LOCAL AREA OHS INDUCTION

AS/NZS 4801
OHSAS 18001
OHS20309
SAI Global

CONTRACTORS OR VISITORS INDUCTION CHECKLIST

Contractor or Visitor inductee details
Name:
Supervisor:
Company/organisation
:
Scope of contract or
engagement:
Monash supervisor:
Local area start date:

This induction checklist is to be completed by all contractors and visitors working within Monash University u
entering a local area to undertake work. Local area induction must be contextualised to suit the work area an
be delivered by a supervisor or appropriate delegate, who has been briefed on the process. All induction and
training must be refreshed at least every 3 years.
Contractors for the purposes of this document include any individual not employed directly by Monash Unive
but engaged under a contract to provide materials or labour to perform a service or do a job.

Visitors for the purposes of this document include any individual from any institution or organisation who is formally in
visit the University for the purpose of observing or who will make a contribution to the research, teaching and/or a related act
service of the University. Visitors may be attending the University on either an unpaid or paid basis.
This document does not need to be completed by either contractors or visitors if they are accompanied by a
Monash staff member at all times.

A. Online OHS induction

If inductee is a contractor engaged through Monash University
Facilities and Services Division, confirm that induction has been
completed (http://www.monash.edu.au/ohs/training/safety-inductionprogram.html)
B. Roles and Responsibilities at Monash University
Does the inductee understand:
The issue resolution procedure for immediate and non-immediate OHS
hazards http://www.monash.edu.au/ohs/topics/procedures/issueresolution.pdf)
Their own and their supervisors responsibilities under the Monash
University OHS policy
Where to access all Monash University OHS policies and procedures
(http://www.monash.edu.au/ohs/roles/management-rolesresponsibilities.pdf)
The function of OHS at Monash as per OHS roles and responsibilities at
Monash
(http://www.monash.edu.au/ohs/roles/management-rolesresponsibilities.pdf)
But specifically:

5.7: Safety Officers and their duties

Contractor, Visitor Local Induction, v1

Date of first issue: May 2013

Responsible Officer: Manager, OH&S

Date of last review: May 2013

Yes N/A

Yes

Yes
Yes

Yes

Yes

Page 1 of 3
Date of next review: 2016
16/05/13
For the latest version of this document please go to: http://www.monash.edu.au/ohs/

 5.10: Health and Safety Representatives

Who the relevant local safety contacts are (safety officers etc.)
C. Access Requirements
Does the inductee require access to the work area:
Only under supervision
Only during regular hours
After-hours, during weekends or public holidays:
o If yes, highlight additional responsibilities while conducting work
after-hours or when emergency response is limited
o (http://www.monash.edu.au/ohs/topics/procedures/afterhours.pdf) particularly section 8.3 - description of categories for
after-hours work and study
Identify restricted access areas (e.g. laboratories, Cryogenic facilities,
etc.):
Is access to restricted areas required
o If yes, ensure corresponding local area induction
modules are completed as identified in section G of this
checklist

Yes N/A
Yes

Yes No
Yes No
Yes No

Yes N/A
Yes N/A

D. Emergency Preparedness
Has the local emergency procedure been covered (e.g. 333
Yes
emergency procedure booklet) including calling for emergency
services?
Has the inductee been made aware of the locations and use of the following
o Emergency evacuation map (e.g. locate nearest map)
Yes
o Assembly point (e.g. demonstrate evacuation route)
Yes
o Fire extinguisher, fire blankets, etc.
Yes
o Break glass alarms
Yes
o Emergency phones (WIP phones)
Yes
Have you instructed the inductee on how to receive first aid from a
Yes
trained first aider (e.g. names displayed on first aid kit)
Have you advised the inductee of location of nearest Medical Health
Yes
Service
E. Risk Management
Has the inductee been:
Made aware that risk management must be completed prior to
Yes
hazardous work (task, activity, process) being undertaken
(http://www.monash.edu.au/ohs/management-system/riskmanagement.pdf)
Made aware that risk management must be updated prior to any
Yes
change to all hazardous work (task, activity, process)
Given access to any relevant risk management documentation
Yes
including Risk Assessments and Safe Work Instructions
Contractor, Visitor Local Induction, v1
Date of first issue: May 2013

Responsible Officer: Manager, OH&S

Date of last review: May 2013

N/A
N/A

Page 2 of 3
Date of next review: 2016
16/05/13
For the latest version of this document please go to: http://www.monash.edu.au/ohs/

F. Hazard and Incident Reporting

Has the inductee been made aware:
That all hazards and incidents, including injuries and near misses,
must be reported on a Monash University Hazard and Incident report
and provided to supervisor and/or safety officer and/or health & safety
representatives
That all hazards and incidents must be reported within 24 hours of
being identified
Of how to access a Monash University Hazard and Incident report form
(http://www.monash.edu.au/ohs/forms/hazard-incident-report.pdf)
G. Work in higher risk areas
Is the inductee required to access a work area that has additional
safety induction requirements

Yes

Yes
Yes

Yes No

Please specify which additional local area induction

modules required

Required:

Completion Date

Laboratory, Studio, Workshops Local Area Induction

Yes N/A

Local induction templates can be accessed from

http://www.monash.edu.au/ohs/training/safety-induction-program.html
H. Sign Of
I understand that by checking this box, I agree to observe
all Monash University OHS requirements

Yes

Signature of Inductee:

Date:

Signature of Supervisor:

Date:

This form must be kept by a designated person as a local record of

induction.

Contractor, Visitor Local Induction, v1

Date of first issue: May 2013

Responsible Officer: Manager, OH&S

Date of last review: May 2013

Page 3 of 3
Date of next review: 2016
16/05/13
For the latest version of this document please go to: http://www.monash.edu.au/ohs/