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e-Tutorial

Online Correction – Add Challan to
Statement

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Login to TRACES

Click on help icon next
to each field for more
details

For more details on
any screen, click on
Help icon
Enter userid and
password

Enter TAN /
PAN/ AIN

Enter the text as
displayed in
Verification Code

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Landing Page

Landing page will be
displayed

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Important Notes
•Statements for FY 2007-08 onwards only will be available for Corrections.
•Online Correction Matrix :
Default Summary View

Personal Information

Challan correction (
unmatched, matched) +
deductee movement

Pan correction Pan correction
(annexure 1)
(annexure 2)

Interest ,
Add challan to
Levy
statement
payment

Modify/Add Delete/Add
deductee
salary
rows
deductee rows

Y

Y

Y

Y

Y

Y

Y

Y

Y

Y

Y

Y

N

N

Y

Y

N

N

Y

N

Y

N

N

Y

Y

N

N

Y

N

Y

N

N

Y

Y

N

N

Online corrections (with digital
signature, 2013-14 onwards)

Online corrections (with digital
signature, prior to 2013-14)

Online corrections (without digital
signature, 2013-14 onwards)

Online corrections (without digital
signature, prior to 2013-14)

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Online Correction Request Flow

Click on Help icon for
help text for this
screen

Under ‘Defaults’ select
‘Request for Correction’

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Online Correction Request Flow – Submit Correction Request(contd.)

Enter : Financial Year, Quarter and Form
Type, correction category and latest
token number

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click on ‘Submit
Request’ to raise the
request

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Online Correction Request Flow – Submit Correction Request(contd.)

Error Message appears in
case of entering incorrect
search criteria

User will be getting above error if :
• Entered data is not pertaining to Financial Year , Quarter, Form Type and Latest Token Number
Or
• Statement is cancelled / Rejected for the selected search criteria.

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Online Correction Request Flow – Submit Correction Request(contd.)

Error Message appears in
case of duplicate request
raised

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Online Correction Request Flow – Submit Correction Request(contd.)

click on ‘Submit Request’
to raise the request
Enter correct : Financial Year, Quarter and
Form Type, correction category and latest
token number ( latest token number as
per processed statement)

• Request can be submitted only if there is a regular / correction statement filled and processed.
• All previous corrections for this statement have been processed.

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Online Correction Request Flow – Submit Correction Request

Request number
received

Click here to track
correction request or
navigate ‘ Track Correction
Request ‘ under ‘ Defaults’
menu

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Correction Request Flow – View submitted request

Enter Request Number
-Search Option 1 to
view the request

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Either navigate through
slide 9 or Under ‘Defaults’
select ‘ Track Correction
Request’

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Correction Request Flow – View submitted request

Enter Request Date Search Option 2 to
view the request

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Correction Request Flow – View submitted request(contd.)

Enter option 3 ‘View All’
to view the request
Important Notes

Click this user in order to
reassign the request to
another sub user under the
logged in admin

Click on Inprogress

View all request placed by
himself and sub user under
him in case of admin. View all
requests placed by him in case
of sub user

Click here to view
the status
description in detail

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Correction Request Flow – Assign Sub- User (contd.)

Click here to assign the request
to another sub user under the
logged in admin

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Token Number Details

Enter Authentication Code if
the validation is done earlier
and you have the
Authentication Code

Enter Token Number of only
Regular (Original) Statement
corresponding to the Financial
Year, Quarter and Form Type
displayed above

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Token Number Details (Contd.)
Tick in Check Box for NIL
Challan or Book
Adjustment
Government deductors not having
BIN details tick here and need not
need provide BSR and Challan
Serial Number below

Click on Guide to select
suitable Challan option

Enter CIN details for a
challan used in the
statement
Tick here if you do not any Valid
PAN corresponding to above
Challan details

Click on Guide to select
suitable PAN amount
Combinations
PANs entered must be those
for which payment has been
done using the CIN / BIN
entered on this screen

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Notes for Validation Screen
• Authentication code is generated when you clear validation details for a statement
for certain functionalities such as Download Form 16 / 16A, Download Conso File,
Download Justification Report, etc. Authentication code generated for a particular
statement will be valid for the calendar day (i.e., an authentication code generated
on 10-Dec-2012 can be used only on 10-Dec-2012 to clear validation details for the
same statement. It will not be valid the next day).
• Validation will be bypassed for the same statement within the same session
• Token Number must be of the statement of the FY, Quarter and Form Type displayed
on the screen
• CIN details must be entered for the challan which is deposited and mentioned in the
statement corresponding to the FY, Quarter and Form Type mentioned above
• Transfer Voucher details to be entered for government deductors
• Amount should be entered in two decimal places (e.g., 1234.56)
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Notes for Validation Screen
• Maximum of 3 distinct PANs and corresponding amount must be entered
• If there are more than three such combinations in the challan, user can enter any 3
• If there less than three such combinations in the challan, user must enter all (either
one or two)
• PAN mentioned must be that for which payment has been done using the challan /
Transfer Voucher mentioned on this screen

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Notes for Validation Screen
• Maximum of 3 distinct PANs and corresponding amount must be entered
• If there are more than three such combinations in the challan, user can enter any 3
• If there less than three such combinations in the challan, user must enter all (either
one or two)
• PAN mentioned must be that for which payment has been done using the challan /
Transfer Voucher mentioned on this screen

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Add Challan to Statement – Select option from dropdown

Select ‘ Add Challan to
statement’ from drop
down

Important Notes

List of Challans with available balance in the statement would be shown to Pay Interest/Levy

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Non – Govt. Deductors - Add New Challan to Statement

Click here to view
the TAB description

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Govt. Deductors - Add New Book Entry Receipt to Statement

Click here to view
the TAB description

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Add Challan

Financial Year drop
down will be +/- 1 year
from the current year FY

List of challans already
in statement will be
displayed

• Add Challan from OLTAS/GOLTAS’ screen, list of challans with available balance would be displayed to add in the statement.

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Add Challan to Statement

select
challan

Clicks on ‘Add
challan to
statement’

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Add Challan

Selected challan
will be added to
the statement

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Add Challan

Click here to view
the TAB description

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Add Challan

Important Notes

Click here to view
the TAB description

•Only the newly added challan can be removed from the statement. Challans previously existing in the statement cannot be
removed.

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Add Challan

OK’ will remove the
challan and message
will be displayed
‘Challan Removed’

‘Cancel’ will take the
user to the previous
screen with the challan
selected

Click here to remove a
challan which has been
added by selecting the
challan

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Add Challan
1.

2.

3.

4.

5.

6.

Important Notes :
Surcharge amount of challan / BIN from the statement filed
by deductor with regards to the statement selected for filing
correction .Amount will not be editable for BINs.
Education Cess amount of challan / BIN from the statement
filed by deductor with regards to the statement selected for
filing correction. Amount will not be editable for BINs.
Interest amount in the challan / BIN from the statement filed
by deductor with regards to the statement selected for filing
correction. Amount will not be editable for BINs.
Other amount in the challan / BIN from the statement filed
by deductor with regards to the statement selected for filing
correction. Amount will not be editable for BINs.
Amount of interest to be claimed from this challan / BIN. User
cannot edit this field by tagging a challan. User must directly
change value in the field. Amount will not be editable for
BINs.
Amount to be claimed as 'Others' from this challan / BIN .
User cannot edit this field by tagging a challan. User must
directly change value in the field. Amount will not be editable
for BINs.

Editable fields will be
displayed on screen
which the user can edit
and save

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View of Newly Added Challan for Resolution
of Over Booked Challan

Challan Correction

Select ‘ Challan
Correction’ from drop
down

Challan Correction

Select a tab to view
newly added
challan

Select a Row for
resolution of Over
Booked Challans. Refer
E-Tutorial on
Resolution of
Overbooked Challan
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Action Summary

Action Summary – Submit to Admin User

Click on Submit to
Admin

Above Screen will be appeared in case correction submitted by Sub-user

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Action Summary

Request successfully
submitted to Admin
User

Request will be submitted to Admin user . Sub-user cannot submit the correction from ‘ Correction Ready for Submission’.
Sub-user should only be able to view statements saved by them

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Action Summary – View Edited Statement

Admin user Click on ‘Confirm’ the
correction to be submitted by sub
user and Correction Ready for
Submission

Click on hyperlink to
view the edited detail
for specific default

Both Admin User and Sub-user can able to view statements saved by them

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Action Summary – Admin User Login

User can able to view correction changes prior to submission even if logs out and later logs in .

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Action Summary – Admin User

Select the row for action

Click on ok to take
action for cancellation

Click on ‘ Cancel Statement’
in case user wants to
cancel the correction

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Action Summary – Admin User

Select the row for action

Click on ‘ View
Statement’ to
proceed further

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Action Summary – Submit For Processing

Click on hyperlinks to
view the Action
Summary
Select ‘Submit for Processing’ to
proceed further’ , in case edit
select ‘ Edit Correction
Statement’

Admin User proceed further to attached the digital signature and submit the correction

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Action Summary- Attach Digital Signature

Select and attach digital
Signatures

Digital Signatures are not mandatory in challan correction.

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Action Summary – Token Number Generated

Click on Help icon
for help text for
this screen

Message showing that
correction statement is
successfully submitted

Note down the Token Number for future reference

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