BOOK SHOP INVENTORY SYSTEM

27 JAN 2010

TABLE OF CONTENT
COMPANY OVERVIEW 2

PURPOSE OF THE SYSTEM

2

OVERVIEW ABOUT PURPOSED SYSTEM

3

PROBLEM STATEMENT

4

SCOPE

5

OBJECTIVE

5

TARGET USER

5

PROPOSED SYSTEM DESCRIPTION

6

ENTITY RELATION DIAGRAM

7

CONCLUSION

8

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BOOK SHOP INVENTORY SYSTEM

27 JAN 2010

LAUNDRY MANAGMENT About Laundry managment Laundry Management system as been created under KPTM, to student register their hostel online. It was operated since 2006 with 7 warden.Hostel located 500 meter from KPTM at Pandan Perdana, cheras Kuala Lumpur. Services provided  Management student Kptm   Guard hostel kptm and safety Transport(Bus)

PURPOSE OF THE SYSTEM
To make the laundry management more efficient and effective • The database system is purposely designed to provide easier access to more and better-managed data.

Reduce uses of paper • By developing this system, we are trying to reduce the operation cost for a long time period.

Save time • This system also will uses less of time for the accessing data or information about client and at the same time makes the process of business become faster.

Save space (for Data/files storing) • All data or information that currently stored in the drawers or racks will be transfer to the database system that will be safely saved in the computer.
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BOOK SHOP INVENTORY SYSTEM

27 JAN 2010

Improve Data consistency • The effective and efficient data management will leads the data consistency.

Improve Data Sharing • Related data can be shared across programs since the data is stored in a centralized manner. Even new applications can be developed to operate against the same data.

Better Controls • Better controls can be achieved due to the centralized nature of the system.

Reduced Maintenance • Maintenance less and easy, again, due to the centralized nature of the system.

OVERVIEW ABOUT THE PROPOSED SYSTEM

User Friendly • This database system is very simple, practical and easy to use. With the graphical interface, and many buttons that each represents different task, the user will find that the processes of storing and accessing Data and information are uncomplicated.

Automation

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BOOK SHOP INVENTORY SYSTEM

27 JAN 2010

The system will automate some of the processes that user suppose to do it manually such as to compute the total bill of a customer, finds records and so on.

Faster • All finding records activities will be done by the system. The customers wouldn’t have to wait too long.

Backup and recovery • To prevent from losing Data and information, the system will have its own backup system that will be updated daily.

PROBLEM WITHOUT SYSTEM

Less efficient and effective Data management • Data and information about the clients is saved into a file and next to be put into a rack or drawer. Not a user friendly • User need to input the data manually by using materials such as pens and papers. It sometimes can lead errors while fulfill the Data. High cost for data storing • The company needs the cover the cost of pens, papers, drawers/racks and other materials to store data about their customer. Takes a lot of time • Process of finding and processing Data and information will take a lot of time and sometimes error can be occur during the processes. No Back up and Recovery • Since storing data is only using physical materials, there will no back up system for the data if disaster happens. The hostel managment will loss all the Data and information about their student.
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BOOK SHOP INVENTORY SYSTEM

27 JAN 2010

Inconsistent Data • When the same data are stored in multiple locations, inconsistencies data are inevitable. For example, several of the files at system contain students’ data. Suppose that there is an address change for one of the students. If the files are to be consistent, this change must be made simultaneously (and correctly) to each of the file containing the student address data item. Since the files are controlled by different users, there is a strong likelihood that some files will reflect the old address, while others reflect the new address.

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BOOK SHOP INVENTORY SYSTEM

27 JAN 2010

SCOPE
The system that we are developed is more to the laundry management. It helps to make the process of management become more efficient and easier. The system is use to store the Data about: • • • • Customer Detail Type of Clothes Type of fabric Payment

No more time will be wasting while using this system. All data storing and accessing processes are faster and easier. Data redundancy will reduce and it also will reduce the error while entering and updating data.

OBJECTIVE
        Make the management system more efficient Improve the laundry services Provide a comfortable and easily services for client Improve the Data management system Make the services become more faster Provide a back up system for he Data stored. To save space Reduce the cost of maintenance and data saving process.

TARGET USER
This Database system will be use by the laundry staffs. When a client come for register the hostel, the staff will check into the system whether the student is already registered into the system by entering the student ID. If
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BOOK SHOP INVENTORY SYSTEM

27 JAN 2010

the student is not registered yet, the staff will do the registration for the student and enter all the information needed for the student.

PROPOSED SYSTEM DESCRIPTION

The system has shown the flow of the Hostel Registration system Database System that we have been developed. In main menu, user is given choices for the information that they wish to access. There are PAYMENT, ROOM, STUDENT, and WARDEN. MAIN MENU When running the system, the first menu that will appear is MAIN MENU. It consists of 6 buttons excluding the EXIT button. Each button represents one function or menu for other functions. There are PAYMENT, ROOM, STUDENT, HOSTEL REPORT and WARDEN. STUDENT It is a sub menu that allows users to retrieve information about student that includes other information such as student Id, student name, telephone number, gender and other . This menu consists of function buttons that can allow users to add, update, and remove the student record from database. ROOM This menu will let users to get the information about student such as ID and name. PAYMENT By selecting this function, user can save time of calculating the total bill amount. By entering the student ID, user can simply print out the bill statement and see payment should pay to hostel managment. WARDEN This menu will let user to get the information about warden data.

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ENTITY RELATIONSHIP DIAGRAM

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BOOK SHOP INVENTORY SYSTEM

27 JAN 2010

CONCLUSION

In conclusion, we can see that the system that we developed will bring a lot of benefits in many sides. More times can be saved as well as the cost of maintenance. By using this system, data management system will be more efficient and effective since the process of finding Data or information become faster and easier. This system also can help to improve the service given by the KPTM and make the student more satisfy and comfortable with the faster and effective system. All data and information recorded into the system will be safety save and easy to access for the future use. In addition, it is easy for the staff to do their work.Finally It will lead to a better and comfortable environment both for user.

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