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ness and Debbie Dilley, UCASA

To:
From:

uttstadt, Fayley Hadfield, Robert Wlliams, Kira Klubnikin, Casey Koldewyn

Date:
Subject:

2015

Survival Booklet Revision Proposal

lntroduotion:

, As part of our Professional Writing class this semester at the University of Utah, we've been

given the unique opportunity to offer our writing services to a local non-profit organization.
i One of our group members, Hayley Hadfield, contacted your organization in order to offer our
\ services. We received a brief response indicating your organization would appreciate

\
l[ I assistance in revising yout You Are a Survivor booklet to increase accessibility by making.it lo' .Lr.^I
' easier to both read and reproduce
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Background:
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You have identified several difficulties with your organizatibn's current
currenf survivor bqoklet.
book!g!, You
have requested we revise it in order to make it more understandabi6G-ifr63filiiiaf
use English as their primary language or those who have developmental disabilities.We nope
presenlauUn or
to srrflPfity
ro
simplify the
[ e presentation
of the
ulg rnrorrnauon
information so rnar
that Inose
those wno
who are nol
not fluent tn
in tsngltsn
English can
gain
something
from
material.
still
the
We understand that your organization likely works with
indlviduals from many diverse backgrounds and requires resources which can be utilized
as many of them as

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possible.

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ln addition, we have identified that in its present format, this booklet is difficult to reproduce
economically on the standard printers most people have access to. The color schemes and
backgrounds in the survivor booklet are beautiful when viewed online or when professionally
printed. However, people who wish to print this out at home on their smaller printers may have
trouble printing the color heavy pages.

Proposal Description:
nS-eteVteUgl i!*U:lec|lour primary emphasis for this revision is the text itself, rather than
layout or design. After reviewing the cunent booklet, we propose to make the following
modifications:
Simplify the text to prioritize readability
lnclude brief introductory summaries of each chapter
Simplify word choice to empower readers with limited vocabularies
lsolate the text in a non-proprietary file format (such as a text or html file) so that the
possibility exists for converting it to other formats (such as pdf, ebook, print, etc.)
easily.

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Methods:
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Review common practices fur making documents user-friendly.
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r Flnd
trind similar documents
alndlments that have
heve been
heen successful
srrncessfirl and follow
fnllrrw their
ih6ir ey.m^le
o
example. 4''/ V
o Research the most common words understood by non-native English speakers and fl, 1,t
summarize the text with everyday language.
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o Verifi7 ease of use by soliciting feedback trom third-parties.
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Schedute:
Date:

Objective:

February 24 - March 3

Review existing document and determine


specific details of the revision effort.

March 3-March 26

Begin revision process.

March 26

Complete Survival Booklet Revisions and


send to UCASA for confirmation.

March 26 - April 7

Make lnal edits

April 23

Submit completed work to UCASA.

Qualilications:

0V

All group members are currently enrolled in Writing 3015 - Professional Writing. ln addition,
some members are specifically completing degrees within the University's Writing
Department. We are all familiar with computers and document design.

Budget:
Our group is here to help revise and edit the original survivor booklet into a new more easily
readable version. We might print out a few copies to make sure that the final product will be
satisfactory, but we won't be printing any more than necessary for the editing and revision
process. lt is up to UCASA to determine the ftnal formatting of the text, if any.

Conclusion:
We are excited to begin working on this pro.iect and
are grateful for the opportunity to work
with you. After this project is done, we are sure you will
extremely pleased with the results.

To:

Maximillian Werner

From:

Hayley Hadfield

Date:

March 3'd 2015

Subject:

Midterm progress report

writing in regards to the Midterm progress report. As per your request, I am going to talk about the
group dynamic, our CEL work, and how I think the class is going.
I am

The Broup dynamic so far with the NPO assignment, and various in class assignments, seem to be going
pretty well. So far the group hasn't been split up into individuals; we have all been working in a group

lt seems that Casey and Kira are very shy and don't understand how to react to our
sarcasm sometimeland have a hard time contributlng: But they are always online when we set our
allotted times. For the NPO assignment we have split it up into 5 sections, one for each of us, which we
all have allocated to ourselves to summarize and rewrite so when the time comes for everyone to show
(i.e. google docs).

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their sections I think that our group will be able to get all the work done for UCASA (our NPO).
This last weekend we have split up our 36 page document into 5 sections. Through these sections we are

going

to individually

summarize the sections and then upload them

to good docs and edit them

together. Though this we hope to eliminate the sense that there was more than one person writing the
document. Our final project is going to be well over 2,00o words and I think it is going to be a very

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satisfying piece of work.

Out of all of my five classes I have this semester, this is my favorite class. I feel like the small group that
we have in our class is really good. The biggest class I have in 100 people. I really like writing and I am
going into a profession that is really heavy on writing, right now I am plannlng on goinB to Law

school,

but as a fall back I am thinking that going into publishing would be a very rewarding career. Overall
this class and lthink that it will be very rewarding all throughout my future

love ;

ln conclusion, I feel like out group dynamic is pretty good, our NPO is shaping out to be good, and I really
like this class. Thank you so much for being willing to be such a great teacher and being open to treat us
a peers and less of someone who is just here to 8et our money and not care about our career (l have
had teachers like that).
Cc:

Hayley Hadfield

I
7 2y'1

I'

To:

Alana Kindness and Debbie Dilley, UCASA

From:

Alec Mitte!stadt,Hayley Hadneld,Robert V

Date:

March 10,2015

Subject:

Su ival Booklet Revision Proposal

XO/
lliams,Kira Klubnikin,Casey Koldewyn

!ntroduction:
As part of our Professional Writing class this semester at the University of Utah, we've been given the
unique opportunity to offer our writing services to a local non-profit organization. One of our group members,
Hayley Hadfield, contacted your organization in order to offer our services. We received a brief response
indicating your organization would appreciate assistance in revising your You Are a Suruivor booklet to
increase accessibility by making it easier to both read and reproduce.

Background:
You have identified several difficulties with your organization's current survivor booklet, and due to your
status as a nonprofit organization we understand that finding time and resources to make the necessary
modifications can be difficult; therefore, we would like to help you free of charge. We know that you are a
statewide organization, and we hope to be able to help you help those who may be near and dear to us.

Proposal Description:
Our primary emphasis for this revision is the text itself, rather than layout or design. After reviewing the
cunent booklet, we propose to make the following modifications:
o Simplify the text to prioritize readability
o lnclude brief introductory summarles of each chapter
o Simplify word choice to empower readers with limited vocabularies
o lsolate the text in a non-proprietary file format (such as a text or htmlfile) so that the possibility
exists for converting it to other formats (such as pdf, ebook, print, etc.) easily.
Needs:
You have identified several difficulties with your organization's cunent survivor booklet. You have requested
we revise it in order to make it more understandable to those who may not use English as their primary
who nave
have oevelopmentar
language or mose
those wno
developmental orsaDlrmes.we
Enguage
disabilities.We nope
hope to stmplfiy
simplify the presentation of the
the
information so that those who are not fluent in English can still gain something from the material. We
understand that your organization likely works with individuals from many diverse backgrounds and requires
resources which can be utilized by as many of them as possible.
ln addition, we have identified that in its present format, this booklet is difficult to reproduce economically on
the standard printers most people have access to. The color schemes and backgrounds in the survivor
booklet are beautiful when viewed online or when professionally printed. However, people who wish to print
this out at home on their smaller printers may have trouble printing the color heavy pages.

Methods:
ln order to best help you with this project, we will review common practices for making documents
user-friendly. We intend to examine documents which are already known for their ease-of-use in order to
identify the key strategies employed, which we will then utilize in our revision. We will research the most

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'J

common words understood by non-native English speakers to best summarize the text with everyday
language. Once our project is mostly complete, we will ensure that our work will be effective by soliciting
feedback from third-parties.

Schedule:
Date:

Objective:

February 24 - March 3

Review existing document and determine specific


details of the revision effort.

March 3-March 26

Begin revision process.

March 26

Complete Survival Booklet Revisions and send to


UCASA for confirmation.

March 26 - April7

Make fina:edits.

April23

Submit completed work to UCASA.

Qualifications:
Allgroup members are currently enrolled in Writing 3015 - ProfessionalWriting. ln addition, some members
are specifically completing degrees within the University's Writing Department. We are all familiar with
computers and document design.

Budget:
Our group is here to help revise and edit the original survivor booklet into a new more easily readable
version. We might print out a few copies to make sure that the final product will be satisfactory, but we won't
be printing any more than necessary for the editing and revision process. lt is up to UCASA to determine
how to format and reproduce the text for final distribution.

Conclusion:
We are excited to begin working on this project and we are grateful for the opportunity to work with you.
After this project is done, we are sure you will be extremely pleased with the results.