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MS PROJECT

Microsoft Project

MS PROJECT


1 ........................................................................................................
1 ............................................................................................................. Microsoft Project
.1 5 .......................................................................................................
1-1 5 .....................................................................................................................
2-15 .......................................................................................................................
3-1 5 ............................................................................................................
4-1 6 .................................................................................................
1-4-1 6 .....................................................................................................
2-4-1 6 ....................................................................................................
5-1 6 .........................................................................................................
6-1 7 .............................................................................................
1-6-1 : 7 .........................................................................................
2-6-1 : 7 .............................................................................................
7-1 7 .............................................................. The Project Life Cycle
8-1 8 ................................................................................................
1-8-1 9 ......................................................................Scheduling
2-8-1 9 ......................................................................................................
3-8-1 10 ........................................................................................
4-8-1 )10 .............................................................................. (CPM
.2 11 ................................................................ Task Relationship
1-2 )12 .............................................................................. (Total Float
2-2 )12 ................................................................................ (Free Float
3-2 12 ......................................................................................................
4-2 "13 ............................................. Work Breakdown Structure
.3 14 .................................................................... MS Project
1-3 14 ............................................................................................. MS Project
2-3 14 .................................................................................... MS Project
3-3 14 ............................................................................................................
4-3 15 ..................................................................................................
5-3 15 ..............................................................................................................
6-3 15 ........................................................................................................ Tables
7-3 16 ............................................................................................. GANTT Chart
8-3 16 .......................................................................................................
1-8-3 16 .....................................................................................................
2-8-3 16 .................................................................................
3-8-3 17 ...................................................................Priority
4-8-3 17 .....................................................................................................
9-3 17 ................................................................................................
.4 18 ..................................................................................................
1-4 18 ...............................................................................................................
2-4 19 .....................................................................................................
3-4 19 .......................................................................................
.5 20 ..........................................................................................................
1-5 20 ............................................................................................
2-5 21 ........................................................................ Copy and Paste
3-5 21 ....................................................................................................Delete
4-5 21 ............................................................................ Summary Tasks
5-5 22 ..................................................................................................
6-5 22 .............................................................................................................
2

MS PROJECT

7-5 22 ..........................................................................................
8-5 23 ....................................................................................... Linking Tasks
9-5 24 ........................................... Change Relationships
10-5 25 ............................................................................. Recurring task
11-5 25 .............................................................. Task Constraints
1-11-5 25 ......................................................................................................
2-11-5 25 ............................................................... . Flexible Constraints
3-11-5 26 ...................................................... . Inflexible Constraints
4-11-5 26 .............................................................................................
5-11-5 27 .......................................................................................
6-11-5 27 ....................................................................................
7-11-5 27 .......................................................................................................
12-5 27 ................................................................................. Time scale
13-5 27 ........................................................................ GANTT Chart
13-5 28 .............................................................................................
.6 30 .......................................................................... Resources Management
1-6 30 .............................................................................................................
2-6 30 .................................................................................................
3-6 30 .......................................................................................................
4-6 30 .................................................................................. Resource sheet
5-6 31 .........................................................................................................
6-6 32 ........................................................................... Workgroup
7-6 32 ......................................................................... Assign Resources
8-6 33 ........................................................................................................
9 -6 33 ..................................................................................... Task Type
1-9-6 33 .................. Fixed Units with Effort Driven
2-9-6 34 ................................................................... Fixed Duration
3-9-6 34 ..................Fixed Duration with Effort Driven
4-9-6 34 .................................................................................
10-6 34 ............................................................................................................
11-6 34 .............................................................................................
12-6 35 .............................................................................................
12-6 36 .............................................................................. Fixed Cost
13-6 37 ............................................................. Contouring Assignment
14-6 37 .....................................................................................................
.7 39 ..........................................................................................................
1-7 39 ................................................................... Overtime Work
2-7 39 ....................................................................................... :
3-7 40 ................................... Resource over allocation Leveling
4-7 40 ................... Locating the over allocations Task
5-7 40 ...................................................................
6-7 41 .................................................................................................
7-7 42 .......................................................................... Automatic Leveling
8-7 42 ........................................................................ Bars Format
9-7 43 ........................................................................... Gridlines
10-7 43 ..................................................................................... Layout Bars
11-7 43 ..................................................................... Add more tables
.8 44 ............................................................................. Project Tracking
1-8 44 ................................................................. Saving A Baseline
2-8 /44 ......................................................................................
3-8 45 .................................................................................................
3

MS PROJECT

4-8 45 ...................................................................................................
5-8 45 ................................................................................. Interim Plans
6-8 45 .......................................................................................................
7-8 45 ..............................................................................................Tracking
8-8 46 ......................................................................Up date Project
9-8 47 ......................................................................................... Progress line
10-8 47 ................................................................................ Options
6-8 48 ................................................................................................... Filters
.9 49 ......................................................................................................... Printing
1-9 50 ...................................................................... Insert Object/Picture
2-9 50 ..................................................................................................... Reports
3-9 51 ..................................................... Save As Excel Form
4-9 52 .................................... Import Excel File

MS PROJECT

.1
1-1

.

.MS Project


.
2-1
:
.
.
MS Project
MS Project
MS Project
.
3-1

MS Project







.
5

MS PROJECT

4-1
1-4-1

.


.

) ( 1992 "

.
) ( 1995 ) ( 1990 "
".
2-4-1
:




)(
5-1
:








MS PROJECT

6-1


:


.
1-6-1 :
:
.1

.2

.3

.4

.5

) -(

2-6-1 :
) :
(
:
:
.
: .
.

.
7-1 The Project Life Cycle
""
" "Morris -:
-1 Feasibility " :

MS PROJECT


.
-2 Planning & Design" :

.
-3 Production Stage":
.
-4 "Turning Over" :
.
.
8-1
:




: 1-1
8

MS PROJECT

1-8-1 Scheduling
:
.
.
.
.
. PERT
.
2-8-1
(1861-1919) Henry Gantt .

.

.
. .

.
.




.
.
.
.




.
.
.


.



MS PROJECT

.
.
3-8-1



.


.



.
.
4-8-1 )(CPM


) .(Hinze, 1998
.
) Remington rand DuPont


.(Bedworth


.
CPM:
.

.
.
CPM
.

10

MS PROJECT

.2 Task Relationship
1-2
:
: Finish to Start(FS) .1
: Start to Start(SS) .2
: Finish to Finish(FF) .3
: Start to Finish (SF) .4

Lead/Lag Relationships
FF ij

Dj
EF

Forward Pass

Di
FS ij

ES DESC.

ES DESC. EF
SS ij

SF ij

FF jk

Dk
LF

Backward Pass

Dj
FS jk

LS DESC.

LS DESC. LF
SS jk

SF jk

: 1-2
2-2

E.S

E.F

L.F

D.

L.S.

: 2-2
11

MS PROJECT

E.F. = E.S. + D.
L.F. = L.S + D.
1-2 )(Total Float

) ( ) E.F.(Total Float ( T.F.) = L.F.
= L.S- E.S.

OR



.
2-2 )(Free Float

). () E.F (Free Float (F.F) = E.S
3-2

2-3

: 3-2

12

MS PROJECT

4-2 "Work Breakdown Structure


" "WBS

Task " Activity
.

.
.
.

.

.

.

: 4-2

13

MS PROJECT

.3 MS Project
1-3 MS Project
MS Project
MS Project MS Project
2-3 MS Project
Windows MS Project
.

1-3 .

: 1-3
3-3
o .2-3
o

: 2-3

.
14

MS PROJECT

4-3
MS Project

Bar (GANTT) chart )


(

) Network (CPM
.

Task usage

Gantt tracking .

Resource Graph .

Resource Usage .
Resource Sheet .
.3-3

: 3-3
5-3
.

View > More views .

6-3 Tables

.
.

15

MS PROJECT

Entry Table
:-
.1 View .
.2 . Tables
.3 Tables ) ( Cost.
7-3 GANTT Chart
) (GANTT Chart
.
.
.1 .GANTT
.2 GANTT.
8-3
1-8-3
.1 File New
.2 Blank project
2-8-3
start date
:
.1 Project Project Information
.2 . Start date

: 4-3
16

MS PROJECT

4-3
.

) (Forward pass
.
)(Backward pass
3-8-3 Priority

. 0.0 1000 1000
.
4-8-3
Statistic
Project Information
9-3


:
.1 File Properties
.2 Summary
.3 OK

17

MS PROJECT

.4
1-4

.
Tab Duration
Enter .
.
.

.

Water pipe line


.1-4

: 1-4

18

MS PROJECT

2-4

.1 Task
Information Duration 2-4
.
.2 GANTT.
.3 .

: 2-4
3-4
.
Insert .
) (FS
.

19

MS PROJECT

.5
1-5

.

.1
Tools Change Working Time
Options Calendar


.2
Tools Change Working Time


Non working time
Change Working Time :

)(Non default working time


.

) (Non working time


.

1-5 .

20

MS PROJECT

:1-5
2-5 Copy and Paste

:-
ID
Copy Edit
.
Paste Edit
Cut Edit
Paste
3-5 Delete
ID
Edit Delete
4-5 Summary Tasks
2-5


.
:-
21

MS PROJECT

.
.
Project Outline Indent
.

:2-5

.
Unlink

Delete
Predecessors .
5-5
.

Project outline Out dent

.
6-5


.
7-5
Project . Task Information
. Task notes
22

MS PROJECT

.
8-5 Linking Tasks

) (FS, FF, SS, SF

.

.
.
) (Predecessor (Successor).

.
Task Information Box
:

Successor Predecessor
. Task Information Tool

. Predecessor

.
3-5 Predecessor


Shift Control

Link task .

. FS
.

23

MS PROJECT

:3-5 Predecessor
9-5 Change Relationships
Link Task )(FS
.
.
Project Task Information

Predecessor

.Type 4-5 .
Lag


Lag

:4-5
24

MS PROJECT

10-5 Recurring task



. 5-5
.

Task name .

Insert Recurring task

: 5-5
11-5 Task Constraints

, As soon As possible .
Project Information
As Late As Possible
.
.
.
1-11-5
:
2-11-5 . Flexible Constraints
25

MS PROJECT


.
3-11-5 . Inflexible Constraints
.

. 6-5 Advanced
.
4-11-5
As soon as possible

As late as possible

Finish No Earlier Than


Start No Earlier Than

: 6-5 Advanced

26

MS PROJECT

5-11-5
.

Must Start on
Must Finish on

Finish No Later Than

Start No Later Than

6-11-5
Task information
Advanced
. Constraint Types
Constraint Date OK
7-11-5

Project Task Information
. Advanced
Constraint Type As soon As possible . OK
As soon As possible .
Setting Deadline

. Deadline
. Deadline
Indicator .
12-5 Time scale
GANTT Chart
Format Time scale
13-5 GANTT Chart
:

Format

Gantt chart wizard

.
27

MS PROJECT

13-5

Format

Gantt chart wizard

critical bath . Step 3


Format

: 7-5

28

MS PROJECT

Project 1
Project description:
The table 1 indicating the tasks of the project, duration and its relations and
constraint
Conditions
Starting date of the project is 10/10/03
The time period is 5 days.
Required:
Establish a Bar chart diagram.
Establish logical relation ships
Table 1
No. Activity

Depends on

Type of relation

Duration

Introduction

----

----

1 day

MS project

Introduction

FS

1 day

Data entry

MS project

FS

1day

Logical

MS project

FS

2day

relations

Data entry

SS

Constraints

Logical

FF

1 day

FS

1 day

relations
6

Improvement Constraints

29

MS PROJECT

.6 Resources Management
1-6
. :-
Work Resources
.
.
Material Resources

.
10% 40 .
.

.
2-6
:
E-mail
. Assign Resource
. Resource Sheet

. Information
. Resource Form
3-6

Project Task Information
Advanced

) (Tab .
4-6 Resource sheet
30

Resource

MS PROJECT

Resource sheet

. View
Resource sheet .View
.

Resource Name

Type

) (.

Material label

) .(..

Initial

Group

) .(..
Max Units

Std. Rate

) $100/d 100
(

Ovt. Rate

Cost/Use

.
.

Accrue At


Srart End
Prorated

Base Calendar

Code

5-6

Resource Name
Resource Sheet . Resource Information
..
31

MS PROJECT

Working Time
. Cost
6-6 Workgroup
Resource Information workgroup

Default
None
E-mail
Web

Email
7-6 Assign Resources
:
.
Tools Resources .Assign Resources
.
Resource Name .
.
.
.
.
.
1-6 Resources
.

32

MS PROJECT

.
:1-6 Resources .
8-6
:
)Duration (D
)Units (U
) ( )Work (W
:
Work = Duration * Units
:

%100 . 8
W :
Work = 5*8*3 = 120 hrs.
.

. Fixed
. Task Type
9 -6 Task Type
1-9-6 Fixed Units with Effort Driven
33

MS PROJECT

.
.
.
.
.
2-9-6 Fixed Duration

.
.
.
3-9-6 Fixed Duration with Effort Driven

.
.
.
4-9-6
Tools Option . Schedule
. Default Task Type
OK .

.
10-6

:
view Resource usage
:-
11-6

34

MS PROJECT

Resource usage

Assignment

Information .
12-6

.
. Resource Usage

Resource
. Information

Cost A, B,
C, D, E A .Resource Sheet
2-6 costs
.

B .

Assignment Information

:2-6 costs .

35

MS PROJECT

12-6 Fixed Cost




. 3-6 GANTT
. 4-6 Resource Sheet
.
. :
view Table Cost

.

:3-6 GANTT .

:4-6 Resource Sheet .

36

MS PROJECT

13-6 Contouring Assignment



Default Flat
8 .
.
Project .Assignment Information
general work contour .

: 5-6
14-6
.
5-6
. Flat
8 .

:

37

) (Flat

MS PROJECT

) (Back-loaded
) (Front-loaded
) (Double Peak
) (Early Peak
) ( Late peak
) (Bell
) (Turtle

38

MS PROJECT

.7
1-7 Overtime Work

. :-
.

Format

Details . Resource Work


. 5-6 .

: 1-7
2-7 :
) (work
.
. .
: 40 8
10 .
.

39

MS PROJECT

3-7 Resource over allocation Leveling



.
. .
.
4-7

Locating the over allocations Task

View Resource Graph


Window split
Resource Graph

Over allocation
ways to resolve over allocations
To delay a task
Split a task
Assign additional or different resources
5-7





:



. ID
.

40

MS PROJECT

6-7

ToolsResource Leveling
Level From/To


: 1
: 2
:
.1
.2
.3
.4
: 3
:
.
: 4
View More Views Resource Allocation
Gantt Chart
View Table > More Tables
Delay Apply
Resource Usage Table
Work Column.
Insert Column
Assignment Delay Column
Ok


Leveling Delay Field .
41

MS PROJECT

7-7 Automatic Leveling



.
.
Tools  Resource Leveling  Automatic
8-7 Bars Format
Format  Time scale
Format  Bar  Categories
Format  Setting  Styles
Right Click on mouse  Bar Style

: 2-7

42

MS PROJECT

: 3-7
Gridlines 9-7
Format  Gridlines
Right click on the lines
Layout Bars 10-7
Format  Layout

: 4-7
Add more tables 11-7
View  table  more tables
43

MS PROJECT

.8 Project Tracking
1-8 Saving A Baseline

.

. 1-8 .

. :
Tools Tracking
Save baseline
Entire Project

: 1-8
2-8 /
:
View GANTT Tracking
View Table>More Tables . Baseline

44

MS PROJECT

)( /
.
3-8

:
/ . GANTT
Tools>Tracking . Save baseline
Selected Tasks . OK
4-8
:
Tools >Tracking > Clear Baseline

. OK

5-8 Interim Plans



:
Tools>Tracking . Save baseline
save interim plan
copy . Start/Finish
Into . Start1/Finish1
.
. OK
6-8
. GANTT Tracking
. Start1 / Finish 1
. OK
7-8 Tracking

.
Tools Tracking  Update task
45

MS PROJECT

More tables  Task form details

: 2-8

: 3-8
8-8 Up date Project

.
:
Tools  Tracking  Update project

46

MS PROJECT

: 4-8
9-8 Progress line



Tools  Tracking  Progress line

: 5-8
10-8 Options



.
:
Tools  Options
6-8
47

MS PROJECT

: 6-8
6-8 Filters
.
Project  Filtered for  More filter  Option
Auto filter
.

48

MS PROJECT

.9 Printing


1-9
:
File  Page setup

: 1-9
File  Print Preview
File  Print

: 2-9
49

MS PROJECT

1-9 Insert Object/Picture



3-9
Insert  Object  File  get picture from art clip
Objects to header or footer
Page setup  insert picture
Insert object Microsoft clip Gallery

: 3-9
Add picture to bars
2-9 Reports

:
: Overview
:Current activities
: Costs
:Assighments
: Workload
50

MS PROJECT

View  reports

: 4-9
Save As Excel Form 3-9
Save as  Microsoft Excel  Workbook

Excel : 5-9
Save  Export format  earned value
Analysis by excel
View  Tool bars  analysis
Analysis timescale Date in Excel
Pivot tables
51

MS PROJECT

Save as  Microsoft excel pivot table


Save  Export format  Task and resource pivot table
Import Excel File 4-9
Open excel file  file type  Microsoft excel work book look in  select
the work book you need to import

52

MS PROJECT

Project 2
Project description:
The table 1 indicating the tasks of the project, duration and its relations and
constraint
The table 2 indicating the tasks of the project, resources and material costs
The table 3 indicating the persons and equipment costs
Conditions
Starting date of the project is 10/10/03
The time period is 5 days.
The trainer is working one overtime hour every day
Required:
Establish a Bar chart diagram.
Establish logical relation ships
Assign the needed resources for each activity
Calculate the cost estimate for the project
Table 1: Activities and relationships
No.

Activity

Depends on

Type of relation

Duration

Introduction

----

----

1 day

MS project

Introduction

FS

1 day

Data entry

MS project

FS

1day

Logical

MS project

FS

2day

relations

Data entry

SS

Constraints

Logical

FF

1 day

FS

1 day

relations
6

Improvement

Constraints

53

MS PROJECT

Table 2 : Resources, Equipments and Material cost


No.

Activity

Resources

Equipments

Material cost
$

Introduction

Trainer, Project

(10) Computers, (1) LCD

200

Manager
Cad operator ,
Facilitator
2

MS project

Trainer ,Cad operator

(10) Computers, (1) LCD

20

Data entry

Trainer , Cad operator

(10) Computers, (1) LCD

20

Logical

Trainer, Cad operator

(10) Computers, (1) LCD

20

relations
5

Constraints

Trainer , Cad operator

(10) Computers ,(1) LCD

20

Improvement

Trainer, Project

(10) Computers, (1) LCD

300

Manager
Cad operator,
Facilitator

Table 3: Standard and Overtime rates


No.

Description

Standard rate $

Overtime rate
$

Trainer

20$/hr.

30$/hr.

Cad Operator

7$/hr.

10$/hr.

Project manager

30$/hr.

45$/hr.

Facilitator

4$/hr.

6$/hr.

Computer

2$/hr

--

LCD

4$/hr

---

54

MS PROJECT

Project 3
Project description:
Attached is CPM diagram indicating the logical relation ships between the
activities? The table 1 indicating the constraint table for resources
distribution.
Table 2 explains the regular and over time rates.
Conditions
The engineer is working every day two overtime working hours.
Starting date of the project is 10/10/03
The available resources are limited.
Material price for activity should be dealt with as fixed price.
Required
Establish a Bar chart diagram for the problem below.
Assign the needed resources for each activity
Calculate the cost estimate for the project
Table 1: Equipments and Material costs
No.

Activity

Description

Equipments

Material cost $

Engineer (1No.), Mechanic

Drill, Saw

200

Voltmeter

3000

Hammer

500

(2No.)
2

Engineer (1No.),
Electric (2No.)

Engineer (1No.), Foreman


(1No.)

Engineer (1No.), Mechanic

Drill

(1No.)
5

Engineer (1No.), Mechanic


(1No.), Electric

Drill, Voltmeter

(1No.)

Engineer (1No.), Foreman


(1No.)
55

Hammer

MS PROJECT

Table 2: Standard and Overtime rates


No.

Description

Standard rate $

Overtime rate
$

Engineer

10$/hr.

15$/hr.

Mechanic

7$/hr.

10$/hr.

Electric

5$/hr.

7$/hr.

Foreman

4$/hr.

6$/hr.

56

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