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Alexandra Bsaibes

Intern Weekly Log

Name of Intern:
INTERN LOG week of:
Major:
Internship Site:
Number of Hours Worked for This
Log:
Cumulative Hours Worked to Date:

Professor MacDermott

Alexandra Bsaibes
10/12/15 10/16/15
Finance
St. Edwards Business Office
20
140

Tasks and Project Completed During This Logs Time Frame:


1. I interviewed Corey Hahn, an accountant, in the Business Office. Corey graduated
from St. Edwards Universitys undergraduate and MBA program. He handles
manages all of the University bank accounts.
a) When explaining how he ended up working at St. Edwards, Corey said it is
important to find a business that matches your personal beliefs and to whose
culture you could identify with. St. Edwards University, a non-profit
organization, provides this for Corey.
b) I learned why the Universitys Accounting and Finance Departments
decided to switch to Banner, a software program created by Ellucian. Banner
automatically exchanges information between different departments and modules,
while at the same time it prevents giving too much access to one person or
department. Corey said he was open to having me observe him reconcile bank
statements and learn how use T-accounts in a real world setting.
c) I learned the VP of Finance is always checking in to see the big picture
financial situation of the University. The VP is responsible for reporting results to
the BOD. (The Board of Directors of any organization are good at long-term
planning and overall management of a business). The whole accounting
department usually meets with the VP in monthly meetings.
d) Finally I learned how a financial services company might be hired for a nonprofit organization such as St. Edwards. A financial services company would
invest the schools money, after normal university expenses are paid, in a mutual
fund or over investment. (A nonprofit uses money remaining after expenses to
reinvest in the school or donate to charities). I assume the accounting differs for a
non-profit versus a for-profit business.

Challenges and How They Were Overcome and Outcomes:


Challenge: I can be reserved or nervous speaking to people I dont know. I do not
understand how my duties relate to the overall goal of the Finance department. I want to
understand how the different divisions work together from AP to the decision makers in
the Board of Directors.
Resolution: I introduced myself to Corey on Tuesday and conducted a successful
interview despite my insecurities. I resolved to interview at least two more people over
the course of my internship.

Alexandra Bsaibes

Intern Weekly Log

Professor MacDermott

Result: My network expanded by one more professional connection. I learned enough to


understand how the Accounting and Finance departments work. I am more comfortable
talking to people in a professional setting.

Accomplishment(s): I successfully conducted an informational interview with Mr. Hahn.


I learned how Accounts Payable and the Accounting department are related to St.
Edwards Financial affairs. This accomplishment helped me grow my professional
network and also benefited my department. With a better understanding of my role, I am
able to do my job better and can direct inquiries and invoices to their appropriate
recipients.

Question(s): I am going to ask if I can sit in on the next monthly department meeting. I
will also ask Johanna Ramirez, the accountant in charge of depreciation, or Paul Sintef,
the Controller, if I can interview or shadow them.

Name of Intern:
INTERN LOG week of:
Major:
Internship Site:
Number of Hours Worked for This
Log:
Cumulative Hours Worked to Date:

Alexandra Bsaibes
10/19/15 10/23/15
Finance
St. Edwards Business Office
20
160

Tasks and Project Completed During This Logs Time Frame:


1. This week I learned how to use Banner. I looked up each account on the list
Corrina gave me and updated addresses and other information.
2. I learned the office filing system and appropriately labeled and filed various
invoices, journal vouchers, and deposit receipts.
3. I learned how to analyze bank statements and make sure they match the original
receipts. For some of the statements, I had to use international exchanges to make
sure the information was accurate.

Challenges and How They Were Overcome and Outcomes:


Challenge: I clicked on something I wasnt supposed to in Banner and got kicked out of
the only part of the software I knew how to navigate. Everyone was at lunch so I couldnt
ask how to go back to the correct screen.
Resolution: I thought about exactly what accounts I was dealing with (student accounts)
and tried all search codes I could remember that applied to student accounts. I eventually

Alexandra Bsaibes

Intern Weekly Log

Professor MacDermott

found my way back to the correct page and finished updating the information before
Corrina got back from lunch.
Result: I learned more about Banner than I was originally taught. The software is used
every day by almost everyone in the Finance department, so I got a preview of the
different uses of the software.

Accomplishment(s): I completed the data entry in Banner for the week. I saved the
department valuable time by entering and updating account information in Banner and
analyzing expense reports and bank statements.

Question(s): I will ask Corrina or Claudia next week what is the fastest way to get back
to the Accounts Payable part of Banner. Although I eventually found my way back, it took
much longer than it should have.

Name of Intern:
INTERN LOG week of:
Major:
Internship Site:
Number of Hours Worked for This
Log:
Cumulative Hours Worked to Date:

Alexandra Bsaibes
10/26/15 10/30/15
Finance
St. Edwards Business Office
20
180

Tasks and Project Completed During This Logs Time Frame:


1. I completed my first journal voucher and submitted it to Paul. A travel advance
was entered for this fiscal year when it should have been entered for the next
fiscal year. I adjusted the appropriated accounts, programs, and activities. Then I
dropped the voucher in Pauls inbox.
2. I also learned how to keep track of Travel Advances and Prepaid entries on Excel.
I updated the two excel spreadsheets according to the journal voucher I filled out
and other information that Corrina needed updated.

Challenges and How They Were Overcome and Outcomes:


Challenge: Each activity and program has a certain code, and I did not know what the
correct codes were for the journal voucher.
Resolution: I asked Corrina what codes I should use for the voucher before submitting it
to the controller.
Result: I prevented an error from happening by asking for the right code instead of
guessing or trying to remember the numbers.

Alexandra Bsaibes

Intern Weekly Log

Professor MacDermott

Accomplishment(s): I completed my first journal voucher and submitted it for approval.


The voucher would become a journal entry after it passed Pauls approval, so I helped the
university keep track of its books. I also gained valuable experience on Excel entering
data for the AP department

Question(s): I would like to know more about how journal vouchers are processed and
what accounts the AP department mostly deals with. I will ask Corrina for more
opportunities to complete vouchers.

Name of Intern:
INTERN LOG week of:
Major:
Internship Site:
Number of Hours Worked for This
Log:
Cumulative Hours Worked to Date:

Alexandra Bsaibes
11/2/15 11/6/15
Finance
St. Edwards Business Office
20
200

Tasks and Project Completed During This Logs Time Frame:


1. I continued to network with people in AP and Accounting. I was able to speak
with Cui, the director of accounting and learn a little bit about what she does.
2. I used my connection with Cui and the Financial Management Association at
school to attend the Finance Leaders Summit held by KPMG. Cui was kind
enough to introduce me to her old colleagues at KPMG. I also met two CFOs
who work in the Austin area and got their contact information.
3. I followed up with the two CFOs I met and have already scheduled an
informational interview with one of them. Both executives encouraged me to
apply to their companys summer internship.

Challenges and How They Were Overcome and Outcomes:


Challenge: I was nervous to network at the conference, but I wanted to take advantage of
the opportunity I had.
Resolution: I asked a question during one of the panel discussions. This broke the ice and
I was able to approach people afterwards. I even had some people approach me to start
conversation.
Result: I expanded my professional network this week. I gained self-confidence and new
opportunities for the summer.

Alexandra Bsaibes

Intern Weekly Log

Professor MacDermott

Accomplishment(s): I successfully networked with Cui in the Business Office and with
other executives at the KPMG event. This added value to the Office Assistant position at
the Business Office and introduced the possibility of turning the position into an
internship.

Question(s): I would like to know what is considered appropriate on LinkedIn after


networking with someone in person. I will ask Cui and my professors next week for
advice.

Name of Intern:
INTERN LOG week of:
Major:
Internship Site:
Number of Hours Worked for This
Log:
Cumulative Hours Worked to Date:

Alexandra Bsaibes
11/9/15 11/13/15
Finance
St. Edwards Business Office
20
140

Tasks and Project Completed During This Logs Time Frame:


1. This week I helped Tong, the accountant in charge of grants, with data entry on
Excel.
2. I organized and kept track of files and other important documents while the office
moved upstairs. I boxed files dating back more than one fiscal year and prepared
them to be moved to another location for storage.

Challenges and How They Were Overcome and Outcomes:


Challenge: Tong needed a lot of data transferred from one Excel sheet to another. I
needed to find the most efficient way to complete this task.
Resolution: I asked Tong if she knew any Excel keyboard shortcuts.
Result: I completed the assignment earlier than the deadline Tong had given me.

Accomplishment(s): I gained more experience on Excel and learned how to quickly


populate a spreadsheet. I added value to the Accounting department by saving time and
completing the data entry ahead of schedule.

Question(s): I asked Corrina why old files were packaged and sent to storage. She said
they needed to be ready if the department was audited.