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Smart Forms

Smart Forms

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Capgemini smart form material
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Published by: bashamsc on Mar 25, 2010
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AB1009 – Smartforms - v1.


©India SAP CoE, Slide 1

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Introduction Syntax Description Demonstration Exercises HelpMe

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Introduction Syntax Description Demonstration Exercises HelpMe

• Purpose • Use

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Smartform is a template that simplifies the process of designing business forms. You need smartform to print, distribute or display business forms. Smartform tool includes utilities for designing forms and for defining the interface to the application programs that use forms for data output. The output of application data is placed into a dynamically expandable table where the size and layout of the output table is determined by the number of records being retrieved.

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Use of Smartform
• Smartforms are used for designing and printing various types of application documents across the various SAP modules like SD, FI, PU, IM, WM etc. Smartforms are used for mass printing like monthly invoices sent by telecom companies or salary statements.

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Introduction Syntax description Demonstration Exercises HelpMe

Syntax Description
Smartform has 3 driving components : Print Program, Layout Set and Function module.
1. Application Data is fetched by the Print Program from the database depending upon the selection screen parameter. 2. Function module of a Layout Set is generated when the smartform is activated. 3. The output of application document is sent to printer or mail or fax.

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Smartform Development
To develop a smartform object one needs to develop following objects : 1. Smartform Layout :  Can be developed in the Form Painter  Decides the data format Transactions to use : Smartforms Smartstyles - To design our own style. 2. Print Program :  Performs data selection based on selection criteria  Passes data to the smartform function module Transaction to use : SE38 to develop a print program.
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Smartform Initial Screen

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Smartform Builder Components
Smartform screen is divided in following 3 components.

Navigation Menu

Maintenance Frame

Form Painter

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Smartform screen components
• Navigation Menu – This screen appears on the left of the screen. • Maintenance frame – This frame appears in the middle of the screen. • Form painter frame – This frame appears on the right of the screen. If form painter is not visible on the screen , then choose option Form Painter. •You can control whether form painter is hidden or visible. A form consists of following components : -Pages -Windows -Graphics - Data or text contents - Address -Table -Template -Flow Logic -Folder

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Node Types Overview
Root Nodes
 Global Settings  Pages and Windows.

 General Attributes  Output Options  Conditions

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Successors of Node Pages and Windows
As direct successors to root node Pages and windows you can create only page nodes. The tables below describe these page nodes and the other successors:

Successors of Node Pages and Windows

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• On the pages of a form you determine the page layout and the sequence of pages with different structures.The page layout includes the page format (for example, DIN A4, Letter, DIN A5 landscape) and the position of the windows on a page. • The individual pages of a form may differ in their structure. For each page, you must specify a next page to make the page sequence clear.

• Many forms contain only two pages of different structure: the first page, which calls the next page, and the next page, which calls itself. If the text does not entirely fit onto the second page, another document page is automatically displayed.

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Main window and subwindows
• You can position windows anywhere on a page, even overlapping. You can position the same window (determined by the technical name) on several pages of a form, so that the same contents are displayed on all these pages. You can On a page, there are two different types of output areas for texts and data: the main window and the subwindow. choose a different size for the window on each page, except for the main window. Main Window : In a main window you display text and data, which can cover several pages (flow text). As soon as a main window is completely filled with text and data, the system continues displaying the text in the main window of the next page. It automatically triggers the page break.

• •

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• In a subwindow you display text and data in a predetermined output area. There is no flow text display with page break. If you position a subwindow with the same name on several pages, the system displays the contents of this subwindow on each page. • Text and data that do not fit into the subwindow are truncated and not displayed.

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• •

Table size is decided at runtime depending upon the type and number of records. Line Types : Table width is determined from line types. Line type specifies how many lines a table line should hold and what width these cells should have.

Tables and Templates

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Table and Templates - Contd.
Template size is determined at design time in the Form Painter.

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Text Type

Form Text types Text elements Text modules Include texts Dynamic texts

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Parameterized Text
In order to avoid hardcoding we can use the concept of parameterized text. Here you can assign a text or value to a variable or pass in a ztable and then use this variable (or table field) directly instead of hardcoding the text or value. e.g.

In the above example we can also pass &nast-spras& or &sylangu& instead of hardcoding the language as ‘EN’

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Event and Conditions
With this option you can decide where you want to display the text or data of that particular node.

You can define conditions for individual nodes, or for whole sub hierarchies of the context.

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Form attributes – Contains administrative info of the form. 1)General attributes like created by, creation date, creation time. 2)Output options a) Style b)Page format c)Output formats(Standard/XSF/XSF+HTML). Form interface – Through Form Interface application (print) program can interact with smartform and vice a versa. It has four tabs  Import  Export  Tables  Exceptions

Global Settings – Integration with application program

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Global Definitions – All the variables that are global across the smartform are declared here. Here we have five tabs  Global  Data Types  Initialization Field  Symbols  Form Routines.

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Integrating the Smart Form with the application program.
Application program consists of 3 parts : a. Data selection from the database. b. Determining the name of generated function module using ‘SSF_FUNCTION_MODULE_NAME’. c. Actual form processing: The generated function module is called for each document to be created. The form is triggered by calling two function modules. The first module uses the name of the form to determine the name of the generated function module. Then you call this module.

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The name of the generated function module is unique only within one system. Therefore, always call the function module first that uses the form name to determine the current name of the generated function module. Procedure to carry out in Print Program: First define the form interface in your form and activate the form. In the form builder call the function Environment  Function Module Name and copy its name. In the application program define a variable of type RS38L_FNAM for the name of the generated function module: data fm_name type RS38L_FNAM Call function module SSF_FUNCTION_MODULE_NAME . It returns the name of the generated function module:

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• Call the generated function module .

= = = = = 'X' = <variable> = <variable> = = = <internal table> =1 =2 =3 = 5.

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Introduction Syntax description Description Demonstration Exercises HelpMe

- The basic configuration required to do for smartform is creating output type and attaching the smartform to the output type. - NACE is the transaction to set the output type. - In this transaction first the application is selected ( e.g.V1 Sales, V2 Shipping etc) - Then output type is selected. Sometimes output type is created newly if driver program and smartform are custom program and not SAP standard ones. - Whenever new output type is created , 3 parameters are required. They are : - Smartform Name - Driver Program Name - ENTRY routine name. - Incase of FI forms, configuration is done using BTEs (Business Transaction Events) since NACE cannot be used to configure FI forms.

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Introduction Syntax description Description Demonstration Exercises HelpMe

Quick Overview of Node Usage before starting with exercise

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Let us design one smartform for Billing Document. The layout specifications and data retrieval logic has been explained in these word documents.

Layout Specification :

Layout Specification

Data Retrieval Logic
Data retrieval for billing document

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SMARTFORMS SMARTSTYLES SO10 SE38 SE78 Create Smartform Create style Create standard Text Create print program Upload Logo

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Introduction Syntax description Description Demonstration Exercises HelpMe

Tips and Tricks in smartform
Field List on / off

1. Debugging smartform 2. Adding variables in text node

Field List
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Additional – Interface parameters in detail

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Additional – Interface parameters in detail… continued • Required parameters • Optional parameters
control_parameters output_options user_settings job_output_info, job_output_options

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Configuration required for Smartform
• Output Type : Output type connects the application program and the layout. The application program actually retrieves the data and layout defines the placement of this data. To attach the layout to an application program output type should be defined. • How to define Output type : For SD module SPRO  Sales and Distribution  Basic Functions  Output Control  Output Determination  Maintain output types.

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How to migrate the SAP scripts to Smartforms?
You can convert individual forms on the initial screen of the SAP Smartforms transaction. Steps for migration are: 1. Enter the ‘smartforms’ in command node. It will take you to smartform screen. 2. Enter the name of the SAP Smartform to be created in the Form field. 3. Choose Utilities at menu bar and select Migrate SAPscript form .

4. The program first tries to find the SAPscript form in the current client ; if the form does not exist there the system looks in client 000.If you choose Enter form is migrated.
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Downloading of Smartform
1. Go to Smartforms transaction. Specify a form name that you

want to download. 2. Select to Utilities->Download Form at menu bar. You will get a popup to specify the location where you want to download. 3. On click on Save , smartform will be downloaded in .XML format to a specified location.

Uploading of Smartform
1. Go to Smartforms transaction. To upload smartform , enter the smartform name in Form field and select Utilities->Upload Form. 2. You will get a popup to specify .XML file . Specify the file name from which you want to create a smartform.

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Smartforms - Advantages
Smartform offers following advantages : • Creating and maintaining forms require half the time. • Adapting to forms without any programming techniques due to GUI. • Web publishing using generated XML output. • High performance when printing in large quantities.

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How smartforms are different than Sapscripts?
1. Multiple page formats are possible in smartforms which is not the case in Sapscripts. 2. It is possible to have smartform without a main window. 3. Routines can be written within smartform tool itself. 4. Smartforms generate a function module when activated. Because of which smartform can be called from any ABAP object type and thus increases reusability.

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Another Method to Debug a Smartform
Method 1. • Goto SE37 and give the function module name of a Smartform.

Open the Function Module

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Goto  Main Program 

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It will display three includes: • First Include will have the Global Data Declaration. • Second Include will have the Form Interface. • Third Include will have the Main Program.

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Open the third Include and set the Break-Point wherever necessary

Method2. • In same way we can do it through transaction SE80.

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