We were provided insurance by SAIL, one of EWU’s many groups, allotting up to
$10,000 in case of an emergency, or any other factor that would end with an incident.

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Evaluation
Evaluation Team GoalsThe evaluation team’s objectives are:

to provide an accurate and realistic portrayal of the success and fluidity of the
2014 5k Hunger Run as seen by the runners/participants

to provide an accurate and realistic portrayal of the success and fluidity of the
2014 5k Hunger Run as seen by the coordinators of the event

to provide to food to The Cheney food bank

As a team, our goals are:

to compile a survey that accurately measures the participants experience
at the event

to find how each group measures success

to achieve success throughout the event.

main goal is to create a successful event, with an instilled purpose behind
it.

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IntroductionThe evaluation group consists of Hannah Keogh, Chelsey Pangborn, Laura Simpson, and
Kaileigh Wendt. During the event, we will be dispersing surveys to participants of the 5k, and
collecting the data to be later analyzed. The data that we collect will be used to determine
primarily whether our class reached our goal of a successful event. We will be using a group
survey that will involve both quantitive and qualitive questions, as well as Likert scales. We
chose to incorporate both quantitive and qualitive data into our surveys, because it gives us a
better description of how well the event went, by both using words and numbers. The surveys
will be voluntary, and handed out to be completed after the participant is done with the race. As
an incentive to fill out the surveys, we will be giving out raffle tickets for various prizes after the
event is completed by all participants. After our event, we will compile the data and present our
analysis of whether or not our class determined the success of our event.

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TimelineThree weeks prior to event:

Survey compilation ideas. As a group we will come up with ideas and questions to add to
our final survey that we will be giving out to the participants of the 5k.

Two weeks prior to event:

Questions formed for main survey. By week 7, we will have the final draft of our survey
compiled and formalized.

Prizes finalized. We will have our prizes picked out for our raffle at the end of the 5k, and
will have also finalized who in our group will be doing what activities during the raffle.

One week prior to event:

Survey finalized and printed. By week 8, we will have all of our surveys printed and
ready to disperse upon our event.

Week of event:

Week 9 is also the week of our event so we will be participating in our event as well as
dispersing our surveys to not only participants, but to our groups in class as well, and
helping host the raffle.

Put together data from 5k. After completion of the 5k, we will compile our data that we
collected at our event.

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Analysis of TR groupAs an Evaluation group, we were able to successfully put together three surveys; one survey prerace for our class members, one survey post race for participants, and a final survey for our class
members. By having three surveys, we received an immense amount of feedback. With the
feedback acquired by each survey, we then put the data into readable charts and documented our
success of the EWU Hunger Run 5k. As a whole, the class feeling was of accomplishment, and
success. Communication seemed to be one of the only barriers in our way, as a whole for the
class. Another barrier that the class had as a whole was work-load responsibility. Overall, this
project showed us all that we are going to be working with different personalities in any job that
we have throughout our lives. We were all able to work together despite different personalities,
and make a family friendly event.
Analysis of EWU Hunger Run 5kWe as a class were able to host a 5k and give back 419 items to the Cheney Food Bank. On the
day of the event, everything ran smoothly, with every member of our class contributing to the
fluidity of the overall experience. Although there were some shortcomings with equipment being
provided by the University, we were able to sufficiently adapt, and make use of the equipment
we did have. Through observation, it was clear to see that those who participated in the 2014 5k
Hunger Run were enjoying the opportunity to, not only contribute to helping the Cheney Food

65

Bank, but also being able to spend a Saturday morning engaging in a healthy pastime with family
and friends. Participants and class members have commented that the 5k run should be an annual
event, which seems to indicate the success of the event.

Sub-Group Goals Assessment Survey Results (Pre-Race):
Quantitative Data from General Class

Question #1-Number of race attendees 100+: (average) 3.44

General Class
(Average)
Question 1

3.44

Question 2

4.2

Question 3

4.76

Question 4a

2.88

Question 5

4.35
0

0.5

1

1.5

2

2.5

3

3.5

4

4.5

5

Likert Scale Values





Question #2- No major injuries or crisis during race: (average) 4.2
Question #3- Everyone pulls their weight in planning event: (average) 4.76
Question #4a- Event raises ___lbs of food for Cheney Food Bank: (average) 2.88
Question #4b- Total pounds of food raised: (average) 114 lbs.
o *Question 4b: The average amount of food donated to the Cheney Food Bank deemed
to be “successful” by the class was 114 lbs
Question #5- Budget and resources successfully utilized: (average) 4.35

66

Quantitative Data from Financial Group Survey-

Financial
(Average)
Question 1

4.5

Question 2

3.5

Question 3a

4.25

Question 4a

4
0

0.5

1

1.5

2

2.5

3

3.5

4

4.5

5

Likert Scale Values






Question #1- Well-planned budget: (average) 4.5
Question #2- Exceeding the minimum requirement of entry: (average) 3.5
Question #3a- Effectively finding sponsors to fund event: (average) 4.25
Question #3b- Budget amount to work with: (average) $200
o 3b. The average overall budget amount deemed to be “successful” was $200.
Question #4a- Group effort in gathering sponsors: (average) 4
Question #4b- Number of total sponsors: (average) 2
o 4b. The average number of sponsors that was deemed to be “successful” as 2.

67

Quantitative Data from Evaluation Group Survey-

Evaluation Group
(Average)
Question 1

4.5

Question 2

4.5

Question 3

4.5

Question 4

4.75

Question 5

5
4.2

4.3

4.4

4.5

4.6

4.7

4.8

4.9

5

5.1

Likert Scale Values





Question #1- Establishing what entails a successful event: (average) 4.5
Question #2- Creative incentive for participants to take survey: (average) 4.5
Question #3 -(Collect data that supports overall success and experience of event:
average) 4.5
Question #4- Effectively gather accurate number of participants of event: (average) 4.75
Question #5- Ratio to participants surveyed be over 70%: (average) 5

68

Quantitative Data from Operations Group Survey


Question #1- Route was accurately planned with no problems at the event:(average) 4.6
Question #2- Everyone played a role in participating before/day of event:(average) 4.8
Question #3- All necessary supplies were accounted for the day of the event: (average)
4.8
Question #4- Communicated well with others to get the necessary issues taken care of
prior to the event: (average) 5.0

Operations Group
Question 4

5

Question 3

4.8

Question
2
4.8 Group SurveyQuantitative
Data from Facilitation

Cooperation/Involvement: Question #1- (average) 4.5
Question 1

4.6

Organization/Communication: Question #2- (average) 4.67
Priorities:
#3- (average)
4.4Question4.5
4.6 5

4.7

4.8

Likert Scale Values

4.9

5

5.1

69

Quantitative Data from Facilitation Group Survey

Question #1- Cooperation/Involvement: (average) 4.5
Question #2- Organization/Communication: (average) 4.67
Question #3- Priorities: (average) 5

Facilitation Group
(Average)

Question 1

4.5

Question 2

4.67

Question 3

2.5

0

0.5

1

1.5

2

2.5

3

Likert Scale Values

3.5

4

4.5

5

70

Quantitative Data from Marketing Group Survey

Question #1- Priorities:(average) 3.43
Question #2- Contribution to Success:(average) 4.57
Question #3- Communication/Cooperation:(average) 4.71

Marketing Group
(Average)

Question 1

3.43

Question 2

4.57

Question 3

4.71

0

0.5

1

1.5

2

2.5

3

Likert Scale Values

3.5

4

4.5

5

71

Qualitative Data from Risk Group SurveyResponse

Quote

Q.1

Smooth

“We successfully put the event together and
everything goes smooth on the day of the
event.”

Q.2

Communication

“Communication and working together.”

Q.3

Time

“That everything gets finished on time.”

Q.4

Two Yes, Two No

NA

Qualitative Data from Leaders Group SurveyResponse

Q.1

Quote

No Injuries

“Everyone has fun with no injuries.”

72

Q.2

Deadlines

“Deadlines. Getting stuff don’t and complete
and on time.”

Q.3

Injuries

“Unforeseeable injury because of weather or
other potential variables. Making sure people
are safe.”

Q.4

Three Yes, One No

NA

Class Goals Assessment:
Please answer the following questions on a scale of 1-5 where:
1= Strongly Disagree
2= Disagree
3= Undecided
4= Agree
5= Strongly Agree
Decide upon the following what contributes most to the overall success of this event. Meaning, which
measurable factors would you consider to play a key role in making this event successful?
1.

The number of race attendees is 100+.
1

2.

2

3

4

5

There are no major injuries or resulting crisis.
1

2

3

4

5

73

3.
Every group pulls their weight and works together in the production, planning, and completion
of the event.
1

4.

2

3

4

5

The event raises ___ lbs. of food for the Cheney Food Bank.
1

2

3

4

5

How many pounds of food? _____

5.
Our budget and resources are successfully utilized. Meaning, we aren’t under-budget and have
gathered numerous donations to help put on a great event.
1

2

3

4

5

The following questions only pertain to your specific group and how the success of your particular
assigned tasks will contribute to the overall success of the event.

Financial

1.

Establish and successfully stick to a well-planned budget.
1

2.

2

3

4

5

Participants donate more than the minimum requirement of entry.
1

2

3

4

5

74

3.

Effectively finding sponsors and donators to fund the event.
1

2

3

4

5

What would you consider to be a successful overall budget to work with after gathering
donations/sponsors? $________

4.

Having a group effort in gathering sponsors.
1

2

3

4

5

How many sponsors would you like to receive their help from? _______

5.
Is there anything not listed above that you think would contribute to the overall success of the
Hunger Run?

Evaluation

1.

Establishing what a successful event entails.
1

2

3

4

5

2.
Creating a creative incentive and enjoyable way for participants to take a survey following the
event.
1

2

3

4

5

3.
Collect qualitative and quantitative data that supports the overall success and experience of the
event.

75
1

4.

3

4

5

Effectively gather an accurate number of participants of the event.
1

5.

2

2

3

4

5

Have the ratio of participants to surveys be over 70%.
1

2

3

4

5

6.
Is there anything not listed above that you think would contribute to the overall success of the
Hunger Run?

Operations
1.

The route was accurately planned with no problems throughout the event.
1

2.

3

4

5

Everyone played a role in participating and planning the event.
1

3.

2

2

3

4

5

All necessary supplies were accounted for the day of the event.
1

2

3

4

5

4.
Everyone communicated well with other groups to get the necessary issues taken care of prior
to the event.
1

2

3

4

5

76

Risk Management & Leaders

1.

How would you define a successful 5K?

2.

What do you foresee as the biggest obstacle to overcome as a group? As a class?

3.

What is your number one concern for the event?

4.

Do you think we will need more volunteers at the event than just the students in our class?

Yes

No

Marketing
1.

Making this event known to the majority of the greater Spokane area is a high priority.
1

2

3

4

5

2.
The degree of marketing done for this event will strongly influence the success of the overall
event.
1

2

3

4

5

3.
Communication and cooperation with all group members will make this event and the processes
leading up to the event smoother and easier to navigate.
1

2

3

4

5

Facilitation

77
1.
The cooperation and involvement of the entire class on the day of the event will result in a
successful event.
1

2

3

4

5

2.
Organization and communication utilized by our team will result in things running and flowing
smoothly on the day of the event.
1

2

3

4

5

3.
It is a high priority that all runners/participants have a positive and rewarding experience
walking away from our event.
1

2

3

4

5

Post-Event Class Survey:
- Considering all aspects of the event, how successful do you think it went?

Unsuccessful

Fairly
Successful

Highly
Successful

- Do you feel like your group worked together effectively to complete your goals?
YES ____
NO____
- Your group accomplished the goals that you determined at the beginning of planning the event.

Disagree

Neutral

Agree

- Did the event go as you had envisioned it going?
YES _____
NO_____
-Explain: _______________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________

78
- Looking back on the quarter, do you see that your group played a significant role in the success of
the event?

Disagree

Neutral

Agree

Neutral

Agree

- This experience was beneficial to my future.

Disagree

- In your opinion, was there any aspect of the processes leading up to the event that weren’t handled
as effectively as they could have been?
_____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
- What is the most useful experience you’ll be taking away from the planning of this event?
_____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
- Other comments or concerns:

79
Yes/No Class Responses

Yes/No Class ResponsesPost-Event Class Survey

Effective Group Work
7%

3%

Yes
No
Neutral
90%

Event Going as Envisioned
3%
42%
Yes
55%

No
Neutral

80
*Results based on 31 out of the 34 class members

Extended ResponsesPost-Event Class Survey

Extended Response Replies

45%
55%

Yes
No

*Information based off of 82 completed surveys from 106 total participants

Participant Response to Open Ended
Question
14%
8%
Positive Feedback
Constructive Criticism
78%

Other

81

Completed Surveys
(Out of 106 participants)

23%

Yes
No
77%

82

Qualitative data from post-event class surveyResponse Theme

Quote

In your opinion, was there any aspect of the processes leading up to the event that weren’t
handled as effectively as they could have been?
Nothing
“The event went smoothly considering it was a
learning experience.”
Editing/marketing/flyer

“Probably marketing for [the] event. We
weren’t 100% ready to market [the race] until
a week and a half before the race.”

Persistence

“Making sure our whole group participated
more and stayed persistent with the
paperwork.”

Communication

“Communication in general could have been
better but overall it went well.”

Choosing event/planning process/time
management

“I feel like there could have been more
direction at the beginning of the quarter.”
“There were many things that should have
been done earlier in the quarter.”

Delegated work

“Didn’t have complete group participation; a
lot of work was given to operations that could
have been delegated.”

Changes Made Prior to Race
Nothing

10

Editing/Marketing

8

Persistence

1

Communication

3

Choosing Event

Series 1

8

Deligated Work

1
0

2

4
6
Number of Votes

8

10

12

83

Response Theme

Quote

What is the most useful experience you’ll be taking away from the planning of this event?
Learning Experience
“That I have the capability to successfully build
any program from scratch if I have passion and
persistence.”
Communication/Organization

“How to communicate effectively with a large
group of individuals.”

Passion/Trust

“The whole process! You really have to trust
the process in order to have a great event.
Have passion and stick it out.”

Teamwork

“Realizing how important it is to work with
other people to pull of such a success.”

Reaching Goals

“Communication and setting goals that had [to
be reached] each week helped me out a lot. It
taught me a lot about communication!”

Time Management

“Learning how to obtain the things you need
in a limited amount of time.”

Number of Votes
(Out of 31 Surveys)

84
Likert Scale Responses

Likert Scale Responses:
Post-Event Class Survey

How Sucessful Was the Event
0%
6%

Unsucessfull
Fairly Successful
Highly Successful

94%

Group Accomplished Goals Set At The
Beginning of the Event
0%
16%
Disagree
Neutral
84%

Agree

85

Did Your Group Play A Significan Role In The
Sucess Of Your Event
0%
32%

Disagree
Neutral

68%

Agree

This Experience Was Beneficial To My Future
23%

4%
Disagree
Neutral
73%

Agree

86

Participant Survey:
- Did you encounter friendly and courteous service during the event?
YES ____
NO____
- Did you feel like this event was family friendly?
YES _____

NO_____

- The venue was easily accessible.

Disagree

Neutral

- Are you affiliated with Eastern Washington University?
YES _____
-Affiliation: _________________________________
- Did you register using the online website?
YES _____
IF YES
Website was easily accessible and simple to navigate

Disagree
- How did you hear about our event?
Facebook

Agree

NO_____

NO_____

Neutral

Agree

Friend

Flyers

Other __________________
- What is the most rewarding experience you’re taking away from this event?

- What would you have changed or liked to see that wasn’t provided?

87
- Other comments or concerns:

Qualitative data from Hunger Run 5K participantsResponse Theme

Quote

What is the most rewarding experience you’re taking away from this event?
Community experience
“Great community-building event! I thought it
really brought people together. It was very
well planned, well organized, and I loved the
positive energy from all the event staff.”
Fun

“Fun experience!”

Charity event

“Feeding the hungry!”

Motivation from staff

“Great turnout, everyone having fun, happy,
cheering you on along the course and finish.”

Friends/family/EWU

“A fun family event!”

Finishing race/not stopping to walk

“Completing without stopping and being able
to sprint to the end!”

Fitness

“Getting a good workout while helping out.”

Community

7

Fun

4

Most Rewarding Experience

Charity

11

Staff Motivation

6

Friends/Family/E…

8

Finishing

19

Fitness

3
0

Series 1
5

10

15

20

88

Response Theme

Quote

What would you have changed or liked to see that wasn’t provided?
Complimentary food/drink
“Free Food! ”

More marketing for event

Swoop appearance

Course modifications

“Didn’t know about website sign up; more
marketing needed, as many people didn’t hear
about it and, if they did, would’ve come.”
“Swoop! ”

“Clearer mile markers.”
“Time checks at the mile markers.”

*Information based off of 82 completed surveys from 106 total participants

89

Other comments/concerns
Make this an annual event

Quote

Venue

“This was fabulous! Cheney needs more of
these events. Super fun! I hope this becomes
an annual event!”
“Great Venue!”

Compliments to the class

“Awesome job REC students!”

Yes/No Responses-

90

Post-Event Class Survey

Friendly Service
0%

Yes
No
100%

Family Friendly
0%

Yes
No
100%

91

Affiliated w/ EWU
22%

Yes
No
78%





70.3%- Student
9.4%- Family
9.4%- Unknown
6.2%-Alumni
4.7%- Faculty

Extended Responses-

Registration Online
16%

Yes
84%

No

92

Extended Response Replies

45%
55%

Yes
No

*Information based off of 82 completed surveys from 106 total participants

Participant Response to Open Ended
Question
14%
8%
Positive Feedback
Constructive Criticism
78%

Other

93

Completed Surveys
(Out of 106 participants)

23%

Yes
No
77%

Likert Scale Responses-

Venue Was Easily Acessible
0%
6%

Disagree
Neutral
Agree
94%

94

Website Was Easily Accessible
0%
30%

35%

Disagree
Neutral
Agree
N/A
35%

How Did You Hear About Our Event

20%

20%
Facebook
Friend
Flyers

60%