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PQP Part 2

Leadership Practicum Reflective Journal


Candidates Name :
Colin Murphy
Address :
503 Overland Drive, Stittsville, ON, K2S 0C2
Home Phone :
613-878-1664
School Phone :
E-mail :
colin.murphy@ocsb.ca

WEEK

Events and Activities

Week 1
September
23 - 27, 2013

Proposal to host the


Transition Day with
Principal and Head of
Student Services

School Effectiveness Framework


(Catholic School Level Leadership)
Setting Directions
-establish, in collaboration with staff, students,
and other stakeholders, a commitment to purpose
and vision which is embedded in the Gospel and
energizes their work

613-591-9955

Reflections
(Application to Personal Growth)
The Principal, Jennifer Oake, and Head of Student Services,
Susan Mayo, liked the idea of the Transition Day. We discussed
the goals and outline for the day, scheduling possibilities, and
ways to present the concept to the staff members.
Agreed that creating a visual proposal document for the
upcoming Leadership Team meeting (Administration,
Department Heads and Curriculum Leaders) would the best way
to introduce the concept, answer questions, and seek feedback
or advice.
Spent the next few evenings putting together the document to
outline the goals, objectives and benefits to hosting the
Transition Day as a new initiative at the school. A sample
schedule, list of initiatives, and mentoring opportunities were
outlined in the document.

Week 2
September
30 - October
4, 2013

Leadership Team
meeting

Identifying specific, shared short-term goals


Catholic school leaders:
facilitate stakeholder engagement in processes for
identifying specific school goals nurtured in a Christ
centred community
ensure the goals are clearly communicated to all
stakeholders

I attended the Leadership Team meeting to present the


practicum proposal and outline the details for Transition Day.
The idea was well received and colleagues we generally
impressed by the detail that I had put into the document.
I realized quickly that preparation for this type of presentation
is a key. It was important that I, myself, had a very clear vision
as what this event would look like. I felt very comfortable with
the vision I had put together and was able to answer questions

that the department leaders had.


This is an important stage of selling the vision and convincing
others that this initiative will be worthwhile. I believe I was
convincing this day and I had won over some key players on
staff.
Their main concerns involved whether this would be added
workload onto the teachers and that it would be a lost
instructional day.
I reassured them that these worries are taken into
consideration. The added workload would be minimal in some
areas:
Grade 7 teachers: Preparing a Mock lesson for Grade 6 visiting
students, highlighting curriculum in their department.
Grade 8 teachers: Less workload, simply required to supervise
the workshops attended by the grade 8 students.
Grade 9-12: Slight increase in workload based on housing 5-10
more students into their room as the grade 8 students shadow
a high school mentor.
Curriculum Leaders liked the idea that they would seek out
strong instructional leaders within their departments to
develop and teach the Mock grade 7 lessons for the visiting
grade 6 students.

WEEK
Week 3
October 7 11, 2013

Events and Activities


Staff Meeting

School Effectiveness Framework


(Catholic School Level Leadership)
Communicating the vision and goals
Catholic school leaders:
use many different formal and informal
opportunities to explain to stakeholders the overall
vision and goals established for the school
regularly invite different stakeholder groups to
discuss how their work furthers the schools vision
and goals

Reflections
(Application to Personal Growth)
I presented at the Staff meeting the Practicum Proposal
and Transition Day initiative to all staff members. Of
course it was helpful that most Department Heads and
Curriculum Leaders had already shared the concept with
their department teachers as they usually debrief the
teachers after the monthly Leadership Team meetings.
I was able to use this opportunity to recruit staff members
to join the Transition Day Committee.
As meetings move rather quickly through the agenda
items, I simply asked those interested to contact me by
email. I distributed the event outline to staff members via

WEEK

Events and Activities

School Effectiveness Framework


(Catholic School Level Leadership)

Week 4
October 14 18, 2013

Recruiting committee
members and setting
agenda for first
committee meeting

Creating high expectations


Catholic school leaders:
encourage staff to be innovative in helping students
meet those expectations
encourage staff to assume responsibility for
achieving the schools vision and goals for all
students
make their expectations known through words and
actions
Stimulating growth in the professional capacities
of staff
Catholic school leaders:
encourage staff to try new practices that are
consistent with both their interests and
school goals

Week 5
October 21 25, 2013

First Transition Day


Committee meeting

Modelling the schools values and practices


Catholic school leaders:
are actively engaged in liturgies and prayers that
nurture Catholic school culture and
faith development
Communicating the vision and goals
Catholic school leaders:
use many different formal and informal
opportunities to explain to stakeholders the overall
vision and goals established for the school
Identifying specific, shared short-term goals
Catholic school leaders:
ensure the goals are clearly communicated to all
stakeholders
refer frequently to the schools goals when
engaged in decision making about school programs
and directions

the Staff email conference posting.


I realized that it is important to show enthusiasm when
presenting to staff members and ultimately have
confidence when presenting new initiatives.
Reflections
(Application to Personal Growth)
Establishing contact with those staff members who are
interested in joining the planning committee or simply
interested in learning more about the event was to building a
strong support network to ensure a successful event.
There is a great deal of expertise that exists in the school
already to rely on to organize a major event. With Student
Services staff members, Student Success staff, resource
educators, and the administration backing the event, a good
foundation has been built.
I received about 19 responses from interested staff members.
I worked on setting the agenda for the upcoming meeting.
I created a Powerpoint presentation to show at the meeting to
help convey the vision and purpose for this new initiative and
event. I found it very useful to make links to the School
Improvement Plan to show that the initiative tied into the
schools goals.
I was overwhelmed by the turn out and I received more email
replies from staff who wanted to attend but could not attend
on this particular date. The list of interested staff members has
grown to 30 names and 19 people attended the meeting.
This actually posed quite the challenge. It seemed to be too
many people which I reflected on later, thinking how many
tasks can I assign for this many people.
I found the meeting progressed well. Because this event had
not run before, it was challenging to really show the vision for
the event. People had many questions and also began to show
areas they were interested in helping with.
Again, I found that being well prepared was key to answering
everyones questions and selling the initiative. It was very
important to allow individuals to speak, share ideas, and ask
questions, even when it set the meeting off on a tangent.

WEEK

Events and Activities

School Effectiveness Framework


(Catholic School Level Leadership)

Reflections
(Application to Personal Growth)

Week 6
October 28
November 1,
2013

Meeting with VicePrincipal responsible


for Grade 7/8
Transitions.

Building collaborative cultures and distributing


leadership
Catholic school leaders:
model collaboration in their own work
foster mutual respect and trust among those
involved in collaboration
encourage the collaborative development of group
processes and outcomes
Building trusting relationships with and among
staff, students and parents
Catholic school leaders:
model responsibility, integrity and thoroughness in
carrying out tasks
establish norms in the school that demonstrate
appreciation for constructive debate
about best practices

*Week 7
November 4
- 8, 2013

No developments this
week

Week 8
November
11 - 15, 2013

Meeting with
Principal to debrief on
recent progress.

I was able to meet with Carrie-Anne Gravel, the VP who was


overseeing the Transitions portfolio and has most of the grade 7
and 8 responsibilities under her portfolio. Carrie-Anne could
not attend the first meeting so this was an important debrief to
share the overview of the proposed event and discuss the items
covered in the first meeting.
Carrie-Anne seemed satisfied with the plan and potential for
the event to help students transition to the next grade level, for
our grade 6 through 9 students.
Carrie-Anne took on the task of coordinating with Grade 7-8
Curriculum Leaders to find teachers to lead the Grade 7 mock
lessons to the grade 6 visiting students. She would have a
major role in ensuring equitable teaching schedules for that
day.
Minimal work done on the event this week, as I welcomed a
baby son to our family and report cards were due.
Established contact with sportswear company to share
preliminary ideas for grade 6 t-shirts.
It was important to meet with the Principal, Jennifer Oake, as
many of the ideas generated and preliminary steps required her
approval, financial support and liaison with the Principals of the
feeder school.
Jennifer was pleased with the work the committee had done
and the ideas brought forward.

Week 9
November
18 - 22, 2013

Preparing for 2nd


committee meeting

Building trusting relationships with and among


staff, students and parents
Catholic school leaders:
model responsibility, integrity and thoroughness in
carrying out tasks
Communicating the vision and goals
Catholic school leaders:
ensure that a Catholic vision is clearly articulated,
shared, understood and acted upon
Stimulating growth in the professional capacities
of staff
Catholic school leaders:
encourage staff to reflect on what they are trying to
achieve with students and how they are doing it
lead discussions about the relative merits of current
and alternative practices
encourage staff to try new practices that are
consistent with both their interests and
school goals

It was important to send a reminder email to those staff


members who have joined or shown interest in joining the
Transition Day Committee. A second invite to all staff was
shared on the staff conference to let people know we are
always accepting new members.
In order to have a successful event a good leader must rely
on the experience and strengths of the team members.
My goal is to assemble a strong committee and create
sub-task groups that will take on specific roles that utilize
staff members to their best abilities.

WEEK

Events and Activities

Week 9
November
25 - 29, 2013

Second Transition Day


Committee meeting

Week 10
December 2
- 6, 2013

1. Finalise T-shirt
Design
2. Update for
Parent Council
3. Request a list
for student
mentors and
lead teachers
4. Create Sample
Itineraries

School Effectiveness Framework


(Catholic School Level Leadership)

The agenda and focus of the meeting will be to begin


determining sub-task groups and individual who want to
meet those roles.
Reflections
(Application to Personal Growth)

Building trusting relationships with and among


staff, students and parents
Catholic school leaders:
model responsibility, integrity and thoroughness in
carrying out tasks
demonstrate respect for staff, students and parents
by listening to their ideas, being open to those ideas,
and genuinely considering their value
encourage staff, students and parents to listen to
one anothers ideas and genuinely consider their
value

I had great plans for a productive meeting to take place


whereby individuals could choose a sub-task group to join.
Then these groups would break off and brainstorm the tasks
that would be required.
Unfortunately, the meeting did not progress to this point.
Many staff members who expressed interest in joining the
committee but missed the first meeting were able to attend the
second meeting. This was great overall, however, it meant that I
spent majority of the time bringing everyone up to speed on
the progress that was made, the outline of the event, and that
large tasks that had to be completed. With this debrief or
review, came many questions and emerging new ideas; most
of which we had moved past already. While it was certainly
understandable and the enthusiasm was great, it made for an
unproductive meeting.
This was a great learning moment and I learned that you must
be open to taking in many questions and to take everyones
ideas and suggestions seriously.
We did manage to sign people up for the main sub-task groups
but did not have time to brainstorm ideas.

Communicating the vision and goals


Catholic school leaders:
ensure that a Catholic vision is clearly articulated,
shared, understood and acted upon
use many different formal and informal
opportunities to explain to stakeholders the overall
vision and goals established for the school
regularly invite different stakeholder groups to
discuss how their work furthers the schools vision
and goals

1.
Part of creating a welcoming environment for grade 6
students to transition to the school, we decided to provide
every student with a Transition Day T-shirt which would read
Graduating class of 2020. One of the committee members,
Danielle Shane offered to run a Design the T-Shirt contest for
grade 7 students, as she is the Student Council coordinating
teacher.
She accepted designs this week from several students.
In the end we combined some of the ideas brought forward by
her students with some preconceived ideas I had a about the
image to come up something the committee was very happy

with.
By weeks end I had contacted Mitch Craig, Gadar Promtions, to
share our initial ideas and request that he came up with some
mock designs.
2. I attended the School Council meeting that Tuesday
night to share details about the event, answer any
questions and take in suggestions from members of
School Council. It is important to allow the parent
community to have a say with such a wide reacj=hing
event.
I shared the one page overview for them and the
council members were very impressed by the notion of
the event.
3. I created and distributed a form for grade 9-12
homeroom teachers to nominate students as mentor
leaders to host grade 8 students for the entire day on
Transition Day. The goal is to have teachers submit
their nominees over the next week.
I sent an email to Grade 7/8 Curriculum Leaders
requesting names of teachers who would be interested
in teaching a lesson to the visiting grade 6 students.
This is a key step to complete before moving to the next
stages on planning.
4. As things are coming together by now, I was able to
create sample itineraries for grade 6, 7, and 8 students
respectively. I felt it was important to have these in
place going into meetings to update the Principal and
committee in the next week or so.

WEEK

Events and Activities

Week 11
December 9
- 13, 2013

Update meeting with


Principal

School Effectiveness Framework


(Catholic School Level Leadership)
Building trusting relationships with and among
staff, students and parents
Catholic school leaders:
model responsibility, integrity and thoroughness in
carrying out tasks
Communicating the vision and goals
Catholic school leaders:
ensure that a Catholic vision is clearly articulated,
shared, understood and acted upon

Reflections
(Application to Personal Growth)
With developments of the previous week, I had a great deal to
update Principal, Jenn Oake. I showed her the T-shirt design,
shared the itineraries and notified her about the next steps.
What I needed to know her end was that there was a budget for
some of the spending items that we needed and for her to
contact her Principal colleagues from the feeder schools.

Specifically, I requested that she ask the Principals if I was


welcome to contact them arrange a meeting with each of them,
respectively, before Christmas break. I wanted to follow the
proper channels of communication.

WEEK
Week 12
December
16 - 20, 2013

Events and Activities


1. Third
Transition Day
committee
meeting
2. Meet
with
feeder school
Principals; Kari
Burke at St.
Anne CS and
Elizabeth Dean
at St. James CS

School Effectiveness Framework


(Catholic School Level Leadership)
Meeting the demands for external
accountability
Catholic school leaders:
align school goals with board and
provincial goals
Identifying specific, shared short-term goals
Catholic school leaders:
facilitate stakeholder engagement in processes for
identifying specific school goals nurtured in a Christ
centred community
build consensus among students, staff, and diverse
stakeholders about the schools goals with a
commitment to a positive school climate rooted in
the belief that all students are created in the image
of God
refer frequently to the schools goals when
engaged in
decision making about school programs and
directions

Reflections
(Application to Personal Growth)
1. I quickly notice a similar trend to the previous
meeting. Many new faces attended so there
needed to be a great deal of recapping what had
been accomplished previously.
Some people
brought up new suggestions that sent conversation
off on a tangent. I was able to remind the
committee about the objectives that we set out for
this event and how some suggestions were
steering us away from those focus areas.
It occurred to me that individual staff members
were possibly bringing a separate or personal
agenda to our committee. I should not really be
surprised because it makes sense that staff
members would join the committee because it
serves a benefit to their area of work or goals that
have been aiming for as well.
I was able to share the Tshirt plans, sample
itineraries, and confirm the date for the Transition
Day with the committee members.
2. On Thursday, Dec. 19th, we had a Snow Day
which ended up working out perfectly to allow me
to visit the feeder schools and meet with the
Principals.
I started with the furthest location, St. Anne CS and
met with Kari Burke.
She was extremely
enthusiastic about the event and included VicePrincipal Heather McPhee in our meeting. They
had many questions for me and we shared ideas
about most of the logistics of the day. I had

WEEK

Events and Activities

School Effectiveness Framework


(Catholic School Level Leadership)

prepared a sample parent letter to share with


them for feedback. I was able to gather the names
of the grade 6 teachers for future contact and
show the T-shirt mock designs.
Next I visited St.James CS and met with Principal
Elizabeth Dean. Again, she was interested in the
event and had many ideas to share to make the
day run smoothly. She reviewed the t-shirt design,
the itinerary and parent letter, and provided
feedback or suggestions where necessary.
Meeting with Elizabeth was particularly reassuring
because she demonstrated a great deal of
confidence in me and the event.
Reflections
(Application to Personal Growth)

Week 13
January 6 10, 2014

Develop a Grade 6
Questionnaire for
Transition Day

Building trusting relationships with and among


staff, students and parents
Catholic school leaders:
demonstrate respect for staff, students and parents
by listening to their ideas, being open to those ideas,
and genuinely considering their value
demonstrate respect, care and personal regard for
students, staff and parents
Building productive relationships with families
and the community
Catholic school leaders:
encourage staff to reach out to students with
diverse viewpoints and experiences to enrich the
classroom experience and help all students feel
included

I developed a Questionnaire to share with teachers of the


Grade6 students moving to our school next year. They would
share the Google Form with their students that focussed on
how they were feeling about moving to grade 7, a new school,
and a larger population of students. It asked what they most
looked forward to, what activities they were interested in, what
would make them feel more comfortable coming to a new
school, and what fears they may have about entering high
school.
I made a preliminary copy and reviewed it with committee
members Danielle Shane and Stephanie Goodwin, Guidance
Councillor, before bringing it to Vice-Principal Carrie-Anne
Gravel for approval.

Week 14
January 13 17, 2014

Meet with feeder


school Principal;
Chantal CoutureCampbell at Holt
Redeemer CS

Communicating the vision and goals


Catholic school leaders:
ensure that a Catholic vision is clearly articulated,
shared, understood and acted upon
use many different formal and informal
opportunities to explain to stakeholders the overall
vision and goals established for the school
Building trusting relationships with and among
staff, students and parents
Catholic school leaders:
foster the relationship among parents, parishes and
the Catholic school community to

I visited Holy Redeemer CS and met with Principal Chantal


Couture-Campbell. She was interested in the event and
had many ideas to share to make the day run smoothly.
She reviewed the t-shirt design, the itinerary, student
google form questionnaire and parent letter, and provided
feedback or suggestions where necessary. Chantal shared
the story of her journey to leadership with me and we

support faith development and school programs

WEEK
Week 15
January 2024, 2014

Events and Activities


1. Meet with
feeder school
Principal;
Caroline
OConnor at
St. Martin de
Porres CS
2. Fourth
Transition Day
committee
meeting

Week 16
January 27 31, 2014

Contact Parish
representative from St.
Patricks Fallowfield
Parish

Week 17
February 3 7, 2014
Weeks 18-20
February 10
- 28, 2014

No developments

Sub-Task groups meet

School Effectiveness Framework


(Catholic School Level Leadership)
Communicating the vision and goals
Catholic school leaders:
ensure that a Catholic vision is clearly articulated,
shared, understood and acted upon
use many different formal and informal
opportunities to explain to stakeholders the overall
vision and goals established for the school
Building trusting relationships with and among
staff, students and parents
Catholic school leaders:
foster the relationship among parents, parishes and
the Catholic school community to
support faith development and school programs
Building collaborative cultures and distributing
leadership
Catholic school leaders:
foster mutual respect and trust among those
involved in collaboration
encourage the collaborative development of group
processes and outcomes

Communicating the vision and goals


Catholic school leaders:
ensure that a Catholic vision is clearly articulated,
shared, understood and acted upon

Structuring the organization to facilitate


collaboration
Catholic school leaders:
provide regular opportunities and structures that
support teachers in working together on instructional
improvement, and establish a system for monitoring
their collaborative work
establish a structure of teams and groups that work
together on problem solving

talked quite a bit about that. She was quite interested in


how these plans for Transition Day all came together.
Reflections
(Application to Personal Growth)
1. I visited St. Martin De Porres CS and met with
Principal Caroline OConnor. She was enthusiastic
about the event and had many ideas to share to
make the day run smoothly. She reviewed the tshirt design, the itinerary, student google form
questionnaire and parent letter, and provided
feedback or suggestions where necessary.
2. The meeting this month was a great opportunity to
recap all the developments that occurred before the
Christmas break and break into focussed sub-task
groups. The meeting gave individuals a chance to
outline some objectives to work on within their subtask groups. Interestingly, our number of committee
members has come down to a more reasonable
number of around 12 members, with perhaps some
additional support personnel.
It is important have Parish involvement at major school events.
The Transition Day is an event that encompasses all the Holy
Trinity family of schools. I invited Father Steve to attend our
event and specifically requested that he say prayer to welcome
the Grade 6 students and speak to the importance of creating
community during the Welcome ceremony assembly.
He was honoured to be asked and accepted the invitation.
With the start of second semester most staff members were
focussed in organizing their classes.
Members of the committee began meeting as small groups on
their own to take care of the responsibilities they took on.
I responded to many emails and met with individuals to see that
things stayed on track.
I met Anita Dehler, Student Success Teacher, to check how her
planning for a Family of Schools Staff Social. She was planning a

distribute leadership on selected tasks

WEEK
Week 21
March 3 - 7,
2014

Events and Activities


1. Meet with
Student
Services Team
2. Meet with Lead
Grade 7/8
Resource
Teacher
3. Fifth Transition
Day Committee
meeting
4. Correspond via
email with
Feeder
Principals

School Effectiveness Framework


(Catholic School Level Leadership)
Building trusting relationships with and among
staff, students and parents
Catholic school leaders:
model responsibility, integrity and thoroughness in
carrying out tasks
Building collaborative cultures and distributing
leadership
Catholic school leaders:
model collaboration in their own work
foster mutual respect and trust among those
involved in collaboration
encourage the collaborative development of group
processes and outcomes
encourage a willingness to compromise among
collaborators
foster open and fluent communication among
collaborators toward building and sustaining a
Catholic professional learning community
provide adequate and consistently available
resources to support collaborative work
provide staff with leadership opportunities and
support them as they take on these opportunities

meet and greet for the feeder school Principals and teachers to
meet our committee members to socialize, pick up the student
t-shirts, mock homeroom lists and itineraries. They also will
have the opportunity to tour the building and ask questions for
clarification.

Reflections
(Application to Personal Growth)
1. As the committee work is progressing, it is becoming
very clear that the Student Services Team (Guidance
councillors and student success teacher) will be heavily
relied on for a successful Transition Day. As I imagine
most Vice-Principals would, they are constantly
collaborating with the Guidance department. In
particular, the team at my school have a great way of
knowing what to do, in the timeframe needed, all along
keeping the big picture in mind.
This week we met to make a detailed list of items to
complete; in particular to finalize the Grade 8 mentor
list and outline the duties of the High School Student
ambassadors.
2. It was important to meet with Paula McKee, Special
Education Resource Teacher (SERT) for grade 7/8, to
discuss how we plan to accommodate any visiting
students from grade 6 who have special needs or
experience anxiety on that day. She was already on this
item and had been in contact with each of the feeder
school SERTs. The Resource Room that she operates
daily from will be the HUB for students and teachers
to visit if needed.
3. I chaired the final committee meeting before the event
on March 19th. Next week is March Break, so it was
important that everyone saw the complete Itinerary
and we went through each of the sub-tasks groups to
see where everyone was at in their planning. It was
very gratifying to see the progress we had made and
the contributions from everyone were fantastic. I was
not blind-sided by any surprises, as I had been

continuously contacting the responsible staff members


and key members of each sub-task group over the past
month and a half.
I found there has been an interesting shift in my role.
In the beginning I was sharing the vision for this event,
contacting the Administrators involved to get them on
board, and smoothing out the overall logistics. To now,
others have taken ownership of their roles, allowing
their specific area of expertise take over, and I have
become a facilitator. I am proud of the team we
assembled to see this event finally happen.
4. I contacted the Principals of the feeder schools to share
the final itinerary, transportation schedule, the grade
6 mock homeroom lists, share the structure of the
Resource help available and general information about
the day. I included a thank you message sharing my
gratitude for meeting with me, supporting the event
with enthusiasm and attending the family of schools
social meet and greet.

WEEK

Events and Activities

March 10 14, 2014

MARCH BREAK

Week 22a
March 17 21, 2014

Meet with Student


Services Team

Week 22b
March 19th,
2014

Transition Day Event

School Effectiveness Framework


(Catholic School Level Leadership)

Building staff members sense of


internal accountability
Catholic school leaders:
promote collective responsibility and
accountability for student achievement
and well-being
Building collaborative cultures and distributing
leadership
Catholic school leaders:
involve staff in the design and implementation of
important school decisions and policies
Maintaining a safe and healthy environment
Catholic school leaders:
empower staff in the school to play a leadership
role in promoting a positive school climate and
modelling appropriate behaviour as reflected in
Gospel teachings

Reflections
(Application to Personal Growth)
On the second Sunday, I went shopping for the snack items for
the Grade 6 students which included granola bars and drink
boxes.
That evening I was able to use the online catering form from
Pizza Pizza to order the lunch meal for the grade 6 students.
We used this meeting to go through the itinerary, understand
each of our roles for the day, understand the portion of the day
which has the Grade 8 student shadowing high school students.
We spent so much time on the Grade 6 piece, that the Grade 7
Workshops and Grade 8 visit to High School, had been less
focussed. Luckily, the sub-task groups for each of these had it
all well planned.
I cannot even put my feelings about this day into words. The
event was a tremendous success and for the most part
everything went according to plans. The committee team
members, our Administration team, and all teaching and

Allocating resources in support of the schools


vision and goals
Catholic school leaders:
manage efficient budgetary processes
distribute resources in ways that are closely
aligned with the schools improvement priorities
ensure effective oversight and accountability of
resources to support priorities
Catholic school leaders:
develop and maintain partnerships with other
Catholic institutions, organizations and outreach
groups
Building productive relationships with families
and the community
Catholic school leaders:
demonstrate the type of leadership that parents
can trust - confident, systematic and attentive
encourage staff to reach out to students with
diverse viewpoints and experiences to enrich the
classroom experience and help all students feel
included

WEEK
Week 23
March 24 31, 2014

Events and Activities


1. Committee
feedback survey
2. Collect Media
samples
3. Meet with
Principal

School Effectiveness Framework


(Catholic School Level Leadership)
Allocating resources in support of the schools
vision and goals
Catholic school leaders:
revisit and adjust as needed the nature, amount
and alignment of resources as priorities for school
improvement change
Building productive relationships with families
and the community
Catholic school leaders:
encourage staff to reach out to students with
diverse viewpoints and experiences to enrich the
classroom experience and help all students feel
included

support staff did an outstanding job to make this day run


smoothly.
Because people did such a great job organizing their tasks, I was
able to attend some of the key events, liaison with visiting
teachers and even drop in the view some classrooms.
From the energetic Welcome Assembly, to the captivating
grade 7 workshops, and all the worthwhile high school lessons
that were happening, the whole building was a buzz.
I managed to greet the visiting schools, witness the assembly,
take part in the pizza lunch distribution (which allowed me to
speak to grade 6 students) and was able to see the visitors off
to their buses.
Things actually ran so smoothly, that I was surprised at several
times during the day that the hallways were calm and all classes
were engaged.
In speaking to our own teachers and students, there was a great
deal of positive feedback being shared. The visiting teachers
seem to really enjoy the day and appreciated that they were
free to float from room to room in order to check in with
their own students, as well as get a feel for what our school was
all about.
At the end of the day, I met with the Student Services team and
Principal, respectively, for a short debrief. By all accounts,
everyone was happy with the event, although tired. We agreed
to meet shortly for an extensive assessment of the day.

Reflections
(Application to Personal Growth)
1. I send an email to staff members of the Transition Day
committee seeking feedback and recommendations for
the event to continue next year. This also gave me a
chance to thank everyone for all of the outstanding
work.
2. The Yearbook course teacher and Video media course
teacher had accumulated a great collection of pictures
from the event and a video summary. These
productions will be very useful going forward to recap
and promote the event.

3. It took some coordinating but I was able to finally meet


with Jennifer Oake to discuss how the event went on
Transition Day. She shared with me that her colleagues
from the feeder schools raved about the success for the
day and that it really helped to ease the anxiety for the
grade 6 students.
This was a very positive meeting. It was clear that the
Principal wanted this event to continue next year and
for years to come. The discussion turned to my
reflections and discoveries about leading a large group
through a huge undertaking. The notion that you must
keep meetings open for idea sharing even when it
causes more distractions. The fact that most meetings
are unproductive because you must bring the people
who missed the last meeting up to speed, which takes
up a lot of time. The idea that people do not always
read your instructions in emails or reply when they are
requested to do so. So we just talked about the
challenges that all leaders face and how these realities
hold true in most initiatives that run in a school.
And in the end she reiterated that she relies on good
people who have expertise in areas that she is
unfamiliar with. I feel I did this well during the whole
process.

WEEK
Month of
APRIL 2014

Events and Activities


Recognition cards to
committee members

School Effectiveness Framework


(Catholic School Level Leadership)
Providing support and demonstrating
consideration for individual staff members
Catholic school leaders:
acknowledge and celebrate the accomplishments
of individuals and teams
treat individuals and groups among staff equitably

Reflections
(Application to Personal Growth)
I took some time to complete thank you cards for everyone
who played an important role in the committee. This was very
gratifying and allowed me to reflect on the magnitude of the
event. I think I filled out about 25 cards thanking people, all
with a personal message. I think this was important and
perhaps I did this more because it was also my practicum and in
a way, these colleagues help me on my journey to complete
PQP. As an Administrator in the future, Im not if I would do
this to the same extent, but definitely it important to pick
certain times or events to highlight or thank certain individuals
for their efforts and accomplishments.

WEEK

Events and Activities

School Effectiveness Framework


(Catholic School Level Leadership)

Month of
May 2014

Event questionnaire for


Grade 6 student
feedback

Building productive relationships with families


and the community
Catholic school leaders:
encourage staff to reach out to students with
diverse viewpoints and experiences to enrich the
classroom experience and help all students feel
included

Month of
June 2014

Cross Panel Strategies


Team

Communicating the vision and goals


Catholic school leaders:
use many different formal and informal
opportunities to explain to stakeholders the overall
vision and goals established for the school
demonstrate to all stakeholders the use of the
schools vision and goals in day-to-day actions and
decision making
regularly invite different stakeholder groups to
discuss how

Month of
September
2014

YEAR TWO RUNNING


TRANSITION DAY

Reflections
(Application to Personal Growth)
With a few members of the Transition Day committee, we
created a grade 6 student questionnaire to find what these
students found most beneficial about the day and whether they
had suggestions for improvement.
I feel I waited too long for this step. The response was low and
too much time had passed since the event. Most of the
feedback was positive and students shared that they felt more
ready to enter high school than they did prior to Transition Day.
It is worth noting that many of them wanted more PIZZA!
All year I had been a member of the Cross Panel Strategies
Team at my school. We examined ways to strengthen our
understanding of how students, teachers, and schools are
helping students move through the grade system and adjust
both academically and holistically.
Our Transition Day was a natural fit for our teams work this
year and I was asked to put together a presentation and
handout about the event.
At the Cross Panel Strategies celebration session held the
school board office, I set up a display and ran the presentation
on a screen for viewing. I fielded questions as team members
from other schools rotated through the stations of displays.
Many colleagues were interested in implementing a similar
event at their school and appreciated the sample itinerary that I
shared with them.
I was confident that the committee would want to run the
Transition Day event again this year.
Since this event was less about My Practicum and more about
a beneficial school initiative, I took a slightly different approach.
I approached the Head of Student Services, Sue Mayo, to see if
we could act as co-chairs for the committee and that we simply
called it the Transitions committee so it would look at all
aspects of transition initiatives. The Transition Day would still
be the center piece of our year, but it would include parent
information nights, welcome barbeques days, grade spirit days,
etc.

She agreed to co-chair with me and we immediately went to


Vice-Principal, Carrie-Anne Gravel, to let her know we wanted
to go forward with these plans and we wanted her to oversee
the initiatives our team came up with.

WEEK

Events and Activities

Month of
October
2014

Meet with Sue Mayo

Month of
November
2014

Preliminary planning

Month of
December
2014

Invitation to staff to join


committee

Month of
First Transition Day
January 2015 committee meeting

School Effectiveness Framework


(Catholic School Level Leadership)

Reflections
(Application to Personal Growth)
Sue and I had preliminary talks about keeping the same format
as last year. Her opinion was the date should be moved later as
it would be better for the feeder school teachers to use the day
to prepare their students. Some of the feedback gathered was
that it was at a busy time of year for staff members and it
would be better to run in April, corresponding with an already
set grade 6 parent information evening.
Tentatively booked for APRIL 8th, 2015.
Start gathering a team of interested staff members to join the
committee. It was good to start with key members who
contributed to the team last year. There were two new
teachers on staff who attended the event last year as teachers
at the feeder school, so we wanted to get them to join as they
would add perspective as a Junior level teacher and one who
experienced visiting the event.
I presented an overview of the event at the December staff
meeting and notified staff members that we were moving
forward with plans to run our 2nd Annual Transition Day on April
8th, 2015. I requested that staff members who were interested
in joining the committee are welcome.
Carrie-Anne, Sue, and I felt there was less rush to start the
committee work as early as was done the previous year
because there was now a common vision for the event which
previously did not exist. Of course, that was greatest challenge
last year, was sharing the vision of what the event would look
like. Now that staff had been through and committee
members knew their sub-task group roles well, it would mean
an easier start.
Year 2 was not without a few hiccups. There were a small
number of committee members who did not want to remain on
the committee this year.

On January 27th, the first meeting was held.

WEEK

Events and Activities

School Effectiveness Framework


(Catholic School Level Leadership)

Reflections
(Application to Personal Growth)

Month of
February
2015

Second Transition Day


committee meeting

The smaller committee meant for more efficient meetings. It


was great to have junior level experienced teachers new to the
committee this year. They were able to share their experience
and advice to improve the event.
Most of the alterations included minor improvements to the
logistics of the event. Such things as where the grade 7 and 8
students attend homeroom, how and where to collect and
store the visiting students coats, when to bring grade 7
students to the assembly, how to link the high school host
student to the grade 8 visiting students.
The Mentorship class that provided student leaders to escort
the grade 6 mock homeroom groups through the day would not
be available to fulfill that duty this year. Our committee
needed to find a group that would take on that large task.
Since committee members had been through the process once
already, everyone had a good idea of their own tasks.
Regardless, I had made an itemized list of responsibilities and
attached a name of the responsible committee member to each
task. At this meeting, most of these duties were confirm.
From that point on, much of the work would be carried out by
similar sub-task groups as last year, with each having a key
point person to lead the task.

Month of
March 2015

Third Transition Day


committee meeting

Committee members were well prepared in the sub-task


groups. We were preparing for the Family of Schools Staff
social. This year, the Principal and Student Success teacher had
prepared a presentation in a formalized question and answer
session for the visiting teachers and Administrators.
The obstacles that existed the previous month had been solved.
The Student Services team came up with an efficient way to
inform the Grade 8 students and their high school host who
they would be paired with, where to meet, and what the
expectations for this day included.
Andrew Mitchell, Guidance Councillor, was able to recruit one

Month of
April 2015

2nd Transition Day event

teacher, Rob Hopewell, to utilize students in his Grade 12


Religion class to act as Mentors for the grade 6 mock
homerooms.
Sue and I ran through the list of tasks and each person
responsible was able to speak to their progress or needs in their
area. We identified any areas that required immediate
attention.
We held one last committee meeting prior to the Transition day
to make sure the Welcome Assembly was ready, that staff
members had a final supervision schedule ready to follow, and
all members were confident in their roles.
The Transition Day event went off without any hiccups. The
feedback from visiting teachers and Administrators was great.