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27 JAN

BOOK SHOP INVENTORY SYSTEM 2010

TABLE OF CONTENT

COMPANY OVERVIEW 2

PURPOSE OF THE SYSTEM 2

OVERVIEW ABOUT PURPOSED SYSTEM 3

PROBLEM STATEMENT 4

SCOPE 5

OBJECTIVE 5

TARGET USER 5

PROPOSED SYSTEM DESCRIPTION 6

ENTITY RELATION DIAGRAM 7

CONCLUSION 8

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LAUNDRY MANAGMENT

About Laundry managment

Laundry Management system as been created under KPTM, to student


register their hostel online. It was operated since 2006 with 7 warden.Hostel
located 500 meter from KPTM at Pandan Perdana, cheras Kuala Lumpur.

Services provided

 Management student Kptm

 Guard hostel kptm and safety

 Transport(Bus)

PURPOSE OF THE SYSTEM

To make the laundry management more efficient and effective

• The database system is purposely designed to provide easier access to


more and better-managed data.

Reduce uses of paper

• By developing this system, we are trying to reduce the operation cost


for a long time period.

Save time

• This system also will uses less of time for the accessing data or
information about client and at the same time makes the process of
business become faster.

Save space (for Data/files storing)

• All data or information that currently stored in the drawers or racks will
be transfer to the database system that will be safely saved in the
computer.

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Improve Data consistency

• The effective and efficient data management will leads the data
consistency.

Improve Data Sharing

• Related data can be shared across programs since the data is stored in
a centralized manner. Even new applications can be developed to
operate against the same data.

Better Controls

• Better controls can be achieved due to the centralized nature of the


system.

Reduced Maintenance

• Maintenance less and easy, again, due to the centralized nature of the
system.

OVERVIEW ABOUT THE PROPOSED SYSTEM

User Friendly

• This database system is very simple, practical and easy to use. With
the graphical interface, and many buttons that each represents
different task, the user will find that the processes of storing and
accessing Data and information are uncomplicated.

Automation

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• The system will automate some of the processes that user suppose to
do it manually such as to compute the total bill of a customer, finds
records and so on.

Faster

• All finding records activities will be done by the system. The customers
wouldn’t have to wait too long.

Backup and recovery

• To prevent from losing Data and information, the system will have its
own backup system that will be updated daily.

PROBLEM WITHOUT SYSTEM

Less efficient and effective Data management


• Data and information about the clients is saved into a file and next to
be put into a rack or drawer.

Not a user friendly


• User need to input the data manually by using materials such as pens
and papers. It sometimes can lead errors while fulfill the Data.

High cost for data storing


• The company needs the cover the cost of pens, papers, drawers/racks
and other materials to store data about their customer.

Takes a lot of time


• Process of finding and processing Data and information will take a lot
of time and sometimes error can be occur during the processes.

No Back up and Recovery


• Since storing data is only using physical materials, there will no back
up system for the data if disaster happens. The hostel managment will
loss all the Data and information about their student.

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Inconsistent Data
• When the same data are stored in multiple locations, inconsistencies
data are inevitable. For example, several of the files at system contain
students’ data. Suppose that there is an address change for one of the
students. If the files are to be consistent, this change must be made
simultaneously (and correctly) to each of the file containing the
student address data item. Since the files are controlled by different
users, there is a strong likelihood that some files will reflect the old
address, while others reflect the new address.

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SCOPE

The system that we are developed is more to the laundry


management. It helps to make the process of management become more
efficient and easier.

The system is use to store the Data about:

• Customer Detail
• Type of Clothes
• Type of fabric
• Payment

No more time will be wasting while using this system. All data storing and
accessing processes are faster and easier. Data redundancy will reduce and
it also will reduce the error while entering and updating data.

OBJECTIVE

 Make the management system more efficient


 Improve the laundry services
 Provide a comfortable and easily services for client
 Improve the Data management system
 Make the services become more faster
 Provide a back up system for he Data stored.
 To save space
 Reduce the cost of maintenance and data saving process.

TARGET USER

This Database system will be use by the laundry staffs. When a client
come for register the hostel, the staff will check into the system whether the
student is already registered into the system by entering the student ID. If

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the student is not registered yet, the staff will do the registration for the
student and enter all the information needed for the student.

PROPOSED SYSTEM DESCRIPTION

The system has shown the flow of the Hostel Registration system
Database System that we have been developed. In main menu, user is given
choices for the information that they wish to access. There are PAYMENT,
ROOM, STUDENT, and WARDEN.

MAIN MENU
When running the system, the first menu that will appear is MAIN MENU. It
consists of 6 buttons excluding the EXIT button. Each button represents one
function or menu for other functions. There are PAYMENT, ROOM, STUDENT,
HOSTEL REPORT and WARDEN.

STUDENT

It is a sub menu that allows users to retrieve information about student that
includes other information such as student Id, student name, telephone
number, gender and other .
This menu consists of function buttons that can allow users to add, update,
and remove the student record from database.

ROOM

This menu will let users to get the information about student such as ID and
name.

PAYMENT

By selecting this function, user can save time of calculating the total bill
amount. By entering the student ID, user can simply print out the bill
statement and see payment should pay to hostel managment.

WARDEN

This menu will let user to get the information about warden data.

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ENTITY RELATIONSHIP DIAGRAM

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CONCLUSION

In conclusion, we can see that the system that we developed will bring
a lot of benefits in many sides. More times can be saved as well as the cost
of maintenance. By using this system, data management system will be
more efficient and effective since the process of finding Data or information
become faster and easier.

This system also can help to improve the service given by the KPTM
and make the student more satisfy and comfortable with the faster and
effective system. All data and information recorded into the system will be
safety save and easy to access for the future use. In addition, it is easy for
the staff to do their work.Finally It will lead to a better and comfortable
environment both for user.