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EFFECTIVE USE
OF
MS WORD 2010

Dr. Aneela Zameer,


Pr. Scientist, DCIS, PIEAS

LECTURE ROADMAP
Section I
Basic Features and Functions
Word 2010 Environment
Ribbons & Commands

Section II
Advanced Features and Function

Mailing Document
Document Security

ABOUT MS WORD

A Word-Processing Program designed to create


Professional-Quality Documents
Have Finest Document-Formatting Tools that helps in
organizing and writing documents more Efficiently

USAGES
Letters/Applications
Reports
Books

Columnar Writing
Tabulated Data
List Data (Bulleted/Numbered)
Drawing Objects / Shapes

WORD 2010 ENVIRONMENT

TABS
Home
Insert
Page Layout
References Mailings
Review
Mailings
Review
View

Add-Ins

BACKSTAGE VIEW

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BACKSTAGE VIEW

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BACKSTAGE VIEW OPTIONS

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BACKSTAGE VIEW INFO

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INFO PERMISSIONS

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USING EXISTING TEMPLATES

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USING EXISTING TEMPLATES (2)

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PREVIEW DOCUMENTS

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BACKSTAGE VIEW .. PRINT

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ENTERING TEXT

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SAVING DOCUMENT

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SAVING DOCUMENTS

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CLOSING DOCUMENT

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CONTEXT HELP IN WORD 2010

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CONTEXT HELP

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CONTEXT HELP

TAB HOME
Clipboard
Font
Paragraph

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Styles
Editing

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CLIPBOARD COPY TEXT

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CLIPBOARD FORMAT PAINTER

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FONT TEXT DECORATION

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PARAGRAPH TEXT ALIGNMENTS

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PARAGRAPH TEXT DECORATION

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APPLYING QUICK STYLES (1)

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APPLYING QUICK STYLES (2)

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APPLYING QUICK STYLES (3)

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FONT TEXT DECORATION

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PARAGRAPH TEXT DECORATION

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FONT INDENTING PARAGRAPHS

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PARAGRAPH BULLETS AND NUMBERING

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PARAGRAPH LINE SPACING

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PARAGRAPH BORDERS & SHADES (1)

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PARAGRAPH BORDERS & SHADES (2)

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PARAGRAPH BORDERS & SHADES (3)

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TABS

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AUTO CORRECT

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AUTO CORRECT OPTIONS

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EDITING FIND AND REPLACE

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FIND AND REPLACE (2)

TAB INSERT
Pages
Tables
Illustrations

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Links
Header & Footer
Text
Symbols

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PAGE COVER PAGES

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PAGE INSERT PAGE

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PAGE PAGE BREAKS

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TABLES INSERT TABLES (1)

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INSERT TABLES (2)

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INSERT TABLES (3)

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BORDER & SHADES TO TABLES

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ROWS AND COLUMNS (1)

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ROWS AND COLUMNS (2)

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MOVE A TABLE

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RESIZING TABLE

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MERGING CELLS

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SPLIT TABLES

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SPLIT CELLS

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ADD FORMULA

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INSERT ILLUSTRATIONS

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USE GRAPHICS --- PICTURE (1)

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USE GRAPHICS --- PICTURE (2)

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USE GRAPHICS --- WORDART (1)

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USE GRAPHICS --- WORDART (2)

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INSERT LINKS

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INSERT HEADER & FOOTER

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INSERTING HEADER (2)

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ADD PAGE NUMBERS (1)

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ADD PAGE NUMBERS (2)

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INSERT TEXT

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INSERT TEXT

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INSERT SYMBOLS

Shortcut Key

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INSERT SPECIAL SYMBOLS

RIBBON PAGE LAYOUT


Themes
Page Setup
Page Background

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Paragraph
Arrange

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PAGE LAYOUT THEMES

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INSERT PAGE SETUP

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INSERT PAGE SETUP (2)

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FORMATTING PAGES (1)

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FORMATTING PAGES (2)

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FORMATTING PAGES (3)

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PAGE ORIENTATION

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PAGE BACKGROUND SET WATERMARK

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SET WATERMARK (2)

Page Color

Page
Border

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PAGE BACKGROUND

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PAGE LAYOUT PARAGRAPH

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PAGE LAYOUT ARRANGE

TAB REFERENCES
Table of Contents
Footnotes
Citation and Bibliography

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Captions
Index
Table of Authorities

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CREATING TABLE OF CONTENTS (1)

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CREATING TABLE OF CONTENTS (2)

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TABLE OF CONTENTS -- SETTINGS

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UPDATING TABLE OF CONTENTS

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FOOTNOTES

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CITATION AND BIBLIOGRAPHY

CITATION AND BIBLIOGRAPHY (2)

Insert Table of
Figures

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Insert Caption

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REFERENCE INDEX

TAB . MAILINGS
Create
Start Mail Merge
Write & Insert Fields

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Preview Results
Finish

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MAILINGS CREATE

MAIL MERGE

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Mail Merge combines content from a Word document and


information from a data source resulting in personalized
documents for multiple recipients

MAIL MERGE (2)


The main document (source document) contains Fields where
record information is linked and ultimately integrated
Body of the document

The same
content for each
document

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Fields
Fields will
will be
be
replaced
replaced by
by
information
information in
in
records
records

A field in the
body of the
document

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MAIL MERGE (3)

MAIL MERGE (5)

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Recipient File Form

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MAIL MERGE (6)

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MAIL MERGE (7)

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MAIL MERGE (8)

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MAIL MERGE (9)

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MAIL MERGE (10)

TAB REVIEW
Proofing
Language
Comments

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Tracking
Changes
Compare
Protect

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PROOFING

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SPELL CHECK (1)

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SPELL CHECK (2)

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REVIEW LANGUAGE

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TRANSLATE DOCUMENTS (1)

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TRANSLATE DOCUMENTS (2)

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TRANSLATE DOCUMENTS (3)

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REVIEW COMMENT

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TRACK CHANGES

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REVIEW CHANGES

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COMPARE TWO DOCUMENTS (1)

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COMPARE TWO DOCUMENTS (2)

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COMPARE TWO DOCUMENTS (3)

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REVIEW PROTECT

TAB .VIEW
Document Views
Show
Zoom

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Window
Macros

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ZOOM IN-OUT

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MACROS

ADVANCED TOPICS

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Mailing Documents
Document Security

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MAILING DOCUMENTS

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DOCUMENT SECURITY (1)

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DOCUMENT SECURITY (2)

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DOCUMENT SECURITY (3)

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DOCUMENT SECURITY (4)

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DOCUMENT SECURITY (5)

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