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PROJECT MONITORING,

TRACKING & CONTROL

Project Control
Base Plan
-schedule
-budget
-scope

Raplace
Base plan

Revised Plan
-schedule
-budget
-scope
NICMAR, PUNE

Actual status
-schedule
-budget
-scope

Deviations
-schedule
-budget
-scope

Impact on Project completion


(Schedule, Budget & Scope)

Corrective Actions

SANJAY BHOYAR

Project Monitoring:

Establishing progress of the project

Records
Daily progress report
Materials receipt & issue record
Equipment log book

Periodic Review of current status

Reports
Weekly report
Monthly report

NICMAR, PUNE

SANJAY BHOYAR

Project schedule tracking:

Data date/ status date

Actual dates

% complete

Remaining duration

Actual resource units

NICMAR, PUNE

SANJAY BHOYAR

Project schedule tracking:

Completed activities

In-progress activities

Actual start & finish dates


Actual resource units
Actual start
% complete
Remaining duration
Remaining resource units

Yet-to-begin activities

Revised logic, if any


Date constraints, if any

NICMAR, PUNE

SANJAY BHOYAR

Project Schedule control:

Tracking physical progress of work

Activity status report

% completion
Remaining work

Estimating project status

Periodic progress review

% completion

Updating

Revised schedule

NICMAR, PUNE

SANJAY BHOYAR

Project schedule control:

S- curve

Cumulative Project progress


Actual progress of work performed
Planned progress of work performed

Estimated time for project completion


Delays on project completion
Updating schedule

NICMAR, PUNE

SANJAY BHOYAR

120

SCHEDULE S- CURVE
WS

100

WP

80

60
% PROGRESS

40

20

10

11

T IME (MONT H)

NICMAR, PUNE

SANJAY BHOYAR

12

Project Cost control

Assessment of actual project costs

Activity-wise
Overall project cost

Comparison of actual costs vs budgeted costs

Estimation of cost to completion

Corrective actions

NICMAR, PUNE

SANJAY BHOYAR

Project time-cost control:


Earned value concept

S- curve

Project budget plan (BCWS)


Actual cost of work performed (ACWP)
Budgeted cost of work performed (BCWP)

Earned value

Planned cost allocated to the completed work


EV = BCWP
EV = [Budgeted cost of activity x % activity completion]

NICMAR, PUNE

SANJAY BHOYAR

Steps in EV Management:

Define work
Assign planned value
Define earning rules

% complete
0/100 % complete
50/50 % complete
customized

Determine EV
EV analysis

NICMAR, PUNE

SANJAY BHOYAR

EARNED VALUE S-CURVE


160
PV
140

AC
EV

120

100

80
Rs in Lakh
60

40

20

10

11

T im e (m onth)

NICMAR, PUNE

SANJAY BHOYAR

12

Project performance status:

Schedule variance
SV = BCWP - BCWS
Cost variance
CV = BCWP - ACWP
Schedule performance index
SPI = BCWP/ BCWS
Cost performance index
CPI = BCWP/ ACWP
Project performance index = SPI x CPI
Estimated cost to project completion(EAC/FAC)
EAC = BAC/ CPI
Estimated time to project completion
ETPC = STPC/ SPI

NICMAR, PUNE

SANJAY BHOYAR

Schedule updation:

Revised start & finish dates for in-progress &


yet-to-start activities

Schedule slippage

Shortening the duration

Compression
Fast tracking

NICMAR, PUNE

SANJAY BHOYAR

B/4
A/2

ESS

C/10

F/4

D/6

H/9
G/3

E/8

Weeks

Weekly progress (%)


% progress (ESS)
Weekly cost (ESS)
Cumulative cost (ESS)

NICMAR, PUNE

10

11

12

3.85

3.85

3.85

3.85

3.85

3.85

7.70

11.54 26.92

53.85 65.38 76.92 84.62 92.31 96.15

100

28

28

20

14

11

34

62

82

96

107

114

121

130

139

15.38 15.38 11.54 11.54 11.54 7.70 7.70


42.3

SANJAY BHOYAR

Task Duratio
n
(weeks)

Weightag
es

Budgeted
cost
(Rs in
lacs)

Status by end of
5th week
%
complete

Actual
expendi
% project ture
Progress (Rs in
lacs)

11.54

100

11.54

19.24

20

40

7.70

11.54

30

25

2.89

10

15.38

24

50

7.70

7.69

16

50

3.85

15.38

16

11.54

7.69

18

NICMAR, PUNE

100

33.68

SANJAY BHOYAR

S- curve for schedule:


120

ESS

% completion

100
80
60
ESS

40
20
0

10

11

12

Weeks
NICMAR, PUNE

SANJAY BHOYAR

Cumulative cost

S- curve for cost:

Weeks
NICMAR, PUNE

SANJAY BHOYAR

Status of progress: At end of 5th week


Tas
k

Dura Budge Schedu


tion
ted
led
cost
Start

Sched
uled
Finish

% completion
Schedul
ed
(WS)

Cost

Actual Schedule
(WP) d
(BCWS)

Earned
value
Actual
(BCWP
(ACWP)
)

100

100

20

40

40

30

66.67

25

20

10

7.5

24

50

50

12

12

16

100

50

16

16

10

10

18

10

12

62

40

41.5

NICMAR, PUNE

SANJAY BHOYAR

Review date: 5 weeks from start


WS = 42.3 %
WP = 33.68 %
BCWS = 62
ACWP = 40
BCWP = 41.5 = EARNED VALUE
CV = BCWP ACWP = 41.5 40 = +1.5 (cost savings)
SV = BCWP BCWS = 41.5 62 = -20.5 (behind schedule)
CPI = BCWP/ACWP = 41.5/40 = 1.0375
SPI = BCWP/BCWS = 41.5/62 = 0.67
Project performance index = SPI x CPI = 0.694
ECPC = BCPC / CPI = 139/1.0375 = 133.98 lacs
ETPC = STPC / SPI = 12/0.67 = 17.91 weeks
NICMAR, PUNE

SANJAY BHOYAR

Thank You

NICMAR, PUNE

SANJAY BHOYAR