LAKE VIEW CITY COUNCIL TENTATIVE AGENDA Monday, November 16, 2015 Regular Meeting 7:00 p.m. Lake View Municipal Building 1. Call to order. 2. Roll call 3. PUBLIC FORUM: Fifteen minutes of the Council meeting is designated for citizens input on matters not onthe agenda, The Council will consider these isues at a later date 4. CONSENT AGENDA a. Approve or amend the tentative agenda, b, Approve minutes from November 2" and 9" c. Approve bills and authorize payment. END OF CONSENT AGENDA 5. Lake View Hometown Pride: Present Proposed 5-Year Plan 6. Jim Millenacker: Aquatic Vegetation Management. 7. Approve Easement with Calvin E & Kathleen M Bliss Revocable Trust. 8. Consider Proposals to Provide Wholesale Power. 9. Consider Proposal for Electric Rate study. 10. Consider Pay Estimate #1 for the Black Hawk Lake Trail, Phase 2. 11. Consider Change Order #1 for the Black Hawk Lake Trail, Phase 2. 12. Engage the Services of a Municipal Advisor 13. Discuss SRF Sponsored Project. 14, City Clerk/Administrator Report. a. Budget timeline, 15. Adjourn, NOTICE TO THE PUBLIC: The Mayor and City Council weleome comments from the general public during the discussion on agenda items. If you wish to comment, please raise your hand and be recognized by the Mayor; then step up to the end of the table and state your name and address for the record.TO: Mayor and City Council Members FROM: Scott Peterson, City Clerk/Administrator SUBJECT: General Information Memo Regular City Council Session November 16, 2015 7:00 p.m. Financial Reports: As requested by our auditor, included in the packet on pages 42 and 43 is a report showing expenses by function and how the amount expended compares to the budget amount, This report will be included in the packet once per month along with the Treasurer's Report Hometown Pride: One requirement of the Hometown Pride program is that each community’s committee develop a proposed 5-year plan of projects, programs, or issues they would like to address. The committee is to present this plan to the City Council, asking the Couneil to endorse the plan, ‘The Lake View Hometown Pride committee will be at this Council meeting to present their proposed 5-year plan to the City Council. The recap of the committee’s planning efforts and their proposed plan begin on page 5. The plan identifies three major and three minor issues to address: Major Items Event Center: This may include reception, banquet, and meeting facilities. This could also include recreation / fitness areas. Speaker Park Improvements: This may include a sidewalk around the perimeter of the park and a splash pad or other water-play feature, Tourism Promotion: Actively promote Lake View and Black Hawk Lake through varied marketing strategies. Minor Items Informational kiosks: Place informational boards / kiosks at our historical assets. Identify a city “mascot.” Possibly create statues of our mascot around town or a develop acity flag, Improve the appearance of neighborhoods: Work with private home and business owners to improve private properties. A community survey was completed seeking opinions on these three major and three minor plan components. ‘The results of the survey and the comments received begin on page 11. Aquatic Vegetation: Jim Millenacker will speak with the Council about a proposal to address aquatic vegetation next year with a combination of the Vegetation Harvester and herbicides. He will present a proposal to treat the areas along the shorelines using herbicides. Jim has prepared a separate packet of information on the use of herbicides.Kathy Bliss Fasement: Kathy has signed an easement granting the City use of a triangular piece of land on the south-east quadrant of the north curve of Sunset Drive. This allows for a more gradual turn on the north end. The signed easement is on pages 15 and 16. An aerial photo of the easement area is on page 17. Wholesale Power Contract: The city received seven proposals from firms to provide wholesale power. Marling Vrbas has analyzed the proposals to determine the approximate cost from each firm. Some of these costs are estimates as the some firms did not provide firm numbers on power, capacity, and/or transmission, A summary report ftom Marlin Vrbas begins on page 18, We will have a conference call with Marlin during the Couneil meeting, Electric Rate Study: Beginning on page 23 is a proposal from NMPP energy to perform an electric rate study. A recap of Electric Department Revenues vs. Expenses since 2008 is on page 26 Black Hawk Lake Trail Phase 2: On page 27 is Pay Estimate #1 to pay Howrey Construction $214,123.38. This pays all expenses except 3% retainage of $6,622.37 and a Change Order of $4,349.26. Change Order #1 (on page 29) amends the project quantities for: (1) Additional revetment stone under a culvert for stabilization; (2) paving the pad and extension at the bench pad site; and (3) additional detectable warnings which had to be field adjusted based on the actual layout of the trail Most of the project costs are paid by a $200,000 Transportation Enhancement grant and a $75,000 REAP grant. ‘The remaining costs will be covered by funds left over from the Phase | project. Municipal Advisor: As a recipient of a SRF loan for our sewer plant, the City must utilize a Municipal Consultant ‘The SRF program actually pays for the advisor up to $4,000 to review the City’s ability to finance the improvements, take a close look at the sewer fund and assure rates are sufficient. I've talked with the following firms: D.A. Davidson, Des Moines, Ia. Piper Jaffray, Des Moines, Ia. Public Financial Management, Des Moines, la. Speer Financial, Waterloo, Ia, All of the firms would perform the work for not more than the $4,000 reimbursed by the SRF program. Piper Jaffray was highly recommended and I suggest that the City use this firm. A proposed contract begins on page 31. Erin has worked with Piper Jaffray to incorporate a few changes and now approves of the contract, SRF Sponsored Project: We have been working with TJ Lynn, the Black Hawk Lake watershed coordinator, and Derek Namanny, an urban conservationist with the NRCS, to develop a project for our SRF Sponsored Project. It is proposed to install a large bio-retention cell in the ditch east of Dixieland trailer park where the water enters a tile that flows directly into the lake,‘There is such a vast quantity of water that flows from the north-east into the ditch by Dixieland that we are also exploring ways to slow water flow in the ag lands to the north and east and at Evapco. We have spoken with Evapco and they are agreeable to find a way to detain water longer behind their dike, either as a wet or dry detention basis. ‘Some aerial photos showing the drainage patterns in the area and options for the detention basin at Evapco begin on page 34, ‘The costs for this project are unknown, but likely will exceed the $45,000 in funding the City has secured from the SRF sponsored project. ‘The BHLPA has received a corporate donation for a rain garden they would like to go to this project, and there is an opportunity to apply for an Urban Water Quality grant. TJ Lynn and Derek Namanny will help us prepare some initial plans and apply for the Urban Water Quality grant, but the project will need to be engineered. I would like to talk to the Bolten & Menk engineering firm about our project. They have done significant work with Storm Lake on their green infrastructure projects. Budget Timeline: 1’d like to discuss the process the Council would like to use for the FY 2016- 17 budget. On page 39 is a proposed timeline based on the process we have used for the past several years, This certainly can be changed of the Council would like to use a different process. FOR YOUR INFORMATION. January 1 Council Meeting: Nancy and I would like to schedule a vacation to Florida near the end of January. The flights we are looking at are on Mondays and Fridays only. We would like to leave on January 18° and return on January 25", This conflicts with the January 18" City Council meeting. Can we look at changing the date of the January 18" meeting or making other arrangements?Lake View Hometown Pride Committee Strategic Planning Session The Lake View Hometown Pride Committee met in the Lake View City Council Chambers on September 9, 2015 for a strategic planning and goal setting session. There were 14 persons present at the meeting, all of whom had taken a preparatory survey on the internet. The questions asked intended to provide the committee with a lite background about the committee and provide them with each other's thoughts free of group input and scrutiny, The questions and results are as follows 1. Are you a native of Lake View? 30% Yes. 2A, \s there something from the past worth resurrecting?: Town & Country Picnic © Evening Band Concerts ‘* School activities (cited homecoming parade) 2B. What are you missing from your home community? © Cross country ski area ‘© Hot air balloon festival * Conferences (recreation, development, tourism, etc.) © Community center * Pool © Retail selection 3. Whyare you proud to call Lake View home? * Black Hawk Lake (activities, beauty) ‘© Past accomplishments © CCC/WPA structures/projects Cleanliness Friendliness Sauk Rail Trail Fun activities/events throughout the year Restaurants Progressive people/concerned about the town Well-kept public spaces Trees ‘Small town environment What 1 thing would you change about the community? * More opportunities for newcomers * Recruit more people for committees More amenities for visitors Welcoming attitude for visitors and seasonal residents Improving appearance of some homes/properties Improve appearance of highway corridor Make all residents ambassadors for LV* More housing opportunities © More businesses Community weliness center What is one thing you would never change? © Lake/keeping it clean/stone piers ‘© Nothing —no sacred cows © Small town flavor * Always progressing ‘* Balance of small town versus amenities/tourism © Friendly atmosphere What past projects have been successful? ‘© Stone pier concerts © Vets memorial © Bike trail ‘* Park improvements/Pier 25 Playland Campground improvements © Special events Motel/steakhouse New sidewalks Sip N Sample Black Hawk lake restoration LV Community Club Streetscape improvements Are any populations being marginalized? * Youth — limited opportunities Elderly Could encourage ethnic diversity Involvement of 30-40 year olds Young families with young kids What do other communities have that you would like? © Well kept © Community calendar * Rec Center/activities (swimming, tennis, basketball, racquetball) Arts facility/theater Small shops for tourism Example - LeClaire, IA Events center for weddings, etc. Carroll Fest Coffee shop Housing options HospitalNice parks Popular community events Welcoming feeling of people and built environment After school programs Daycare Seek state & federal grants for projects (ex. Manning downtown) kid-friendly shops Winter/inclement weather activities 9. What opportunities for Advancement Exist? Lake/quality Strip malts Economic development Small corporate facilities People already in town ~ experience/resources Paddling, bird watching. Build on activities other than boating, fishing, and bicycling Festival for crowds outside of water carnival (ex: Art Splash in SUX) Trail extension north Event center Seasonal residents/increase their involvement Poised for growth — need more lots Housing for younger families and seniors Year-round recreational opportunities for permanent and seasonal residents 10. What Threats Exist to the Future of Lake View? Lake quality/DNR work on lake limiting boating Rerouting of US71 Des Moines Waterworks lawsuit ‘Aging population Stagnant economic growth Young people leaving Emerald ash borer (ots of ash trees in LV) Cost of living higher in LV School is regional/harder to engage Upkeep of private business owners Lack of employment opportunities for year-round residents 11. Ifyou had the opportunity, how would you spend $100,000 in the community? Beautification & signage ‘Swimming pool Cross-country ski area Light house at camp crescent (100” tall lookout) Splash pad Bike trails Automatic Car washRemove and replace ash trees Seed money for a community center/rec center/community center Water improvement Revitalize buildings uptowns to attract new businesses 12. If you had the opportunity, how would you spend $1 million? **Indoor pool/Community center/rec center/event center (lots of votes) ‘Water park City equipment upgrades Retirement apartments Lake quality Economic development Spoil site for lake dredging Housing Business recruitment 13. Strengths (the number indicates is the item was mentioned multiple times) Lake x9 twee Events x2 Black Hawk Lake Preservation Association churches low crime rate leadership SR Trail x3 Committed citizens/volunteers/community support x 4 Welcoming people Tourism base Park/campgrounds Amenities like grocery store, restaurants, ete. Community wealth Pier 25 Playland Community spirit 14, Weaknesses (the number indicates if the items was mentioned multiple times) Bullying & secret-ness No new econ growth ‘Aging/declining population x 4 Recent condition/quality of lake x 4 Lack of community center Higher than average cost of living Lack of coop. bet business downtown and on highway Naysayers/cave people/resistant to change x 4 Could be more open minded/accepting x 2 Appearance of some private property* Perceived divide between year-round and seasonal residents Lack of housing © Lack of business support for community club «Lack of businesses x 3 * Lack of volunteers # Lack of jobs (professional/high pay) x2 # Lack of year-round activities The first order of business was for those present to review the questions and answers of the group, with some discussion about what was surprising, what was a given, and what seemed to be areas of agreement among members who had taken the test online without influence or input of others. Once this discussion was complete, the group was asked to list projects - both major and minor - that they would like to see completed, All projects mentioned were listed, so there was no censoring prior to each being listed on the board. Once there were no more projects which the group felt were worth mentioning, they were each reviewed, combined where similar, and assigned as "major” or “minor” projects for purposes of prioritization and selection, Each member then picked three projects from each category that they believed were the most important for Lake View to pursue. The projects listed below are separated into their appropriate categories. The number in parentheses behind each represents the number of “votes” each received from the committee members present during the prioritization exercise. Major Projects Recreation Center (0) Events Center (11) Expand the Sauk Rail Trail ~ to Sac City and Around the Lake (3) Sporting Equipment Sales/Rental Business (0) Lake Restoration (No voting as this was a consensus #1 priority that would be ongoing) Develop Beach/improve Existing Ones (0) Tourism Promotion (5) Attract Smaller Businesses (3) Expand Housing Options ~ Homeownership Senior Housing Enhance Entryways/Highway 175 ~ Signage & Aesthetics (3) Lighthouse/Lookout Tower (0) ‘Speaker Park Improvements/Splash Pad/Light Pillars/Sidewalk Around Park (9) Grain Elevator Demolition (1) Minor Projects Expand Cross-country Skiing Using the Existing Trail (0) Historical/informational Kiosks (9) Senior Activities (0) Improve Appearance of Some Neighborhoods incl. Beautification & Tree Replacement (7) Street Banners (4) City Mascot/Statues Around Town/City Flag (8) Activities for Kids/Arts & Crafts Programs/Turtle Races/Activities Director (7) Block Parties (0)‘lash marks indicate activities that were originally listed separately but were combined for similarity. Lack of votes for any one item do not mean these areas did not receive support, just that they were not among the top priorities for any single voter. Top vote getters in each category were then analyzed for placement in the strategic plan, agreed to be a 3-5 year document. LAKE VIEW HOMETOWN PRIDE COMMITTEE STRATEGIC PLAN. September 2015 Minor Activity Lead Timeline __Cost Kiosks Historic Preservation Commission years ‘TBD (City/Co. Found) Placement, Research, Design Mascot/Flag LV Hometown Pride Committee years. = TBD Choose mascot, determine sub-plan, select artists, etc. Appearance/Bett, Award/Trees LVHometown Pride Committee 35 years TBD Major Activit Lead Timeline _Cost Event Center LV Hometown Pride Committee Syears ‘TBD Publicity/Promotion/Survey, Location, Concept (Year 1), fund-raising (Year 3) Speaker Park Improvements City Park Board/Pier 25 Committee ‘Need to establish priority list Tourism Promotion Community Club & SETD 3 years On-going Strategy by spring, hotel-motel tax is just one source but one that is a given ‘TBD ($150k splash) $10K Hotel/MotelLe soe wor aDvuaAV eT eT 87 aOvuaAV core 97 ase aDvUaAV soy oe os'y a0vuaAV ore vee vee aowwaAV See ose ore aDvuaAV %L'S@ —DYOduty Aap 10 jOYOdus} JusD18d 6 ge vz G “£ aT ST a $s Zz 1 gt TT v 0 s v € z T 32°96 | duBUoduiy (19/10 quDYOduy uaD18g 1 2 wz se ve T v Zz Te, sz or v vr vr 6 s v € z T 069 quepoduy Avap 40 queoduy juao.0g at 4 6 zz zr v Zz Oz 8T 6 vr et er v € s v £ z t %7'06 = yuDYOdWl] A12A 40 wood Jwa219g 9s id ve “£ v or or or Zz € “ a s ° T s v & z T KT'9L == yuDuoduy Aan 40 2uDLIOdu 3Ua2I8d ae sz €€ vw et ot or a ot 9 zw st oT v “ s v € z T 92°58 © uOduly A199 40 uDYOduY yu99I9g 1s. oz a or “£ 1 Or or $ Z oe or 1 s ° s v € z T quevoduyy Aisa quevoduy — awerodui} 30N, WLOL skanins aur-uo, skaning van, WoL shaning au-UO skanuns warn, WLOL skening autT-uO, skanuns unum qioL skaning aun-uo, skaning unum, qWioL skaning aurT-UO, skanins unum, WoL (6s) shanung aur-uo, skaning usta, a — “samiadoid ayenuud anoudw 0} siaumo ssauisng pue awoy ayenud um OM, ‘Bey Ayo e dojanap e 40 wnoy punove yoosew. Ano yo samyeas ayeaso Ajqyssog S1asse | ‘95014 / spueog jeuoneuuoyur aoeig yOH EVOMEMTOFUT ‘SSL YONT “sarBarens Sunayiew payer yBnomy axe1 MEH, speig pue malA 0427 ayoWOud AlaNHOY wonoWorg wsEnOL “aameay Aejd-1ajem Juno 40 ped ysejds e pue ed aup jo saiauiad ‘au punoue aJemapls e apnyout Aew Si SUSUSAOITUN eg TESTS “seaue ssauiy / uone2s391 apnyouy osje pinos sty “sammie Suna pue “Janbueg ‘uondavas apnyour Aew sIyL. Tey TUEAT SNSITHOWA sqinsay Aavuns :aplid UMOJBWOH Mal/ 227HOMETOWN PRIDE SURVEY: COMMENTS General Comments Some alleys need clean-up ~ behind post office, behind medical clinic Remove tiles on property south of lake What a great yearl! We have a wonderful community!t Need poker run on the lake again ‘The Lake View sign on Hwy 20 should be landscaped each year. It could be more welcoming. ‘The house in Speaker Park should be used / purchased by the City ‘Skip the awards. “everyone contributes” Event Center Would be nice to be attached/near Boulders for safety with things such as wedding receptions. Is there some way of remodeling Lakewood? | know it's privately owned but would it be cheaper to use a facility already in the community? Perhaps only half the building would be needed. We already have a 925 acre "event center” I's called,,, Black hawk Lake, utilize what LV. has in Speaker's Park and add on. Location incorporates “lake viewing” ‘Speaker Park Not every place in town needs a sidewalk! Sidewalk would be benficial but I'm not sure a water feature is needed. Lake View needs a POOL. Start the drivel Splash pad super duper awesome idea....sidewalk....nice, but not as important. A sidewalk would be wonderful I think a splash pad would be just the thing for the kids love the splash pad ideaTourism Promotic not just for the summer months. | think the winter months could use some help also. Would need to clean up the lake. Many people in surrounding communities travel further to go to "cleaner" lakes for recreational activities. The lake sucks Tourism only brings in more money for business,, who in turn spend it out of town. Right now with the lake quality at certain times of the year, | would stay away from marketing it as a recreational lake, as some will come for the first time to water ski for the day...and decide when they get here that they don’t want to wrap up their motor with the "yuck" and never give Lake View another chance. It will get there in time, but right now...t gets pretty ily. Informational Kiosks need to promote Cheif BlackHawk...the schoo! children don't even know he's there Gity Mascot / Flag | would hate to see this take away the importance of Chief Blackhawk to design it Move Chief Blackhawk to the lake front Flag! Watch this: httos://www.ted.com/talks/roman_mars why city flags may be the worst designed thing you ve never noticed/transcript?language=en Use what we got....Chief Blackhawk, legally permitting that is. Appearance of Neighborhoods At whose cost? Lake View already looks much better than many other small towns--keep improving it! You have already interfered with enough, Next you will be telling us what kind of floor covering we're allowed in our homes ! maybe find grant money. not always tear down Enforce the cleanup of unsitely proper [isVolunteers to Help Carolyn Carnes Grant Siebrecht Michelle Siebrecht Jacque Renze Jenny Stock Connie Aasen Elaine (Renze) Jones Event, Speaker, Tourism Tourism, Neighborhoods Speaker, Tourism Event, Mascot Event, Speaker, Neighborhoods Event, Speaker, Tourism marketing Open 14Prepared by Scott Peterson, City Clerk/Administrator, City of Lake View, PO Box 18, Lake View, Ia, 51450 Retum to Scott Peterson, City of Lake View, PO Box 18, Lake View, la, 51450 EASEMENT IT IS AGREED by and between the Calvin E & Kathleen M Bliss Revocable Trust hereinafter referred to as the Grantor, and the City of Lake View, Iowa, hereinafter referred to as the Grantee, as follows: Grantor grants unto the Grantee, its agents, assigns, contractors, and employees, a perpetual easement for the construction, installation, maintenance, repair, replacement and public use of a street surface on the property as described, to wit: ‘A triangular parcel in the northwest comer of the property which is fully described as: Beginning at a point thirty three feet (33) feet west of a steel pin at the intersection of the centerline of County Trunk Road P and the Section line on the North side of Section Two (2), Township Eighty-six (86), Range ‘Thirty-six (36), West of the 5" P.M., Sac County, lowa; thence West 123.8 feet along the north line of Section 2, said Township and range; thence Southwesterly along the eastside of alley east of Hubbell's First Addition 190 feet; thence Easterly 126.8 feet to the west line of County Trunk Road P; thence Northeasterly along the west line of County Trunk Road P, 200 feet to the point of beginning, all being a part of Government Lot One (1), in Section Two (2), Township Eighty-six (86) North, Range Thirty-six (36), West of the Sth P. M., Sac County, owa. 5‘The triangular parcel in the northwest comer of the above-described property for which the easement is granted is described as: Beginning at the northwest comer of the above described property, thence south nineteen feet along the ‘west property line to the point of beginning. Thence north nineteen feet to the northwest comer of the property, thence east nineteen feet along the north property line, thence southwesterly to the point of beginning, all located in Section 2, Township 86, Range 36, Sac County, lowa. Grantor warrants and covenants unto Grantee subject to the liens and encumbrances of record at the time of this easement, that they are the owners of the real estate referred to above and have full right and authority to validly grant this easement, Grantee shall protect and save harmless the Grantor from any damages to any person or ‘any property that may occur in the performance of this easement and from any suit or judgment that shall occur in such performance or growing out of public use of said street easement, Said hold harmless agreement shall not apply if the Grantor is negligent and that negligence is the cause of the resulting damage. The terms and conditions hereof shall be binding upon the heirs, executors, administrators, successors, trustees or assigns of the parties hereto. Signed this day of __ 2015. CITY OF LAKE VIEW, GRANTEE Kathleen M. Bliss, Grantor John Westergaard, Mayor Calvin E & Kathleen M Bliss Revocable Trust Scott Peterson, City Clerk/Administrator Consideration is less than $500.00. ie_[ erul sw 2 bure. AL b/November 13, 2015 PS Analytics, LLC Lake View Electric Department k 305 Main Street Lake View, lowa 51450 Subject: Supplemental Power Supply Proposal Evaluation Dear Mr. Leners and Members of the Council ‘Attached is a summary of our evaluation of the proposals received for supplemental (WAPA co-supply) power that were received in response to the Request for Proposal (RFP) dated August 21, 2015. Seven proposals were received. As discussed further in the attached evaluation, three of the prospective suppliers offered fixed price eneray as requested in the RFP. The others offered indicative or ‘best estimates’. Other variances were found among the seven proposals in terms of the firmness of capacity and transmission services. These and other considerations are discussed in the attached evaluation documents. | will be available to discuss the results of our evaluation by conference call during the Council meeting ‘on Monday evening November 16, or as needed. | appreciate the opportunity to assist Lake View Electric Department with this procurement and look forward to working with you to complete the selection and implementation of the supply plan. AM Marlin J. Vrbas. Power Supply / Energy Markets / Transmission & Distrbuton / Analysis & Advisory Services 509 Kelvington Drive Sun Prairie, WI $3590 Phone: 608-834-0646 Cell 608-886-3653 Fax 608-318-1133 email. marlin@psanalytics.com /bLake View Electric Department Power Supply Proposal Evaluation Observations & Comments PSA November 13, 2015 Overall Observations and Assumptions 1. Proposals were received from seven prospective suppliers. The offers are identified as A through G to facilitate an objective presentation and discussion of the variances in the proposals. A list of the respective suppliers is provided separately. 2. Three suppliers offered fixed energy prices. The others offered indicative or projected prices only, or offered to facilitate energy purchases at market prices. Energy offers at fixed prices are highlighted as such in the respective cost projection compilations, 3. Some offers included insufficient information to project power costs for the requested five year period. In such cases, assumptions about the respective energy, capacity or other missing components were inserted for purposes of facilitating cost comparisons to the extent possible. In such cases, footnotes have been added for clarity and to distinguish between fixed and Indicative or assumed cost factors. 4, Some offers included some fixed price components along with some uncertainties regarding transmission paths and costs, possible discounts that may be applied to the guaranteed prices, Or other factors. In such cases, quantitative evaluations have been provided separately to show the possible range of costs that may be incurred as a result of the respective uncertainties. 5. Cost comparisons are provided as averages over the requested five year period. 6. Energy and capacity requirements for Lake View are projected to increase at about 1% per year based on the econometric forecast provided to the MISO for purposes of capacity requirement determination and other reporting requirements. The co-supplied amounts to be purchased as a result of this procurement process are projected to increase at about 4% per year after accounting for the fixed quantities being purchased from WAPA. 7. Imall cases, the cost of MISO market participation, including congestion, administration, ancillary services, and other charges, were excluded because they have been minimal. For the past year they have resulted in net payments to LVED. Supplier A Supplier A offered no price proposals for either capacity or energy, but offered to facilitate market purchases. For comparison purposes, energy prices were projected based on historical trends and applied to the projected co-supply amounts. Capacity prices were considered in two ways. For Case Al, cost estimates were based on an assumed bilateral procurement cost taken from supplier 8. For Case A2, costs were based on the most recent MISO capacity auction clearing prices. Supplier 8 ‘Supplier B offered fixed energy prices for the requested five year term as described in the RFP. However, the capacity price was quoted for the first year only. For subsequent years, the supplier offered to procure capacity via the MISO auction for a total cost of 110% of the clearing price. Itis possible that other arrangements can be made for bilateral capacity purchases as each year approaches. Supplier € Supplier C offered fixed capacity and energy prices. However, the total cost of transmission is uncertain. Supplier C has suggested that the LVED load could be moved into SPP and thereby avoid certain transmission charges from the MISO and/or MEC for the direct assignment charge. After some discussion with the supplier, it was concurred that one of the following outcomes could be expected: : I91. If the switch on the radial 69 KV line connecting MISO to SPP in the vicinity of Lake View remains ‘open, which is presumably at the discretion of MEC, then both the current MEC direct assignment charge and the MISO network charge would be applied. The result is projected as shown in Case C1 2. Ifthe subject 69 kV switch is closed, and if this then qualifies the respective 69 kV line to be considered ‘networked’ and therefore eligible for inclusion in the MEC/MISO rate base, and if, IMEC opts for such inclusion, then the MISO network charge would be applied but the MEC direct assignment charge is assumed to be avoided. The result is projected as shown in Case C2. 3. Ifthe subject 69 kV switch is closed but the respective 69 kV line is not included in the MEC/MISO rate base, at the discretion of MEC, then the MEC direct assignment charge would continue to be applied, but the MEC/MISO network tariff charge is assumed to be avoided. The result is projected as shown in Case C3. The fixed cost comparison is based on Case C1 on the basis that the other alternatives are speculative and, if implemented, are not likely to be in place for the full five year period. ‘Supplier D ‘Supplier D offered ‘indicative’ prices only. The indicative energy price i ‘all-in’, ie. includes both energy and capacity. The offer did not distinguish between energy and capacity costs. Therefore, no estimates ‘or assumptions about the cost of capacity were indicated. While not stated, itis possible that the resulting cost of capacity would be based on the MISO auction clearing price which is highly uncertain As indicated elsewhere, a projection based on the most recent MISO auction clearing price, which was $1,270/MW-year, but could rise to over $90,000/MW-year (the MISO Cost of New Entry or CONE price}. The proposal expressed some uncertainty about the ability to obtain transmission service for the respective capacity resources to be used to meet the LVED needs. This indicates that the proposed capacity, if tis to be provided from actual generation assets vs. the auction, does not have network deliverable status, which is also of concern in this evaluation. ‘Supplier € ‘Supplier E offered no fixed energy or capacity prices, but offered to provide scheduling and marketing services at a fixed monthly fee. Capacity and energy price projections have been inserted for purposes ‘of comparison and discussion only. Supplier E ‘Supplier F offered fixed energy and capacity prices for the first seven months of the requested five year term, Subsequent prices were provided as ‘best estimates’. The energy prices appear to reflect market price trends. The offer indicates that energy price estimates reflect both fixed and LMP (market) estimates and that approximately 60% of the energy requirements are at fixed prices through 2020. In addition, LVED would be required to pay a Production Cost Adjustment Charge to cover the actual cost of energy, administrative and other costs above those estimated in the base rates. The cost of additional services unique to each respective participant, i.e. LVED, would be treated as pass through charges. Such services and charges would need to be determined by negotiation but may include the management of Auction Revenue Rights that were assigned to LVED at the time of the MEC entry into the MISO. Capacity requirements for LVED would be provided from assets owned by the members of the supplier. Supplier G Supplier G offered fixed energy and capacity costs, and provided estimates of possible discounts that may be applied, depending on future costs of power from another wholesale supplier. The fixed price offers are shown as Case G1. The potential discounted prices are shown as Case G2. The supplier may or may not serve the LVED load by ‘pseudo tying’ the load into SPP, similar to the option proposed by Supplier C. For purposes of comparison, itis assumed that both the MEC direct assignment charge and MEC/MISO network charge would continue to be applied, in addition to the supplier quoted prices. 2 Lo9S 6L65 TeTOsS ee0'aces suv'sss ae'99$ LTS raz'vszs OL 805, 07 60 TS VELSSES sov'ees Bea's ees'9sT$ overs bes'eces OEE SLOTS ( Teraeas ee0'eces sur'sss vaz'a9$ sezws zez'yses 2 |esodosd aya ui paoussaja4 s1s09 2/qissod 12420 apnjaul 10U $300 'sueah ani 29n0 peasds 1509 dmiers 000'Szs pue “YNWN/S9'TS 10 82J2u> BulINpaYas Spn/>U) 8509940 s1eak je 01 paydde sanuid Buveap Uonane Avedes OsIW IaD91 sou vO PIseg ‘099 parou se Ayoedes ‘Tg 29} Addn wos, soud apen zoyseus es23e}/q pauinsse uo pase spun 494 aasup wou suonpafoud aoiid oxseW aBevane uo pases 2 au BulpseBa1 suonduinsse axedwio> zy pue Ty s9se) ujasay paquasop suondunsse pue spua.s yuasoidas umoUs Sanjen ‘papinosd 219M $19}}0 321d ON, Uojeiuauinoop uonienyens jewuowe|ddns ayy ul paquosap se sanjen parewiase sapnpur volvenjend aarernuend ‘swuauoduop anid Jo s2atid peyvadx9 4o Uojte>|pU OU 40 ‘Seauic 129seW 03 S9DUBI9491 ‘SaReWNse aAlLeDIpUI ap)>4y jano pive[oud jo oBues seddn onnespul sows 24 pue s9atid ABsOUD paxt ULM £10}40 aveDIpUI SeD2e POPEYS a Bea" g9T TS VECSSES yse'zTes ooo'sors oze'aus sears ves'gors BLS LL6S FESS vev'tees oov'zs e69'0ss ve'ezs Lvvests T90'S60°CS VELSSIS cee eees oo00'g9rs e69'7s en O6e 2E0TS WES gsa'aues os ‘STO eL8s ELSES zac'ares Ss6'prS (6) 08'sr$ se'7s te) 69'e0s seers esw'eses @ ze ee0races sev'sss vae'99$ seas raz'vszs @ stoz/et/tt sa Tz0z Aew yBnostp 9toz aunt Arewuns 1340 Alddns samog (Aiddns-09 vai ‘ysauddns ‘moj9q $010U004 13430 pue 2569 Yas U 40 S010N wes UMWN/S 9509 He:0R0 4804-s aBexony| eer LOTS ELSES esv'tazs os os v9'sbs 6sb'TL25 ‘ne 4€9A/ ‘4Bz0u3 poriddns-o0 o 3509] MIN/S 2509 121990 1894-s aBesany| €19'SDOTS [94s] “Bay 2224/5 1509 i1e10n0 Jer04| FECSETS | uoysseuswess osIW/23W ‘vdvM:59509 19110 [e201 0s'687$ } IreEet] s0N0 @ AwpedeD ‘AB:0u3, ss6'ves 3294/$ 9509 oze'ses “ne seoh/s ‘ky}Dede9 pariddns-oo 40 3509} seers LUMIN/S ‘4830U3 poyiddns-09 jo 3509 4894-5 “Bay veo'gors ‘ne se9p/$ ‘48103 pariddns-o> 40350] Tw.‘a8 eyp doy soworsno AjuauOU e pue dds Ul 9809 Uo|ssJWNsUeNR JONJddns apn>UI SaBLEYD 1940 ‘awh sia 2e porsafoud suunossip parewinse swuaseida1 79 Jey aDUd pany ‘2seq ay) sUasaidaL TD 5 aauiddns 1809 0102.18 UMOYS aye pue auLR sI\p 1e UMOUYLN aJe Y>IYM G3 104 pauinbas AjeoylDads s99|AL95 apnioul AeW $98sey> 42410 ‘ep Jaworsn> yrUoU/90ZS 2up A)UO @pnu! uMOYS S9BIeUD J9m0 ‘sefley> aseq payewis9 ay Jo 5599%9 Uy ‘1809 J0470 10 uoRens{ulupe ‘AB13Ua 304 51s09 Aue JaN09 02 saBLeYD 1WEUNISn/py 1$09 UoHDONPold Aed 63 PasiNba: aq oste BINOM aIAT \s21 109A any ay Jo SyRUOW UaAas 344 942 104 AlUO Paxy ave Sia,jo AuDede> pue ABs0U3 saaniddns ‘yiuow Jad 000'PTS 3e pasodoid saays05 Sunoyseu pue Bulinpayss apny>u1 9509 3840 sveaA je 01 paydde 520110 BuLse9)9 uoHINe AyDede> OSI 1U9791 ISU UO Paseg 192240 Ajddns wos; 2914 open roy2ew 12131819 pauunsse uo pases ‘spuai Je9A aasia wo4y suonafoud aoud yayseU aBelane UO paseg ‘mojaq paiou se Aedes 40 1509 au Buipseses suondunsse aiedwo> 73 pue T3 s9se) ‘rosay paguosap suondunsse pue spua yuaso1dos umoys sanjeA ‘paplnoud alam $1940 a2ud ON, 4 J011ddns, ;Papinosd sem Ay}2ede> 40 1$09 pauunsse ay Jo UONEDIPLI ON “AJUO ,aANeDIpul, se paIUasasd s e303 AY. “ABLAUA Jo 1609 U! papnyoul s Ay}2edeD Jo 1509 (a sayiddng ‘hidde pinom a8:e4> quoWuslsse s22up 93WN auN AIUO €> 950) ‘Ade pinom aBueyp ysomiau Osi a1p AluO EUR SaLUNsSE 7 50>) ‘Aidde pinom o81ey> 4soMr0U OSI pue UaWUBISse D24Ip DIN BLA YIOg 2" “LOISS|WSUEN OSIA/DIWN Ul SaBUEYP OU saLUNSse T> ase) "moj9q p2y0U Se OSIA/I3IN Ul SuaWOBUELIE UoNSsIUISUEN AuIpseBa, suoRdwnsse asediso> ¢> pue Z>‘T> s2se) ‘sa4ddng, UMIN/E9°Z¥S "sn UNWN/90'Zrs 94 UIA PInoM se2A Jad SoD aBeLOAE HDA any I[219NO BUL “APDANDAGSAL MIN ZZ PUL TZ 'T'Z ‘TZ ‘O'7 e parralosd ‘quatasinbes ypede> 10) 796'Z$ 18 p232afoud 51 e9A an ie 02 P9|dde doUd BuUeE|2 UOHINe rU9T—4 SOUL a4 Je 3509 ABEseRE aL “LOStIEdWOD 1042 “Apomnedses MW 22 PUR ZZ TZ TZ ad 03 PaID9[04d swuauiasINbas AyDedeD 4 s48=A qUanbasqns 40} paydde s1“KOT sid “IAA MIN/OLZ’TS J0 BUPA) UORINY “g ‘uDede> Jo MN Z 30} 2824-7 /000'9ES 8! 21d 189A 35114 °€ ‘1894 so\Ro fe 01 paridde s9oud BuUe—p UoaNe AyDede> OSIM 19031 1S0W aU PUR T 489A 104 sold payonb ayy uo paseg ‘Ajoanzadsau MW ZZ PueZZ'T'Z TZ ‘0'Z 1e paratoud syuawi9sINb9: s}Dede9 40} 38AA ie 03 Pade T1824 10} Baud paronb ax vO paseg ‘mojaq paiou se uydedea 401509 ayn Bulpuefas suonduinsse aueduio> zg pue Ta s9se) ‘auayddnsNMPP Enorgy m 8377 Glynoaks Dr m Lincoln, NE 68516 m Phone: 402.474.4759 m Fa Summary 402.474.0473, NMEP provides consulting services to assist publicly-owned utilities in mecting their strategic and financial objectives. The standard four-year Services Agreements are designed to ensure complete client Cost options for Lake View for Utility Financial Plan, Cost of Service and Rate Design Studies are summarized below. satisfaction, however other term agreements are available. (Geigy, Service Cost [tectie_| Float of Service Study (Financial Pan, 2 Rate Desig inances, 1 Presentation) $4,560 Further details regarding Financial Plan, Cost of Service and Rate Design Studies by NMPP follow. For questions or additional information, or to request NMPP services of a Financial Plan, Cost of Service and Rate Design Study, contact: Andrew Ross Director of Retail Utility Services and Member Relations NMEP Energy 8377 Glynoaks Drive Lincoln, NE 68516 Phone: 402.474.4759, Fax: 402.474.0473 E-mail: aross@nmppenergy. org. Web: — www.nmppenergy.org ZeStudy Objectives ‘An important part of managing utility operations is to understand a utility’s financial status; not only for the recent past and current year, but also for future years. To help utilities understand the long-term picture, NMPP's Utility Rate Study begins with the development of a five-year future-looking financial Pro Forma, This financial analysis and model provide the staff and governing body with critical financial parameters such as net operating income, minimum cash reserve policies and other financial targets, borrowing options and debt coverage ratios, and projected cash balances over the planning horizon. The financial plan also analyzes transfers to the general fund, power supply costs, and capital budgets. Five-year rate track recommendations will help deliver desired financial performance for the utility over time, Through a fully embedded Cost of Service analysis, test year revenue requirements will be functionalized and allocated to rate classes. Cost-based rate elements will be determined for each customer class and used as a guide in rate design. Based on results of this Cost of Service analysis, NMPP will design rates that ate fait, reasonable and non-discriminatory and meet with the City’s rate objectives. NMPP will work with staff to achieve a satisfactory design of utility rates using cost of service study results as a guideline to move current rates toward cost of service levels while limiting the impact to customers. Deliverables Financial Pro Forma — A preliminary Pro Forma is provided to staff for input and discussion, The pro forma will be adjusted as needed to reflect changes in financial expectations and performance. Executive Summary Report - A Preliminary Executive Summary report is provided to staff for input before it is presented to the Board. This report includes summary and discussion of the five-year financial Pro Forma and projected annual rate adjustments and other recommendations Rate Design and Ordinances / Schedules - Draft Rate Schedules, Ordinances or Resolutions are provided in Microsoft Word® formats for review and use as amended for board consideration for approval. Project Schedule Our experience with municipal services agreements allows us to conduct a cost effective and efficient study. Our goal for the City is to have rates designed and implemented 70 days after all of the requested data has been collected from the staff for each utility. Regionally and Nationally Recognized Staff NMPP"s project team has the knowledge and experience to successfully meet your requirements, with over 50 years of combined experience performing similar studies for municipal utilities. As a result of our specialized industry knowledge, we are frequently called upon to share our experience with others in the industry. Staff members have given presentations at regional and national seminars, including the ‘American Public Power Association (APPA), regarding utility financial planning, pricing, restructuring and other issues. ‘This team provides the experience to creatively solve financial and operational issues and to help ensure financial stability for a utility in future years.Client References NMPP provides utility related services to almost 200 municipals similar to Lake View across 5 states. Financial Planning and Cost of Service studies are performed for electric, water, wastewater, gas, and trash utilities across the region. The following is a list of references for our services. Many other references are available upon request. eee a WiStadies [otier Sewices: Fonda, 1A. Phyllis Menke, City Clerk (712) 288-4466 _| Electric Denver Ik Larry Farley, Gty Admin,/cerk | (319) 984-5642 | ecric, Net Metering Ansley, NE anette Doane, ity Clerk (308) 935-1467 | eecwie Bridgeport NE irk Fellhoeter, Cy Admin (308) 260-1623 | Elect, Water, Sewer ‘Arnold, NE Patty Lamberty, Clerk/Treasurer (308) 848-2228 | Electric Imperial, NE To Leviand, Admin./cerk/Treas. | (308) 882-4368 _| Elecrie Fairbury Utilities Larry Naiman, General Mer. (402) 729-3030 _| Electric, Water, Sewer; Net Metering ‘Nebraska City Utilities | Leroy Frana, Utility Manager (785) 527-2288 _| Electric, Gas ‘Superior, Nebraska Larry Brittenham, Utlities Mer. | (402) 897-4711 _| Electric, Gas; Net Metering ‘Seward, Nebraska Bruce Smith, City Mgr. (402) 643-2928 | Electric, Water, Sewer ‘North Piatte Utilities Dawn Miller, Dir. of Finance (308) 535-6740 _| Electric, Water, Sewer Wahoo Utilities Jim Gibney, Utilities Mgr. {402) 443-3222 _| Electric; Customer Contract draft Selevile, KS Uties | Neal Lewis, Cy Mar. (785) 527-2288 | Electric, Gas, Water, Sewer Its our sincere hope that NMPP can continue its mission to help serve municipals such as Lake View, TA with any of their utility related needs. Respectfully submitted, hs kid— ‘Andrew Ross Director Nebraska Municipal Power Pool 22[ ELECTRIC DEPARTMENT j___ ae — = REVENUES & EXPENSES | REVENUES 2008-09 008-10 R010 2 “moins 201 [Sales - Residential 619978 |616208| 674,735 [ei9aor | e201) 603,000 Sales = Rural 313.480 20,461 | ~ 360,183 380,010 360,317 ‘Sales - Commercial 154.5 163,602 457,653 | 447,607 ‘Sales industial 115,388 132,300. [= 192,968 | 198.490 Sales = Demand 161,582 175,204 | 214,601 Sales - Pubic Author 39,799 43,080 | 42.434 310) 4510 | Sales - Security Lights 12.516 43,100 | 14,752 16,350 16,528 Merchandise Sales 1,196 Sales Tax 39,135 | ovly Reeeeeseenerameceeseentns sents 1 mem 72 [2.108 Miscelaneous Ea Refunds & Reimbursements 14,458 1 | Reserve Cash i : - | Proceeds from Dabt 1 Fea & State Grants = 284,395 185,656 Debt Transfors 15,000, 15,000 81.370 C Total Revenues Sa7a 1S 236 1987 782 EXPENSES 7 t Salaries a7.tat 006 | 465,832 465.613 | i7Oaa2 | 183.0701 183.600 [ica 10830 (1208) ti7ee) —tas8 13.282) 14.200 PERS i932 13000, 13;605 | sagas 15,720 16,800 ‘Unempioyment Tax t 322 | [tare 4.440 4.432 Meeting Expense eat 229 5 220 i ‘System Maintenance 7583 702606904 | 7.480 o Vehicle Operation zat 12082 71,946 ‘Vehiole Maintenance 2785 3,128 | 6.131 | Equipment Expenses t 44,770 x 18,413 | 8,163. Utities (Tait 20461 22657) 22.808 ete Stret Lighting 9085/8620, 607! 8.800 0.068 Miscellaneous Expenses 64283670 2.580 _-5083) 13.247 insurance 96.86 |__ 112,036 | 100,520. 7i5, 108 | 131,064 ‘Sales Tax Paid 30.517 | 32,297 33,364 | 38,076 43,382, “Transmission & Use Tax ear? | 8916] 7.898 11905/ 9.11 ‘Outside Labor 6807 [are23 ae 607 Maintenance Supplies [8.901 7,266 | 1a054 inventory 83.287 34.009 | 176,104 ‘Administration Supplies | ~ta.g06 | 18030 | ta.248 | 22.649 | 16,729 Community Beterment [seit 3753| —9.950 | 16,742! 1.202 | ‘Underground Replacement [ese 2 ens Wholesale Pover 35,516 6281565" —gs7030 | ~Bos.a7s | —oa7.ees Capital improvemsnis 4 202.187 | 367,088 | 1.588 420 Transfer to Elec improvement 20200 | 30,000 | 30,000_; 30,000 Debt Retirement 55.805 =) 802036) «500 “Transfer to Planning Fund 460,000" 130,000 | 30.000 | "Transfer for Transmission 15.000 | 18000) ‘Administration Wages 73,642 | 83,424 90,841 | ‘Adminstration FICA 5.369 6,038 6.018 ‘Admiristvaon IPERS 4.652 ‘Admin Unemployment 408 a i Total Bepe i7a0ait 20 | 2,305 624 | | For (95,887)| (910,070) (144,739), 2446 —4oset2 | aa,454 | (42508) 42,600] | Electric Fund Balance | a) ter fi6.08 ber srt) tag ra t Debt Service Sinking Fund i pa 134 3724 [4.734 Bcc mprownement Fund | 58.968 | rT | 270.434 | 284,184 | 186 884 TOTAL ELECTIC FUNDS 70,579 | 204,360 17,945 | 410,279 | 278,389SE ra 2MSBNIONS * atau innowy a "Bue AON SSEEGY pip —— Faw su acid dove pus pagers 7 ESNONTTCTS 2. io pana a MG P| LD SE PO sesutea onesie, saw ‘0, NoUNeRELSIG Fava L9VaINOD. site Losrous Stozotiot ‘OL GOniSs Sova Wor sove 5 2 8 5 a i? & i cade WN 19¥@INOO TWNIOMO “yang 20 unui aes ies Sead soe EY "Od LOVELNOD “ONE WV 8 WRLLSNSSA Uoganasuen fainen, MEENONS IA MOLOVULNOO NOUS oseis wma a sazsog 01d ang eH SOE eo KA 947 MoKA {INSWAVa Nd SIVOUdLUSO GNY NOLLVOTGE¥ 2)| Td UOd WOLSVUINOD O1 ANG INNONY TWLOLENS See Boo.00e 0060 SSeoGGGGO0GsB0000000000000 vst o3 susie, weaer (ao) | oro) “NA ‘NoILaROsaa omen | mon | poved fos yeesuog 6110] PaITBOD HOM. tonanaysuog AsomoH ‘Soe Siva NOLIvOrIaGY YMOI MBIA BMV ‘193P ONd L3FALS TAVIS HLNOS O4 INIOd 3SNOH 3OI I BSVHd TWVEL D9d MBIA BHT 4O ALtO| Zh@owapot Fam ann (4) Non. ‘ (CHANGE ORDER Pat Part Nonsubetantat =] Now 1 (Fi ‘Substanta {m8} Conarence Dae ‘contact, ‘Accouning 1D Wo :81-4157-604 Project No: TAP-R-4157(604)-8T-81 Kind of Work: PCC. Sidewalk/Trail Phase IL Date Prepared: November 9, 2015, Contact: Howrey Construction, Ine. You are hereby authorized io mak he foowing changes tothe contac documents, [A-Desatnton of change oe made or extra work o be dene 7001 - Increase Line Item #0100 "Revetment, Class E* ‘7002 - Increase Line Item #0110 "Recreational Tail, PCC, 6 i." 7003 - Increase Line Item #0130 “Detectable Warnings” No additional working days were required to perform the above Change Order Items. 'B-Reaton for change or extra work: 7001 - Plan change by Project Engineer, increasing the contract quantity to the actual measured constructed quantity. 7002 - Plan change by Project Engineer, increasing the contract quantity to the ctual measured constructed quantity, 7003 - Plan change by Project Engineer, inreasing the contract quantity to the actual measured constructed quantity (Contioued on Page 2) Approves Y~ I ede Damar CoRaRTOT ERGRCG —————— vas raperengaeee ~~~ Date Recep s achnowedged ofthis change or extra work and terms f setement are hereby agreed to. ‘Approved contingent upon funds boing avatabe under the extng ‘rec agreement or ype adlonalPederel a finds belng actor ‘made avaaba by a mofed projec agreement a Dale aoa os THT -ovoves Feet gay Aaron arsercanmeanegaE— —oae— DISTRIBUTION: Project Engineer - Forward origina to Distt Dish -Non-Substantal- Forward egal and one copy to the Ofico of Construction and two copes back to the Project Engineer * Substantl - Forard orginal nd te copes othe Offes of Construction aoe,@owapor on 019 ‘element for cost of work tobe made a fle: ‘Accounting IO No:83-4157-608 (Change Order No. 1 (Final) Contractor agreed unit prices. No additional working days will be added to project, 7001 ~Inerease (Contract Line item #0100 for *Revetment, Cass E") 9.00 TON by 39.790 TON to 48.79 TON, ‘7002 - Increase (Contract Line Item #0110, for "Recreational Tail, PCC, 6 in") 1.779,00 SY by 5.73 SY to 1,784.73 SY. 7003 - Increase (Contract Line tem #0130 for "Detectable Warnings") 120 SF by 20 SF wo 140 SF 2. Justicaton for cost ‘Unit prices stayed the same as originally bid or decreased. D - ITEMS INCLUDED IN CONTRACT Change Lino tam wumpor Unies ‘mount 7001 | _ Line Nem ¥0100/2507-6800061 "Reveimons, Cast™ | 875000 sognaas 7002 [Line em #0110 2511-0902600/"Recetonal Tra PCC. gl 46.250 526501 7-003 ~ | Line tem #0130 /2511-7528101 "Detectable Wamings’ | $58.00 200007 | — $1,000 7 7 7 7 ToraL | S302 E.-ITEMS NOT INCLUDED IN CONTRACT _ oe ltom Description tom Number| cone] UNTER, | Gant, | Amount | a 8 8 ib 3 - at 3 fe = TOTAL oer 30FINANCIAL SERVICES AGREEMENT ‘This Financial Services Agreement, (the “Agreement”) is entered into the __ day of _ 2015, by and between the City of Lake View, fowa (the “City”), and Piper Jaffray 8 Go. (“Pipes”). RECITALS WHEREAS, the City requires the provision of financial services in connection with the preparation of a cash flow model for Sewer utility of the City including modeling expected debt costs associated with a UY Disinfection project and refurbishing the existing wastewater treatment plant, and including, estimated revenuc increascs, if any, necessary to support the proposed debt and provide for operating, expenses (the “Project”)s and WHEREAS, the City desires to engage Piper to render the services; and WHEREAS, the City intends to privately place any proposed debt issuance with the Iowa Finance Authority's State Revolving Loan Fund Program (the “SRF”), and the City will retain competent counsel to assist with the submission of all required applications, schedule and hold all required hearings, and take all other necessary acts to comply with the terms of the SRF, without involvement of Piper NOW THEREFORE, in consideration of the mutual covenants and stipulations hereinafter set forth, the parties agree as follows: Seetion 1, Scope of Services a) Model Sewer utility income and expenses, create a year to year cash flow, with City input b) Model LOST and TIF income and expenses, if any, including a year to year cash flow, with City input 6). Prepare a schedule to illustrate the City's current debt limit and current obligations allocated to the debt limi 4). Prepare an estimated payment schedule (principal, interest & fees) to illustrate the proposed loan that the City will incur with the SRF to finance the water tower and main project €}_ Indicate necessary revenue increases t0 support the operations, retire debt and provide for reasonable reserves in the wastewater utility {Perform usual and customary services as expected in the industry with respect to the Project ‘The City shall Provide al requested information in a timely fashion hh). Direce third party consultants working with the City on the sewer facilities upgrades to provide all requested information in a timely fashion i) Allow Piper to rely on the information provided i) take all usual and customary steps necessary to complete the Project Ex jing under thi ‘The City and Piper intend and agree that, to the extent the performance of services by Piper with respect to a Project constitutes municipal advisory activities within the meaning of proposed rule 15Ba1 Of the Securities Exchange Act of 1934 or otherwise creates a duty of Piper under Section 15B(c)(1) of the Securities Exchange Act of 1934 or Rule G-23 of the Municipal Securities Rulemaking Board, such duty does not extend beyond the services to be provided with respect to that Project and such duty does not extend to any other contract, agreement, relationship, or understanding of any nature between the City and Piper. Page 1‘Section 2, Compensation. City shall pay to Piper at hourly rates of $250/hr, including travel time, if travel is requested by the City, not to excced $4,000 per loan placement Section 3. Term of Agreement: The term of this Agreement shall begin on the date of execution set forth above or on the date of any amendment hereto respecting a Project and shall terminate on completion of the Project. Neither the City nor Piper may terminate this Agreement at any time prior to completion of the Project, other than for non performance on the part of Piper, in which case the City may terminate this agreement, and upon such termination, all fees due t0 Piper shall be due and payable immediately by the City. The provisions of Section 8 shall survive termination of this Agreement. Section 4. Independent Conteactor. Piper is an independent contractor and nothing herein contained shall constitute or designate Piper or any of its employees or agents as employees or agents of the City. Section S. Assignment. Neither Piper nor the City shall have the right or power to assign this, Agreement or parts thereof, or its respective duties, without the express written consent of the other party. In the event of acquisition of Piper by a third party firm, notice shall be given to the City regarding the acquisition and the City shall have the opportunity to consent to the assignment of this Agreement, which consent shall not be unreasonably withheld. Section 6. Entire Agreement/Amendments. This Agreement, including any amendments hereto which are expressly incorporated herein, constitute the entire Agrcement between the parties hereto and sets, forth the rights, duties, and obligations of each to the other as of this date. Any prior agreements, promises, negotiations, or representations not expressly set forth in this Agreement are of no force and effect. This Agreement may not be modified except by a writing executed by both Piper and the City. Section 7. Legal Advice. Piper is not legal counsel or an accountant and is not providing legal or accounting guidance, None of the Services contemplated in this Agreement shall be construed as or a substitute for legal services Section 8 Notices. Any written notice or communications required or permitted by this Agreement or by law to be served on, given to, or delivered to either party hereto, by the other party shall be in ‘writing and shall be decmed duly served, given, or delivered when personally delivered to the party to whom it is addressed or in lieu of such personal services, when deposited in the United States’ mail, first-class postage prepaid, addressed to the City at: City of Lake View Attn: City Clerk 305 Main Street Lake View, IA 51450 orto Piper at: Piper Jaffray & Co. 3900 ingersoll Ave. Suite 110 Des Moines, 1A 50312 ‘Attention Public Finance Department Section 9, Counterparts; Severability. This Agreement may be executed in two or more separate counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Any term or provision of this Agreement which is invalid or unenforceable in any jurisdiction shall, as to such jurisdiction, be ineffective to the extent of such invalidity or Page2unenforceability without rendering invalid or unenforceable the remaining terms and provisions of this Agreement or affecting the validity or enforceability of any of the terms or provisions of this ‘Agreement in any other jurisdiction, ‘Section 10, General. The failure of either of the parties to enforce any right or provision under this, Agreement shall not constitute a waiver of such right or provision unless acknowledged and agreed to by such party in writing. No waiver shall be implied from a failure of cither party to exercise a right or remedy. In addition, no waiver of a patty’s right or remedy will affect the other provisions of this Agreement. ‘The captions in this Agreement are included for convenience of reference only and are in no way meant to define or limit any of the provisions contained in this Agrcement or otherwise affect their construction or effect. When a word or phrase is enclosed in parenthesis and quotation marks, i. (“Word”), then that word or phrase shall be interpreted as if fully written out in the following format “(hereinafter referred to as the ‘Word?’),” and thereafter in this Agreement, that word or phrase shall stand as an abbreviation of the longer phrase to which it relates. IN WITNESS WHEREOF, the parties have executed this Agreement on the date first above written. By the signature of its representative below, each party affirms that it has taken all necessary action to authorize said representative to execute this Agreement. (CITY OF LAKE VIEW, 1OWA By: Tile PIPER JAFFRAY & Co. By: Title: Senior Vice President Page3Seotion 26-3 ~ Wet Detention Figure 5: Example schematic of wet detention basin (wet pond) PROFILEJowa Stormwater Management Mi Figure 6: Example schematic of wet extended detention basin (ED wel pond) Pwo wurFen 25 FEET NON wre! / SN snerasier “\ PLAN VIEW suse couanor—/ oe PROFILE ~~ Source: Center for Watershed Protection a October 28, 2009FY 2016-2017 TENTATIVE BUDGET TIMELINE Nov - Dee: Department Heads review and update Inventory & Condition Reports for Equipment and Facilities; and Department Heads work on Departmental Needs Assessment December 21 a Couneil hears budget requests from the Library Boar Department Heads Present Inventory and Needs Assessment; Clerk/Administrator will begin work on a draft Capital Improvements Plan. January 4 Council reviews draft of Capital Improvements Pan January 11 SPECIAL MEETING: Council goal-setting session January 18 * Council hears budget requests from the Library Board, Park Board, Hometown Pride, and the LVCC. Oo © Discussion on property taxes, debt service, and R, 4 insurance. IF; 7 Council considers Capital Improvements Plan. Clerk/Administrator will begin work on a draft budget. February 8 SPECIAL MEETING: Review draft budget. February 15 Council again reviews budget and sets date for public hearing. (10 days notice) March 7 Council holds public hearing and approves budget ‘The FY 2016-17 budget must be approved by March 15",TREASURER'S REPORT MONTH ENDING OCTOBER 31, 2015 : BALANCE Ee “cuERKS FUND [FORWARD RECEIPTS t BALANCE |GENERAL (246,002.87 || 204,719.58 || 400,232.85 ROAD USE |_41,623.01 10,732.12 Lt Lost. 63,364.03 | 14,756.39 || i 3S TLE. 141,251.58 24,671.84 | | 7534727 | | 90,576.15 HOTELIMOTEL TAX | 56,301.80 = 1,880.29 54,421.51 SPECIAL ASSMT [15,858.10 | =a] = |_| 15,858.10 DEBT SERVICE 21,789.98 31,276.10 | 353,065.08 BA 8,062.82 89.05 | 7,336.31 WATER 30,020.13 | | 26,160.31 860.11 | |SEWER (37,419.15 23,767.15 33,816.89 ELECTRIC ~) etlar2e4) tet 59776 aaaa8.o1 93,633.79 GARBAGE 29,043.35 | 10,184.96 || 14,637.50 | 24,590.21 | [CUSTOMER DEP 12,205 81 1,000.00 2745 || 13,178.36 TOTALS 792,444.57 508,953.68 || 347,736.13 | 953,663.10 CAPITAL FUNDS P| BALANCE || | aa FUNDS FORWARD RECEIPTS EXPENSES ICE Fire Depariment | 89,788.45 | 59,756.43 Kolbe Library Fund [753,138.27 | f | 53,138.27 Electric Reserve 469.90 | | 469.90 |GreenEnerg Cy 585.00 _ 585.00 Elec Transmission 30,703.22 30,703.22 19,763.23 [19,763.23 D. Schultz Elec Dep 33,264.60 | [Property Insurance | 5,000.00 | [Revolving Loan Fund 8,800.12 I I Microfim Project 4944.37 | IMini-golf Fees 1 1,768.60 | Water Tower Fund [64,363.09 | | 64,363.09 IChief Black Hawk | “5.53481 5,534.84 lLog Cabin rs Beaulification Pier to Pier Walkway — Ice House Pt Trail ai Black Hawk Trail Ph 2 30,720.00 25,551.41 Pier 25 Project 1,054.98 - aa 1,054.98 [Bathnouse Project |_| - = ISCEF Streetscape #2 | | 4,720.00 | 4720.00 Veterans Memorial |_| [382.05 || 1,482.05 |Winning Lifestyle | | 630.00 |_| 630.00 HPC DVD Sales 4,710.00 |} 7,710.00 WWTP Project i 40,000.00 | I IPW Building Project | 10,000.00 || |General Capital Fund [23,441.08 [~T | 23,441.08 Pubic Works Fund_| | S856661 | 38,566.61 Electric Capital Fund | | 91,444.67 | _ 91,444.67 [General Reserve [taea at | 12.78 I 1,537.00 Garbage Fund - from CD | 1,680.69 | 47880158 Customer Deposits-rom CD | _20,164.22 20,164.22 COST.-from CD _76.013.84 | 76,013.64 | I 654,652.02 e216 516858 650,304.69Street Construction Fund_ ___|BALANCE = : ERKS | [FUNDS FORWARD RECEIPTS EXPENSES: BALANCE | Money Market _ 73,446.63 12.65 aan |) 73,459.28 - = tt 4 Sewer Revenue Debt Fund = | [BALANCE = : | [CLERKS — FUND! FORWARD. RECEIPTS BALANCE | | Money Market _ 63,173.49 6,810.88 | — - = =a : Water Revenue Debt Fund BALANCE. aero es [CLERKS FUNDS FORWARD RECEIPTS EXPENSES_| | BALANCE ‘Money Market L 22,777.07 L_ : 25,880.99 | Electric Revenue Debt Fund - [BALANCE _ _ T 7 CLERKS | FUNDS: FORWARD. RECEIPTS EXPENSES BALANCE Money Market 16,028.66 4,102.76 Z = 20,431.42 | Electric Improvement Fund ae “BALANCE | 7 — oe | CLERK'S FUNDS (FORWARD |_| RECEIPTS EXPENSES. BALANCE | Money Market 449,817.32 7787308; | 227,690.41 - C1 — - Partial Self-Funding Account BALANCE | TTR: FUNDS FORWARD. RECEIPTS EXPENSES || BALANCE PSF Checking Acct | 3,000.00 = 904.65 | 2,095.35 MISO Deposit BALANCE [| : CLERK'S: FUNDS FORWARD RECEIPTS | BALANCE PSF Checking Ace "20,000.00 mee 5 2,000.00 | Total Money Market — 7,067,451.76 | Total Checking 953,663.10. PSF Account __2,095.35 | MISO Deposit 20,000.00 |~ TOTAL 2,043,209.61 4/GLBUDGRP 11/06/15 Ene us td Au) GE 1 FUNCTION 11:51 ang 332 ru Ay we: se CALENDAR ins FISCAL ras 107 yD PERCENT ACCOUNT WUNBER. ACCOUNT TITLE uncer ace BALANCE EXPENDED —_UNEXPENDED POLICE TOTAL 267,300.00 19, MLM 1,91 3D 175,988. FIRE TOTAL 38,500.00 856.53 1,280.46 3.33 37,207.54 PUBLIC SAFETY TOTAL, 306, 400.00, 20,197.64 93,193.80 30.42 213,206.20 ‘ROADS, BRIDGES, SIDEWALKS TOTA 81,700.00 6,725.31, 26,234.12 55,465.88 PABLIC vos TTAL 70.00 GIS. Na ALA oePsTT TOML 300.00 TAS 5,806.65 8.55 1,586.65- HEALTH & SCL SERIES. TOA 30.00 TAS 5665 HES 2S8.65- LIBRARY TOTAL 63,274.00 3,535.19 17,991.85 28.43 45,282.15 \WUSEUM/BAND/THEATRE TOTAL 2,000.00 00 200.00 10.00 1,800.00 PARKS TOTAL 189,400.00 11,707.55 124,048.72 65.50 65,351.28 CULTURE & RECREATION TOTAL 254,674.00 15,242.74 142,240.57 55.85 112,433.43 ECONOMIC DEVELOPNENT TOTAL 00 00 0 OTHER COWN & ECO DEV TOTAL 4,985.95 36.93 8,514.05, OMIT & cow oey To =,500.00 «1,829 06.95 HHSC, SLC ‘CLERK/TREASURER/ADM TOTAL 137,200.00 15,069.22 50,356.34 36.70 86,843.06 GENERA, cOERWET TOTAL 17,200.00 15,068.22 —S0,356.4 3.70 AE ‘DEBT SERVICES TOTAL 0 00 147,900.00 147,900.00 eH SERIE TOTAL er 0.00 0 0 00 ROADS, BRIDGES, STDENALKS TOTA 35,000. 0 ‘| 0 CAPITAL PROJECTS TOTAL $3,000.00 3,656.50 6,217.08 11.73 GENERAL REVENUES TOTAL 522,000, 5,168.59 225.18 3 CAPITAL PROJECTS TOTAL 600,000.00 $8,825.09 162,442.26 27.07 437,557.74 CHER GENERAL GOVERENT. TOT 100,600.00 8,300.77 37,194.36 33.63 73,405.64 WATER TOTAL 201,300.00 14,229.33 74/900.77 7.21 16,398.23 ‘SEWER/SEWAGE DISPOSAL TOTAL 381,650.00 20,569.41 60,696.17 15.90 320,953.83 ELECTRIC TOTAL 1,833,800.00 134,536.14 608,496.89 33.18 = 1,225,303.11 ‘SINKING FUND TOTAL 236,400.00 0 0.00 236,400.00 “2uauocee 11/06/15, CITY OF LAKE VIEW Pace 2 FUNCTION 11:51 BUDGET REPORT OPER: SDP CALENDAR 10/2015, FISCAL 4/2016 TOTAL NID vio PERCENT ACCOUNT MBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED —UNENPENDED LANDFILL/GARBAGE TOTAL 125,800.00 14,637.50 45,087.44 35.88 80,712.56 LIBRARY TOTAL, 3,500.00 815.56 1,640.61 32.59 2,359.39 ENTERPRISE FUNDS TOTAL 2,893,050.00 193,088.71 627,526.24 28,60 2,065,$33.76 TRANSFERS IN/OUT TOTAL 541,000.00 91,847.27 141,347.27 26.13 399,652.73, TRANSFER QUT TOTAL, 541,000.00 91,847.27 141,347.27 399,652.73 TOTAL EXPENSES 4,978,424.00 352,903.72 1,453,913.20 29.20, 3,524,510.80 43APCLATRP Fri Now 13, 2015. 3:46 PH 10.30.14 11/16/2015 TaRU 11/6/2015 ‘VENDOR WAKE ACCOUNTS PAYABLE CLANS comMNTTY OTL DAY DREAMERS EVERGITECH ‘GALLS/QUARTERMASTER TWh LAW ENFORCENENT ACAD LAKE VIEW FAWELY CHTROPRA COMMUNITY OTL 196 INFRASYS BAKER & TAYLOR BLACK HILLS ENERGY CENTER POINT LARGE PRINT OEACO. TNC, INGRAM LIBRARY SERVICE AY HONTANO LAKE VIEW Fo00s LAKE VIA RESORT NARY ANN TOADEN SAC SUN GALE/CENGAGE LEARNING TRI-COUNTY SPECTAL (ANiFORD ICE. COHPANY DOLLAR GENERAL CORP {LAKE VIE FOODS LAKE VTE LUNBER LEISURE. INTERACTIVE NID-STATES EQUIP CO INC PHILLIPS FAB & REPAIR WALL LAKE HARDWARE eX BANK #98 CITY OF LAKE VIEW ** ACCOUNTS PAYABLE ACTIVITY CLAIMS REPORT REFERENCE GeveeaL POLICE GAS & OTESEL SEH ON PATCHES SOFTWARE SUBSCRIPTION FEES UNIFORN SUPPLIES UPDATE: SCHOOL PRE ENPLOYWENT PHYSICAL POLICE FIRE Gas. OTeSEL. BATTERY GURGES FIRE LIBRARY BOOKS UmuITiEs Bo0Ks JACKET COVERS BOOKS HOTEL & NILEAGE REINBURSENENT AIR FRESHNER & VINEGAR ADVERTISING vos SUBSCRIPTION RENEVAL LARGE PRINT BOOKS AOVERTISING LIBRARY PARKS Ie CLEANING SUPPLIES CLEANING SUPPLIES, DCOW PAINT, LIMBER, EXT. CORD SUBSCRIPTION RENEWAL PAC TUBING, HOSE CLAMPS WELD TABLE: AERATOR GAS & DIESEL OPER: SOP vvenooR TO. 984.47 21.00 1,267.83 460.72 320.00 80.00 304.12 304.27 45.00 467.43 36.04 164.16 15,36 wn OLB 8.78 38.80 7134 26.00 40 24.00 1,406.53, 3135 4.08 3.72 16.29 05.28 B.S 12.00 29 4B Puce 1 cH CHECK DATE 819 11/26/15 819 11/16/15APCLATRE Fri Now 13, 2015 3:46 PW 10.30.14 11/16/2015 THRU 11/16/2015 \VeNOOR NE #3 CITY OF LAKE VIEK *** ACCINNTS PAYABLE. ACTIVITY CLATAS REPORT REFERENCE OPER: SOP vvexooR TOTAL Puce 2 HECK CHEEKE DATE BLACK HILLS ENERGY CARROLL CONTROL SYSTENS 1 DETAILS FLOWERS ETC DOLLAR GENERAL CORP LAKE VIEW LUMBER AMERICAN CONCRETE. PRODUCT COMUNTTY OTL WX BANK BAKER & TAYLOR INGRAM LIBRARY SERVICE CERTIFIED TESTING SERVICE PARKS CLERK TREASURER ADM umturmies BOILER HAINTENANCE FLOWERS CLEANING SUPPLIES LUMBER (CLERK TREASURER/ADN GENERAL ROAD USE TAX ROADS, BRIDGES, SIDENALKS coucrere GAS & DIESEL (AS & DIESEL. ROADS, BRIDGES, STDENALKS ROAD USE TAK THA LIBRARY Useary Box B00KS LseaRy TWA LIBRARY CAPITAL PRODECT FUND GENERAL REVENUES CONCRETE TESTING - TRATL GENERAL REVENUES CAPITAL PRODECT FUND WATER 102.71 104.47 338.50 61.50 67.35, Bl 590.93 6,508.62 534.50 134.20 300.37 969.07 969.07 1,878.00 1,878.00 a9 U/tg/1s 49APCLATRP Fri Nov 13, 2015. 3:46 PW 10,30,14 11/16/2015 THRU 11/16/2015 VENOOR NE #32 CUTY OF LAKE VIBV *** ACCOUNTS PAYABLE. ACTIVITY CLAINS REPORT REFERENCE OPER: SOP PE 3 ‘vexoor Heck TOTAL HEGKF DATE BECKSTROM REPAIR BLACK HILLS ENERGY COWMATTY OTL LAKE VIEW F000S {LAKEVIEW LUMBER SARGENT DRILLING STAN HOUSTON EQUIPWENT WALL LAKE HARDWARE ex BANK 15 GouP JACOBSEN HYBRID CORN CO. LAKE VIEW F000S MANGOLD ENVTRONNENTAL COMUNETY OL ELECTRICAL MATERIALS (0. OWA, AUTONOTIVE WAGHINE OWA ONE CALL OWA UTILITIES BOARD LAKE VIEW LUNBER HODAKERTCAN ENERGY COMPAN ESCO STOREY KENWORTHY THE OFFICE STO? WESTERN AREA POWER ADMIN, vureR REPATR FUEL TANK LEAK mnLites AS & DIESEL BATTERIES LUMBER, BOLTS, QUICK LINKS WELL #4 PUMP REPAIRS CONCRETE TOOLS HEX KEY SET GAS & DIESEL wer WATER SEVER ‘SEWER/ SEWAGE DISPOSAL WTP RENOVATION PLANS GRASS SEED EETING EXPENSE WASTENATER TESTING SEVER /SENAGE DISPOSAL SEM ELECTRIC eLecrRIC GAS 6 DIESEL. INDICATOR LIGHTES SEAT COVER LocaTes ASSESSHENTS LunER PURCHASED POWER CROSS ARK, ARRESTORS UrmLITY alls EXPANDABLE WALLETS PURCHASED POWER 695.87 38.3 171.88 819 11/16/15 6.05 3.18 9,411.40 B40 20.98 195.18 10,701.17 10,71..77 60.80 57.50 62.24 584.00 764,54 764.54 730,86 819 11/16/15 953,37 71.65 33.30 1,159.04 25.48 26,410.82 1,979.50 1,399.64 53.91 8,024.28 YN,OPER: $0? Page 4 APCLATRP Fri Nov 13, 2015, 3:46 pt #8 CITY OF LAKE VIBH 10.30.14 11/16/2015 THRU 11/16/2015 ACCOUNTS PAYABLE. ACTIVITY CLATIS REPORT vee cece VENOCR Nae REFERENCE TOTAL GHECK# DATE ELECTRIC 76,643.55, 16,643.55, ELECTRIC 2,325.68 95,293.97 eves py TOTAL Ae #88 SCHED TOTAL ‘884 REPORT TOTAL #248 97,619.65 47Wednesday, November 4, 2015 Regular Meeting 7:00 pn. Lake View Municipal Building The Lake View City Council met in regular session on Wednesday, November 4, 2015 at the Lake View Municipal Building. ‘The meeting was called to order by Mayor John Westergaard at 7:00 p.m. Roll call was taken: Present: Councilors Lynn “Gus” Cleveland, Jerry Huss, Terry Reis, Ken Steinkamp, and Dave Woltman. Also present: Council-elect Tami Moeller, Ted Helmich, Bill Leners, Lon Buse, Jean Barker, Denise Woltman, Marcia Haakenson, Tank Wieland, Joni Bock, Linda Malasek, LaGene Olson, Lisa Mohr, Denny Cemik, Kathy Bliss, Candy Ludwig, William & Joyce Farley, John & Maney Opperman, and Jim Millenacker Public Forum Jean Barker spoke with the Council about our community’s need for a taxi service. She stated that there are many elderly residents in town that would use a service for medical trips or shopping. Consent Ag Motion by Huss, second by Steinkamp, to approve the consent agenda, Roll call vote: All ayes. Motion carried. a. Amend the tentative agenda to remove one building permit application. b. Approve minutes from October 19" ©. Approve bills and authorize payment. END OF CONSENT AGENDA ‘Sunset Drive Homeowners: Discuss Sunset Drive Street Project Jim Millenacker spoke on behalf of many property owners on Sunset Drive. Mr. Millenacker presented a petition signed by 16 of 18 property owners in the area asking that the City undertake a project (o construet a conerete surface on Sunset Drive. ‘The petition stated that the property owners would finance the improvement as a special assessment, Motion by Woltman, second by Cleveland, to proceed in principle with the street project to be financed with special assessments. Roll call vote: All ayes, Motion carried, The City will work with MER engineering to enter into a contract for engineering on this project. Police Officer Agreement Motion by Reis, second by Huss, to approve the agreement with Jeremy Behrens, P Officer. Roll call vote: All ayes. Motion carried. Chief Helmich Retirement Motion by Steinkamp, second by Cleveland, to accept the retirement notice from Police Chief Ted Helmich. Roll call vote: All ayes. Motion carried. The Mayor and Council expressed their thanks for Ted’s many years of service. Ted’s last day on the job will be November 22", The Couneil will hold a special meeting on Monday, November 9" to conduct an exit interview. UgUrban Renewal Report Motion by Steinkamp, second by Huss, to approve Resolution # 15-22: “Resolution Approving the Annual Urban Renewal Report, Fiscal Year 2014-15.” Roll call vote: All ayes. Motion carrie City Clerk/Administrator Report, Wholesale power: ‘The City received seven proposals to provide supplemental wholesale power, These are being analyzed by the City’s electric consultant. These may be ready for consideration at the next Council meeting. The City Clerk/Administrator presented a proposal from NMPP Energy to perform an electric rate study. ‘This will be considered at the next Couneil meeting. Health Insurance: The Council discussed the City’s upcoming health insurance renewal, The renewal rates are increasing by 29%. No aetion was taken. City Attorney: Erin MeCullough has stated that she will not seek to be reappointed City Attorney in 2016. The Council discussed how to fill the position, No action was taken. Motion by Woltman, second by Cleveland, to adjourn. On vote: all ayes. Motion carried, Meeting adjoumed at 8:40 p.m. John Westergaard, Mayor Scott Peterson, City Clerk/AdministratorMonday, November 9, 2015 Special Meeting 7:00 p.m. Lake View Municipal Building ‘The Lake View City Couneil met in special session on Monday, November 9, 2015 at the Lake View Municipal Building. The meeting was called to order by Mayor John Westergaard at 7:00 p.m. Roll call was taken: Present: Councilors Lynn “Gus” Cleveland, Jerry Huss, Terry Reis, Ken Steinkamp, and Dave Woltman. Also present: Council-clect Tami Moeller, Ted Helmich, Erin McCullough, Marcia Haskenson, Curtis Bloes, Royce Kemmann, Michelle Balo, and Nathan Boeckman. ‘The Mayor & City Council conducted an exit interview for retiring Police Chief, Ted Helmich. No action was taken. Motion by Steinkamp, second by Cleveland, to adjourn. On vote: all ayes. Motion carried. Meeting adjourned at 7:17 p.m. John Westergaard, Mayor ~ Scott Peterson, City Clerk/Admi