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WorthingtonSpecialtyProcessing

InterofficeMemorandum

To
From
Date

Subject

VytautasMalesh
JefferyPierzynowski
ValentinaZaitouna
November15,2015
ProjectPlan

Introduction
Theproblemourteamwouldliketoidentifyisfindingandtrainingqualifiedandcommittedstaff
membersformaintenanceteamsworkinginWorthingtonSpecialtyProcessing.Wewouldliketo
focusoninternalrecruitingforfindingnewmembersoftheseteamsaswefeelthisisamore
reliablemethodofkeepingthestaffqualified.Wewouldliketofindthebestmethodtohireand
trainnewstaffmembersinordertokeeptheteamsrunningwell.Ifwecanhelpimprovethe
hiringandtrainingprocessnowforWorthingtonSpecialtyProcessingitwillmakeitamore
hasslefreeprocessinthefutureandkeepingthestafffullwillmaketheoverallproductivity
moreproficient.

Audiences
Memo:InstructorMr.VytautasMalesh
WewillpresentMr.Maleshwithapersuasiveandconvincingoverviewofthisproposal,
demonstratingitsviability.

Primary:PlantEngineerandPlantManager
ThePlantEngineerholdsprimaryresponsibilityandauthorityinrunningthemaintenance
department.Heisresponsibleforthedirectionanddevelopmentofthedepartmentandhis
supportofthisproposalisessential.WhilethePlantEngineergenerallymanagesthedepartment
withacertainamountofautonomythePlantManagerultimatelyholdsauthorityoverthe
Engineer.Thetwoareaswherehisauthoritywouldmostdirectlyaffecttheimplementationof
thisproposalwouldbeheadcountandfinancialresources.

Secondary:MaintenancePlannerandSeniorMaintenanceTechnicians
TheMaintenancePlannerhasschedulingandcoordinationresponsibilities.Thesenior
maintenancetechniciansareoftenleadingandassistingtheircrewsthroughoutthedayswork.A
betterstaffed,bettertraineddepartmentwouldbeofgreatadvantagetoboth.Inadditionthe
seniortechnicianswillmostlikelybecalledupontoparticipateintheidentifying,mentoring,and
trainingofnewrecruits.Thisproposaldirectlyimpactsthem.

Purpose
Askilled,welltrained,adequatelystaffedgroupofmaintenancetechniciansisabsolutely
essentialtothesuccessfuloperationofanyindustrialfacility.Buildingawellrounded,cohesive
teamofmaintenancetechniciansisnotaneasytasknoronethatcanbeaccomplishedquickly.
Ignoringthisproblemcanonlyresultinfurtherdeteriorationofthedepartmentthroughattrition.
Atthatpointthedepartmentwillbeinreactionmodetherebymakingthehiringprocessthat
muchmoredifficult,increasingtheoddsofhiringapoorfitforthecompany.Addressingthe
deficienciesinthecurrentsystemofrecruiting,training,anddevelopmentofmaintenance
technicianswillresultin:

ReducedDowntime
viaimprovedtroubleshootingskillsandmorethorough
maintenance
GreaterProductivity
ImprovedMorale
WiderRangeofProjects
thatcanbehandledinternally
FurtheringthePhilosophyofPromotionfromWithin
CreationofaCultureofExcellence

PrimaryResearch

1. AsourfirstprimaryresearchresourcewewilldrawfromteammemberJeff
PierzynowskisnineteenyearsoffirsthandexperienceintheWorthingtonmaintenance
departmentseeingwhathasandhasnotworkedinthepastasitrelatestorecruiting,
training,andteambuilding.

2. AnotherimportantresourcearetheemployeesatWSP.Consultingwiththemand
possiblesurveyswillgiveimportantfeedbackandinsightintosolvingtheseissues.These
employeesbringtheirownuniqueperspectiveandexperiencetotheissue.Itwouldbe
usefultoconsultwithabroadrangeofemployeesincludingbutnotlimitedto:

SeniorMaintenanceTechnicians
VariousManagersandLeaders
InterestedProspectiveMaintenanceTechnicians

SecondaryResearch

1. ResearchcurrentavailabilityoftraininginternallytoWorthingtonIndustries
2. Researchexternaltrainingprograms

Timetable

Dates

Worktobecompleted

November16th20th

ConductWSPinternalresearch(surveys,interviews)

November16th20th

Conductexternalresearch

November22nd

Submitprogressreport

November20th27th

Analyzeresearchanddeveloprecruitmentandtrainingplan

November29nd

Submitdraftforpeerreview

November30thDecember5th Editingandconductinganyadditionalneededresearch
December6th

Submitfinalreport

CollaborativeWorkPlan

Technology
Theprojectteamwillbecollaborativelydraftingdocumentsusinggoogledocs.Thiswill
enablebothteammemberstoauthorandeditdocumentsaswellasbeabletomonitor
progressinrealtime.Inadditionwewillbeinclosecontactviatexttoaddressanyissues
aswell.
TeamMemberDuties
Theteamforthisreportconsistsof:
JefferyPierzynowskiandValentinaZaitouna
BeingthatJeffhasfirsthandaccesstoWSP,hewillactastheleaderandhandlethe
researchinternaltotheorganization.Valentinawillconductexternalresearch.BothJeff
andValentinawillcontributetotheauthorshipandeditingofdocuments.
Accountability
Theteamconsistingofonlytwomembersmakeshandlingresponsibilityandquality
mucheasier.Theworkgetsreviewedandeditedaswefeelnecessarysincewecanboth
seechangesthataremadetothedocumentinrealtime.Workofpoorqualityandorlack
ofworkbeingcompletedwillresultinapoorgradeforthegroupsoitwillbeprevented
bykeepingstrictdeadlinesforworkbeforetheactualduedatessowecanmakesure
everythingisgettingcompletedwell.Ourabilitytoeasilyseewhatwearedoingand
communicatethroughtextandemailallowsustomakesurewearesatisfiedandonthe
samepagewiththeworkwearedoingtogether.