The District of Columbia Public Library

FY 2015 Operating Budget

Year-to-Date Report
as of April 30, 2015

Wednesday, May 27, 2015

Document #9B.1
Board of Library Trustees Meeting

FY 2015 Budget

As of the end of April, 2015, Personal Services (PS) spending is trending slightly above budget.
With 58.1% of the fiscal year elapsed, expenditures-to-date are at 58.7% ($23.9M) of the Local
Budget and 58.6% ($24.0) of the Gross Budget.

Several main factors, all addressable, have contributed to the PS pressure:

PS budget decrease of $314K for the delayed citywide Compensation and Classification Reform project;

FY15 COLA (Cost of Living Adjustment), effective October 5, 2014 and mandatory career ladder
promotions for employees that completed probationary periods;

A rise in Additional Gross Pay as a result of additional Sunday and evening hours; and

Overtime

DCPL is resolving these budgetary strains by instituting overtime controls, delaying the backfilling of
newly vacated positions and reprogramming funds from Non-Personal Services (NPS), and, thus,
will not end the fiscal year in deficit.

In developing the FY16 budget, NPS funding was transferred to address PS needs. Barring no
further FY16 PS cuts, this funding shift should allow DCPL to end FY16 with no projected surpluses
or deficits.

Non-Personal Services (NPS) obligations are at 70.6% ($11.5M) of the Local Budget and 68.8%
($12.1M) of the Gross Budget and represent the Librarys obligation of contractual commitments to
those vendors procured to date.
2

FY 2015: Local Expenditures & Balances

as of April 30, 2015

PS

58.1%
% of Year Elapsed:
Total
Total
Total
as of 4/30/2014 as of 4/30/2014 as of 4/30/2013
(FY14)
(FY14)
(FY13)

NPS

Total Local Budget:

40,697,399

16,338,789

57,036,188

53,513,811

42,275,849

Total Local Expenditures:

23,876,136

5,186,440

29,062,576

26,187,460

20,416,312

58.7%

31.7%

51.0%

48.9%

48.3%

Total Available Local PS Balances

4/30/2013 (FY13)
4/30/2014 (FY14)
14,645,914
18,026,825
46.2%
45.0%

4/30/2015 (FY 15)

16,816,808
41.3%

% Expended:
Table 1

Table 2

Amount
%

Total Available Local NPS Balances

4/30/2013 (FY13)
4/30/2014 (FY14)
3,863,778
3,749,113
36.6%
27.8%

100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%

4/30/2015 (FY15)
4,801,258
29.4%

Expenditures
Oblig but not Exp
Available

4/30/2013 4/30/2014 4/30/2015

(FY13)
(FY14)
(FY 15)

Amount
%

100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%

Expenditures
Available

4/30/2013 4/30/2014 4/30/2015

(FY13)
(FY14)
(FY 15)

FY 2015 Budget Status

(Local Budget as of April 30, 2015)

Cost Categories
Personnel Service
11 Regular Pay- Cont Full Time
12 Regular Pay- Other
13 Additional Gross Pay
14 Fringe- Benefits- Curr Personnel
15 Overtime
Total Personnel Service (PS)
Non-Personnel Service
20 Supplies and Materials
30 Energy and Utilities
31 Telephone, Telegraph, Telegram & Etc
32 Rentals - Land & Structure
33 Janitorial Services
34 Security Services
35 Occupancy
40 Other Services and Charges
41 Contractual Services & Other
50 Subsidies and Transfers
70 Equipment & Equipment Rental
Total Non-Personnel Service (NPS)
Grand Total: PS + NPS

Budget

Obligations

Variance ($)

% Oblig

23,314,484
8,111,134
572,425
8,349,356
350,000
40,697,399

15,882,538
2,873,208
512,832
4,358,572
248,986
23,876,136

7,431,946
5,237,926
59,593
3,990,784
101,014
16,821,263

68.1%
35.4%
89.6%
52.2%
71.1%
58.7%

681,880
316,500
50,000
306,425
0
0
0
7,093,806
930,061
0
6,960,117
16,338,789

597,961
0
50,000
0
0
0
0
5,542,382
361,712
0
4,985,477
11,537,532

83,919
316,500
0
306,425
0
0
0
1,551,424
568,349
0
1,974,641
4,801,258

87.7%
0.0%
100.0%
0.0%
0.0%
0.0%
0.0%
78.1%
38.9%
0.0%
71.6%
70.6%

57,036,188

35,413,668

21,622,520

62.1%

FY 2015 Budget Status

(Gross Budget as of April 30, 2015)
Cost Categories
Personnel Service
11 Regular Pay- Cont Full Time
12 Regular Pay- Other
13 Additional Gross Pay
14 Fringe- Benefits- Curr Personnel
15 Overtime
Total Personnel Service (PS)

23,314,484
8,340,929
573,579
8,397,840
365,261
40,992,093

15,882,538
3,000,847
513,542
4,385,964
248,986
24,031,877

7,431,946
5,340,083
60,037
4,011,875
116,275
16,960,216

68.1%
36.0%
89.5%
52.2%
68.2%
58.6%

Non-Personnel Service
20 Supplies and Materials
30 Energy and Utilities
31 Telephone, Telegraph, Telegram & Etc
32 Rentals - Land & Structure
33 Janitorial Services
34 Security Services
35 Occupancy
40 Other Services and Charges
41 Contractual Services & Other
50 Subsidies and Transfers
70 Equipment & Equipment Rental
Total Non-Personnel Service (NPS)

695,805
316,500
50,000
306,425
0
0
0
7,645,064
1,324,857
36,683
7,175,655
17,550,988

605,161
0
50,000
0
0
0
0
5,860,167
506,207
36,683
5,011,052
12,069,269

90,644
316,500
0
306,425
0
0
0
1,784,897
818,650
0
2,164,603
5,481,719

87.0%
0.0%
100.0%
0.0%
0.0%
0.0%
0.0%
76.7%
38.2%
100.0%
69.8%
68.8%

58,543,081

36,101,146

22,441,935

61.7%

Grand Total: PS + NPS

Budget

Obligations

Variance ($)

% Oblig