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3 SEPT 02 BDGT MIN

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CITY COUNCIL MEETING MINUTES SPECIAL BUDGET SESSION

224 S. Jefferson Street Perry, Florida September 3, 2002 MEMBERS PRESENT: Shirley Scott, Richard Frith, Pam Feagle, Doug Everett MEMBER ABSENT: William Alexander

STAFF PRESENT: Bill Brynes, Barney Johnson, Vern Clark, Billy LaValle, Sarah Drawdy, Glenn Ratliff, Stephen Hollowell, Rodney Lytle, Wayne English, Bobby Counce, Bill Blue and Annette Anderson. Mayor Frith called the meeting to order and led those attending the meeting in prayer. Mayor Frith led the group in the Pledge of Allegiance to the Flag. The secretary noted those present as follows: PRESENT ABSENT Councilmember Feagle X Councilmember Alexander X Councilmember Scott X Councilmember Everett X Mayor Frith X AGENDA ITEM: CITY COUNCIL AND STAFF TO DISCUSS FISCAL YEAR 2002-03 BUDGET FOR THE CITY OF PERRY. Mayor Frith began by stating the City will hold its first public hearing on the budget Tuesday, September 10, 2002 and a tentative budget will have to be prepared. Mayor Frith noted that changes could still be made after that hearing. To begin discussion, Mr. Brynes said not in the proposed budget is a $1,300.00 increase in dues to the Florida Redevelopment Association. When asked what the Association does for the City, Mr. Brynes explained that by being a member, the City could get an additional five points towards its Community Development Block Grant (CDBG) applications. Mr. Brynes said this is a relatively small price to pay to be able to get the five points towards a CDBG application. When asked, Mr. Brynes said the dues in the past have been $200.00. Councilmembers questioned the Association’s justification for increasing the dues. Councilmember Everett said the Florida League of Cities should fight this issue. Councilmember Feagle suggested each Councilmember should call the Association about the increased dues. Continuing discussion, Mayor Frith said the Council had already been through the capital outlay portion of the budget but additional items need to be discussed. This included $85,000 for a trash truck in the solid waste budget, $1,400.00 for a computer and software in the inventory (warehouse) budget, and an increase of $1,300.00 in the dues for the Florida Redevelopment Association. Councilmembers reviewed discussion last week about the possible need for another trash truck for help in cleaning up the City. Councilmember Everett said it would help justify the purchase of the truck if the City could get inmate labor to help with the cleanup of the City. Director of Public Works said it had been discussed that the City could possibly get an inmate crew from the Mayo Correctional Institute if not from the Taylor Correctional Institute. Councilmember Everett asked city manager Bill Brynes if it was his recommendation that the City go ahead and purchase this trash truck. Mr. Brynes answered

Page 2, September 3, 2002, Council Minutes – Special Session

yes but said it would probably take about six months to get the truck. It was the consensus of the Council that the trash truck, computer, and the increase for dues to the Florida Redevelopment Association be included in the proposed capital outlay. Mayor Frith said other items to be discussed were pay raises for employees and the funding amount to local organizations. Mayor Frith said it had been discussed at the last meeting about trying to bring the City’s police officers and firefighters up to a competitive salary level. Mayor Frith said it was the consensus of the Council that salary increases for police officers, firefighters and wastewater operators could be done in annual increments as had been recommended by Councilmember Feagle. Mr. Brynes said he would be skeptical about committing any future years. Councilmember Feagle asked why. Mayor Frith explained that future Councilmembers may not agree with doing that. Councilmember Feagle said her proposal is that the increases be given over a two-year period. Councilmember Everett said last year these employees were given a flat rate increase and suggested this could be done on a year-to-year basis. Councilmember Everett said giving a cost of living allowance (COLA) is a raise but would certainly not get the City close to a competitive starting salary. Councilmember Feagle said the City is already in the hole $87,000 just for operating expenses and she would challenge each department to research ways to try and cut expenses so the City could give employees a raise. Councilmember Feagle said next year she would like to review the budget process before voting on the millage rate. Councilmember Scott said she would be in favor of a (utility) rate increase over a period of years. Director of Public Works Barney Johnson addressed the Council and told them police officers and firefighters are not the only employees subject to leave city employment. Mr. Johnson said he has had at least four employees leave to go to work for the prison. Councilmember Feagle said the City can’t do (provide such increases) for every employee this year but before budget time next year a salary survey for other employees could be done. Mr. Johnson said there are a lot of underpaid employees in the City. Councilmember Feagle agreed this needs to be addressed. Councilmember Feagle commended Mr. Johnson for taking up for his employees. Mr. Johnson said the Council has asked department heads to try to cut expenses but has the Council asked the local organizations to cut their expenses. Councilmember Feagle said she intends to discuss organizational funding this meeting. Councilmember Feagle said her proposal would be to keep total funding to organizations at $90,000. Councilmember Everett said he thinks the Council should keep the issues separated. Councilmember Everett said a priority was set with police officers and firefighters and Council should stick to it. Councilmember Everett agreed Council could look at other employees in next year’s budget and focus on the worse and immediate need now. Mayor Frith asked Mr. Brynes for clarification that, at one time, there were police officer positions budgeted for but there were no police officers for those positions. Mr. Brynes said this was true but these positions have not been budgeted. Councilmember Scott asked if the City is still paying the additional cost for employee insurance. Mr. Brynes said yes,

Page 3, September 3, 2002, Council Minutes – Special Budget Session

but this was already figured into the budget. There was discussion of what raise percentage could be given to all other employees. Councilmembers heard from several department heads and supervisors regarding concerns in their departments and their thoughts on the proposed salary increases. Reviewing information from the city manager, the Council discussed the option of a proposed budget with the original proposal, plus the additional capital outlay items discussed and the following salary adjustments for police except police chief and lieutenant at $2,569.00 each; Fire except Fire Chief at $2,824.00; Water and Wastewater plant operators at $2,213.00 each and all other employees a 3 percent increase. Mr. Brynes said this proposal included funding to the organizations. Councilmembers agreed they did not want to include the amount of organization funding requests with this option. After some discussion, Councilmember Everett made a motion to approve the option providing for the original budget proposal, plus additional capital outlay items and salary adjustments for police except police chief and lieutenant at $2,569.00 each; Fire except Fire Chief at $2,824.00; Water and Wastewater plant operators at $2,213.00 each and all other employees a 3 percent increase but excluding the organization funding requests. The motion was seconded by Councilmember Feagle and upon roll call vote was as follows: Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith YEA X ABSENT X X X NAY

The Council then moved on to discussion of organization funding requests. Mr. Brynes noted that the Taylor County Leadership Council had not provided the information requested from the Council nor did they attend a recent Council meeting to discuss their request. Councilmember Feagle commented that, in considering these requests for funding, organizations have to understand that the City is operating out of its cash reserves and the Council wishes to give its employees more of what they deserve (raises). Councilmember Feagle said the organizations perform important functions within the City but she doesn’t feel the City can give all they are requesting. Councilmember Feagle said she would hope the organizations would look at their own expenses and to seek funds aggressively from other sources. The first funding request discussed was from the Taylor County Development Authority (TCDA). Councilmember Feagle said the request is for $31,000 and said she would suggest giving TCDA $25,000, as they had money left in their budget. Mr. Buddy Humphries, TCDA, explained the amount provided in TCDA’s budget was through July and noted that approximately $7,000 to $8,000 per month is needed for operating expenses and monies are transferred for capital projects. Councilmember Everett suggested funding the $31,000 requested because of the potential TCDA has to help create new businesses and revenue. Mayor Frith agreed. Councilmember Scott said she was unsure at this point. Councilmembers briefly discussed each organization’s requests and then voted on

Page 4, September 3, 2002, Council Minutes – Special Budget Session

each. Councilmember Everett made a motion that the City give $30,000 to the Taylor County Development Authority. Mayor Frith called for a second. Hearing none, Mayor Frith passed the gavel to senior Councilmember Scott and seconded the motion. Upon roll call vote was as follows: YEA Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith ABSENT X X X NAY X

After some discussion about the TCDA’s role in growth and development for the community, Councilmember Scott made a motion to give $29,500 to TCDA. The motion was seconded by Councilmember Everett and upon roll call vote was as follows: YEA Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith ABSENT X X X NAY X

The next funding request was $10,000 from Main Street. Councilmember Everett said his position is the same as last year in that he feels Main Street had never accomplished anything for the community and he suggested providing no funding to Main Street. Councilmember Everett said the only way he would consider any funding would be if the organization was eliminated and consolidated with the Chamber. Councilmember Everett made a motion that the City provides no funding to Main Street. The motion was seconded by Councilmember Feagle and upon roll call vote was as follows: YEA Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith X ABSENT X X X NAY

The next organization was the Taylor County Historical Society. It was noted the Council had agreed this organization, because of the small funding request, did not have to submit a detailed list of information. Councilmember Feagle made a motion that the City gives $500.00 in funding to the Historical Society. The motion was seconded by Councilmember Scott and upon roll call vote was as follows: YEA Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith X ABSENT X X X NAY

Page 5, September 3, 2002, Council Minutes – Special Budget Session

The next organization was the Civil Air Patrol (CAP). Councilmember Scott said since Main Street funding was cut she had no problem giving CAP the $2,500.00 they requested. Councilmember Feagle suggested $2,000.00 and made a motion that the City give the CAP $2,000 because of the service they provide. The motion was seconded by Councilmember Everett and upon roll call vote was as follows: YEA Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith X ABSENT X X X NAY

The next organization discussed was the Chamber of Commerce. Councilmember Everett said he would like the Council to make a clear and very precise charge to the Board members to pass some resolution to protect their members. Councilmember Everett then spoke briefly about the possibility of a large company looking to build a proposed company in the community and the effect it could have on local businesses and the role the Chamber should play in supporting it’s local community businesses. Councilmember Everett made reference to the loss of small businesses in another community when a particular company opened for business there. Councilmember Everett commented if the Chamber wants $12,000 next year they need to take issue with this. Councilmember Everett made a motion to give $12,000 to the Chamber. Mayor Frith called for a second. Hearing none, Mayor Frith passed the gavel to senior Councilmember Scott and seconded the motion. Upon roll call the vote was as follows: YEA Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith ABSENT X X X NAY X

Councilmember Feagle said looking at the Chamber’s proposal, their 2002 budget was $145,502 and the 2003 proposed budget is $131,362. Councilmember Feagle noted this is $14,000 less than last year. Councilmember Feagle said she took this into consideration and suggests reducing the amount to $8,000 because of the differential for what was budgeted for this year and what was last year. Councilmember Feagle questioned why they would need $12,000. Mr. Buddy Humphries, TCDA, said that difference was a grant pass-through and was not included in this year’s budget. Councilmember Scott made a motion to give the Chamber $8,000. The motion was seconded by Councilmember Feagle and upon roll call vote was as follows: YEA Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith X ABSENT X X X NAY

Page 6, September 3, 2002, Council Minutes – Special Budget Session

Mayor Frith passed the gavel to senior Councilmember Scott and made a motion to give the Chamber $10,000. The motion was seconded by Councilmember Everett and upon roll call vote was as follows: YEA Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith ABSENT X X X NAY X

At this time, Councilmembers moved on to the next organization, which was the Boys and Girls Club. Mayor Frith suggested leaving the amount the same as last year at $60,000. Councilmember Everett agreed and made a motion to give the Boys and Girls Club $60,000. The motion was seconded by Councilmember Scott and upon roll call vote was as follows: YEA Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith X ABSENT X X X NAY

The next organization was Refuge House, which had requested $10,000. Councilmember Everett made a motion to give Refuge House $5,000. The motion was seconded by Councilmember Feagle and upon roll call vote was as follows: YEA Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith X ABSENT X X X NAY

After some discussion, Councilmember Feagle made a motion to give Refuge House $7,500. The motion was seconded by Councilmember Scott and upon roll call vote was as follows: YEA Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith X ABSENT X X X NAY

Commenting on the need for a tentative budget for the hearing on Tuesday, September 10, 2002, Mr. Brynes said the Council needs to make a decision on some amount for the Chamber. Coming back to

Page 7, September 3, 2002, Council Minutes-Special Budget Session

discuss the amount of funding to the Chamber, Mayor Frith passed the gavel to senior Councilmember Scott and made a motion to give the Chamber $9,000. The motion was seconded by Councilmember Feagle and upon roll call vote was as follows: YEA Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith X ABSENT X X X NAY

In discussing the funding request of $15,000 for Taylor County Senior Services, Mayor Frith asked if the School Board could give the old Gladys Morse school building directly to Senior Services. City Attorney Bill Blue said he believes it can do so but could not say definitively. Mr. Blue said he believes they would have to offer it to a governmental agency first. It was noted that they have already done this and neither the County nor the City is interested. There was discussion that this had been done before and the building could be worth about $25,000. Councilmember Everett made a motion to give Taylor County Senior Services $5,500 with the prospect of obtaining the Gladys Morse School building for the organization. The motion was seconded by Councilmember Scott and upon roll call vote was as follows: YEA Councilmember Feagle Councilmember Alexander Councilmember Scott Councilmember Everett Mayor Frith AGENDA ITEM (10)…ADJOURNMENT. There being no further business to come before the City Council at this time, the meeting was adjourned at approximately 8:00 p. m. X ABSENT X X X NAY

ATTEST:

_______________________________ William E. Brynes, City Manager

_________________________________ Richard D. Frith, Mayor

Recorded in Official Minute Book: ___________________________ Annette Anderson, Secretary _________________________________ Date

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