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Sample Business Letters (101-200)

(Sample Business Letters are listed in Alphabetical Orde)

Disclaimer: Be aware that some of these sample letters have legal, financial, or other
implications. If you are not sure about the use of any letter, consult with an appropriate
professional first.

Index

101. Commitment Form (Advertising)


102. Company Bonus Letter
103. Company Credit Account Approval Letter
104. Company Credit Account Denial for Unfavorable Report
105. Company Credit Account Denial Letter
106. Complimentary Letter to Employee on Handling of Difficulty
107. Complimentary Letter to Employee on Handling of Emergency
108. Complimentary Letter to Hotel
109. Complimentary Letter with Individual Commendation
110. Confidential Information Agreement
111. Confidentiality Agreement Between Firms
112. Confirmation of Acceptance of Employee Suggestion
113. Confirmation of Extension of Payment Date
114. Confirmation of Interview Appointment
115. Confirmation of Purchase Agreement
116. Confirmation of Telephone Report of Problem
117. Confirmation of Verbal Order
118. Congratulations on a Job Well Done
119. Congratulations on Employee on 5-Year Anniversary
120. Congratulations on Expansion
121. Congratulations on Formation of New Company
122. Congratulations on Increased Sales
123. Congratulations on Outstanding Achievement
124. Congratulations on Promotion 1
125. Congratulations on Promotion 2
126. Congratulations to New Business
127. Congratulations to New Owners
128. Consignment Agreement
129. Consignment Letter
130. Consumer Credit Application
131. Consumer Credit Application Form
132. Contract 1, Goods
133. Contract 2, Goods
134. Contract Proposal for Services
135. Conversion of Open Account to C.O.D.
136. Correction of Deposition
137. Corrections to Derogatory Credit Report
138. Cover Letter for Loan Book
139. Cover Letter in Response to Catalog Request
140. Cover Letter, Product Literature in Response to Phone Inquiry
141. Cover Letter, Renewed Charge Card
142. Credit Dept Report to Collections on Past Due Account
143. Credit Extension to Past Due Preferred Customer
144. Customer Incentive Program Announcement
145. Customer New Charge Card Cover Letter
146. Customer Revival, Auto Mechanic
147. Customer Revival, Preferred Customer Private Sale
148. Customer Revival, Product Sales
149. Customer Revival, Small Shop
150. Customer Service Request Form
151. Decline of Venture Offer
152. Decline to Interview Referred Job Applicant
153. Deliveries Held Until Past Due Balance Paid
154. Demand by Secured Party for Possession of Collateral
155. Demand for Acknowledgement of Shipping Dates
156. Demand for Delivery
157. Demand on Guarantor
158. Demand that Future Payments Be by Certified Check
159. Demand to Endorsers for Immediate Payment
160. Denial of Request for Additional Discount
161. Denial of Request for Extension of Time
162. Denial of Request for Quarterly Billing
163. Directed Letter of Recommendation Requesting Reply
164. Discharge of Security Interest
165. Disclosure of Investigative Consumer Reports
166. Disclosure Statement, Fair Credit Reporting Act
167. Discreet Letter of Resignation
168. Disputed Balance Notice
169. Employee Invention Agreement
170. Employee Non-Compete Agreement
171. Employee Non-Compete Agreement (Specific Radius)
172. Employee Photo and Recording Release
173. Employee Suggestion for Company Meeting
174. Employer's Verification on Loan Applicant
175. Employment Agreement
176. Employment Agreement
177. Employment Information Form
178. Employment Letter
179. Employment Reimbursement Agreement
180. Equipment Leasing Agreement
181. Equipment Maintenance Agreement
182. Escrow Check Receipt
183. Escrow Fee Worksheet
184. Expense Account Statement
185. Expense Account Statement Form
186. Explanation for Delay of Partial Shipment
187. Explanation of Insurance Rate Increase
188. Extension of Lease
189. Fictitious Name Certificate - By Corporation
190. Fictitious Name Certificate - Individual
191. Fictitious Name Certificate - Partnership
192. Fifth Overdue Payment Reminder, Notice of Credit Hold
193. Final Demand for Payment on Delinquent Account
194. Final Notice Before Legal Action
195. Final Notice of Impending Litigation
196. Final Warning Before Dismissal
197. Financing Statement
198. Firm Letter on Past Due Account
199. Five Day Demand for Payment
200. Follow Up Letter, Travel Agency
101. Commitment Form (Advertising)

COMMITMENT FORM

CLIENT:_________________________ DATE_________________

DESCRIPTION

ART WORK FOR BILLBOARD DESIGN:

Includes conceptual layouts, comprehensive

layout, artist's renderings, preparation of

camera - ready mechanicals.

Estimated cost $250.00

(Typography costs are extra)

This commitment form is to serve as Client's written


authorization for (firm) to perform services
and/or contract with suppliers for the above described
items or services (radio, television, magazine,
publication, outdoor advertising, artwork, production,
etc.) on client's behalf. Client's signature also
indicates understanding of estimates, prices, terms and
liability to (firm) for said items or services.
Alterations or revisions of above specifications involving
extra costs will be executed only upon additional written
orders.

ACCEPTED______________________

DATE__________________________ CLIENT____________________

AGENCY_____________________
102. Company Bonus Letter

Dear

The presentation you prepared for the (description of


project) was truly outstanding. There is no doubt that
we were awarded this project due to your fine work.

Please accept the enclosed check as our way of saying


thank you for a job well done.

103. Company Credit Account Approval Letter

Dear

We have reviewed your application for credit, and it is our


pleasure to inform you that an account has been opened for
your company.

Please feel free to use your account as often as you wish.


A descriptive brochure is attached which outlines the terms
and conditions upon which this account has been opened.

Should your credit requirements change, or should you have


any questions regarding your new account, call this office
and ask to speak to one of our account representatives.
When you call, please have your account number available,
in order that we might have quick access to your file.

104. Company Credit Account Denial for Unfavorable Report

Dear

Thank you for your recent application for credit with our
firm. We regret to inform you that we cannot extend credit
terms to you at the present time, based on the report we
received back from our credit bureau:

If you feel that there may be some errors in the records


of the credit reporting agency, we suggest that you contact
them and review their current information. In the event
that there have been errors made, please direct them to
submit a revised report to us for our reconsideration.
We would be most happy to welcome you as a customer and to
accommodate you in any way possible under the circumstances.
We do have a layaway plan and various other options that are
available to our cash customers.

Please feel free to call me if you have any questions or if


I can be of assistance to you in any way.

105. Company Credit Account Denial Letter

Dear

We have reviewed your application for open account terms,


and at this time are unable to open an account for your
company. Should circumstances change in the future, please
feel free to resubmit an application.

We value your business, and hope to keep you as a customer.


As a cash customer you will be advised of all special sales,
and we know that you will find our prices and services
competitive enough to allow us to continue serving you.

If you have any questions about this decision, or if I may


be of any help in any way with regard to your dealings with
our company, please contact me at the above office.

106. Complimentary Letter to Employee on Handling of Difficulty

Dear

Several of your associates in the shipping department have


informed me of the incident that occurred last Friday with
a representative of Gene's Tool Supplies. They have all
agreed that this driver hurled some extremely abusive
language at you and that his actions were unjustifiably
offensive. They also all agreed that you remained a
gentleman throughout the entire time, attempting to solve
the problem. I compliment you on your self-control, and
in handling the situation in such an exemplary manner. I
have placed a call to the owner of Gene's Tools and fully
anticipate your receiving an apology from them.
107. Complimentary Letter to Employee on Handling of Emergency

Dear

You are to be highly commended for the way that you handled
the emergency that occurred yesterday.

The paramedics have informed us that if you hadn't acted as


quickly as you did, our customer's attack might have been
fatal. Thanks to your fast reaction, she is already out of
intensive care and on the road to recovery.

We are very proud of your association with our organization.

108. Complimentary Letter to Hotel

Dear

Our (name of event) that was held at your hotel


was extremely successful.

The compliments that I have received on your staff's


courteousness and the excellent food that your chefs
prepared for the occasion have been numerous.

Thank you for helping to make our event a success.

109. Complimentary Letter with Individual Commendation

Dear

Our "Talent Night in St. Petersburg" promotion was greeted


with a great deal of enthusiasm by the community, and I
want to take this opportunity to thank you for all of your
encouragement and support.

As always, all of the staff at WQOL were extremely


cooperative. I must, however, single out one in particular
who worked exceptionally hard to make it the success it was.
This is Judith Blakely, who seems to have an unlimited
amount of energy and holds firmly to the conviction that if
it is worth doing, it is worth doing it right. It is fair
to say that without her help, this event would not have been
nearly as successful as it was. We played to a full house.
What more is there to say!

We will be looking forward to a repeat performance. It has


been a joy working with your fine staff.

110. Confidential Information Agreement

CONFIDENTIAL INFORMATION AGREEMENT

In consideration of being employed by_ (Company), the


undersigned hereby agrees and acknowledges:
1. That during the course of my employ there may be
disclosed to me certain trade secrets of the Company;
said trade secrets consisting of:
a) Technical information: Methods, processes, formulae,
compositions, inventions, machines, computer
programs and research projects.
b) Business information: Customer lists; pricing data;
sources of supply; and marketing, production, or
merchandising systems or plans.
2. I shall not during, or at any time after the
termination of my employment with the Company, use for
myself or others, or disclose or divulge to others any
trade secrets, confidential information, or any other
data of the Company in violation of this agreement.
3. That upon the termination of my employ from the Company:
a) I shall return to the Company all documents
relating to the company, including but not
necessarily limited to: drawings, blueprints,
reports, manuals, correspondence, customer lists,
computer programs, and all other materials
and all copies thereof relating in any way to the
Company's business, or in any way obtained by me
during the course of my employ. I further agree
that I shall not retain any copies of the foregoing.
b) The Company may notify any future or prospective
employer of the existence of this agreement.
c) This agreement shall be binding upon me and my
personal representatives and successors in
interest, and shall inure to the benefit of the
Company, its successors and assigns.
d) The unenforceability of any provision to this
agreement shall not impair or affect any other
provision.
e) In the event of any breach of this agreement, the
Company shall have full rights to injunctive
relief, in addition to any other existing rights,
without requirement of posting bond.

Dated: _

111. Confidentiality Agreement Between Firms

CONFIDENTIALITY AGREEMENT
BETWEEN FIRMS

AGREEMENT and acknowledgement between _ (Company), and _


(Undersigned).
Whereas, the Company agrees to furnish the undersigned
certain confidential information relating to the affairs of
the Company for purposes of: (Describe)

,and
Whereas, the undersigned agrees to review, examine,
inspect or obtain such information only for the purposes
described above, and to otherwise hold such information
confidential pursuant to the terms of this agreement,
BE IT KNOWN, that the Company has or shall furnish to the
undersigned certain confidential information, as set forth on
attached list, and may further allow the undersigned the right
to inspect the business of the Company and/or interview
employees or representatives of the Company, all on the
following conditions:
1. The undersigned agrees to hold all confidential or
proprietary information or trade secrets
("information") in trust and confidence and agrees
that it shall be used only for the contemplated
purpose, shall not be used for any other purpose or
disclosed to any third party.
2. No copies will be made or retained of any written
information supplied.
3. At the conclusion of our discussions, or upon demand
by the Company, all information, including written
notes, photographs, memoranda, or notes taken by you
shall be returned to us.
4. This information shall not be disclosed to any
employee or consultant unless they agree to execute
and be bound by the terms of this agreement.
5. It is understood that the undersigned shall have no
obligation with respect to any information known by the
undersigned or generally known within the industry
prior to date of this agreement, or becomes common
knowledge within the industry thereafter.

Dated: _

112. Confirmation of Acceptance of Employee Suggestion

Dear

Your suggestion that we recycle the trims from our vinyl


production has been analyzed and found to be an extremely
viable idea.
This recycling process, which will be implemented in six to
eight weeks from now, will result in direct savings to our
firm. We commend you for your inventiveness!

Please accept our congratulations on the adoption of your


recommendation and our thanks for your enthusiastic attitude.

113. Confirmation of Extension of Payment Date

Dear

This will acknowledge our telephone conversation of this


date. As was stated in our letter dated (date) ,
we should be receiving our financing by (date)

In view of the above, we would appreciate your extending


the date for our payment of the account until (date)
This will enable us to make sure that all of the appropriate
documents have been prepared.

We appreciate your courtesies, past and present. It has been


a pleasure doing business with your company and we look
forward to years of pleasant associations.

114. Confirmation of Interview Appointment

Dear

Thank you for your courteous request to interview one of our


officers for the article you are writing about our business.

(name of individual) will be pleased to meet with you at our


offices at (address) , on (day) , (date)
, at (time) I believe that you will find him to
be extremely knowledgeable about our business and the role we
play in relationship to our industry.

Thank you for your interest in our firm


115. Confirmation of Purchase Agreement

Dear

This letter will serve to confirm our agreement regarding


your purchase of, and payment for, certain merchandise
from our company.

We have agreed to ship the following merchandise to you:

You agree to abide by our printed terms and conditions,


and you additionally agree to pay for the merchandise in
three equal payments. The first payment shall be sent
so as to be received by my office not later than (date)
The second payment shall be received not later than thirty
days later, and the third payment shall be received not
later than thirty days after the second payment. In no
event shall payment be received later than (date)

Please sign a copy of this letter and return it to me.


Upon receipt of your confirmation of our agreement, I
shall release shipment of the aforementioned merchandise.

116. Confirmation of Telephone Report of Problem

Dear

This will confirm our telephone conversation of (date)


wherein I informed you that there was a problem with the
(service performed)

As I stated, (description of problem)

It is my understanding that you will (commitment of service


company)
in order to resolve this problem.

Thank you for your cooperation in this matter.


117. Confirmation of Verbal Order

CONFIRMATION OF VERBAL ORDER

Date: _

To: _ (Supplier)

This letter shall confirm your acceptance of verbal order


communicated to you on _.
A copy of our purchase order containing the state terms
is attached.
Unless we receive objection within ten days of your
receipt of this order, we shall expect delivery of all ordered
goods on the date indicated.

Very truly yours,

118. Congratulations on a Job Well Done


Dear

The displays you created for the "Summer's Coming"


promotion are just beautiful. Several of the sales
personnel told me that they have received numerous
compliments from the customers.

Congratulations on a job well done.

119. Congratulations on Employee on 5-Year Anniversary

Dear

(date) will mark your fifth anniversary as a


member of the (name of firm) We would like to
take this opportunity to thank you for these past five
years of fine workmanship and company loyalty.

We know that the growth and success of our company is


largely dependent on having strong and capable staff
members, such as yourself, and recognize the
contribution you make in helping us maintain the
position we enjoy in the industry.

We are hoping that you will remain with us for many years
to come and would like to offer our congratulations on
this anniversary.

120. Congratulations on Expansion

Dear

When we received your notice of expansion, we at (name of


firm) were elated.

There are few firms that can boast of the success you
have achieved over such a relatively short period of time.
A great deal of that success, in our opinion, must be
directly attributed to your strong leadership and the
sense of direction that you provide.

Please accept our heartiest congratulations and best wishes


for your continued success.

121. Congratulations on Formation of New Company

Dear

It was with great pleasure that I read your announcement


of the formation of your new company. You have certainly
chosen an area that is coming into its own. I know that
with your background, expertise and enthusiasm, your firm
should make quite an impression in the industry.

My congratulations and best wishes for your success.

122. Congratulations on Increased Sales

TO: Sales Department Members


FROM: H.C. Chambers
SUBJECT: Monthly Results

The numbers are in and I am proud to inform you that our


total sales for the period of April 15th through May 15th
amount to $358,466.00, which represents a 10% increase
over our sales for the preceding period.

You have achieved the goal we established in the first week


of April, and you are all to be highly commended for your
achievement. Congratulations!

123. Congratulations on Outstanding Achievement

Dear

You have proven the skeptics wrong and accomplished what


most said was impossible.

There is no doubt that your recent achievements will be


spoken of for some time to come and that the admiration
for your accomplishments is felt by all of us within the
industry as well as the general public.

Please accept my heartiest congratulations for your success.

124. Congratulations on Promotion 1

Dear

Congratulations on your recent promotion to (position)

I know how hard you have worked to earn the recognition


you presently enjoy at (name of firm) , and I feel that
they are very wise in having made their choice.

Please accept our best wishes for your success in your


new position.

125. Congratulations on Promotion 2

Dear

It was with great pleasure that I read of your promotion


to the position of (position) with (name of firm)

I am sure your firm has made a very wise choice and that
you will excel in your new role as (position)

Please accept my congratulation on your promotion and my


very best wishes for your continuing success.
126. Congratulations to New Business

Dear

Congratulations on the opening of your new gallery.

We know that every business requires a good bookkeeping


system, and have developed complete programs for
businesses of all sizes. While some systems are more
extensive than others, they all have a mutual goal;
to minimize paperwork, conserve time spent on bookkeeping,
and provide a simple format for keeping records in good
order.

I have enclosed our brochure and price list for your


review. Upon your request, I will be happy to arrange a
convenient time for one of our salesmen to meet with you
at your location.

Best wishes for your success.

127. Congratulations to New Owners

Dear

As the new owners of (establishment name) , please


accept our congratulations and very best wishes for your
success.

(name of company) is a well established supplier


of beef and provisions to many of the finer hotels and
restaurants in (city) and its vicinity. We
specialize in choice and prime, portion controlled, pork,
lamb, veal and western beef. We have enclosed a price
list for your review, but would like to add that there
are specific quantity discounts that are available.

(name of rep) , our sales representative for your


area would be pleased to come to the (name of
restaurant) at your convenience to show you the quality
of our products and discuss our terms and prices with you.
Please call (phone) for an appointment.

128. Consignment Agreement

CONSIGNMENT AGREEMENT

This agreement is made on (date) between (name of


shop) , herein referred to as "Seller", and
(individual)

Whereas (individual) wishes to sell (description of


item(s)) by consigning said item(s) to (name of shop)
for sale, it is understood:

That Seller agrees to display item(s) in a prominent place


in his establishment.

That Seller will make every attempt to obtain the best


possible price for the consigned merchandise and will accept
no less than $ as purchase price.

That for his efforts Seller is entitled to retain (percent)


of the purchase price.

That should a sale be effectuated, Seller shall forward a


check for the amount of the full purchase price less the
aforementioned (percent) to Consignee within 10 days
of the receipt of same.

That Seller represents that he maintains insurance for theft


and damage, and that the consigned merchandise will be covered
by said insurance while it is in his possession.

That Consignee agrees to leave the merchandise with Seller


for a minimum of (time)

That should the merchandise remain unsold at the end of the


consignment period and an election be made by the Consignee
to remove said merchandise, any costs incurred by the delivery
of same to Consignee shall be borne by Consignee.

129. Consignment Letter

Dear

This is to confirm our agreement whereby you will be


offering for sale in your shop my (item (s))

It is my understanding that you will accept no less than


$ for this item and, in the event of a sale, your
consignment fee will be (percent) of the purchase price. It
is my further understanding that you will inform me of a
sale immediately. I agree to leave my (item) on
consignment with you for a period of (time) ,
and the same will be covered under your insurance policy
for theft or damage for said time that it is in your
possession.

If the terms set forth herein conform with your


understanding of our verbal agreement, please indicate
your acceptance by signing in the space provided for your
signature.

130. Consumer Credit Application

CONSUMER CREDIT APPLICATION

Name _ Date _
Address _
City _ State _ Zip _
How long at address _ Own or Rent _
Employed by _ Position _
How long _ Salary $_
No. dependents _ Type car owned _ Year _
Other sources of income:
_ $_
_ $_
Outstanding obligations:
_ $_
_ $_
_ $_
_ $_
Pending lawsuits: _

Have you filed bankruptcy within last 6 years? _


Credit references:
Name _ Address _
Name _ Address _
Name _ Address _
Bank references:
Name _ Address _
Checking _ Savings _
Visa Card _ Master Card _
American Express _ Other Credit Cards _

NOTICE

131. Consumer Credit Application Form

CONSUMER CREDIT APPLICATION

Name ___________________________________________Date_______________
Address_____________________City___________State______Zip_____
How long at address___________________Own or Rent ____________
Employed by______________________________Position_____________
How long______________________________Salary $________________
No. dependents____________Type car owned_____________Year_____
Other sources of income:
___________________________________ $_______________________
___________________________________ $_______________________
Outstanding obligations:
___________________________________ $_______________________
___________________________________ $_______________________
___________________________________ $_______________________
___________________________________ $_______________________
Pending lawsuits_____________________________________________
Have you filed bankruptcy within last 6 years?_______________
Credit references:
Name______________________________Address_____________________
Name______________________________Address_____________________
Name______________________________Address_____________________
Bank references:
Name______________________________Address_____________________
Checking______________________Savings_________________________
Visa Card_____________________Master Card_____________________
American Express______________Other Credit Cards______________

NOTICE

When making application for credit, it is understood that


an investigation may be made whereby information is obtained
through personal interviews with your neighbors, friends, or
others with whom you are acquainted. This inquiry includes
information as to your character, general reputation,
personal characteristics, and mode of living. You have a
right to make a written request within a reasonable period of
time to receive additional, detailed information about the
nature and scope of this investigation.

________________________________
Applicant

132. Contract 1, Goods

CONTRACT
THIS AGREEMENT, made and entered into this ___ day of
_________, l98_, by and between ___________________, the
Seller, and ___________________, the Buyer:

1. The seller hereby undertakes to transfer and deliver


to the buyer on or before __________, l98_, the following
described goods:

2. The buyer hereby undertakes to accept the goods and


pay for them in accordance with the terms of the contract.
3. It is agreed that identification shall not be deemed
to have been made until both the buyer and the seller have
agreed that the goods in question are to be appropriated to
the performance of the contract with the buyer.
4. The buyer shall make payment for the goods at the
time when and at the place where the goods are received by
him.
5. Goods shall be deemed received by the buyer when
received by him at .
6. The risk of loss from any casualty to the goods
regardless of the cause thereof shall be on the seller until
the goods have been accepted by the buyer.
7. The seller warrants that the goods are now free and
at the time of delivery shall be free from any security
interest or other lien or encumbrance.
8. The seller further warrants that at the time of
signing this contract he neither knows nor has reason to
know of the existence of any outstanding title or claim of
title hostile to his rights in the goods.
9. The buyer shall have the right to examine the goods
on arrival, and within business days after such delivery
he must give notice to the seller of any claim for damages
on account of the condition, quality, or grade of the
property, and must specify the basis of his claim in detail.
The failure of the buyer to comply with these rules shall
constitute irrevocable acceptance of the goods.
10. Executed in duplicate, one copy of which was
delivered to and retained by the buyer, the day and year
first above written.
/S/..........................
/S/..........................

133. Contract 2, Goods


CONTRACT FOR SALE OF GOODS

Agreement made and entered into this (date) , by and


between (name of seller), of (address)
(city) , (state) , herein referred to as "Seller",
and (name of buyer) , of (address)
(city) , (state) , herein referred to as "Buyer".

Seller hereby agrees to transfer and deliver to buyer, on


or before (date) , the following goods:

Buyer agrees to accept the goods and pay for them in


accordance with the terms of the contract.

Buyer and Seller agree that identification shall not be


deemed to have been made until both parties have agreed that
the goods in question are to be appropriated and fulfill the
requirements of performance of said contract with the buyer.

Buyer agrees to pay for the goods at the time they are
delivered and at the place where he receives said goods.

Goods shall be deemed received by buyer when delivered to


address of buyer as herein described.

Until such time as said goods have been received by buyer,


all risk of loss from any casualty to said goods shall be
on seller.

Seller warrants that the goods are now free from any
security interest or other lien or encumbrance, that they
shall be free from same at the time of delivery, and that
he neither knows nor has reason to know of any outstanding
title or claim of title hostile to his rights in the goods.

Buyer has the right to examine the goods on arrival and has
(number) of days to notify seller of any claim for damages
on account of the condition, grade or quality of the goods.
That said notice must specifically set forth the basis of
his claim, and that his failure to either notice seller
within the stipulated period of time or to set forth
specifically the basis of his claim will constitute
irrevocable acceptance of the goods.
This agreement has been executed in duplicate, whereby both
buyer and seller have retained one copy each, on (date) .

______________________________
______________________________
(Signatures)

134. Contract Proposal for Services

Dear

We hereby propose to furnish all materials and perform all


labor necessary for the completion of Davit Installation
of the following specifications:

One No. 1000 lb. galvanized davit installed on seawall

Four-way lifting bridle

Three 2"x8" wood fenders anchored to the wall with 5'


rubber bumper strip on each.

This work is to be performed on Lot_____Blk________Sub.


Div.____ for (name of owner) , Owner, in accordance
with the drawings and specifications submitted for the
above work. The total cost including state tax is (amount)

Payments to be made as follows : the sum of (amount) to


be paid upon the approval of this contract and the balance
of (amount) upon the completion of the work.

Any alteration or deviation from the above specifications


involving extra cost of material or labor will only be
executed upon written orders for same and will become an
extra charge over the sum mentioned in this contract.
All agreements must be made in writing.

Property lines shall be designated by substantial marks, by


owner or his certified engineer. The contractors shall not
be liable, as regards to the completion of the work, for
any delay which may be caused by reason or on account of
any strike of workmanship, any Act of God, unavoidable
accidents, inability to secure materials or to use materials
in the performance of the work by reason of laws or
regulations of the United States of America or the State of
(state) , or any other circumstance beyond their
control, other than the want of funds. No such delay shall
be deemed a default on the part of the contractors, and, in
the event of any such delay, the contractor's time limit for
performance of the work shall be correspondingly extended.
Workmen's Compensation and Public Liability Insurance on the
above work shall be provided by the Contractor.

This Contract shall be deemed null and void if not signed


within thirty days.
Respectfully submitted,
ACCEPTED;
By____________________________
______________________________
OWNER
Date__________________________

135. Conversion of Open Account to C.O.D.

Dear

You are one of our most valued accounts and it is with deep
regret that I must advise you of a change in your account
credit status.

From now on, it will be necessary that a check accompany


each order for merchandise from your firm. We must insist
upon this until your account is brought up to date, at which
time we will reevaluate your open account status.

I know this will represent an inconvenience to you and I hope


that this will not interfere with our long and profitable
relationship.

We value your business and look forward to resolving this


difficulty in the immediate future. If I may be of further
assistance please call me at your convenience.
136. Correction of Deposition

Dear

Please find the enclosed copy of my deposition which I


have signed noting the following corrections:

1. On page , line , my response should read

2. On page , line , my response should read

I would appreciate it if you would arrange to have this


document sent to counsel for (other party to litigation)
in the appropriate manner. Thank you.

137. Corrections to Derogatory Credit Report

Gentlemen:

Pursuant to your request as to a clarification on the


apparent derogatory findings in your review of my credit
history, I am submitting this correspondence for your
consideration, as well as the lender concerned. Please
be advised as follows:

1. The account held in the name of Bernard T. Emerson


with Gourmet Foods, is not mine.

2. I have asked my secretary to forward a copy to you


of the paid check issued to Flowers Unlimited over
six months ago.

3. I have never maintained a charge account with Lewis


Brothers Furniture Company, nor have I ever resided
at the address indicated in their report.

I sincerely hope that this will assist you in producing an


up to date report. If you should require further
information, please don't hesitate to call my office.
I would be appreciative if you would forward your updated
report to the lender. Please feel free to include this
correspondence if you so choose.

138. Cover Letter for Loan Book

Dear

Thank you for the recent opportunity of serving you in our


Installment Loan Department. The coupon book enclosed is
provided for your convenience in making payments on your
note. It will furnish you with a record of payments. We
are certain that you will appreciate the convenience
afforded by this book.

Please make all payments directly to us. They may be made


at any teller's window, including the drive in, or payments
may be made by mail. Checks or money orders should be made
payable to (name of bank)

Please let us know if we can be of assistance to you in any


of the other numerous banking services that we offer
including checking accounts, savings accounts, trust
department and investment counseling.

Please feel free to drop in anytime at your convenience to


discuss your further needs with our staff.

139. Cover Letter in Response to Catalog Request

Dear

Thank you for your inquiry about our (equipment) I am


enclosing our catalog for your review.

We developed (name of equipment) to provide


educators with a comprehensive and effective means of
transmitting information and to help modernize educational
methods. That children are highly receptive and stimulated
to learn through the usage of audio-visual material, is
widely accepted by educators throughout the field.

After you have reviewed our material, we would appreciate


hearing your comments, and we will look forward to answering
any questions you have about our product.

Once again, thank you for your interest in the (product)

140. Cover Letter, Product Literature in Response to Phone Inquiry

Dear

It was a pleasure speaking with you today and as I


promised, I am enclosing literature on the (products)

I will be happy to get together with you, upon your


request, to explain the functions of each system in
order to assist you in your decision making process.

Thank you for the courtesies you extended during our


telephone conversation. I hope that we can assist you
with your requirements.

141. Cover Letter, Renewed Charge Card

Dear

Enclosed please find your new (name) cards, which have


an expiration date of

I have been advised that should your account be renewed


in (month) , the credit limit on the account will be
reevaluated based upon your account balance. With this
knowledge in hand, I would hope that the account balance be
reduced below the (amount) credit limit within this time.
Thank you for your cooperation in this matter.

142. Credit Dept Report to Collections on Past Due Account

COLLECTION REPORT

Date: _

Account Name _
Street _
City _ State _

Account Status:
Current $_
30 Days $_
60 Days $_
90 Days or Over $_
Total Owed: $_

Comment or agreement for payment from account:

Recommended action:
_ Continue to extend credit
_ Stop credit and accept payment plan
_ Stop credit and enforce collection

143. Credit Extension to Past Due Preferred Customer


Dear

Our credit department has notified me that your account


is past due. You are one of our preferred customers
and therefore we want to offer any assistance we can.
We know that most overdue balances result from clerical
errors. However, should you require additional time
to settle your balance, please feel free to give us a
call. I will see to it that you are granted an
additional ( ) days in which to pay your account balance.

We value your business, and sincerely hope that this


gesture will be of some help. Thank you for your kind
consideration, and we look forward to seeing you soon.

144. Customer Incentive Program Announcement

Dear

As a valued customer of (name of company), we couldn't


wait to bring you the good news. This letter is to
announce the incorporation of our new customer incentive
program (CIP?). Well, maybe we haven't thought of a great
logo for it yet, but if you read on I think you'll agree
that no matter what we call it, it's super!

Starting on June 1st, a record of your account with our


store will be maintained on a cumulative basis for a
period of one year. Once your purchases have reached
$500, you will be automatically entitled to a 5% discount
on any order placed, including orders for sale items.
When your orders have reached the $1,000 mark, your
discount will increase to 10%. A $1,500 accumulation of
orders will entitle you to a 15% discount and once you
have reached $2,000 you will receive 20% off all
merchandise orders. We think it's a great idea and hope
that you agree.

Won't you send us a purchase order today to get you


started on your way? If you think of a good name for us
to tag onto this new discount program, please let us know!
145. Customer New Charge Card Cover Letter

Dear

It is our pleasure to notify you that a charge account has


been approved in your name. We welcome you as a new
customer and hope that you enjoy the convenience of your
charge account.

We have established a credit limit on your account in the


amount of $ At such time as you may wish to raise
the credit line, a phone call or visit to our credit office
should expedite our handling of your request.

We have enclosed your card and our pamphlet that explains


our billing procedure, how to use your credit card plus
additional information we believe you will find useful.

Thank you again for choosing to shop with us.

146. Customer Revival, Auto Mechanic

Dear

It has been over six months since we have had the


opportunity to service your automobile. We certainly
hope that we haven't done anything to offend you. If
we have, please call us so we can find out what has
kept you away.

We invite you to bring your (make of car) into


our shop for a free inspection and tune-up. We are
strong advocates of periodic inspection of vehicles in
order to assure their safety and to prevent major
repairs through the early detection of problems.
Won't you accept our offer, which is our way of saying
that we have missed you? Please feel free to bring
your automobile in at anytime between 8:00 A.M. and
1:00 P.M., Monday through Friday. An appointment is
not necessary.

We are looking forward to your visit.

147. Customer Revival, Preferred Customer Private Sale

Dear

We have missed you!

We didn't see you at our Summer Sale and we didn't see you
at our Fall Sale, either. So, after putting our heads
together here at ( Name of Company ), we concluded that one
possible reason for your having stayed away so long might
be that you don't like crowds. We came up with the
following solution:

A PRE-CHRISTMAS SALE

OPEN ONLY TO PREFERRED CUSTOMERS

DECEMBER 17, 1986

5:00 P.M.- 9:00 P.M.

If there is any other reason that has kept you away, won't
you please let us know by calling me at West Palm Beach (305)
662-000. Thank you.

148. Customer Revival, Product Sales

Dear

It has been so long since we have had the opportunity to


be of service to you, that I have begun to wonder if
perhaps, we have offended you in some way in the past.

If this is the case, I would greatly appreciate knowing


what happened. In fact, if you have any grievance with
our firm, I wish that you would call so that we might
discuss the problem.

We have introduced many innovations into our product line


since the last order you placed with our firm, and if the
reason we haven't heard from you has nothing to do with a
complaint, we would appreciate having the opportunity to
show you these innovations.

In either case, it would be wonderful to hear from you.

149. Customer Revival, Small Shop

Dear

It has been over six months since you have come to visit
us at Covert Corner. We have missed seeing you.

Anything wrong? Please let us know if this is the case.

If you have a chance, why don't you stop in to see us. I


think you will be pleasantly surprised by some of the new
merchandise we now have available. As one of our preferred
customers, you will, of course, be entitled to use your ten
(10%) percent, life-time discount privilege.

We stand at the ready to be of service.

150. Customer Service Request Form

CUSTOMER SERVICE REQUEST

DATE______________

CUSTOMER____________________________________________________
ADDRESS_____________________________________________________

_____________________________PHONE___________________

MERCHANDISE PROBLEMS: DELIVERY PROBLEMS:

ORDER NOT FILLED BAD ADDRESS

DEFECTIVE MERCHANDISE CUSTOMER NOT IN

REPAIR PROBLEM DELAYED/LOST IN TRANSIT

WRONG MERCHANDISE SOLD DAMAGED IN TRANSIT

AMOUNT CHARGED IN ERROR MDSE. MISSING IN PACKAGE

CREDIT/REFUND NOT ISSUED OTHER___________________

OTHER___________________ ________________________

REMARKS:

DISPOSITION:

151.

Decline of Venture Offer

Dear

Thank you for sending me the information on (name of


venture)

While I found the concept interesting, I am reluctant to


become involved in any venture that would require my absence
from the firm for an extended period of time.

I am returning your material under separate cover and wish


you the best of luck in your new venture.
152.

Decline to Interview Referred Job Applicant

Dear

Having been away from the office for a few days, I didn't
read your letter of May 19th until today.

While I am sure the young man you wrote to me about


wouldn't warrant the recommendation you gave unless he is
truly exceptional, I believe it would be unfair to him to
set up an interview at this time.

We have just had to lay off twenty four employees and there
is no way that I could justify hiring someone new under
those circumstances. We anticipate that business should
improve over the next six months, but for now, the timing
is off.

I am sorry to have to disappoint you. You know, under the


right circumstances, we are always looking for bright young
people with potential.

Thank you for thinking of us.

153.
Deliveries Held Until Past Due Balance Paid

Dear

Due to the problems we have been experiencing of late in


obtaining your payment for the goods we have delivered in
accordance with the provisions of our contract of
(date) , we must inform you that we will not be able to
deliver any more goods to you unless you provide us with
adequate assurance for payment on said goods.

We regret having to withhold further deliveries, but, at


this point in time, we have no other viable alternative.

Please let us know promptly what your decision is in regard


to your willingness to provide us with the adequate assurance
we are requesting.

154.

Demand by Secured Party for Possession of Collateral

DEMAND BY SECURED PARTY


FOR POSSESSION OF COLLATERAL

Date: _

To: _ (Debtor)

This is to advise you that you are in default under our


security agreement dated _, 19_, for the following reason(s):

Accordingly, I demand that you surrender possession of


the collateral to me at once as provided in the security
agreement and Uniform Commercial Code.

Very truly,

___________________________
Secured Party

155.

Demand for Acknowledgement of Shipping Dates

DEMAND FOR ACKNOWLEDGEMENT


OF SHIPPING DATES

Date: _

To : _ (Supplier)
We hereby request that you specify shipping arrangements
pursuant to our order of _, 19_ and that you furnish us
assurance that you shall comply.
Default in seasonable and sufficient assurance from you
shall constitute a breach of said contract and we shall no
longer be obligated under said contract.

Very truly,

156.
Demand for Delivery

DEMAND FOR DELIVERY

Date: _

To: _ (Supplier)

Whereas the undersigned has now made full payment to you


in the sum of $_, for all goods to be shipped pursuant to our
order dated _, 19_; we demand delivery of said goods in
accordance with our contract.

Very truly,
157.

Demand on Guarantor

DEMAND ON GUARANTOR

Date: _

To: _

The undersigned is the holder of your guaranty wherein


you guaranty the debt owed us by _.
Please be advised that payments on said debt are in
default. Accordingly, demand is made upon you as a guarantor
to fully pay the outstanding debt due us in the amount of $_.

Very truly,

158.
Demand that Future Payments Be by Certified Check
Dear

A review of your loan account indicates that you have


had three checks returned unpaid from your bank.

While we regret having to take this action, we must


insist that all future payments on your loan be made
with certified funds. Any payment which is not
certified will not be accepted and will be returned to
you, possibly causing you to incur a late charge.

In making all future payments, please send them to the


attention of (denote) for proper credit.

Your cooperation is appreciated.

159.

Demand to Endorsers for Immediate Payment

DEMAND TO ENDORSERS

Date: _

To: _

The undersigned is the holder of the below described


(check) (note) to which you are an endorser.
Notice is hereby provided that said instrument has not
been paid, and protest and demand is hereby made upon you to
immediately pay the face amount of the instrument in the
amount of $_.
In the event payment is not made within five (5) days,
the undersigned shall proceed to suit on your warranties of
endorsement.

Very truly,

160.

Denial of Request for Additional Discount

Dear

This letter is in response to your inquiry regarding our


flexibility in the discount rate we offer for early
settlement of accounts.

Our established discount is 2% of the total invoiced amount


when payment is received within 10 days of delivery. This
figure is not one that has been arbitrarily chosen, but is
based on cost, overhead and profit. To increase this discount
rate for all of our accounts would seriously jeopardize our
firm and to increase the rate for an individual account would
be both unfair and unethical. I believe that you will find
that the 2% discount rate we offer our customers is standard
in the industry.

We consider you a most valued customer and hope that you can
appreciate our position in this matter. If we are able to
accommodate you in any way that is within our company policy,
we will be most happy to do so.
161.

Denial of Request for Extension of Time

Dear

This is to acknowledge receipt of your letter of (date),


in which you requested a three month extension on your
(type of) loan, number (number)

After careful review, we regret to inform you that we are


unable to grant you any further extensions for the payment
on your loan.

We are sorry about the difficulties you are experiencing,


but we must insist on receiving your payment by (date)

We hope that you will be able to find another solution to


your problem.

162.

Denial of Request for Quarterly Billing

Dear

Your letter requesting that we bill you quarterly rather


than monthly, presents us with somewhat of a problem.

Inasmuch as we would like to welcome you as a new customer


of our firm, we would like to accommodate you in any way
possible. Your request, however, would result in your
receiving preferential treatment for your account and would
be unfair to all of our customers who must settle their
accounts within 30 days. If we were to offer the terms
you have requested to all of our customers, we would soon
be out of business entirely.

I am sure you can understand our position in this matter.


We would welcome your account on our regular open account
basis and hope that we will have the opportunity to provide
you with our fine line of products as well as service.

163.

Directed Letter of Recommendation Requesting Reply

Dear

(individual) has been with our firm for several


years and has been one of our outstanding employees in
the accounting department. For family reasons, he is
moving to your area and we are truly sorry to lose him.

He has all of the fine qualities you would expect from a


good employee and I honestly feel that any firm that
hires him will be quite fortunate.

I believe that it could be mutually beneficial if the two


of you could meet once he arrives in (city) . He
is mature and of course realizes that there may not be an
opening for him at this time.

Shall I suggest that he make an appointment with you? I


will be looking forward to your reply.

164.

Discharge of Security Interest

DISCHARGE OF SECURITY INTEREST

FOR VALUE RECEIVED, the undersigned does hereby release


and discharge a certain security interest issued by _,
(Debtor) to the undersigned dated _, 19_.
This document ___ shall ___ shall not (check one)
constitute a discharge of any obligation for which said
security interest was granted.
Signed this _ day of _, 19_.

165.

Disclosure of Investigative Consumer Reports

DISCLOSURE OF INVESTIGATIVE CONSUMER REPORTS

This is to inform you that in processing your credit


application it may be necessary to interview your neighbors,
friends and/or others with whom you have an association or
acquaintance. The inquiry conducted would be in respect to
your character, personal characteristics, reputation and
mode of living. Under federal law, you have the right to
make a written request within a reasonable period of time
and to receive detailed information about the nature and
scope of this form of investigation.

166.

Disclosure of Investigative Consumer Reports

DISCLOSURE OF INVESTIGATIVE CONSUMER REPORTS

This is to inform you that in processing your credit


application it may be necessary to interview your neighbors,
friends and/or others with whom you have an association or
acquaintance. The inquiry conducted would be in respect to
your character, personal characteristics, reputation and
mode of living. Under federal law, you have the right to
make a written request within a reasonable period of time
and to receive detailed information about the nature and
scope of this form of investigation.
167.

Discreet Letter of Resignation

Dear

It is with great sorrow that I am hereby tendering my


resignation to you.

Although there is much to say, I believe the reasons


leading to this decision are known by you, and I will
therefore leave them unsaid at this time.

I appreciate having had the opportunity of being a


member of (name of firm) for so many years
and offer my best wishes for your continued success.

168.

Disputed Balance Notice

DISPUTED BALANCE NOTICE

Date: _
To: _

We are in receipt of your statement dated _, 19_,


indicating an account balance of $_.
We dispute said balance for the reason(s) checked.

____ Goods billed for have not been received.


____ Prices are in excess of agreed amount.
____ Prior payment made in the amount of $_ on _, 19_.
____ Goods were unordered.
____ Goods were defective as per prior notice.
____ Goods are available for return as per our right of
return and credit.
____ Other (Describe) _

Please adjust our account.

Very truly,

169.
Employee Invention Agreement

EMPLOYEE INVENTION AGREEMENT

FOR GOOD CONSIDERATION, and in consideration of the


undersigned being employed by_ (Company); the undersigned
hereby agrees, acknowledges and represents:
1. The undersigned, during the course of employment, shall
promptly disclose in writing to the company all
inventions, discoveries, improvements, developments
and innovations whether patentable or not, conceived
in whole or in part by the undersigned or through
assistance of the undersigned, and whether conceived
or developed during working hours or not, which:
a) Result from any work performed on behalf of
Company, or pursuant to a suggested research
project by the Company, or
b) Relate in any manner to the existing or contemplated
business of the Company, or
c) Result from the use of the Company's time, material,
employees or facilities.
2. The undersigned hereby assigns to the Company, its
successors and assigns, all right, title and interest
to said inventions.
3. The undersigned shall, at the Company's request,
execute specific assignments to any such invention and
execute, acknowledge, and deliver any additional
documents required to obtain letters patent in any
jurisdiction and shall, at the Company's request and
expense, assist in the defense and prosecution of said
letters patent as may be required by Company. This
provision shall survive termination of employ with the
Company.

Signed under seal this _ day of _, 19_.

________________________________
Employee

170.

Employee Non-Compete Agreement


EMPLOYEE NON-COMPETE AGREEMENT

FOR GOOD CONSIDERATION, and in consideration of my being


employed by _ (Company), I, the undersigned, hereby agree that
upon my termination of employment and notwithstanding the cause
of termination, I shall not compete with the business of the
Company, or its successors or assigns.
The term "not compete" as used in this agreement means
that I shall not directly or indirectly own, be employed by or
work on behalf of any firm engaged in a business substantially
similar and competitive with the Company.
This non-compete agreement shall remain in full force and
effect for _ years commencing with the date of employment
termination.
Signed under seal this_ day of _, 19_.

171.
Employee Non-Compete Agreement (Specific Radius)

EMPLOYEE NON-COMPETE AGREEMENT


(Specific Radius)

FOR GOOD CONSIDERATION, and in consideration of my being


employed by _ (Company), I, the undersigned, hereby agree that
upon my termination of employment and notwithstanding the cause
of termination, I shall not compete with the business of the
Company, or its successors or assigns.
The term "not compete" as used in this agreement means
that I shall not directly or indirectly, as an owner, officer,
director, employee, consultant, or stockholder, engage in a
business substantially similar or competitive to the business
of the company.
This non-compete agreement shall extend only for a radius
of _ miles from the present location of the Company, and shall
be in full force and effect for _ years, commencing with the
date of employment termination.
Signed under seal this _ day of _, 19_.

172.

Employee Photo and Recording Release

RELEASE

In consideration of my employment with the (name of firm) ,


("Company") and as part of the services being furnished by
me to said Company, I hereby give my consent to the
photographing of myself and to the recording of my voice.
The Company is hereby authorized to use or cause to be used
said still photographs or motion picture footage, recordings
of my voice and my name for advertising, publicity,
commercial or other business purposes. Said photographs
and/or recordings may be used singularly or in conjunction
with other photographs and/or recordings.

The Company has my authorization to reproduce, or cause to


be reproduced and used such photographs and voice
recordings. The same may be exhibited in all domestic and
foreign markets. I understand that others may use and/or
reproduce said photographs and/or recordings with or without
the Company's consent.

I hereby release the Company, any of its associated or


affiliated companies, their directors, officers, agents,
employees, customers and the Company's appointed advertising
agencies, officers, directors, agents and employees, from all
claims of any kind on account of such use.

Witness:______________________ ___________________
Date ___________________
173.
mployee Suggestion for Company Meeting

TO:
FROM:
SUBJECT:

Dear

There is such a high degree of anxiety about the proposed


merger with (name of firm) that I can see the
effects in my department daily. I do not feel that the
newsletter put out last week helped assuage the fears of
the other employees.

I believe that it might be beneficial to meet the issue


head-on by holding a meeting wherein questions can be put
forth and answers can be provided.

There is a schism between employees and management that


appears to be growing and presents a potential problem.
If, for example, this merger fails to materialize, the
employees may maintain their current feelings of
alienation to the detriment of the organization.

I know that there are many inherent problems in hashing


this subject out in an open forum and these must be
weighed against the present alternative. I do feel,
however, that the suggestion is worth some consideration.

174.

Employer's Verification on Loan Applicant

TO: Applicant_____________________
Address_______________________
City__________________________
Loan No.______________________
Escrow No.____________________

Gentlemen:

I have applied for a real estate loan to be made by


( Name of Company ) Savings and Loan Association.

I shall appreciate your completing the Employer's


Verification below for their confidential use and
forwarding it to:

( Name of Company ) Savings and Loan Association


1304 74th Circle N.E.
St. Petersburg, Florida 33702

Thank you for your consideration and prompt reply, as


it will avoid many delays.

Very truly yours,

__________________________
Applicant

EMPLOYER'S VERIFICATION

1. Entered your employ:_________________________________


2. Present Position:____________________________________
3. Present Monthly Salary: Gross Monthly Salary:_____
Overtime:_________________
Bonus or Commission:______
How paid:_________________
4. If Applicant is in Military Service please report
income on a monthly basis as follows:
Base Pay_________ Quarters and Subsistence___
Flight or Hazard Allowance____________
5. Probability of Continued Employment__________________
6. Does Employee have Re-employment rights for:
Sick Leave?______ Maternity Leave?_________
7. Other Remarks:_______________________________________
The above is furnished in strictest confident to your
request.

Date________________ Employer_______________
175.

Employment Agreement

EMPLOYMENT AGREEMENT

EMPLOYEEMENT AGREEMENT by and between _ (Company), and _


(Employee).
For good consideration, Company shall employ and the
Employee agrees to be employed on the following terms:

1. EFFECTIVE DATE:
Employment shall commence on _, 19_, time being
of the essence.

2. DUTIES:
Employee agrees to perform the following duties:
(Describe general duties, or attach job description)
_

Employee shall also perform such further duties as are


incidental or implied from the foregoing, consistent with the
background, training and qualifications of Employee or may be
reasonably delegated as being in the best interests of the
Company. The Employee shall devote full time to his employment
and expend best efforts on behalf of Company. Employee further
agrees to abide by all reasonable Company policies and
decisions now or hereinafter existing.

3. TERM:
The Employee's employment shall continue for a period
of (_) years, beginning on the effective date of this
agreement and ending on _, 19_.
4. COMPENSATION:
The Employee shall be paid the following compensation:
a) Annual Salary: $_, paid on the payroll schedule
existing for other employees.
b) Such bonuses, vacations, sick leave, retirement
benefits and expense accounts as stated in the
Company manual for other management personnel or as
may be decided by the Company if said items are
discretionary with the Company.

5. TERMINATION:
This agreement may be earlier terminated upon:
a) Death of Employee or illness or incapacity that
prevents Employee from substantially performing for
(_) continuous months or in excess of (_) aggregate
working days in any calendar year.
b) Breach of agreement by Employee.

6. MISCELLANEOUS:
a) Employee agrees to execute a non-compete agreement
as annexed hereto.
b) Employee agrees to execute a confidential
information and invention assignment agreement as
annexed hereto.
c) This agreement shall not be assignable by either
party, provided that upon any sale of the business
by Company, the Company may assign this agreement to
its successor or employee may terminate same.
d) In the event of any dispute under this agreement, it
shall be resolved through binding arbitration in
accordance with the rules of the American
Arbitration Association.
e) This constitutes the entire agreement between the
parties.
Any modification must be in writing.

7. ADDITIONAL TERMS:
_

Signed under seal this _ day of _, 19_.


______________________________
Company

176.

Employment Agreement

EMPLOYMENT AGREEMENT

Agreement made between (name of company) , located at


(address) , City of (city) , County of (county)
State of (state) , herein referred to as "Company",
and (name of employee) , of (address) , City of
(city) , County of (county) , State of (state)
herein referred to as "Employee".

Company hereby employs employee to perform such duties at


such times and in such manner as the company may from time
to time direct.

Employee agrees that he will perform those duties assigned


to him to the best of his ability, to maintain a current
and complete account of his work and expenses, to remit
promptly to the company any monies paid to him or coming
into his possession which belong to the company, to devote
his full and undivided time to the transaction of company
business and to refrain from being engaged in any other
business during the tenure of his employment with the
company.

In consideration of the foregoing, company agrees to pay


to employee the amount of (amount) Dollars, ($ ), per
(period of time) plus reasonable travel expenses incurred
for the purpose of conducting company business.

This contract shall become effective on (date) and remain


in effect until it is terminated by either party. Either
party may terminate this agreement by providing the other
party with (number) day's written notice of his or their
intention. Should this agreement be terminated by either
party, employee agrees that the payment in full to the
date of termination shall fully satisfy all claims against
the company under this agreement.

In witness whereof, the parties have executed this


agreement at (place of execution), on (date)

____________________
____________________
(Signatures)

177.

Employment Information Form

EMPLOYMENT INFORMATION FORM

Date:_______________

Employer_________________________ Telephone:_________________
Address__________________________
City_____________________________
State____________________________
Zip______________________________

Nature of business______________________________________________
Position to be filled___________________________________________
Employee qualifications_________________________________________
Number of employees needed______________________________________
Wages or salary $________________ per __________________________
Employment is _____temporary ______permanent
Hours ________ to _______
Days ___________ to __________
Benefits________________________________________________________

We are an equal opportunity employer.

178.

mployment Letter

EMPLOYMENT LETTER

Date: _

To: _ (Employee)

Dear _:
We are pleased to confirm your being employed by our firm
in the capacity of _. You will report directly to _,
commencing with your start of employment on _, 19_.
Your salary shall be $_ per _. You will also be covered
by the standard group benefit plans and fringe benefits
explained to you. For the first year vacation time shall be
pro-rated, so you will be entitled to _ days vacation for this
year.
If you agree, this letter sets for the our understanding,
please sign the enclosed copy and return for our files.
We look forward to your joining the company.

Very truly,

179.

Employment Reimbursement Agreement

EMPLOYMENT REIMBURSEMENT AGREEMENT

The undersigned officer or employee of _ (Company), agrees


to repay to the Company all compensation payments or
reimbursements that are disallowed, in whole or in part, as a
deductible expense by the Internal Revenue Service. The
reimbursement shall be made to the full extent of the
disallowance upon an adverse decision of the last tribunal or
agency to consider the issue, provided the Company shall not be
obligated to seek further appeal if available.
Signed under seal this _ day of _, 19_.
180.

Equipment Leasing Agreement

Equipment Leasing Agreement

( Name of Company ) agrees to furnish and Customer agrees to hire the


services of ______________________________________________
______________("Equipment"), to be installed at the
address (s) indicated below, subject solely to the terms
and conditions of the existing ( Name of Company )Contract Pricing
Agreement between________________________________________
and ( Name of Company ) .

Monthly Annual Two Year Contract No:


Customer and Billing Address Installation Address
____________________________ ________________________
____________________________ ________________________
____________________________ ________________________
____________________________ ________________________

Customer acknowledges the responsibilities of providing


suitable electrical service and the payment of charges for
the placement, removal, and any rigging expense for the
equipment and accessories ordered herein.

Earliest Customer Acceptance Date_____________


Equipment Purchase Order Required Yes, if yes complete below:
Equipment Purchase Order No:_____________From_______To_________
CCP Special Reference Number_______________________
Customer Authorizes Initial Supplies: Yes: No
Supply Purchase Order No:__________Supply Agreement No:________
Supply Purchase Order: Not necessary Attached To Follow

Acceptance of this agreement is contingent upon review and


approval of ( Name of Company ) Credit Department.

This Agreement shall terminate in the event that Customer


makes an assignment for the benefit of creditors, or a
voluntary or involuntary petition is filed by or against
the Customer under any law having for its purpose the
adjudication of Customer as bankrupt or the reorganization
of Customer or may be cancelled by ( Name of Company ) without notice
should Customer default in the payment of any money due
hereunder.

____________________ ___________________
Customer's Signature ( Name of Company )
By:_________________ By________________Date_____
Title_______________ Title_________Branch_______

181.

Equipment Maintenance Agreement

EQUIPMENT MAINTENANCE AGREEMENT

( Name of Company ) agrees to provide maintenance service


including up to two maintenance calls annually and interim
calls as required at the installation address specified
above on the equipment listed. All charges specified are
those currently in effect and are subject to change only at
the time of subsequent annual renewal. If the charges are
increased, the customer may, as of the effective date of
such increase, terminate this Agreement by written notice
to ( Name of Company ). Otherwise, the new charges shall
become effective upon the date specified in the renewal
invoice. This Agreement is limited to equipment regularly
operated during a single eight hour shift per day, and all
( Name of Company ) calls hereunder are restricted to the
normal working hours of ( Name of Company ). To cover
increased maintenance costs, if any piece of equipment is
regularly operated during more than one eight hour shift
per day, an increase in Annual Rate will apply as follows:

Two Shifts 50% Three Shifts 100%.

All service commenced outside of ( Name of Company )'s


normal working hours will be charged at published rates
for service time and expense only.

The following services are included:


(fill in services here)
Optimum performance of the equipment covered by this
Agreement can be expected only if supplies provided by,
or meeting the specifications of ( Name of Company )
are used. ( Name of Company ) shall have full and free
access to the equipment to provide service thereon. If
persons other than ( Name of Company )'s representatives
perform maintenance or repairs, and as a result further
work is required by ( Name of Company ) to restore the
equipment to operating condition, such repairs will be
billed at ( Name of Company )'s published time and
material rates then in effect.

For service as specified above on the equipment listed,


the undersigned agrees to pay in advance the total annual
charge specified below to ( Name of Company ), in
accordance with the terms specified on the face of the
invoice.

182.

Escrow Check Receipt

Escrow No.________
Date______________

Checks for Collection:

On_________________________________________
Maker______________________________________
On_________________________________________
Maker__________________Endorser____________

Received above from: _____________________ to be used_


in accordance with written instructions in said escrow.

_______________________
By_____________________
183. fghfh

Escrow Fee Worksheet

Escrow No.________
Date______________

STATEMENT OF:___________________________

DEBITS CREDITS
Deposits___________________________________________________
Loan Proceeds___________________________________________
Demand for Deed and/or Note________________________________
Interest___________________________________________________
Prepayment Bonus___________________________________________
Forwarding Fee_____________________________________________
___________________________________________________________
Pro Taxes_________________________________________________
Rata Insurance_____________________________________________
Commission_________________________________________________
___________________________________________________________
___________________________________________________________
Mechanic's Lien Search_____________________________________
Title Company's Charge_____________________________________
Reconveyance Fee___________________________________________
Recording Deed of Trust____________________________________
Recording Reconveyance_____________________________________
Recording Deed_____________________________________________
___________________________________________________________
___________________________________________________________
Taxes______________________________________________________
Special Assessments________________________________________
Insurance__________________________________________________
___________________________________________________________
Tax and Assessment Service_________________________________
Impounds___________________________________________________
Fee for Drawing Documents__________________________________
Credit Report______________________________________________
Appraisal Fee______________________________________________
Advance Reconveyance Fee___________________________________
Office Charge and Inspection Fee___________________________
___________________________________________________________
Deposited to the account of________________________________
Check Herewith_____________________________________________
Balance due ____________________________________________

184.

Expense Account Statement

EXPENSE ACCOUNT STATEMENT

Employee: _
For period ending: _

REIMBURSABLE EXPENSES INCURRED

Hotel/Lodging $_
Meals $_
Tax $_
Travel (air, train, bus) $_
Personal auto _ miles x _ cents $_
Parking $_
Phone $_
Other (itemize):
_ $_

Total: $_
-------------------------
I certify the above is a true statement of incurred
expenses in accordance with company policy. Receipts are
attached.

_______________________________
Employee

Approved for payment:

By:_____________________________

185.

Expense Account Statement Form

EXPENSE ACCOUNT STATEMENT

Employee:_________________________________________________________
For period ending:________________________________________________
REIMBURSABLE EXPENSES INCURRED

Hotel/Lodging $_________________________
Meals $_________________________
Tax $_________________________
Travel (air, train, bus) $_________________________
Personal auto _____ miles x ___ cents $_________________________
Parking $_________________________
Phone $_________________________
Other (itemize):
_____________________ $_________________________
_____________________ $_________________________
_____________________ $_________________________
_____________________ $_________________________
Total: $_________________________
-------------------------

I certify the above is a true statement of incurred


expenses in accordance with company policy. Receipts are
attached.

_______________________________
Employee

Approved for payment:

By:_____________________________

186.
Explanation for Delay of Partial Shipment

Dear

After some investigation, I believe that we have found the


source of the problem that led us to our misunderstanding
on (date)

When we received your purchase order for (quantity,


product), we were unable to fill the order for immediate
delivery due to (explanation for delay in delivery)
Our letter informing you of this delay and requesting your
instructions was mailed to you on (date) We did not
receive a reply and proceeded to send a follow-up letter
to you on (date)

We have been able to make delivery to you since the (date)


but felt that since you had emphasized "for immediate
delivery" on your purchase order, we should wait for your
authorization before shipping.

I can easily understand why you were so upset with us (day)


if no one made you aware of our correspondence. We have
always appreciated having you as a customer and hope that
we can continue to provide you with our products in the
future.

187.

Explanation of Insurance Rate Increase

Dear

We are in receipt of a directive from (name of company)


concerning the above captioned Regulation. This new
regulation went into effect on (date) and requires
that complications of pregnancy be covered in the same
manner as any other injury or disease.

"Complications" is defined as anything other than a


normal delivery. This is applicable to any employee,
dependent spouse or dependent child.
Due to the potential increase in claims, it has become
necessary to increase our quoted rates to comply with
this regulation. The new employee rate will be $
and the new spouse rates will be $ ; the new
spouse and children rate will be $ and the new
children only rate will be $

If you have any questions regarding these rate increases


due to the change in regulations, please feel free to call.

188.

Extension of Lease

EXTENSION OF LEASE

EXTENSION AGREEMENT made by and between _ (Landlord), and


_ (Tenant), relative to a certain lease agreement for premises
known as _, and dated _, 19_ (Lease).
For good consideration, Landlord and Tenant each agree to
extend the term of said Lease for a period of (_) years
commencing on _, 19_ and terminating on _, 19_, with no
further right to renewal or extension beyond said termination
date.
During extended term, Tenant shall pay rent of $_ per
annum, payable $_ per month in advance, in lieu of the rent
contained in the original Lease.
It is further provided, however, that all other terms of
the Lease shall continue during this extended term as if set
forth herein.
Signed under seal this _ day of _, 19_.

_______________________________
Landlord

_______________________________
Tenant

189.

Fictitious Name Certificate - By Corporation

Certificate of Transaction of Business Under Fictitious


Name - By Corporation

Certificate

KNOW ALL MEN BY THESE PRESENTS;

That the undersigned corporation hereby certifies that


it is transacting or proposes to transact business in the
State of ___________________, under the fictitious name of
_______________; and that the principal place of business
of said corporation in the State of __________ is located
at _____________________, in the City of ________________,
County of _________________________.

Dated: ___________________ _______________________


(Name of Corporation)
(Corporate Seal) By _______________________
(/S/ Corporate Officer)

(ACKNOWLEDGMENT)

190.

Fictitious Name Certificate - Individual

Certificate of Transaction of Business


Under Fictitious Name - by Individual

Certificate

KNOW ALL MEN BY THESE PRESENTS:

That the undersigned does hereby certify the following:

1. The undersigned is transacting or proposes to transact


business in the State of _____________ under the
fictitious name of ______________________________________.

2. The principal place of said business is located at


______________________________________.

3. The full name of the undersigned is _________________.

4. The place of residence of the undersigned is _________


_______________________________________.

Dated _______________ ________________________


(Signature)
191.

Fictitious Name Certificate - Partnership

Certificate of Transaction of Business Under Fictitious


Name - by Partnership

Certificate

IT IS HEREBY CERTIFIED AS FOLLOWS:

1. The undersigned are the partners of a ____________


(general or limited) partnership that is transacting or
proposes to transact business in the State of ____________,
under the fictitious name of _____________________________.

2. The principal place of said business is located at


_________________________________________.

3. The full names and places of residence of the


undersigned are :
_________________________, whose place of residence is
___________________________________________.

_________________________, whose place of residence is


__________________________________________.

Dated: ________________ /S/__________________________


/S/__________________________

192.
Fifth Overdue Payment Reminder, Notice of Credit Hold

Dear

It is because we do not want you to experience unnecessary


embarrassment, that we are writing this letter to you.

As we have reminded you, your account is past due and I am


sorry to inform you that if you were to present your charge
card at our store today, our sales personnel could not
accept the charge without an okay from the credit
department. This would necessitate your going to the credit
department to discuss the status of your bill before the
charge would be approved.

You have been too good of a customer in the past to have to


go through this procedure, but unless we receive your payment
we have no other alternative, due to our company policy.

We have enclosed a self-addressed envelope for your


convenience and are requesting that you please mail us your
payment today. Thank you for your anticipated cooperation.

193.

Final Demand for Payment on Delinquent Account

Dear
Your account has been referred to me with instructions
that I make final demand for payment of this debt.

Inasmuch as the outstanding balance is sizable, I have


outlined a payment plan for you as a method to retire
the entire balance over the next (number) months if
you are unable to forward the full amount at this time.

Amount Due $

Payment $ Monthly
Due Date $

This offer is being made to you as our expression of


wanting to settle your account in an amicable manner.
If we do not receive your first payment by the date
indicated above, we will have no choice but to refer
your account to a collection agency. We do not wish
to take any action which might impair your credit
rating and therefore request that you give this
matter your most immediate attention.

194.

Final Notice Before Legal Action

FINAL NOTICE BEFORE LEGAL ACTION

Date: _

To: _ (Customer)

We have repeatedly requested payment of $_, on your


overdue account. Our demands for payment have been ignored.
Accordingly, we shall turn this account over for
collection within the next ten days unless payment, or an
acceptable proposal for payment is obtained.
Enforced collection on this obligation may result in
additional legal or court costs to you and may impair your
credit rating.

Very truly,

195.

Final Notice of Impending Litigation

Dear
The postmark of this letter is registered with our office.
Unless you contact us at (telephone), you will run the
risk of your local Sheriff serving you with a Summons and
Complaint to appear in Court without further notice to
you.

Filing of suit will initiate a series of events that will


cause you considerable inconvenience and expense. In
addition to the above mentioned balance, you may be liable
for court costs and interest.

In the event you should fail to contact us immediately, we


will assume that this debt is valid. Should you have any
reason to dispute the validity of the debt or any portion
thereof, this office will obtain verification of the debt
or obtain a copy of the Judgment and mail you a copy of
same. This office will also provide you with the name and
address of the original creditor if different from the
current creditor.

PLEASE GOVERN YOURSELF ACCORDINGLY.

196.
Final Warning Before Dismissal

FINAL WARNING BEFORE DISMISSAL

Date: _

To: _ (Employee)

You have been previously notified of certain problems in


your performance as an employee, which problems appear to
continue.
Any further violations of company policy or failure to
perform in accordance with our standards shall result in
immediate dismissal without further warning.

197.
Financing Statement

FINANCING STATEMENT
____________________________________________________________
Debtor (Last Name First/Individual) Social Security Number
____________________________________________________________
Mailing Address City, State Zip Code
____________________________________________________________
Additional Debtor - (If Any) Social Security Number
____________________________________________________________
Mailing Address City, State Zip Code
____________________________________________________________
Debtor's Trade Names or Styles Federal Tax Number
____________________________________________________________
Secured Party Social Security No.
Name Federal Tax No. or
Address Bank Transit and
City, State A.B.A. No.
Zip Code
____________________________________________________________
Assignee of Secured Party Social Security No.
Name Federal Tax No. or
Address Bank Transit and
City, State A.B.A. No.
Zip Code
____________________________________________________________
This FINANCING STATEMENT covers the following types or
items of property (include description of real property
on which located and owner of record when required).

____________________________________________________________
Products of Collateral are also covered Yes______No______
____________________________________________________________
Debtor is a "Transmitting Utility" Yes______No______
____________________________________________________________
Date:
Signature(s) of Debtor(s)
_____________________________________________________________
Type or Print Name of Debtor
_____________________________________________________________
Signature(s) of Secured Party(ies)
_____________________________________________________________
Type or Print Name of Secured Party
_____________________________________________________________
Return Copy to:
_____________________________________________________________

198.

Firm Letter on Past Due Account

Dear

On (date) we called your attention to your account


balance in the amount of $

According to our records we have not received either a


reply to our letter or a remittance to clear this account.

We extended credit to you on your account in good faith


and expected payment under our normal thirty day terms
which we feel are most reasonable.

So that no further action on our part will be necessary, we


shall expect a remittance by return mail or the courtesy of
a reply to our letter as to why payment is being withheld.

199.

Five Day Demand for Payment

Dear
Our accounting department has turned your past due
account over to me hoping that I could persuade you to
bring it current prior to forwarding your file to our
legal department.

When our firm extends credit to an individual such as


yourself, it bases its decision on that applicant's
previous credit history and ability to pay. When you
requested credit from us, you met all of these criteria.
Today, however, your account has reached the critical
stage.

You can avoid any additional costs if you mail your


check in the amount of (amount) I must hear from you
within five days.

200.

Follow Up Letter, Travel Agency

Dear

Thank you for giving (name of agency) the opportunity


to make your travel arrangements for your recent trip to
(destination)

We hope that you were pleased with the air travel and the
hotel accommodations that we arranged for you. We encourage
your comments, insofar as that is the best means that we
have for learning first hand if the representations of
quality that are made to us are accurate.

We will look forward to hearing from you and hope that you
will afford us the opportunity to help you plan your next
vacation or business trip. Thank you.