Goods Receipt Reversal

Title: Goods Receipt Reversal
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Goods Receipt Reversal Procedure

Change History
You use either transaction code MB01 or MIGO to reverse a Goods Receipt if you have
authorization for both. The MB01 is better suited to single line reversals.
Version: Not Started

File name:
GOODS_RECEIPT_REVERSAL_04 Last Modified: 4/19/2007 3:04:00 PM
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Reference Number:
Goods_Receipt_Reversal_10-12-05
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Purpose
This procedure demonstrates the steps necessary to allow you to perform a Goods Receipt
reversal.
Trigger
Perform this procedure when you posted the Goods Receipt for all the quantity and you only
received a partial shipment. You may need to use this when a change order is needed to adjust the
purchase order from its original amount (quantities). This procedure is applicable in either case,
whether you need to increase or decrease the quantities to the purchase order. This step is
necessary to allow the Procurement department to perform the necessary change(s) to the
purchasing document.
Prerequisites
The purchasing document can only have the Goods Receipt reversed, if payment has not
been applied against it, as the system (SAP) will not allow you to back out a Goods Receipt if (ILR)
is showing on the purchase order document (ME23N) under the purchase order history tab.
This procedure only applies to Goods Receipts performed on components. For contracted
service purchase orders that need Goods Receipt reversal there is a total different procedure
and script available on the O & M website.
Menu Path
Use either of the following menu path(s) to begin this task:
Select MB01 to go to the Goods Receipt reversal screen. *Best used for single line reversals
Select MIGO, than change the field directly below the show overview from Goods Receipt to
Return Delivery.
Helpful Hints
Make sure to check ME23N purchase order display to see if payment is applied under the p/o
history tab.
Once payment is made, no Goods Reversal can be done.
If you are reversing the Goods Receipt on an inventory item, you must have an amount in
stock at least equal to amount you are reversing. The reason is in order to back out the G/R
SAP will need to subtract these from your currently level. If that level is less than the amount
you want back out SAP cannot put your level in the negative.

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Procedure
1.
Start the task using the menu path shown below.

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SAP Easy Access

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2.
Start by double-clicking on this icon

. The screen below appears
Notice the movement type defaults to 101 for a Goods Receipt. You will to need change the
movement type to 102(reversal)

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Goods Receipt for Purchase Order: Initial Screen

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3.
Please enter in the required information in the fields that are seen below: First change the
movement type from 101 to 102.if not already done. This tells SAP you want to back the Goods
Receipt out. Next enter in your purchase order number. If you want to reverse a specific line item,
enter in that line number in the box to the right of the purchase order number. If not, all lines
available for reversal will appear.
Field Name
Description
Movement Type
Description of the Movement Type.

Example:
102
Purchase Order
Description of the Purchase Order.

Example:
4500415551
Purchase Order
Description of the Purchase Order.

Example:
10
Line item number
4.
R/O/C
Click on this icon to add a text line as to why you are reversing the Goods Receipt. This step is
optional so you can skip this step if you do not want to document your actions.

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Goods Receipt for Purchase Order: New Item 0001

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5.
As an option you can complete the following field text box.

Description
Description of the Text.
Example:
Training script on how to back out a goods
receipt.
6.
Next, click on this icon
7.
Now click on this icon to remove the check from this box.
8.
Next click on the save icon

.This will complete this transaction for reversing a Goods Receipt in
MB01. You will receive a new document number showing that the Goods Receipt has been backed
out. To see the results of your actions go to ME23N and click on the purchase order history tab you
will see the Goods Receipt has been backed out.
9.
For using the MIGO transaction code please follow the steps seen below. First you will need the
document number for the Goods Receipt before performing this transaction. You can find this
document number in transaction ME23N. Go to the purchase order history tab to find the number
you need. If the P.O. has multiple lines and the Goods Receipt was not done to all lines at the
same time, you will to arrow down to the specific line item you want to back out to find specific G/R
number. As each line could have a different Goods Receipt document number depending how the
P.O. was received.

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SAP Easy Access
10.
Start by Double-clicking on this icon

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The screen below appears.
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Goods Receipt Purchase Order You will need to change this field from Goods Receipt
to, Return Delivery

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Return Delivery must be displayed in this field. Now that you changed this field SAP
knows that you want to back the Goods Receipt out. Now in the box that is to the right of
the Material Document number is where you need to enter in the Goods Receipt number
you want to back out.

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11.
As required, complete the following field by entering in your goods receipt number.
Field Name
Material Document
12.
R/O/C
R
Description
Description of the Material Document.
Example:
5000538330
Please click on the green check icon
the screen below appears

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Return Delivery Material Document 5000538330 -

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13.
You will need to click on this box in order to get an X in this box. You will not be able to perform this
procedure if this box does not display an X in it.
14.
Next, please click on the match code icon , in the reason for movement field to view the
dropdown list of choices. There is no selection for purchase order change.
15.
Now select a reason for movement from the drop down menu list, this can be done by double
clicking on it.

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16.
As required, complete the following fields:

Field Name
Reason
17.
R/O/C
R
Description
Description of the Reason wrong material
Example:
0002
Note you must complete the following field, namely the reason for movement field. SAP will not
allow will you proceed without a reason selected.

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Return Delivery Material Document 5000538330 - MARK SPRADO

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18.
As an option you can complete the following field. Please enter a reason in the text field why you
are backing out the Goods Receipt.
Field Name
Text
R/O/C
Description
Description of the Text.

Example:
Training reversing a Goods Receipt 10-12-05
19
Next click on the green check icon
20.
Finally click on the save icon
The system displays a message, namely by showing a new document number thereby
verifying that the Goods Receipt was backed out. Please write that document number on
your packing list.
Result
You have successfully reversed a Goods Receipt.
Comments
Please go back to ME23N and click on the purchase order history to see the result of your actions.

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Goods Receipt Reversal

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Title: Goods Receipt Reversal