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BESTLINK COLLEGE

OF THE PHILIPPINES
#1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City

CHAPTER I – PROJECT CHARTER
1.0

Project Background

Client Information and contract management system is a
computerization is not only about the usage of advanced and high
ends of computers, laptops, or mobile devices and computer
programs. Definitely, it‘s also included the conversion of manual
procedures of Client Information and Contract management to
digital. Instead of relying on the paper-based procedures, a working
system would increase the productivity of the company specifically
the human resource department.

In relation to that, the lack of fully operational system is one
of the major problems of the company specifically in the Client
Information and Contract Management which is under the
supervision of the Human Resource Department. This company
relies too much with the load of paper works, manual system, and
slow authorization process.

Client Information and Contract Management System

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BESTLINK COLLEGE
OF THE PHILIPPINES
#1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City

Thus, different problems arise from this kind of process such
as retrieving, updating, securing, and losing of important files. On
the other hand the programmers are trying to minimize or possibly
eliminate this problem by creating a system; a working system
which is mainly based with existing manual process.

1.1

Problem and Opportunity Description
Based on the interview we conducted from different Human
Resource Personnel of different companies, we come up with the
following problems:

Lack of security/Unsecured Data Confidential Files
Since data is stored in filing cabinet it is freely available to
anyone it can cause leakage of personal records, reports
and other confidential files.

File Cabinet as a storage of client and employees record
File cabinets are commonly used as storage of those
records and files for the client and employees. File cabinets
are commonly declared as one of the problems because of
the slow retrieval of the data and it will cost time and effort to
search the data of a particular client and employees.

Client Information and Contract Management System

Page 2

BESTLINK COLLEGE
OF THE PHILIPPINES
#1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City

Manual Monitoring of Client and employee
 Contract expiration
Expiration of the contract is very important to
observe. The expiration should be monitored
from the day it start and before the month of
expiration.
 Blacklisted client
Blacklisted client is a part of monitoring for the
client contract. It should be monitored to know if the
clients are allowed to renew contract

1.2

Benefits
Client Information and Contract Management System
standardizes and systematizes the procedures and system
activities based on how to users want it to work with. Thus, it
ensures and updates important events in timely manner. It will also
help to lessen the worries about the security and storage of
personal records.

Client Information and Contract Management System

Page 3

Client Information and Contract Management System Page 4 . Human Resource Staff All activities and process regarding management of man power are all done by HR STAFF they have all the responsibilities on handling client and employees. Monica Quirino High way Novaliches Quezon City The following enumerated below are the beneficiaries CICMS: The company By CICMS. Manager can account sanctions and punishments prior to the report that CICMS can generate according to the performance evaluation. it cans easily and faster doing the process of the company. manager can monitor employees efficiently and accordingly. It ensures and updates the important events in timely manner. Sta. It will also help to lessen the worries about the security and storage of personal records.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Head Manager By CICMS. The Client and Employees Records of Client and Employee will be secured and confidentially stored in the system so there files will keep away from steeling and accessing by unwanted people.

Sta. Client Information and Contract Management System Page 5 . Monica Quirino High way Novaliches Quezon City 1.  Administrators/ HR staff It will easier to handle all data because the system is safer and secure.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.3 Goals Client Information and Contract Management System is to develop a system to improve the quality of work in updating all the information that a manual process can‘t do. In creating this system it may help the users to make the process more efficient to their transaction process. 1.  Client It will help the client to accuracy of the file and lessen the errors of the data and to avoid the redundancy of their records.4 Stakeholders and Client This Stakeholders affected by the system development because this department will be the most beneficiary and the main user of the system and this department is the appoint person to do systematic activities in Client Information and Contract Management System.

Client Information and Contract Management System Page 6 . Sta. Monica Quirino High way Novaliches Quezon City  Employees It will be easy for them to record all the data and files of the contract and lessen time consume.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.

1 Service Management System . Client Information and Contract Management System Page 7 .1.1.Client Information and Contract Management System (CICMS) CICMS Interview    Fill up the form Interview CI Figure 2.1 Objectives This section describes the accomplished components of or part of the Client Information and Contract Management System.0 Project Scope 2.This will be illustrated by Work breakdown Structure.1 the figure shows the first module or part of client information and contract management system – CICMS work break down structure. Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Monica Quirino High way Novaliches Quezon City 2. 2. Objective statement section will be clarify and demonstrate the boundaries of the scope under the CICMS .

1.1. Client Information and Contract Management System Page 8 . Sta.2 Service Management System .BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.Client Information and Contract Management System (CICMS) CICMS Company Survey  Information Form for surveying  Business License  Government Agencies Requirement’s Figure 2.2 the figure shows the second module or part of client information and contract management system – CICMS work break down structure. Monica Quirino High way Novaliches Quezon City 2.

Sta.2. Table 2. Monica Quirino High way Novaliches Quezon City 2. Table 2.2.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Objective 2.2 Table shows the second process of the CICMS.Client Information Project Deliverables Company Survey Work Products / Description This is the second step of our Client Information and Contract Management to prove that the company is legally had business license.2 Deliverables Objective 1 – Client Interview Project Deliverables Interview Work Products / Description This is the first step of our Client Information and Contract Management to review any information about the client. Client Information and Contract Management System Page 9 .1 Table shows the first process of the CICMS.

2.  The system that proposed made was not in an internet based. Monica Quirino High way Novaliches Quezon City 2.  Communication between the client and their violation are excluded to the system.4 Project Plan According to our plan we apply several tasks in order to minimize and maximize the work given to manage every property including our project plan.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. analyzing thoughts and reviews about are given project. we conduct interview and survey in different companies to get more information’s also we conduct brainstorming and sharing in this project. Client Information and Contract Management System Page 10 . As of now.3 Out of Scope The following details below are related to the CICMS but will not be manage as part of this system.  The profile and records of the employees are not included in the system. Sta.

Sta.  System Design It must have attractive Graphic User Interface(GUI).  Maintenance Every successful plan may have a maintenance.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Client Information and Contract Management System Page 11 .  System Implementation It must be easy to use and to understand. Monica Quirino High way Novaliches Quezon City 2.  System Analization Is a set of activities that will analyze the situation of the problem that may occur in the system.5 Approach and Methodology System Planning System Analization System Design System Implementation Maintenance  System Planning Is a set of activities about the proposed system to make it more systematic and efficient to the user.

BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City 3.0 Project Timeline (GANTT CHART) Client Information and Contract Management System Page 12 .

BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Monica Quirino High way Novaliches Quezon City Client Information and Contract Management System Page 13 . Sta.

BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Monica Quirino High way Novaliches Quezon City Client Information and Contract Management System Page 14 . Sta.

BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Monica Quirino High way Novaliches Quezon City Client Information and Contract Management System Page 15 . Sta.

Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Monica Quirino High way Novaliches Quezon City Client Information and Contract Management System Page 16 .

BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City Client Information and Contract Management System Page 17 .

BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City Client Information and Contract Management System Page 18 .

Sta.0 This table shows the project timeline of proposing Client Information and Contract management system. Client Information and Contract Management System Page 19 . Monica Quirino High way Novaliches Quezon City Table 3.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.

 Database for incrementing number of the client. Monica Quirino High way Novaliches Quezon City 3. The expiration should be monitored from the day it start and before the month of expiration. Sta. But when the CICMS is done and flourished the CISM cannot achieve the following success.  Security of all confidential files and records of the client and employees.1 Success Criteria The development of CICMS planning is still working on progress. even most of the transaction will contain database for easy reports generation and data querying for the specific transaction of records.  Monitoring of Contract Expiration is very important to observe.  Adding.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. The CICMS will have login form on which unauthorized users cannot be accessed the system aside from the HR STAFF which is the main user of the system. updating and monitoring of client profile.  Monitoring of Blacklisted client is a part of Client Information and Contract Management System Page 20 .

Financial budget are Financial risk needed to procure and support the requirement of developing system.3  Monitoring of active and blacklisted client  Monitoring of contract between client and employee.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. 3. It should be monitored to know if the clients are allowed to renew contract. financial risk occurs.2 Issues and Policy Here‘s the listed below the Function of the system that have minor conflict with the Client Information and Contract Management System.  Updating record for renewal contract. Risk Management plans RISK Probability Impact (H-M-L) (H-M-L) M M DESCRIPTION For the company. 3.  Attaching contract and other files of client and employee. Monica Quirino High way Novaliches Quezon City  Monitoring for the client contract. Sta. Client Information and Contract Management System Page 21 .

H M This risk can happen to the system develop by the Technology risk developers. M Financial risk M Financial budget are needed to procure and support the requirements of the developing system. Every member of the project must put an effort because if Customer risk on fails to provide endeavor sacrifices of the other members to accomplish the project will be fail. Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Client Information and Contract Management System Page 22 . Since the developers offered this application for the business firm. Monica Quirino High way Novaliches Quezon City H H Technical risk might be resulted by the accidents happen to the Technical risk computer unit like unplugging of power supply which causes the unit to shot down.

4 Service Transition If this project was not satisfied or not giving their data‘s to be needed this will be the optional. Monica Quirino High way Novaliches Quezon City 3. 3. Sta. Client Information and Contract Management System Page 23 .5  Upgrading of the system  Updating of the database  Maintenance of the system Option analyst  It may run in easy eclipse application  It can be run in win 7 and win 8  Applicable SQLLITE server database and MYSQL server database.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.

BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.0 Project organization & staffing Role Names and Contact Information Executive Sponsor Responsibility Time -serve as ultimate authority /responsibility for the project . Project Team and Members Macapugas Mary dee Cell # : 09091233922 OfallaSharmine Cell #: 09123570697 Olfindo Raymond Cell# 09282329838 Villaflores Jeffrey Cell#: 09267852896 Participate in project activities. and quality control. 09096218836 -Report and receive direction from sponsors -Manage review and prioritize project work plan -Provide status reports -Manage projects teams -Recommend changes escalate issues and mitigate risk.Provide strategic direction and guidance -Approve changes to scope -Identify and secure funding Project Sponsor -Make business /approach decisions for the project -Participate in key activities -Make resources available -Approve work products. Eunice Balisi Client Information and Contract Management System Page 24 . Monica Quirino High way Novaliches Quezon City 4. Sta. address issues and approve changes request Project Manager DelimaMonaliza L Cell no. implementation of deliverables. Advisors and Resources Ms. including planning.

BESTLINK COLLEGE
OF THE PHILIPPINES
#1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City

5.0 Project budget
Company

Amount

System

Amount

Computers-5

5,000.00 x 5 = Laptop-8
25,000.00

15,000.00 x 8 =
120,000.00

Printer-5

Printer

5,000.00

Scanner-5
Bond Paper
TOTAL

5,000.00 x 5 =
25,000.00
20,000.00
10,000.00
80,000.00

Scanner
Bond Paper
TOTAL

5,000.00
500.00
130,500.00

Office rent
Internet

10,000.00
3,000.00

Electricity

10,000.00

Other Office
Supply
Head Manager
(Admin)
Staff-4

20,000.00

Internet
3000.00
Programmer - 60,000.00
3
System
40,000.00
Analyst- 2
Document
15,000.00
Specialist
Electricity
5,000.00

TOTAL

138,000.00
per month

15,000.00
10,000.00

Client Information and Contract Management System

TOTAL

280,500.00 per
month

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BESTLINK COLLEGE
OF THE PHILIPPINES
#1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City

6.0 Appendix A

Client Information and Contract Management System

Page 26

BESTLINK COLLEGE
OF THE PHILIPPINES
#1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City

Chapter 2 - Review of Related Study
2.1

Foreign Related Studies
2.1.1 Zoho Corporation Client Information and Contact
Management System

Client and Contract management of Zoho Corporation, add
clients and their details to this web-based staffing solution for easy
tracking. Upload contract. You can also customize the client contact
form. Zoho Recruit automatically records all the activities that take
place within the system. Tagging clients manage your clients and
organize by adding different tags. This enables you to quickly find
them. Integrated Email quickly e-mails your customers from within
Zoho Recruit without needing to switch to a separate e-mail client.
Client Export all clients in different formats like xls, csv, tsv, etc.
http://www.zoho.com/recruit/client-contact-management.html
© 2011 Zoho Corporation. All rights reserved

Client Information and Contract Management System

Page 27

These are the included in contract and agreement.net/site_media/CONTENT_uploads/Researc hContractManagement_v2%20[SINGLE%20PAGES]. information on different types of research contracts. Monica Quirino High way Novaliches Quezon City 2.pdf Client Information and Contract Management System Page 28 . Project title. Type of contract amount. To provide standard operating procedures for the effective administration of research and research-related contracts.1. Contract number. performing risk–benefit analyses of research contracts an establishing a contract database . which is used as reference number. including. Status. Names and contact details name of principal of parties/clients Department and faculty in which the contract work/research will take place. http://www. Start and end dates Cost Centre number and indication whether the full economic costing has been applied or not.To provide practical guidelines for the implementation of research policies. budget and currency. Sta. investigator.2 RIMIAC Contract Management System 2013-Europe To provide practical guidance on implementing a research contract management System.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.rimi4ac. Date of registration.

when you contact them early to renegotiate a renewal. Even if you miss your email for some reason your milestone will not be forgotten because Contract Eagle will notice the oversight and email someone else. helping you to manage your files efficiently.contracteagle. Your customers and suppliers will soon become aware that you mean business.asp Client Information and Contract Management System Page 29 .com/contract-managementsoftware/benefits. Monica Quirino High way Novaliches Quezon City 2. and will be visible to anyone who has been authorized. with email reminders sent out in advance of key contract dates.1. Your contracts are neatly organized into an intuitive searchable database.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. The assurance delivered by Contract Eagle is that you will never miss another contract milestone and never waste time trying to find your contract document. https://www. The system produces tidy bar-coded coversheets to attach to your hard copy. Sta.3 Contract Eagle Client Information and Contract Information Contract Eagle is a contract document management system and contract reminder system that organizes your contracts into a safe and secure database.

That is why this information should be managed and archived in a central location. Certain information must find its way to authorized people and be retained during a certain "retention period". Various legislations and guidelines require organizations to retain official documents for a certain period of time and make them available when needed. notifications or complaints.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.knowliah.4 KNOWLIAH Contract Management Knowliah helps you to manage your different types of legal content. During this period. Knowliah Contract Management helps corporate legal departments and law firms to improve their productivity. reports. they are all re-directed to the people in charge who can immediately take the necessary action http://www. the integrity and authenticity must be monitored via access control and log and audit features.1. It is the only solution that provides an answer to the different perspectives of legal matters. Sta. Monica Quirino High way Novaliches Quezon City 2.com/solutions/business/contractmanagement Client Information and Contract Management System Page 30 . Contracts. Automatic overviews and notifications make sure that decision-making processes can be accelerated. increase decision levels and enhance customer service.

through a written confidentiality agreement) so that the prospective purchaser does not disclose any information obtained in the course of the review.5 AICPA American Institute Confidential Client Information 2014 .aicpa. since such information is deemed to be confidential client information.org/Pages/default. The member must take appropriate precautions (for example. This prohibition shall not restrict members' exchange of information in connection with the investigative or disciplinary proceedings described in above or the professional practice reviews described in above. http://www.1. Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.aspx Client Information and Contract Management System Page 31 . Monica Quirino High way Novaliches Quezon City 2.America A member in public practice shall not disclose any confidential client information without the specific consent of the client. Members reviewing a practice in connection with a prospective purchase or merger shall not use to their advantage nor disclose any member's confidential client information that comes to their attention. Members of any of the bodies identified in above and members involved with professional practice reviews identified in above shall not use to their own advantage or disclose any member's confidential client information that comes to their attention in carrying out those activities.

while having central corporate visibility to commitments and risk exposures is a daunting task. have better supplier and vendor relationships. sales. Sta. Enterprises worldwide depend on IBM Emptor is Contract Management to oversee all types of agreements. Client Information and Contract Management System Page 32 .BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.1 IBM Emptor is Contract Management 2012 . particularly for Global 2000 enterprises that Facilitating better business relationships Companies with strong contracts and contract management are more likely to capture revenue opportunities. including procurement.2. and actively enforce compliance and mitigate risks. Emptor isis one of the industry‘s most comprehensive contract management solution Emptor is Contract Management delivers immediate impact to your business. Monica Quirino High way Novaliches Quezon City 2.2 Local Related Studies 2. legal and healthcare contracts.Philippines IBM Emptor is a Managing contract details across various regions and countries.

Enterprise contract management enables better business decision making for the enterprise by instantly providing visibility and access to the intelligence held within the contract portfolio. operations and sales professionals can find any contract through a centralized repository. tapping into that information is vital for key decision makers. legal.PDF Client Information and Contract Management System Page 33 . Monica Quirino High way Novaliches Quezon City Access any contract Procurement.ibm.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Instantaneous search and retrieval alleviates frustrations resulting from contracts scattered across lines-of-business and departments.com/common/ssi/ecm/en//ZZS03120USE N. http://public. Sta.dhe. Gain global contract visibility contracts hold a wealth of information about the performance of the entire enterprise.

etc. ideally. For example. workflow) as possible to both ‗standardize‘ and speed up processing Client Information and Contract Management System Page 34 . Sta. amendments. faxes. meeting notes.2. accurate access to all of the information required. the same version the other party is working on.2 Contract Management with RecFind 6 RecFind 6 is creating the contracts. approving the contracts and renewing the contracts. We need to ensure that we can find any contract instantly and we need to ensure that we are dealing with the correct version of the contract.. We also need to ensure that we capture all transactional information relating to the contract and that we link it to the correct contract. emails.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. It also provides the ability to run standard reports or create ad hoc reports as and when required. A good contracts management system provides instant.g. Monica Quirino High way Novaliches Quezon City 2. A good contracts management system also automates as many processes (e.

RecFind 6 has all of the functionality required by a fully featured contract management system. Analysis. Searching.pdf2012 Client Information and Contract Management System Page 35 . http://www. there is no need for compromise. Approval/endorsement. Monica Quirino High way Novaliches Quezon City The features of RecFind6 are Creation/templates/standards Negotiation management. Sta.knowledgeonecorp.com/news/pdfs/Contract%20Ma nagement%20with%20RecFind%206. Reporting. Lifecycle management. Security/User Access.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Key date and renewal tracking and notification. It also has all of the functionality required to enable you to configure it to your exact and precise contract management needs.

EPA awards fixed-price. cost-reimbursable contracts obtain the contractor‘s best effort without absolutely requiring the completion of specified product or service. small purchase contracts. The rest of this Toll discusses the management of projects issued through these mission-style contracts.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. usually for several years.2. you must write an unambiguous statement of work. and cost-reimbursable. small purchase contracts to ensure completion of special requirement by a certain date for specified price. and may be used where explicit products or quantities or schedules will be decided later. Monica Quirino High way Novaliches Quezon City 2. Mission contracts are awarded to ensure contractor availability in a broader scope of tasks. Sta.EPA commonly uses two types of contracts: fixed-price. Contract management is required throughout the life of the work assignment. Unlike fixed-price contracts. To issue purchase contract. The risk of failure to perform falls to the contractor. level-of-effort or mission contracts. who will be paid Only if she or he delivers on all the terms of the contract.3 CONTRACT MANAGEMENT of EPA . While EPA multi-year. One advantage to fixed-price contracts is that they can be awarded in a few weeks. cost-reimbursable contracts generally Client Information and Contract Management System Page 36 .

you should begin your search for contractor support with a visit or phone call to EPA is Project Officer. each is different and each requires contract-specific management.epa.gov/superfund/community/pdfs/toolkit/11contmgt. Monica Quirino High way Novaliches Quezon City are managed in the same fashion. Also.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.pdf Client Information and Contract Management System Page 37 . Sta. http://www. because you may have access to more than one contract.

Primavera Contract Management provides comprehensive tracking of every submittal to ensure that appropriate action is taken. With a personal dashboard. Primavera Client Information and Contract Management System Page 38 . Sta. You gain visibility early. and contract-specified materials arrive on time and as ordered.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.2. accurate and up-to-date information is always accessible. it‘s easy to let one or even several slip. Role-based views display action Lists. and identify potential problems. With hundreds of submittals in progress. see new issues. It provides role-based dashboards with key performance indicators (KPIs) and powerful reports.4 ORACLE’S PRIMAVERA CONTRACTMANAGEMENT. Monica Quirino High way Novaliches Quezon City 2. and turnaround graphs that immediately identify  Who is holding up the process  When each deliverable was required  If the delay will have an impact on the budget or the schedule The ball-in-court (BIC) feature lets you clearly see who needs to act next within the approval Work flow process. Primavera Contract Management facilitates team interaction. submittals are approved. so you can prevent minor issues from becoming major problems. you can review the latest project status. alerts. BUSINESS INTELLIGENCE PUBLISHER EDITION With Primavera Contract Management.

Primavera Contract Management‘s Content Repository feature provides a structured and secure environment to store records associated with Primavera Contract Management‘s Content Repository feature provides a structured and secure environment to store records associated with projects. specifications.pdf Client Information and Contract Management System Page 39 .com/us/products/applications/primavera/contractmanagement-bi-data-sheet-514021. so you can meet contractual requirements and ensure the completion of your work. Monica Quirino High way Novaliches Quezon City Contract Management provides real-time information. so you can see where each submittal is in the approval process and know who is responsible for what and by when.oracle. The drawings log also manages the distribution of drawings to make certain everyone has the latest drawings required to construct the building. The drawings log capability in Primavera Contract Management maintains and identifies drawings. and other supporting documentation. Tracking documents through the drawings log lets you keep records of all revisions and know who received what revisions and when. http://www.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Sta.

BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. organization. Monica Quirino High way Novaliches Quezon City 2. tracking student attendance as well as managing many other studentrelated data needs within the institution university. before universities have created their own bespoke student record systems. modern student information systems are usually server-based. storage. with the application residing on central computer server and are being accessed by client applications Client Information and Contract Management System Page 40 . Moreover. organizations now choose to buy customizable within the shelf software. retrieval and dissemination of recorded knowledge. Notably.2. It can be that. building student schedules. collection. Thus.5 Computerized Student Information System By Marieljoycolega March 2013 Student Information System is a computer application that deals with the generation. building a student record and managing other student – related data needs in the school. but with growing complexity in the business of educational establishments. Student information systems provide capabilities for entering student test and other assessment scores. Computerized Student Information System provide capabilities for entering student information. many of these systems applied in the Philippines can be scaled to different levels of activity and can be configured by their home institutions to meet local needs. student information system or SIS incurs such application software designed for educational establishments to manage student data. Sta.

com/essays/Computerized-StudentInformation-System-1481640.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Monica Quirino High way Novaliches Quezon City at various places within and even outside the school.html Client Information and Contract Management System Page 41 . During the year 1990s. Sta.studymode. http://www.

reports.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Objective: Computerized system helps to alert the management for updating the contracts. notifications or complaints. automatic overviews and notifications Contracts. Monica Quirino High way Novaliches Quezon City Scope: Important documents immediately become accessible. mostly in a form pictures and even scanned images of legal documents. Sta. we conclude that the different key points should be considered:  instead of securing the actual paper works it would be better to have a digital copy of the pertinent documents. they are all re-directed to the people in charge who can immediately take the necessary action. reports and complaints. Conclusion Based on the following articles we have been meticulously study. Client Information and Contract Management System Page 42 . Problem: They have no scanned the documents.

It prevents common human error that would cause a great risk to the company‘s reputation.  Self-generating notification functionality is another checklist in establishing a Client Management System. Monica Quirino High way Novaliches Quezon City  System administrator or someone should be responsible in the actual intervention and improvement of apparent systems‘ bug. Client Information and Contract Management System Page 43 . Continuous research to the system‘s development in an advantage in facilitating and monitoring the system. The different subsystems though have their specific functions and roles in the company are still inter-dependent. Sta.  Protection of Client‘s information inputted in the system must be safe in any form of breach.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.  A well-researched System strengthens the significance of implementing of other integrated sub systems.  Simple system has a possibility of growing to a more complex well-integrated system as much as the demands of its users grow.

Compilation                       of complete contracts for clients 2.Updating of end contract 3. It recovers deleted files that maybe restore Client Information and Contract Management System     Page 44 .Secured data to protect from an authorized person  5.Personal information affiliate 4. Monica Quirino High way Novaliches Quezon City SYSTEM R1 R2 R3 R 4 R5 R6 R7 R8 R9 (CICMS)  1. Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.

Monitoring. if possible. Monitoring and Management in order to fulfill the objectives and to minimize. 1. Monica Quirino High way Novaliches Quezon City Chapter 3 – EIS PROJECT MANAGEMENT AND DEVELOPMENT 3. to overcome hindrances or problems that might come along the process.The team made a plan for Risk Mitigation.0 Introduction This was to create effectiveness service system that Risk Mitigation Monitoring and Management plan for developing Client Information and Contract Management System.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. The end-user should be aware of the software requirement and how to manage it.1 Risk Mitigation. making a system becomes difficult .1 Scope and Intent of RMMM Activities Most software gets defect by virus and mishandling by that. Sta. and Management Plan 1. all knowing and meticulous about handling the system. These are Client Information and Contract Management System Page 45 . He needs to be observant and foreseen the emerging risk and how to manage it in accordance with the contingency plan. The System Administrator should be wellorganized.

Therefore.2 Risk Management Organization Role The organization has a mission to deal with and the people involved must accept and observe the responsibility and duties bestowed on them. Risk Management plays a critical role in protecting. 2. Sta.0 Risk Table Description The stakeholders have responsibility of determining and managing the risk.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. managing. Here are the following views of the system developers:  Software development can avoid having risk by double checking their schedule  Customer can avoid risk by providing all necessary software Information during the early phase of the development Client Information and Contract Management System Page 46 . Monica Quirino High way Novaliches Quezon City just some of the recommendations of the developer that must obtain to perform the job properly. To better support the mission. 1. That is if everyone participated and paid close attention to all the details during the early phase of the software development. many risks can be minimized and avoided. and maintaining the system.

Monica Quirino High way Novaliches Quezon City  Software development can avoid risk by getting all the details of the equipment that are provided or are accessible to them  User can avoid Risk by making all necessary business changes before imitating request for the software. 2.1 Risk Table This includes the general overview of how we might able to limit the risk 2.1.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.1 Probability and Impact for Risk The following is the sorted version of the above table by probability and impact: Category Business impact Risks Not familiarizes about the surrounding of business while using computerize Low Product Quality Failed to Participate in the field of computerize Probability 40% Impact 1 Process Risk Customer Risk Lack of Knowledge to use Employee computerize system and risk 40% 35% 1 2 30% 2 Technology Risk Development Risk 10% 2 30% 2 training Obsolete Technology Insufficient of Resources and materials Table-Risk Table (sorted) Client Information and Contract Management System Page 47 . Sta.

to monitor and to manage the risk. Monitoring and Management Plan. Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.0 Description Catastrophic Critical Marginal Negligible Risk Mitigation.1 Business Impact Spend time with the client on how to explain the overview and complexity of the system. This will help us to find out what they needed and gathered all the information necessary for the project to be successful.1.1 Risk Mitigation for Risk In this section several different of software development risk will be identified. A plan will be created to avoid these risks. 3. Monitoring and Management This was demonstrating the details describe in Risk Mitigation. Also. Monica Quirino High way Novaliches Quezon City Impact Values 1 2 3 4 3. 3. This include on how to avoid. 3. here stated the following right that the end user and even the system administrator might encounter.1.2 End Users Risks Client Information and Contract Management System Page 48 .

3. Sta. 3. Monica Quirino High way Novaliches Quezon City The user Must knowledgeable use a system to avoid Fail to present the project will lead to misused and mismanagement of the system especially on the client part.1. we need to be updated with the following technical and system requirements of the software.2.4 Technology Risks To avoid the risk using technology. continuous communication between users and developers should be Client Information and Contract Management System Page 49 .1 Business Impact To know the client opinion regarding the project. This will help the team in delivering high quality product and bring more clients in the future 3.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.2 Risk Monitoring for Risk This is the way of action while not yet experienced the risk in developing.1.3 Process Risk We will set up guidelines to be followed by the team to easily follow the operational solution to resolve the system process problem. 3.

3 Process Risk We have review different software related to this one for us to find problems that we will possibly encounter. In monitoring. 3.4 Technology Risks We will need to be updated to the new technology to help us improve this project.2. we must conduct a meeting to know the opinions of the client and also the changes being requested. Monica Quirino High way Novaliches Quezon City established.2. 3. Sta. The reviews of other works pave us a way on how to make our system more functional. 3.2 End Users Risks The minutes of each meeting should be provided to monitor the previous problems arise while doing the system. 3.2.2. Client Information and Contract Management System Page 50 .BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.5 Development Risks We will keep on updating the tools that we are using to keep up with new technology.

3 Risk Management for Risk Here are way and method how to maintain the system while encounter the risk 3. for us to know the information and plan that the client needs.3.3. 3. 3. conducting a meeting to the client will do.3. Sta.2 Customer (users) Risks To manage the risk.3 Process Risk If the member is not qualified or inefficient and cannot meet the quality standards that they gave to him there should be the one who take over his task or work 3.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.3. we will gather meetings and pass out questionnaire to the client to know what they want to prevent unsupported information‘s.1 Business Impact If mistakes have been made. Monica Quirino High way Novaliches Quezon City 3.4Technology Risk Client Information and Contract Management System Page 51 .

Sta.3. desktop computers.2 Software Configuration Management Plan 1.1 Scope and Intent Client Information and Contract Management System Page 52 .0 Introduction Kind of a big thing. storage.5Development Risks In development risk.6 Employee Risks (Team mates) Employee risk is lack of ability to perform some tasks that‘s why other members teach and monitor those members. routers. 3. group discussion regarding the major shifts in the technology we will discussed and present to the client 3. Figuring out what you have and recording it somewhere controlling who can make changes keeping a record of the changes you‘ve made. Monica Quirino High way Novaliches Quezon City To manage technology risk. we will provide on the several information on the several different palm size PC and will let the customer to choose the one that is most appropriate for the customer to buy 3.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. not just for software but for hardware and other IT-related ―stuff‖ like servers. 1.3.

He will receive all change requests. and will make any final decisions regarding those changes.2 .0 SCM Task Client Information and Contract Management System Page 53 . Sta. Software Engineers will submit change requests directly to the SCM team for their inspection and approval. even those that have been denied. An SCM leader will be appointed to oversee all SCM activities. cross-examining many of the submitted documents and software change requests. ensure that change is properly implemented. 1. Monica Quirino High way Novaliches Quezon City The primary focus of the Software Configuration Management CICMS is to Identify and control major software changes. including which software engineer will carry out approved changes. The SCM leader also keeps a record of all submitted requests. 2. SCM Organizational role The CICMS team will work closely with the SQA (Software Quality Assurance) team. and report changes to administrator and staff.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.

1 Description  Identify change We need to have a team work on the suggestion and to figure out if the change is necessary and is justified. Any submitted changes will be connected to its corresponding subsystem.1 Identifications In this section we will describe the way software configuration items will be identified for the software configuration management plan. Monica Quirino High way Novaliches Quezon City The SCM leader will analyze all current design specifications and break down the software into subsystems. 2. 2.  Approve change We cannot afford to have one member of software development team think of a change or and implement it without telling any other member of the Client Information and Contract Management System Page 54 . Sta. The subsystems will consist of major software functions or interface components.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.1.

Monica Quirino High way Novaliches Quezon City team. the program builds number Client Information and Contract Management System Page 55 .1. We will be using the change request report form to suggest changes in the software. 2.  Ensure that change is being properly implemented Set up times when team members will look over the change that other members have implemented and to finalize the change.1 Description The Client Information and Contract Management system is updated.2. Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.2 Description  Proposed request changes  Software developer must documents the details that changes 2.2 Version Control 2.  Document the change To approve a change we will be using change report form. which will be submitted to change control panel (remaining member of the Software Development team.

Version control will be done by hand. The version number will follow a standard x. with each digit place corresponding to an increasing severity of change. Client Information and Contract Management System Page 56 . 2. Minor Update Minor updating of product increased friendly users and attractive graphical user interface.x.2.x input mask (for example.7). Monica Quirino High way Novaliches Quezon City (version number) will be updated to reflect the change.2 Increasing version number If the request is done we will filed the finalized changes . Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.It will be Documented and we using decimal point <major update><minor update><bug.2.fix> Bug fix If should be the bugs fix done product the portion of version number the closer the bug fix number will need to be increased. No source code tracking / version control tools will be used. version 1.

2 Works products and documentation Client Information and Contract Management System Page 57 .BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.3 Work Products and Documentation All the version revision will be document and also enhancement will file. 2. 2.1 Description Ways on how we will be communicate to team members or people belong to the project must inform the changes.4. Sta. 2.4. Monica Quirino High way Novaliches Quezon City Major Update We do not foresee any changes in major version number. 2.  Verbal communication While our software development team is small and all the members are in constant touch with each other it would be better to communicate verbally.2.4 Configuration Status Accounting (CSA) We will be using two different ways to communicate with the team members and to inform the client and employee for the changes may concern.

Client Information and Contract Management System Page 58 . Monica Quirino High way Novaliches Quezon City A draft of the changes will be sent to the client. 1. 3. the final change document will be amended to the SCI document.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Upon approval. Sta.0 Introduction This section include their the general overview of Software Quality Assurance for the Client Information and Contract Management will focus on the issues process activities that enable a software organization and to ensure the right things for the Project.1 Scope and Intent of SQA Activities  A quality approach  Formal technical reviews that are applied throughout the software process  Control of software documentation and the changes made to it.3 Software Quality Assurance 1.

2 SQA organizational Role Ego-Less Structure Lead Planning /Implementation of projects The process of understanding business Computers and related system to design Creating effective information product Lead application developer .The process of understanding business -Computers and related systems to design .Creating effectively information product 2.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.Extensive detail design 2. Monica Quirino High way Novaliches Quezon City 1.Lead application developer . Client Information and Contract Management System Page 59 .Close contact client .1Tasks Overview Above all the task these may assure the client that the quality of the project is on high possible designs and process all the given plans that is stated on the project plan.Lead Planning / implementation of projects . Sta.0 SQA Tasks .

and most of them use manual system we are not contented to rely our project. Sta. We also had surveying to other agency.3 Review and Audit A formal technical review (FTR) is a software quality assurance activity that is performed by software engineer s. 2. or implementation for any representation software.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Extensive details Design We need to make sure that the user-interface final product is satisfaction details to the client. During meeting with the group. Monica Quirino High way Novaliches Quezon City 2. we discuss the problem and solution on how we fix the hindrances.2 Standard. Client Information and Contract Management System Page 60 . Practices and conventional Close contact client We conduct meetings with the client . The objectives of FTR are: (1) To uncover errors in function. Our group is based on what client requested and included all the details want of client.We meet Manager of the Agency and talk about the client information and contract information.

3. (4) To achieve software that is developed in a uniform manner. - Lead planning and/or implementation of projects/ Mona - The process of understanding business/ mine Client Information and Contract Management System Page 61 . (5) 3. Monica Quirino High way Novaliches Quezon City (2) To verify that the software under review meets its requirements. Sta.SQA Organizational Role.1 Conducting Review We will do review the client for consult them for changes effect. Generic Review Guidelines 3.1.1 To make projects more manageable. (3) To ensure that the software has been represented according to pre-defined standards. And the teammates informed and accept the responsibility and to have a good result before and after the changes.1. the role of each team member will multi-dimensional since we have a relatively small team.2 Roles and Responsibilities As stated in 12.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.

1. Sta. Client Information and Contract Management System Page 62 .2 SQA Audit - The team member will have a report by member‘s performance - Any changes that will affect the project must first consult to the team mates before doing changes.3 Review work Product We evaluate the work past general report by member. Monica Quirino High way Novaliches Quezon City - Uses computers and related systems to design solutions/Jeff - Lead application developer/ Mhond - Creating effectively information product / Dee 3. - The Client should be Notify for all the changes both minor and major changes.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. to state the problem that we encounter and solved the problem. While we on the meeting of client. the team mates takedown the list to discuss important details minute it in log book. 3.

0 All the changes version will be keep carefully recorded Problem Reporting and Corrective Action/follow-up Describe the mechanisms report that consequence of the FTRs for corrective action and follow up that conducted. - Lead planning and/or implementation of projects - The process of understanding business - Computers and related systems to design new IT solutions Lead application developer/ Mhond - Creating effective information product/Dee Client Information and Contract Management System Page 63 . 4.2 Responsibilities Since we use egoless we assign the team mates job title by it‘s their knowledge and skills. 4. Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. To help client for ask any question regarding to the operation of the software.1 Reporting Mechanisms We verbally reported the changes to deliver clarifying all the details. Monica Quirino High way Novaliches Quezon City - 4.

Client Information and Contract Management System Page 64 . and here are the statistical collections:  Shall Software defects is collected and categorized  Must attempt to detect the errors. Monica Quirino High way Novaliches Quezon City 4. design error.3 Statistical SQA We research and conduct interview people aware to the project we develop. Sta.  Misinterpretation of client communication.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. violation standards and Friendly user GUI.

The goals of CICMS are: Client Information and Contract Management System Page 65 . 1.1Goals and Objectives The system entitled Client information and contract management system is to develop a computerized system and provide some enhancement. Monica Quirino High way Novaliches Quezon City 3. This would help and assists the users in processing the information and contract needed to a company.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Sta.4 System Specification 1.0 Introduction This section gives a general overview of Client information and contract management system (CICMS).

1 General Requirements The following general requirements were laid for our project name (CICMS). what information is produced. Sta. 1.2. and what data are provide as input to CICMS. 1. Monica Quirino High way Novaliches Quezon City  To provide a computerized CICMS system  To provide secured data  To provide a searchable database  To generate reports  To minimize time consume  To minimize paper works  To have a record of the client and contract information in easier and faster. Client Information and Contract Management System Page 66 .  A way in adding information of client and contract  A way in which the user need to login  A way in which they could generate reports  A way to search the data which was entered into database. what major functions are implements.2 System Statement of Scope A general statement of the intent of the software (system) should be provided here. That is.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.

some of it can update the information of client and contract for the process of CICMS.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. User manual The user manual can help the users on how to use the system in the way of adding query and simple tutorial for the trouble shooting. Monica Quirino High way Novaliches Quezon City  A way in which they could view data which was entered into database  A way to print any reports  A way to monitor the users  A way to attach the contract of the client and employees. Sta. Interface Enhancement This would help the users used the system because of the unique interface of the user friendly. Database administrative interface This interface can easily search the information of client and contract. Client Information and Contract Management System Page 67 . scanned contract and print any reports of the system.

Records This form is for all the Information entered to the database that shown on this form. Reports Form for the Agreement letter. Msword and excel.4 Major Constraints Time Client Information and Contract Management System Page 68 .3 System Context Our system entitled Client information and contract management are now having a good process of client and contract. to easily print in different format such as pdf. Monica Quirino High way Novaliches Quezon City Scanned contract This form can help the user attach all contracts that are involved the client and agency about the contract. Add Information This form can entered all the information of client and contract to the database. Client information and reports for all the records. We have a unique features and unique process such as design GUI and for the form of add client information we have taken a photo for the optional process in case of the clients forgot to bring their picture. Sta. 1.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. 1.

Client Information and Contract Management System Page 69 .1 System Architecture Figure 2. We do our best to manage our schedule in this project.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Sta. Funding To develop this project. We will need funding to buy load of internet for the development of the project.0 Functional Data Description This section overall system function and the information domain in which it operates.1 Architecture Model The architectural diagram for the software is shown below. various actions are HR staff and administrator staff which use the system. 2. Monica Quirino High way Novaliches Quezon City We only have about three months to finish all documentation and enhancement of our project.2. As it is clear from the diagram. 2. we decide to contribute 10 pesos every day for our funding.

1 Subsystem Overview Add Client information This form is for the registration of client information and it can have a report that can be printed.2. Sta. Active client This form is for all the active client that have been registered and it can be print all the information of active client. Monica Quirino High way Novaliches Quezon City 2. Blacklisted client Client Information and Contract Management System Page 70 .BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Add Contract information This is for adding information of contract and it can be print the reports of contract information.

2.2.1 Major Data Objects User Administrator Information (Linked with form) 1. Admin ID This ID is for the Administrator to easily and faster to identify their records. Expired contract We have an expired contract form for the entire client that their contract is expired. 2. Admin name Admin name for the administrator Client Information and Contract Management System Page 71 . Msword and excel. Records This form is for all the Information entered to the database that shown on this form. Client/Employee Contract Renewal This is the form for all the files renewal. Deactivate Records This is the form for all the entire information of client and contract that are deleted.2 Data Description 2. Sta. to easily print in different format such as pdf. Monica Quirino High way Novaliches Quezon City All the clients that have been block are the information of client is move into the Blacklisted client form. Reports The form for the Agreement letter and Client information form.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.

Password Password for the user HR staff this code are needed to access the system. 2. Username Username of the administrator is one of the important information needed to access the system. Sta. HR staff ID This ID is for user HR staff to easily and faster to identify their records. Username Username of the HR staff is one of the important information needed to access the system. 4. Email address Client Information and Contract Management System Page 72 . Password Password for the user administrator this code are needed to access the system. Monica Quirino High way Novaliches Quezon City 3. User HR staff Information (Linked with form) 1. Client information (Linked with form) 1. 2. Client name Name of the client 3. 4. Client ID This ID is for client ID to easily and faster to identify their records.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Client Address Address of the client 4. HR staff name HR staff name is the name of HR staff 3.

Company Address The address of the company 13. Status The relative social. Company Company name. Client Information and Contract Management System Page 73 . 12. Business Type A Sole Proprietorship is one individual or married couple in business alone. or is slang for the machine used to send the image. Other mobile number Another mobile number of client if theirs available. Telephone number The telephone number of the company 14. 8. professional. 10. 9. 11. Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. or other standing of someone. 7. Monica Quirino High way Novaliches Quezon City Email address of the client 5. Mobile number Mobile number of the client it is use for the communication needed in case of emergency for the transaction. 6. Fax number As scanned and sent electronically by a machine. Zip code A group of five or nine numbers that are added to a postal address to assist the sorting of mail. Total Salary The total salary of the client from their contract signed.

an item recorded. Contact status The contract status provides a visual indicator of where your contract is in the contract life cycle. and it designates when a contract is available for lookup and processing. creating an enforceable obligation to do. as in a diary. or account Add Contract information of Client and Employees (Linked with form) Client Contract information 1. such as a commercial transaction. 4. Date started The act of recording an item. Contract type Agreements between two entities. Sta. account. register. etc. or to refrain from doing. Client ID This ID is for client ID to easily and faster to identify their records. in a journal. Monica Quirino High way Novaliches Quezon City 15. Contract end Date of end contract 7. Duration The time during which something continues Client Information and Contract Management System Page 74 . 5. Contract started The date upon which a Purchase Agreement is fully executed by all parties 6. a particular thing.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. 2. dictionary. Client Name Name of the client 3.

Sta. 12. or to refrain from doing. Hours of work Hours of work of the client 10. 3. Contracted Salary The total salary of the client from the contract signed 11. of service request A number request of the client 9. a particular thing. 4. 2. Contact status Client Information and Contract Management System Page 75 . Employees Name A Name of the employees. Employees ID This ID is for client ID to easily and faster to identify their records. Monica Quirino High way Novaliches Quezon City 8. Contract type Agreements between two entities. Credit card payment must be pre-approved prior to loading.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Description A statement that tells you how something Employee Contract information 1. money order. Method of payment Payment must be in the form of cash. a bank cashier's check or a credit card. Personal checks are not accepted. creating an enforceable obligation to do. No.

Client ID This ID is for client ID to easily and faster to identify their records. Contract end Date of end contract 7. money order. Method of payment Payment must be in the form of cash. 5. Credit card payment must be pre-approved prior to loading. Duration The time during which something continues 8. Sta. Monica Quirino High way Novaliches Quezon City The contract status provides a visual indicator of where your contract is in the contract life cycle. Contract started The date upon which a Purchase Agreement is fully executed by all parties 6. a bank cashier's check or a credit card. and it designates when a contract is available for lookup and processing. Description A statement that tells you how something Attach Scanned contract 1. Hours of work Hours of work of the client 9. 2.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Client name Client Information and Contract Management System Page 76 . Personal checks are not accepted 11. Contracted Salary The total salary of the client on the contract signed 10.

BESTLINK COLLEGE
OF THE PHILIPPINES
#1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City

Feature that enables client programs to carry both
user names and client name values.
3.

Company
Company name

4.

Description
A statement that tells you how something

Client Renewal Details
1.

Renewal ID
This ID is for client and employees ID to easily and
faster to identify their records.

2.

Client ID
This ID is for client ID to easily and faster to identify
their records.

3.

Client name
Name of the client

4.

Duration
The time during which something continues

5.

Hours of work
Hours of work of the client

6.

Contracted salary
The total salary of the client from their contract
signed.

7.

Renewal date
The act of recording an item, such as a commercial
transaction, in a journal, account, register, etc.an
item recorded, as in a diary, dictionary, or account

8.

Renewal end
Date of end contract

Client Information and Contract Management System

Page 77

BESTLINK COLLEGE
OF THE PHILIPPINES
#1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City

9.

No. of service request
A number request of the client

10. Method of payment
Payment must be in the form of cash, money order, a
bank cashier's check or a credit card. Credit card
payment must be pre-approved prior to loading.
Personal checks are not accepted
11. Description
A statement that tells you how something
Employee’s renewal details
1. Employee ID
This ID is for employees ID to easily and faster to identify
their records.
2. Employee name
Name of the employee

3. Hours of work
Hours of work of the employees
4. Method of Payment
Payment must be in the form of cash, money order, a
bank cashier's check or a credit card. Credit card
payment must be pre-approved prior to loading. Personal
checks are not accepted
5. Renewal Date
The act of recording an item, such as a commercial
transaction, in a journal, account, register, etc.an item
recorded, as in a diary, dictionary, or account

Client Information and Contract Management System

Page 78

BESTLINK COLLEGE
OF THE PHILIPPINES
#1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City

6. Contract Start
The date upon which a Purchase Agreement is fully
executed by all parties
7. Contract End
Date of end contract
8. Description of Contract
A statement that tells you how something

Document/Files

1.

Files ID
This ID is for Files ID to easily and faster to identify
their records.

2.

Description
A statement that tells you how something

3.

Path
Location of the document that have been attached in
database of the system CICMS

Figure 2.2.2 Relationship
An entity–relationship model (ER model) is a data model for
describing the data or information aspects of a business domain or its
process requirements, in an abstract way that lends itself to ultimately
being implemented in a database such as a relational database.

Client Information and Contract Management System

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BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Client Information and Contract Management System Page 80 . Monica Quirino High way Novaliches Quezon City 2. Sta.3 Human Interface Description Login form window This form is for to access the system and it has five attempts to access the client information and contract management system.

No. it has a field of Client ID. contracted salary.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. method of payment and description this are the important details that we need for the add contract details form. This form can easily and faster adding information of the client and has a searchable process to find the information of client. Contract status. Client name Contract type. It is important form for the process of CICMS Client Information and Contract Management System Page 81 . Client information window We will need the information of client to add into database of the system and to have a report for the clients. Contract details window Add contract form is the summary information of the contract that we attached. hours of work. Monica Quirino High way Novaliches Quezon City The user admin and the HR staff are the only person can access the system they have a valid code from database to access the system of (CICMS). Renewal Details window This is the form for the entire client that their contract can be renew and we will need some of information of the renewal to be entered into database. of guard request . Sta.

BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Window of all Records We have records of all client information. Scanned contract. This form is the information for the valid code of accessing the system. Canceled contract and Contract problem. Account setting window The account setting is for the registration of admin and HR staff to access the system. Sta. it can help if their copy of the client contract have been loss. In this form of CICMS we can update the information of contract. Expired contract. Renewal details. Monica Quirino High way Novaliches Quezon City Attach scanned contract window We need to attach the copy of their contract to minimize paperwork and attach scanned contract. Blacklisted client. Contract details. Files window A files form for the entire contract scanned that are save into desktop. Active client. in this form the Client Information and Contract Management System Page 82 .

1.0 Subsystem Description 3.1 Subsystem Flow Diagram Figure 3.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Window for Deactivate records This is the form for all the entire information of client and contract that are deleted. time consume and can easily and faster doing the process of CICMS. Monica Quirino High way Novaliches Quezon City entered record from the database can be print to have their own copy if their needed and it can minimize the paperwork‘s. 3. to create a contract agreement letter.1 Client Information and Contract Management System (CICMS) Contract of Client Client name /Contract list Client Information and Contract Management System Contract from DB Page 83 . Sta. Window of Reports for the Contract agreement letter This is a form for all the client and employees.

2 Entering data of Client and Contract Flow Diagram Client Client Information and Contract Management System Page 84 . name. Location from DB List of client ID’s. location for querying appear Yes and not sure Does the client info Empty client info appears No Enter client Info. exist? Select Client Client ID from DB Select existing user record from list Existing client record from DB Yes Contract type from DB Existing contract from DB Client info appear Is there an existing client record No Client Info from DB Does the client info required to update No List from contract appear Yes Client info updates DB Signing Contract information &Update Select contract type Contract type from DB New contract appear Client info from DB New contract of client & employee from DB Figure 3. Monica Quirino High way Novaliches Quezon City Is this new client No Yes Client ID.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Sta. Name.1.

Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. and user‘s details attached contract it has the Client Information and Contract Management System Page 85 .1. Monica Quirino High way Novaliches Quezon City Partnership Client Renewa l Registered Client new information form Corporation Single Proprietorship Request List Require ments Contract of the Client and Employees Selecting Contract Signing Contra ct Availability of Employee Approval of client Contract Total Payment of client End of Contract Start of the Contract Figure 3. contract details.3 Generate Report Flow Diagram The reports have the interface with the client.

BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. MS Word and PDF format. Monica Quirino High way Novaliches Quezon City function of reports to print the data of client and contract details into excel.1. Sta. Client info Updates Client info from DB New contract appear Contract type from DB Enter client info Renew client info appears Is the new client Yes Client info from DB List of contract appear No New client will entered into DB Yes Is this a new client info? Select existing new client record list No New contract from the client Contract printed FULL What type of contract to be printed? Blank Unfinished contract Contract printed Contract printed Figure 3.4 Scanned contract Flow Diagram Client Client Information and Contract Management System Page 86 .

5 Print Reports Flow Diagram Reports type from DB List of Client and Contract reports appear Client Information and Contract Management System Page 87 . Monica Quirino High way Novaliches Quezon City Signing of the contract by the client/employee Scan the contract signed by the client/employee View the scanned contract Save the scanned contract Printing of the scanned contract into MS Word.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.1. Excel and PDF Format Figure 3. Sta.

from the user‘s (Administration and Hr staff) needs Client Information and Contract Management System Page 88 .BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City Blacklisted contract reports Client and contract info inserted into reports will be appeared Contract info from DB Client info and contract change from DB Reports client and contract updated on DB Finalize reports Excel format MS Word Format Print reports Client info from DB Date requested to response Save information PDF Format 4.0 Enhanced Interface Prototyping Client Information and Contract Management System (CICMS) The process of Client Information and Contract Management System.

BESTLINK COLLEGE
OF THE PHILIPPINES
#1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City

to access the system by the unique information of the user‘s
from database. The administration has unlimited to do the
process or function of the system while the Hr staff has only
limited to do the task. The entering client information and
contract are the user‗s only to do this task then after the
process of entering data the contracts are need to entered
into system by scanned or attached the copy of contract and
can be print it when needed. The information of the client
and contracts are secured with this system and the CICMS
system has a records of information to generate reports for
to print the data into excel, MS Word and PDF Format.

Entering Data of Client and Contract Flow Diagram
The clients are contains of attribute which are the basic data
of the client. The responsibilities of this component is to
declaring variables of the basic data of the client and
implementing functions which set data into database and
retrieve from database.

Generate Report Flow Diagram
The reports have the interface with the client, contract
details, and user‘s details attached contract it has the
function of reports to print the data of client and contract
details into excel, MS Word and PDF format.
Client Information and Contract Management System

Page 89

BESTLINK COLLEGE
OF THE PHILIPPINES
#1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City

Print Reports Flow Diagram
This is the process to view and print all records such as
client information, contract details, active client, blacklisted
client, expired contract and renewal contract details. All the
record can print into MS Word, Excel and PDF Format. The
specific data once you search it and to select the data theirs
form have been appeared you can view the data of one
person and you can also print the data into MS Word, Excel
and PDF Format.
Scanned Contract Flow Diagram
The process of scanned/ attached are after adding client
information and contract details, the user‘s need to do the
task or function of the system to scanning contract of the
client and employees(Guard) .

Contract agreement letter Flow Diagram
The system of client information and contract management
system (CICMS) has a window or form for the contract letter

Client Information and Contract Management System

Page 90

BESTLINK COLLEGE
OF THE PHILIPPINES
#1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City

to create the client and employees contract. It is ready to
print when it‘s needed.

3.5 Software Requirements Specification
1.0Introduction

Client Information and Contract Management System

Page 91

2System Statement of the Scope Client Information and Contract Management System Page 92 . Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. The goals of CICMS are:  To provide a computerized CICMS system  To provide secured data  To provide a searchable database  To generate reports  To minimize time consume  To minimize paper works  To have a record of the client and contract information in easier and faster.1Goals and Objectives The system entitled Client information and contract management system is to develop a computerized system and provide some enhancement. This would help and assists the users in processing the information and contract needed to a company. 1. 1. Monica Quirino High way Novaliches Quezon City This section gives a general overview of Client information and contract management system (CICMS).

Monica Quirino High way Novaliches Quezon City A general statement of the intent of the software (system) should be provided here. Sta. what information is produced.1General Requirements The following general requirements were laid for our project name (CICMS).  A way in adding information of client and contract  A way in which the user need to login  A way in which they could generate reports  A way to search the data which was entered into database  A way in which they could view data which was entered into database  A way to print any reports  A way to monitored the users  A way to attach the contract of the client and employees.  Interface Enhancement Client Information and Contract Management System Page 93 .BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. what major functions are implements. That is. and what data are provide as input to CICMS.2. 1.

some of it can update the information of client and contract for the process of CICMS.  Help menu The help menu can help the users on how to use the system in the way of adding information.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.  Audit trail This form has a description field for the users that they can write what the user to do every time they used a system. Monica Quirino High way Novaliches Quezon City This would help the users used the system because of the unique interface of the system.  Database administrative interface This interface can easily search the information of client and contract.3System Context Client Information and Contract Management System Page 94 . Sta. scanned contract and print any reports  Scanned contract This form can help the user attach all contracts that are involved the client and company about the contract. 1.

BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.4Major Constraints Time We only have about three months to finish all documentation and enhancement of our project. we decide to contribute 10 pesos every day for our funding.1 User Profile Client Information and Contract Management System Page 95 . We have a unique features and unique process such as design GUI and for the form of add client information we have taken a photo for the optional process in case of the clients forgot to bring their picture. 1. Funding To develop this project. 2. We do our best to manage our schedule in this project.0 Usage Scenario 2. We will need funding to buy load of internet for the development of the project. Monica Quirino High way Novaliches Quezon City Our system entitled Client information and contract management are now having a good process of client and contract. Sta.

BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.1 Data Objective and Dictionary User Administrator Information (Linked with form) Client Information and Contract Management System Page 96 .0 Data Model and Description 3. They will be able to modify and records and created by any users. Read only users The read-only users will only read the database and cannot insert. 3. Sta. as well as maintaining user profiles. Read/Write/Modify all users This level of users will be able to do all the record maintenance tasks.2 Use cases Full Control This is the system administrative level which will be able to change any application settings.1. delete or modify records.1 Data Description 3. Read/Write/Modify Own users This level of users will be able to insert new information of Client and Employee. Monica Quirino High way Novaliches Quezon City There will be 4 levels of users:  Full Control (Administrator)  Read only users (Administrator)  Read/Write Modify own users (HR staff)  Read/Write Modify all users ( Admin and HR staff) 2.

Username Username of the HR staff is one of the important information needed to access the system. Password Password for the user administrator this code are needed to access the system. Sta. Client Information and Contract Management System Page 97 . User HR staff Information (Linked with form) 1. Admin name Admin name for the administrator 3. 2. 2. Admin ID This ID is for the Administrator to easily and faster to identify their records. Username Username of the administrator is one of the important information needed to access the system. Monica Quirino High way Novaliches Quezon City 1. 4. Password Password for the user HR staff this code are needed to access the system. HR staff name HR staff name is the name of HR staff 3.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. HR staff ID This ID is for user HR staff to easily and faster to identify their records. 4.

Client ID This ID is for client ID to easily and faster to identify their records. Mobile number Mobile number of the client it is use for the communication needed in case of emergency for the transaction. Status The relative social. Monica Quirino High way Novaliches Quezon City Client information (Linked with form) 1. Sta. Zip code Zip code of the city 6. Client Address Address of the client 4. Client name Name of the client 3.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. professional. 7. 8. 9. 10. marriage or separate. Fax number It is for the client status if a single. Business Type Client Information and Contract Management System Page 98 . 2. or other standing of someone. Other mobile number Another mobile number of client if theirs available. Email address Email address of the client 5.

Monica Quirino High way Novaliches Quezon City A Sole Proprietorship is one individual or married couple in business alone. 11. Contact status Client Information and Contract Management System Page 99 . Company Address The address of the company 13. Total Salary The total salary of the client from their contract signed. Client ID This ID is for client ID to easily and faster to identify their records. 4. or to refrain from doing. Sta. Date started The date upon which a Purchase Agreement is fully executed by all parties Add Contract information of Client and Employees (Linked with form) Client Contract information 1. Company Company name. 2. Telephone number The telephone number of the company 14. Contract type Agreements between two entities. 12. 15. a particular thing. Client Name Name of the client 3. creating an enforceable obligation to do.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.

Hours of work Hours of work of the client 10. a bank cashier's check or a credit card.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Sta. Method of payment Payment must be in the form of cash. Contract end Date of end contract 7. of service request A number request of the client 9. 12. Duration The time during which something continues 8. Contracted Salary The total salary of the client from sa contract signed 11. Personal checks are not accepted. Monica Quirino High way Novaliches Quezon City The contract status provides a visual indicator of where your contract is in the contract life cycle. money order. Contract started The date upon which a Purchase Agreement is fully executed by all parties 6. Credit card payment must be pre-approved prior to loading. No. 5. and it designates when a contract is available for lookup and processing. Description A statement that tells you how something Employees Contract Information Client Information and Contract Management System Page 100 .

Destination Destination of the employee to be assign 11. a particular thing. Contract started The date upon which a Purchase Agreement is fully executed by all parties 6. 5. Contract end Date of end contract 7. 3. 2. Sta. or to refrain from doing. Employees Name A Name of the employees. and it designates when a contract is available for lookup and processing. Position Position of the employee 10. Method of payment Client Information and Contract Management System Page 101 . Duration The time during which something continues 8. Contact status The contract status provides a visual indicator of where your contract is in the contract life cycle. Employees ID This ID is for client ID to easily and faster to identify their records. Contracted Salary The total salary of the client from a contract signed 12. 4. Hours of work Hours of work of the client 9.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. creating an enforceable obligation to do. Monica Quirino High way Novaliches Quezon City 1. Contract type Agreements between two entities.

Description A statement that tells you how something Client Renewal Details 1. Client name Feature that enables client programs to carry both user names and client name values. Renewal ID This ID is for client and employees ID to easily and faster to identify their records. money order. 2. Sta. Client ID This ID is for client ID to easily and faster to identify their records. Monica Quirino High way Novaliches Quezon City Payment must be in the form of cash. Duration Client Information and Contract Management System Page 102 . Client ID This ID is for client ID to easily and faster to identify their records. 3. a bank cashier's check or a credit card. 3. 2. Description A statement that tells you how something Attach Scanned contract 1. Personal checks are not accepted 13. Client name Name of the client 4. Credit card payment must be pre-approved prior to loading.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Company Company name 4.

dictionary.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Contracted salary The total salary of the client from their contract signed. Hours of work Client Information and Contract Management System Page 103 . Personal checks are not accepted 11. Description A statement that tells you how something Employee’s renewal details 1. Sta. 2. Employee ID This ID is for employees ID to easily and faster to identify their records. Renewal date The act of recording an item. Monica Quirino High way Novaliches Quezon City The time during which something continues 5. Renewal end Date of end contract 9. register.an item recorded. or account 8. account. 7. in a journal. of service request A number request of the client 10. such as a commercial transaction. Hours of work Hours of work of the client 6. Credit card payment must be pre-approved prior to loading. money order. as in a diary. No. a bank cashier's check or a credit card. etc. Employee name Name of the employee 3. Method of payment Payment must be in the form of cash.

a bank cashier's check or a credit card. Contract Start The date upon which a Purchase Agreement is fully executed by all parties 7. Credit card payment must be pre-approved prior to loading. Renewal Date The act of recording an item. as in a diary. Personal checks are not accepted 5. 2. Method of Payment Payment must be in the form of cash. money order. Position Position of the employee 10. such as a commercial transaction. dictionary.an item recorded. Monica Quirino High way Novaliches Quezon City Hours of work of the employees 4. Destination Destination of the employee to be assign Document/Files 1. or account 6. account.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Description A statement that tells you how something Client Information and Contract Management System Page 104 . Contract End Date of end contract 8. Description of Contract A statement that tells you how something 9. in a journal. Files ID This ID is for Files ID to easily and faster to identify their records. Sta. etc. register.

Path Address location of the files Audit trial 1. Monica Quirino High way Novaliches Quezon City 3. Description A statement that tells you how something Figure 3. User Name The name of a user 3.2 Relationship Client Information and Contract Management System Page 105 . Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.1. User ID Head manager or administrator and HR staff ID 2.

in an abstract way that lends itself to ultimately being implemented in a database such as a relational database.1 Subsystem Flow Diagrams Client Information and Contract Management System Page 106 . 4.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Monica Quirino High way Novaliches Quezon City An entity–relationship model (ER model) is a data model for describing the data or information aspects of a business domain or its process requirements.0 Functional Model and Description 4. Sta.

1.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City Figure 4. Location from DB List of client ID’s. location for querying appear Yes and not sure Does the client info No Empty client info appears Enter client Info. Name. name.1 Client Information and Contract Management System (CICMS) Contract from Client Contract from DB Client name /Contract list Is this new client info? No Yes Client ID. exist? Select Client Client ID from DB Select existing user record from list Existing client record from DB Yes Contract type from DB Existing contract from DB Client info appear Is there an existing client record No Update client info No Does the client info required to update List from contract appear Select contract type Contract type fromDB Client Information and Contract Management System Yes Client Info from DB Client info updates DB Signing Contract information &Update New contract appear New contract of client & employee from DB Client info from DB Page 107 .

Monica Quirino High way Novaliches Quezon City Figure 4. Corporation Selecting Contract Contract of the Client and Employees Signing of Contrac Availabilit y of Employee Approval of client Contract Total Payment of client End of Contract Client Information and Contract Management System Start of the Contract Page 108 .2 Entering data of Client and Contract Flow Diagram Client Partnership Request List Requirements Client Renewal Single Proprietorshi p Registered Client information form Reques t List Req.1.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Sta.

BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.3 Generate Report Flow Diagram Client info Updates Client info from DB New contract appear Contract type from DB Client Information Is the new client Renew Client info appears Client info from DB List of contract appear No New client will entered into DB Yes Is this new client Yes No Select existing new client record list New contract of client Contract printed FULL What type of contract to be printed? Blank Unfinished contract Contract printed Contract printed Client Information and Contract Management System Page 109 .1. Sta. Monica Quirino High way Novaliches Quezon City Figure 4.

Excel and PDF Format Client Information and Contract Management System Page 110 .4 Scanned contract Flow Diagram Client Signing of the contract by the client/employee Scan the contract signed by the client/employee View the scanned Save the scanned contract Printing of the scanned contract into MS Word. Sta.1.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Monica Quirino High way Novaliches Quezon City Figure 4.

Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Monica Quirino High way Novaliches Quezon City Figure 4.1.5 Print Reports Flow Diagram List of Client and Contract reports appear Reports type from DB Client reports Contract reports Reports from DB Select reports Contract Employee Blacklisted contract reports Contract info from DB Client info and contract change from DB Excel format MS Word Format Active client reports Client and contract info inserted into reports will be appeared Reports client and contract updated on DB Finalize reports Print reports Client Information and Contract Management System Client info from DB Date requested to response Save information PDF Format Page 111 .

of guard request . method of payment and description this are the important details that we need for the add contract details form. contracted salary. it has a field of Client ID. The user admin and the HR staff are the only person can access the system they have a valid code from database to access the system of (CICMS). Client information window We will need the information of client to add into database of the system and to have a report for the clients. Sta.2 Human Interface Login form window This form is for to access the system and it has five attempts to access the client information and contract management system. Client name Contract type. No. Contract details window Add contract form is the summary information of the contract that we attached. Monica Quirino High way Novaliches Quezon City 4. hours of work. This form can easily and faster adding information of the client and has a searchable process to find the information of client. Client Information and Contract Management System Page 112 . Contract status.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.

This form is the information for the valid code of accessing the system. Monica Quirino High way Novaliches Quezon City Renewal Details window This is the form for the entire client that their contract can be renew and we will need some of information of the renewal to be entered into database. it can help if their copy of the client contract have been loss. Blacklisted client. Sta. It is important form for the process of CICMS Attach scanned contract window We need to attach the copy of their contract to minimize paperwork and attach scanned contract. Account setting window The account setting is for the registration of admin and HR staff to access the system. Expired contract. Cancelled contract and Contract problem.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Contract details. in this form the entered record from the database can be print to have their own copy if their needed and it can Client Information and Contract Management System Page 113 . In this form of CICMS we can update the information of contract. Files window A files form for the entire contract scanned that are save into desktop. Active client. Scanned contract. Renewal details. Window of all Reports We have records of all client information.

Sta. Window for contract agreement letter This is a form for all the client and employees. Monica Quirino High way Novaliches Quezon City minimize the paperwork‘s. Window for deleted file storage This is the form for all the entire information of client and contract that are deleted.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Client Information and Contract Management System Page 114 . to create a contract agreement letter. time consume and can easily and faster doing the process of CICMS.

Monica Quirino High way Novaliches Quezon City 5. We will need funding to buy load of internet for the development of the project 6. limitations and Constraints Time We only have about three months to finish all documentation and enhancement of our project. we decide to contribute 10 pesos every day for our funding. Sta. The older system is in a manual form so many paper works.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. The system that we create will lessen the paper works. it is also auto generated and can secure the files.0 Validation Criteria We are creating new user interface using Java Netbeans. Funding To develop this project.0 Restrictions.The help menu can help the users on how to use the system in the way of adding information. some of it can update the information of client and contract for the process of (CICMS). Client Information and Contract Management System Page 115 . We do our best to manage our schedule in this project. scanned contract and print any reports. In Database administrative this interface can easily search the information of client and contract. they can‘t find the specific data and also unsecured and free from a unauthorized person.

Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Client Information and Contract Management System Page 116 . Monica Quirino High way Novaliches Quezon City We have Scanned contract this form can help the user attach all contracts that are involved the client and company about the contract. Audit trail this form has a description field for the users that they can write what the user to do every time they used a system.

Sta.0 Introduction This section gives a general overview of Client information and contract management system (CICMS). Monica Quirino High way Novaliches Quezon City 1.6 Software Design Specification 1. 1.1Goals and Objectives The system entitled Client information and contract management system is to develop a computerized system and provide some enhancement. The goals of CICMS are:  To provide a computerized CICMS system  To provide secured data  To provide a searchable database  To generate reports  To minimize time consume  To minimize paper works  To have a record of the client and contract information in easier and faster.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. This would help and assists the users in processing the information and contract needed to a company. Client Information and Contract Management System Page 117 .

1. what information is produced. Monica Quirino High way Novaliches Quezon City 1.1 General Requirements The following general requirements were laid for our project name (CICMS).2.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.  A way in which they could view data which was entered into database  A way to print any reports  A way to monitor the users  A way to attach the contract of the client and employees. Client Information and Contract Management System Page 118 . what major functions are implements. and what data are provide as input to CICMS.2 System Statement of Scope A general statement of the intent of the software (system) should be provided here. Sta. That is.  A way in adding information of client and contract  A way in which the user need to login  A way in which they could generate reports  A way to search the data which was entered into database.

some of it can update the information of client and contract for the process of CICMS. Client Information and Contract Management System Page 119 . Sta. We have a unique features and unique process such as design GUI and for the form of add client information we have taken a photo for the optional process in case of the clients forgot to bring their picture. Monica Quirino High way Novaliches Quezon City Interface Enhancement This would help the users used the system because of the unique interface of the user friendly. Scanned contract This form can help the user attach all contracts that are involved the client and agency about the contract. Help menu The help menu can help the users on how to use the system in the way of adding query and simple tutorial for the trouble shooting.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.3 System Context Our system entitled Client information and contract management are now having a good process of client and contract. 1. Database administrative interface This interface can easily search the information of client and contract. scanned contract and print any reports of the system.

BESTLINK COLLEGE
OF THE PHILIPPINES
#1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City

1.4 Major Constraints

Time
We only have about three months to finish all documentation
and enhancement of our project. We do our best to manage
our schedule in this project.

Funding
To develop this project, we decide to contribute 10 pesos
every day for our funding. We will need funding to buy load
of internet for the development of the project.

Client Information and Contract Management System

Page 120

BESTLINK COLLEGE
OF THE PHILIPPINES
#1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City

2.0 Data Design
Figure 2.1Database Description

Client Information
and Contract mgt.
System

1

N
Head Manager
/HR Staff

N

1

1

N
N

Monitor

Add Info and
Contract

1

1

N

N

Client
Information

1

1

Contract
Details

Client Information and Contract Management System

1
N

N
Client

Contract

Page 121

BESTLINK COLLEGE
OF THE PHILIPPINES
#1044 Brgy. Sta. Monica Quirino High way Novaliches Quezon City

1.0

Architectural and Components-level Design

3.1

Program Structure
Figure 3.1.1 Overall

Log in

Menu

Add

Deactivate
records

Records

Reports

Account
Settings

Menu Items
The following shows the architecture of the main menu:

Add
-

Add Client Information

-

Add contract Details

-

Save or attach/scanned Contract

Client Information and Contract Management System

Page 122

Sta.1. Monica Quirino High way Novaliches Quezon City  Records - All client - Active clients - Blacklisted client - Contract - Scanned Contract - Renewal  Deactivate Records - All client - Active clients - Blacklisted client - Contract - Scanned Contract - Renewal  Account Settings - Admin Account - HR Staff Account - Administrative ID - Administrative name - Username - Password 3.2 Add Add new Client Client Information and Contract Management System Add New Contract Save Contract Page 123 .BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.

1.1 Switch User Major form (s) : frmLogin Major Action(s) :Login The form frmLogin will appear. Then click cmdOkay.3Records All records -Client -Contract Scanned Contract Renewal 3.1. application will end if they confirmed their action. Monica Quirino High way Novaliches Quezon City 3. Client Information and Contract Management System Page 124 .BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. If user clicks cmdCancel on this form. User will be logged in if it is a valid username and Password pair.5 Account Setting Account -Admin -Hr Staff User Id Account name Username Password 3.2.2 Description for Components 3. User enters their username in txtUserName and password in txtPassword. Sta.

The user go to menu and click cmdAdd . Monica Quirino High way Novaliches Quezon City 3. Client Information and Contract Management System Page 125 .2. This section entitled the agreement of both parties.Select client Contract Enter into a formal and legally binding agreement.Contract.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Sta.2 Add Major form (s): frmClient/frmContract/frmSaveContract Major Action(s): Client. Properly designation of a client contract Go to menu and clickfrmAdd then select cmdContract.SaveContract Client To add new client for requesting security service it important to get information of client for the purposes of continues transaction and we know who‘s represent of company when incase of transaction s and hindrances between both parties . Save Contract Click menu click frmAdd and select cmdsavecontract.

Major Action (s) : All records.3 Records –Step 1 Major Form (s): frmallRecord/frmClient/frmcontracts/frmScannedContra ct/frmRenewal Search Object Name: cmdSearch To search for client. regardless of its format. contract. scanned contract and renewal details. Just Go to menu Click cmdRecords and all you want to find of Information is in the Records. Client Information and Contract Management System Page 126 . Contract. Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Scanned Contract. users can click on the multi-page document button next to the ID field. Alltheinformationonfrm Client Search/frmClient/frmcontracts /frmScannedContract/frmRenewalwill be filed in. The goal of a good filing system is to provide quick access to information. frmClientSearch/frmClient/ frmcontract s /frmScanned Contract/frmRenewal will appear. Users can highlight an information in the resultgrid.theclickcmdOkay. Monica Quirino High way Novaliches Quezon City 3. Renewal All Records The basic objective of a good filing system is to be able to find the record you need quickly and economically.2. Client.

Account name.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Password Client Information and Contract Management System Page 127 .4 Account settings –Step 1 Major form(s) : frmAdmin/frmHr staff/frmUserID/frmAccountname/frmUsern ame/ frmPassword Major Action : Admin. All you need information from client we make it easily to find. UserID . Scanned Contract To make easily binding contract we maked Scanned Contract for the purposes easily to attach and find . Monica Quirino High way Novaliches Quezon City Client The record is all of client Information only located at the frmClient. Hrstaff. Renewal For renewing expiring contract go to menu click frmrecord sand then select frmRenewal 3. Sta.2. Contract All the Contract of Client is located from the frmContract just go to menu click frmRecords and select frmcontracts.To find Scanned Contract Go to menu click frmadd and select frmscannedcontract. Username.

Go to frmAccountsettings and then click frmusername. Click frmAccountsettings.then select frmpassword Client Information and Contract Management System Page 128 . Password Used for user authentication to prove identity or access approval to gain access to a resource . Go to frmAccount Settings and click frmAdmin . Go to frmAccount Settings and click frmHrstaff .BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Sta. Account name The actual name of the individual or entity on the system account.Go to frmmenu and then click frmaccountsettings. Username Identification used by a person with access to a client Information and Contract Management system. HR Staff Selective staff has a permission to access the system. Monica Quirino High way Novaliches Quezon City Admin Officials executive Admin one able to access the system.

1 Screen Images Login Client Information and Contract Management System Page 129 . Because the clients still have to think over on several interfaces. to see rather They can be combined some of the forms or put some them in separated forms 4. Sta. We can‘t design on the exact number of it yet.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.0 User Interface Design There will be about 10 interfaces in the program. Monica Quirino High way Novaliches Quezon City 4.

Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Monica Quirino High way Novaliches Quezon City Account setting Client Information and Contract Management System Page 130 .

it will immediately take them to the main interface. Sta. No special characters. And mostly likely the users will use their user name for this system as well. as the industry standard. No special characters. Log in Screen User Name User name can be ranged from 6 to 20 letters (numbers).1 Objects and actions 1. space. Password Password can be ranged from 6 to 20 letters (numbers). space. OK If the users enter the right user name with the matching password. The Administration and Hr staff allowed accessing the system for the securing data and avoiding mishandling uses. Client Information and Contract Management System Page 131 .BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.1. as the industry standard. Monica Quirino High way Novaliches Quezon City 4.

BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. 2. hit the ―Cancel‖ button. Main Interface Main menu The following shows the architecture of the main menu:   ADD - Client information - Contract details - Scanned contract - Renewal details Reports - All clients - Active client - Blacklisted client - Contract - Scanned contract - Renewal Client Information and Contract Management System Page 132 . Monica Quirino High way Novaliches Quezon City Cancel If the user wishes to exit the program. Sta.

2.. other external entities). the user) and the computer. Sta. The design of interfaces between software modules.e. The design of the interface between a human (i.e.. The design of interfaces between the software and other nonhuman producers and consumers of information (i. 3. Monica Quirino High way Novaliches Quezon City   Scanned contract - Attached - Save Account setting - Administrator - HR Staff - Account name - Username - Password 4.2 Interface Design Rules Interface design focuses on three areas of concern: 1.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.  Easy to Learn  Readability Client Information and Contract Management System Page 133 .

3.1 Intrinsic Controls Text Box A Text Box control. Line A Line control is a graphical control displayed as a horizontal. entered by the user. or diagonal line.3 Easy navigate between interfaces Components Available Since we are using Java Netbeans as our front-end development language. Monica Quirino High way Novaliches Quezon City  4. Label A Label control is a graphical control you can use to display text that a user can't change directly. Sta. or assigned to the control in code at run time. there are a lot of ready-made components that are available for us to use already. displays information entered at design time. 4. The following is a list of controls that we will be using for this software. Client Information and Contract Management System Page 134 . vertical.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. sometimes called an edit field or edit control.

List Box A List Box control displays a list of items from which the user can select one or more.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. If the number of items exceeds the number that can be displayed. An Image control can display a graphic from a bitmap. Sta. Client Information and Contract Management System Page 135 . to control the volume of a computer game or to view the time elapsed in a timed process. JPEG. or GIF files. They can also provide an analog representation of current position. Scrollbars Scroll bars provide easy navigation through a long list of items or a large amount of information. Monica Quirino High way Novaliches Quezon City Image Use the Image control to display a graphic. icon. a scroll bar is automatically added to the List Box control. as well as enhanced metafile. You can use a scroll bar as an input device or indicator of speed or quantity—for example. or metafile.

Monica Quirino High way Novaliches Quezon City Command Button Use a Command Button control to begin. Sta. A menu can include commands. a Comman Button appears pushed in and so is sometimes called a push button. When chosen. You can use Client Information and Contract Management System Page 136 .BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. interrupt. Each menu you create can have up to four levels of submenus. the X disappears when the Check Box is cleared. Combo Box A Combo Box control combines the features of a TextBox control and a List Box control—users can enter information in the text box portion or select an item from the list box portion of the control. Use this control to give the user a True/False or Yes/No option. or end a process. Menu A Menu control displays a custom menu for your application. Checkbox A Check Box control displays an X when selected. and separator bars. submenus.

allowing the user to view several data-bound user controls at once. oval. rounded rectangle. 4. Date Time Picker The Date Time Picker control enables you to provide a formatted date field that allows easy date selection. Sta. You can also set the value of a Check Box programmatically with the Value property.2 ActiveX Controls Data Repeater The Data Repeater control functions as a scrollable container of data-bound user controls. In addition. Option Button An Option Button control displays an option that can be turned on or off Shape . square. circle.The Shape control is a graphical control displayed as a rectangle.3. Monica Quirino High way Novaliches Quezon City Check Box controls in groups to display multiple choices from which the user can select one or more. Each control appears in its own row as a "repeated" control. users can Client Information and Contract Management System Page 137 .BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. or rounded square.

and format tables containing strings and pictures. A TreeView is typically used to display the headings in a document. Tree View A Tree View control displays a hierarchical list of Node objects. Monica Quirino High way Novaliches Quezon City select a date from a dropdown calendar interface similar to the Month View control. usually at the bottom of a parent form. merge.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. or any other kind of information that might usefully be displayed as a hierarchy. When bound to a Data control. through which an application can display various kinds Client Information and Contract Management System Page 138 . It allows complete flexibility to sort. each of which consists of a label and an optional bitmap. the entries in an index. Sta. MSFlexGrid displays read-only data. the files and directories on a disk. Status Bar A Status Bar control provides a window. MSFlexGrid The Microsoft FlexGrid (MSFlexGrid) control displays and operates on tabular data.

and selecting colors and fonts. Sta. The Status Bar can be divided up into a maximum of sixteen Panel objects that are contained in a Panels collection. Toolbar A Toolbar control contains a collection of Button objects used to create a toolbar that is associated with an application. Limitations and Constrains Client Information and Contract Management System Page 139 . Monica Quirino High way Novaliches Quezon City of status data. setting print options. Common Dialog The Common Dialog control provides a standard set of dialog boxes for operations such as opening and saving files. Restriction.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. The control also has the ability to display help by running the Windows Help engine.

Limitation.0 Restriction. Insufficient Resources Not having all the necessary instruments also is a problem for our software. We planned to use latest equipment for the project like Hand Client Information and Contract Management System Page 140 . We could have included many more components to the software like online help menu but time restricts us from doing so.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. and Constraints Time Time is so far the biggest restriction or constraint for our project as we only have around three months to finish entire project. It does not have as big of an impact on the project as time but it sure does limit us from doing more addition to the projects. Sta. It is very important for us to watch the time we spend over every phase of the software development project. Employee Skills Employees programming and design skills is also one of the restriction. Monica Quirino High way Novaliches Quezon City 5.

We encountered difficulty to search who had already service use client Information and Contract Management system to base in our system. Sta.1 Classes of Test The software has many different additions and new interfaces /function added it. Monica Quirino High way Novaliches Quezon City Held PC with keyboard etc.0 Testing Issues To validate the software we need to test the software . We emphasize on the testing where we will input the data and will compare the output with the expected results . we are not concerned about the process. we are only looking for the correct outputs. that‘s why we can make it more details to improve and we provide the complete details. 6.During the testing we will be concerned about the inputs and their expected outputs.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. 6.At this stage. We will go through each of the new interface and other software function to describe different types of test performed of them Interface Client Information and Contract Management System Page 141 . but the employers cannot afford to provide such tools to all their employees so we had to abandon the plans.

So we will carry out black box testing where several different steps will be taken to test the software so that when we use the software with specific data all the given out puts will match our expected results. Sta. This interface allows user to easily fill the checklist and thus enter data regarding inspection into the database. The interface that w will design will enable user to complete the entire form with use of a single window. The older system makes inspector‘s work very tedious with use of several different windows to complete the form. The test to be carried on these interface windows are described below.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Black Box testing We are concern about inputs of data into the software and their expected outputs.When correct password is represented we Client Information and Contract Management System Page 142 .Names and Passwords to access the software and thus access database. We will compare the output with our expected output list and will find out credibility of the software Log in window We will make use a several different names to log into the system .We will use correct and incorrect User . We will not be allowed to log in using incorrect password and error message will be shown . Monica Quirino High way Novaliches Quezon City We are creating new user interface using Java.

BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Renewal. Scan files. Sta. Ms sql This is the main window that we will use to access the databases using Ms sql we will have several different drop down smenu in this window client Information. Blacklisted. Monica Quirino High way Novaliches Quezon City will be able to log in be able to next window (Mysql ). Audit trail.  Add : When Add new Client is clicked user will be shown choices Add Client Information Client Information and Contract Management System Page 143 . Contract Detail.We will also test OK and Cancel buttons on this window by performing test above. Files Record and Help are the drop down menu that will be available in this window we will try to use all the menu and then different option available in each of the window.

clauses. Client Information and Contract Management System Page 144 . without a doubt. . but your involvement in the process can keep those costs low.Add contract Details These contracts are comprised of terms & conditions. obligation and objectives that need to be tracked and managed throughout the entire contract lifecycle to maximize business benefits and minimize associated costs or risks Save Contract Drafted for your particular needs will cost you something.  Records: When Add new Client is clicked user will be shown choices All records For the several of records we need to keep record for the period of time. Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. and in the end you can avoid a much more expensive problem. Monica Quirino High way Novaliches Quezon City For the sake of client we need to be able to prove. that a client‘s document containing sensitive information is the unaltered authoritative version.

Head manager Account  Hr Staff Account  Administrative name Client Information and Contract Management System Page 145 . Monica Quirino High way Novaliches Quezon City Clients Confidentiality "implies a relationship between two or more persons in which the information communicated between them is to be kept in confidence. the user‘s need to do the task or function of the system to scanning contract of the client and employees(Guard) . Renewal  Account Settings: When Add new Client is clicked user will be shown choices Adminministrative. Only the client information to print without any other regarding information Scanned Contract The process of scanned/ attached are after adding client information and contract details. Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy.

2. the user‘s need to do Client Information and Contract Management System Page 146 . Scanned contract The process of scanned/ attached are after adding client information and contract details.2 Performance Bounds 6. The responsibilities of this component is to declaring variables of the basic data of the client and implementing functions which set data into database and retrieve from database. Monica Quirino High way Novaliches Quezon City  Username  Password 6.3Identification of Critical Components 1. Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Entering Information The clients are contains of attribute which are the basic data of the client.

active client. 3. Sta.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. 4. Client Information and Contract Management System Page 147 . All the record can print into MS Word. Print Reports This is the process to view and print all records such as client information. Excel and PDF Format. Reports The reports have the interface with the client. contract details. Monica Quirino High way Novaliches Quezon City the task or function of the system to scanning contract of the client and employees(Guard) . contract details. blacklisted client. Excel and PDF Format. and user‘s details attached contract it has the function of reports to print the data of client and contract details into excel. The specific data once you search it and to select the data theirs form have been appeared you can view the data of one person and you can also print the data into MS Word. expired contract and renewal contract details. MS Word and PDF format.

7 Testing Specification 1.1Goals and Objectives The system entitled Client information and contract management system is to develop a computerized system and provide some enhancement. This would help and assists the users in processing the information and contract needed to a company 1.0Introduction The system entitled Client information and contract management system is to develop a computerized system and provide some enhancement.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Monica Quirino High way Novaliches Quezon City 3. Sta. This would help and assists the Client Information and Contract Management System Page 148 .

2Statement of Scope A general statement of the intent of the software (system) should be provided here. what information is produced. Sta. The goals of CICMS are:  To provide a computerized CICMS system  To provide secured data  To provide a searchable database  To generate reports  To minimize time consume  To minimize paper works  To have a record of the client and contract information in easier and faster. what major functions are implements. and what data are provide as input to CICMS. Monica Quirino High way Novaliches Quezon City users in processing the information and contract needed to a company. 1.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. That is.3Major Constraints Time Client Information and Contract Management System Page 149 . 1.

We also want to make sure that there are no defects in the product. We will also be presenting the timing and scheduled of tests to be carried out. So we will be spending large amount of the total software development time on the testing. Sta. We will need funding to buy load of internet for the development of the project.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Monica Quirino High way Novaliches Quezon City We only have about three months to finish all documentation and enhancement of our project. 2.1Interfaces Client Information and Contract Management System Page 150 . Funding To develop this project. We do our best to manage our schedule in this project.0Testing Plans We want the product to be bug free.1Software (SCIs) to be tested 2. 2. Below is the description of the testing procedure and strategy. we decide to contribute 10 pesos every day for our funding.1.

Client information window We will need the information of client to add into database of the system and to have a report for the clients. Renewal Details window Client Information and Contract Management System Page 151 . method of payment and description this are the important details that we need for the add contract details form. Monica Quirino High way Novaliches Quezon City Login form window This form is for to access the system and it has five attempts to access the client information and contract management system. contracted salary.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. it has a field of Client ID. The user admin and the HR staff are the only person can access the system they have a valid code from database to access the system of (CICMS). This form can easily and faster adding information of the client and has a searchable process to find the information of client. Contract status. Contract details window Add contract form is the summary information of the contract that we attached. hours of work. Sta. of guard request . No. Client name Contract type.

Sta. Files window A files form for the entire contract scanned that are save into desktop. It is important form for the process of CICMS Attach scanned contract window We need to attach the copy of their contract to minimize paperwork and attach scanned contract. Expired contract. Active client. Canceled contract and Contract problem. Account setting window The account setting is for the registration of admin and HR staff to access the system.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. In this form of CICMS we can update the information of contract. in this Client Information and Contract Management System Page 152 . Window of all Reports We have records of all client information. Scanned contract. Contract details. it can help if their copy of the client contract have been loss. This form is the information for the valid code of accessing the system. Renewal details. Monica Quirino High way Novaliches Quezon City This is the form for the entire client that their contract can be renew and we will need some of information of the renewal to be entered into database. Blacklisted client.

5Testing Tools and Environment 2. Since the time is constraint for us we will try to use help from everyone that we can. Fallowing is non.4 Test Record Keeping Test record keeping and Test work Products are described in section 3. Window for Deactivate Records This is the form for all the entire information of client and contract that are deleted 2. Monica Quirino High way Novaliches Quezon City form the entered record from the database can be print to have their own copy if their needed and it can minimize the paperwork‘s.6Test Schedule Client Information and Contract Management System Page 153 . - -Staff - -Computer resources - -Bug resource Report 2.4 of Test Specification Document. For information regarding these topics. Sta.detailed description of the test resources.2 Testing Resources and Staffing We will use several different resources to carry out the test on our software.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. please refer to section 2. time consume and can easily and faster doing the process of CICMS.

Sta.0 Test Procedure Testing Resources and Staffing Test Record Keeping and Log Client Information and Contract Management System Page 154 . Monica Quirino High way Novaliches Quezon City The following are the tentative schedule for testing the product.BESTLINK COLLEGE OF THE PHILIPPINES #1044 Brgy. Project Test Plan -8/9/2014 – 8/28/2014 System Testing -9/20/2014 – 9/29/2014 Generate Testing Report -10/22/2014 – 10/30/2014 3.