Collection and Assets Management: One University Library's

Journey to the Future

Dr. Sheeja N.K.

Dr. Susan Mathew K
Smt. Sreerekha S.Pillai
Sri. Surendran Cherukodan

CUSAT

Collection management
It is a set of interrelated activities
involved

in

building

and

maintaining a collection of library

resources to serve the needs and
wants of its clients (Kennedy,
2006).

Objectives
To trace the problems and prospects of
collection and asset management of the
University Library of Cochin University of
Science and Technology (CUSAT)

CUSAT: An Overview

Established in 1977
State owned
Three campuses
Twenty eight departments

Cochin University Library (CUL)

Established in 1977
Situated at the main campus.
One central library and 21
departmental libraries
6000 users
Koha Library Management System
Annual budget 2012-13 - 175 lakhs
Average 2500 books per year
151 foreign journals, 52 Indian
journals and 12 databases.

Trends in Collection Management

Review Reveals.
Rapid growth in size and scope of library
collections
Focus from collection development to
management of library collections
Attempts at co-operative collection development
Economic constraints
Digital information system
Expectations and needs of different users

Trends in Collection Management

Review Reveals.
Limitations in library staff and budget
adaptability
Change in the scholarly communications system
Ownership and control of information in the
digital information system
Managing storage of print collections
Digital formats
Licensing issues

Collection Management at CUL

Print Books
Priority list of latest publications
recommended by Heads of
Departments
Reference books :10%
General books : 5%
Subject books :85%
Classification- Universal Decimal
Classification (UDC)
Cataloguing - AACR-2
Web OPAC- http://ul.cusat.ac.in

Collection Management at CUL

E-Books
E-books recommended by Department
Heads
Selected only from those who provided
pick and choose option with perpetual
access.
IP authenticated access of e-books across
the campus network.
Downloadable link provided in the OPAC
and Library webpage for accessing ebooks.

Collection Management at CUL

Downloadable link for E-books in library catalog

Collection Management at CUL

Downloadable link for E-books in Library webs

Collection Management at CUL

Journals
Priority list of journals recommended
by Heads of Departments of CUSAT.
Centralized purchasing model
Subscribes to 203 print journals.
Directly from the publishers
Kardex system for recording the
details of periodicals.

Online Journals and Databases

Subscribes 36 online
journals and 12 full
text databases
>7000 e-resources
from UGC Infonet
digital library
consortium

Online Journals and Databases

E-gateway grants direct link to all e-resources
accessible in the campus

Collection Management Challenges

Print resources
Increase in the price of the journal
Conversion rate of foreign currency
Space management
Preservation cost

Collection Management Challenges

Online Resources
Ownership

Licenses for databases

Additional annual fee for updating and
maintenance/hosting for e-books
Remote access

Asset Management

The CUL maintains an institutional

repository Dyuthi

Archives
theses, conference proceedings, teaching
and learning materials and other scholarly
publications of the scientific community of
CUSAT.

CUL Future Directions

New building with ICT infrastructure development
Implementation of new inventory and security tools
Advanced training on Integrated Library Management
systems, Space management, Collection Management,
Information Literacy, Search Strategies
Evaluation of collection , and control of digital
information


YOU

THANK