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Word 2013

Quick Start Guide

Getting Started
File Tab: Click to
access actions like
Print, Save As, and
Word Options.

Quick Access Toolbar: Add your mostused tool buttons to this customizable
toolbar to make it your own.

On-Demand Tabs: These only appear

something is inserted into your document. For
example, insert a picture and the Picture Tools tab
appears. Use on-demand tabs to access specific
commands related to the selected item.
Minimize Ribbon:
Click to make more
room on the display

Logically organize
actions onto Tabs,
Groups, and Buttons
to facilitate finding

Dialog Box
Launcher: Click
to open a dialog
box that contains
commands and

Active Document
This area displays
the document
currently used.

Document View
Buttons: Switch
between Page Layout,
Reading, Web, Draft,
and Outline views.

Status Bar:
View information
about your document,
such as page number,
word count, and
current view. Right
click to customize the
options you want

Zoom Controls: Use to

zoom the view in or
out of the document.

The Ribbon

The Ribbon facilitates creation of effective and efficient documents by organizing all the tools you need in a logical system of
Tabs, Groups, and Tool Buttons. The Ribbon also has On-Demand Tabs which only appear on the Ribbon when you select an
object in a document.

Keyboard Shortcuts
New Document
Undo Last Action
Redo Last Action
Save As

Shortcut Keys
Ctrl + N
Ctrl + Z
Ctrl + Y
Ctrl + C
Ctrl + X
Ctrl + V
Ctrl + S
Ctrl + P

Insert Page Break
Increase Font Size
Decrease Font Size
Font All Caps
Extend the selection of cells by 1
Select Entire Column
Indent Paragraph
Split Window
Open Navigation Pane

Shortcut Keys
Ctrl + Enter
Ctrl + Shift + >
Ctrl + Shift + <
Ctrl + Shift + A
Shift + Arrow Key
Ctrl + Spacebar
Ctrl + M
Alt + Ctrl + S
Ctrl + F

Making the Ribbon Your Own

New Features

Start with a Template

Personalize the Ribbon with your most frequently used

commands, your own tab(s), your own groups to your tab, and
When you open Word 2013, youre offered a choice of great
new templates to help get you started along with a list of your favorite command buttons to the groups. You can also export
and import customizations to share with others.
recently viewed documents.
To Customize the Ribbon:
1. Click the File tab.
Click the
2. Click Options.
3. Click Customize the Ribbon.
The left pane contains a
list of commands
you can add to a group.

The right pane contains a

list of current tabs, groups,
and commands you can
change, move, or remove.

to expand tabs
and groups.
Click the

to hide a tab.
Click the
Arrows to
Click Rename
to name a new
or existing tab
or group.

Open and edit PDFs

In Word 2013 you can edit PDFs right in Word. Just open a
PDF in Word and it will convert to a Word document.

Click Reset to
return to the
default Ribbon

Resume Reading
Reopen a document and keep reading right where you left
off. Word remembers where you wereeven when you
reopen a document from a another computer.

Click Add to add

a selected button
from the left list
or Remove to
remove the
selected button
from the right list.

Click New Tab

Click Import/Export
to add a tab. The
to share your ribbon
word (Custom) Click New Group
with others.
appears after to add a group
the tab name. to a tab. The new
group appears under
the selected tab.

4. Click OK when finished to save your customization.

Personalizing Your Quick Access Toolbar

To Personalize the Quick Access Toolbar:
1. Click the File tab.
2. Click Options.
3. Click Customize the Quick Access Toolbar
4. Click OK when finished to save your customization

Expand and Collapse

Expand or Collapse parts of a document with just a click.
Select the arrow next to a Heading to expand or collapse that
sections content.

The left pane contains a

list of command buttons
you can add to the

The right pane contains a list of

current command buttons and
their order on the toolbar.

Click the
to see more
tab options.
Click the
Arrows to


Click Reset
to return to
the default

Click Add or Remove Click Modify to
to move the selected change the icon or
button between lists.

Click Import/
Export to share
your ribbon with

Formatting Text
Live Preview
The Live Preview feature in Word allows you to see a preview
of what changes will look like without selecting them. For
example, Live Preview will display a font or picture style
changes as you hover the pointer over different fonts or
picture styles.
To use Live Preview:
1. Select the item to
2. On the Home tab,
Font group,
click on the Font field.
3. Hover over a font and the
selected text will display the change.
4. Click on the desired Font to make the change.

Working with Text Styles

A Style is a set of formatting characteristics, such as font and
spacing. Using Styles to format your document, you can
quickly apply a set of formatting choices consistently through
the document. If you use Styles, Word can also create and
update a Table of Contents and it lets word know where to
insert an expand or collapse.
Gallery of Styles
The Gallery of Styles is found on the Home tab in the Styles
group. Click the More button to display available Styles.

The Mini Toolbar

The Mini Toolbar gives you quick access to formatting tools.
1. Select the text you want
to format. A ghost
image of the toolbar
2. Move the pointer
over the Mini
to use it.
3. Click an icon to format text.

Creating a Bulleted or Numbered List

1. Enter the * to start a bulleted list or 1. to start a
numbered list.
2. Press the Spacebar or Tab key.
3. Enter the first line of text and press the Enter key. (Word
will indent the list and display the next bullet or number.)
4. When youre finished press the Enter key twice to end the

Bulleting or Numbering an Existing List

1. Select the text that are to become a list.
2. Select the Home tab on the Ribbon.
3. In the Paragraph group, select either
Multilevel List

Click the down

arrow so select
different bullets,
numbering, or

Inserting Breaks
Keep your information where it belongs by creating Page,
Column, and Section Breaks. Breaks delineate pages, create
sections that contain different formatting, or start text in the
next column on multicolumn documents.
The Styles work together:
To insert a break:
The Heading 2 style is designed to be subordinate to the
1. Place your cursor where
Heading 1 style.
the break is to occur.
By default, the body of your document is formatted with the
2. On the Page Layout tab,
Normal style
in the Page Setup group
Styles can be applied to paragraphs or to individual words.
click the Breaks button.
Ex: emphasize text with the Emphasis style.
3. Select the type of break
Use the List Paragraph style to automatically format text as
to insert.
a list.
Use a Page Break to:
Use Create a Style to make your own
Insert a new blank page.
Force text to start on a
new page.
Use a Section Break:
Where formatting will
change just for a section.
Page numbering change.

Changing Default Line Spacing

Working with Pictures

Line spacing is the space between lines of text. The default

setting is 1.08 lines for Word 2013. You can change the
Default Line Spacing for the current document only or for all
new documents.
To change the Default Line Spacing:
In an open document, click anywhere in a line of text.
On the Home tab, Paragraph
group, click on the Dialog Box
Launcher button.
On the Indents and Spacing
tab, in the Line Spacing
section, select:
Single for a single line
1.5 Lines for a 1 line
Double for 2 lines
Exactly or Multiple allows
setting a custom Line
Spacing in the At field.
Click Set As Default.

Word provides a variety of tools for picture editing and

adjusting. When you select a picture in Word, the Picture
Tools on-demand tab opens on the ribbon which contains
tools to edit, ability to adjust the style, size, and format.

Adjusting the Size of a Picture Manually

1. Click on the picture that you want to resize.
2. A solid border appears around the picture with 3 types of
sizing handles.
The Rotate handle on top rotates the picture.
Square handles on the
edges adjust length or
width only.
Round handles on the
corners adjust size and
width and by default
maintain the pictures
3. Click and drag a sizing handle to resize the picture.

Table of Contents
If you use Styles to identify Headings Word can use that
information to create a Table of Contents. A Table of
Contents will update as you add to or remove from your
document. Also, if the document is later viewed in Word, the
Table of Contents provides links to each heading.
To Insert a Table of Contents:
1. Insert a blank page prior to the documents first page.
2. On the References tab,
Table of Contents group,
click the Table of Contents
3. From the menu select
Automatic Table 1 or
Automatic Table 2.
4. The Table of Contents will
be created.

Alignment Guides

To Update a Table of Contents:

1. Click anywhere in the
Table of Contents.
2. Move mouse up and the
Update Table tab
appears at the top.
3. Click on the tab.
4. In the Update Table of
Contents window,
select Update
page numbers only or
Update entire table.
5. Click OK

Tips for sizing a picture:

New to Word 2013, you can get a live preview as you resize
and move photos and shapes in your document. The new
alignment guides make it easy to line up charts, photos, and
diagrams with your text.

To keep the center of a picture in the same place, press and

hold CTRL as you drag the sizing handle.
To maintain the pictures proportions, press and hold SHIFT
while you drag the sizing handle.
To both maintain the pictures proportions and its center,
press and hold both CTRL and SHIFT as you drag the sizing
Holding down the Alt key as you drag the rotating handle
will rotate the picture in 15 increments.

Precision Size Adjustment

Arranging the Picture

To precisely adjust a picture to a height or width

1. Select the picture and the
Picture Tools tab appears on
the ribbon.
2. In the Size group, use the up/down
arrows buttons to adjust the
height or width to the precise measurement.

The Arrange group on the Picture Tools tab enables you to

define where and how you want a picture or pictures to
appear in your document and in relation to text.

Cropping a Picture
Cropping is used to remove unwanted parts of a picture. To
crop a picture, do the following:
1. Select the picture and click the
Crop button on the Picture
Tools tab, Size group.
2. Crop handles appear on the
sides and corner of the picture.
3. Click and drag crop handles so
that the part of the picture
to be left is on the inside.
4. Click the Crop button again to save changes.

Applying Picture Styles

The Picture Styles gallery found on the Picture Tools tab
provides preset, customizable style and elements for a
selected picture, such as Borders, Effects, and Layouts. For
example, the shadow effect on pictures in this document was
done with Picture Styles.
To apply Picture Styles first select the picture then go to the
Picture Tools tab.
Hover over a style to see a
live preview of how that
style will adjust the picture.

Use the Scroll or More

buttons to preview more styles

For more tools, click on the Dialog Box Launcher

button to open the Format Picture dialog box.

Use these buttons to

arrange how multiple
pictures overlap.

Use the
Position button
to position the
Picture in a
preset location
on the page.

Click the Wrap

Text button
then hover a
wrap option to
preview how
the picture will
display in
relation to text.

Use this button to

align multiple,
selected pictures.
Use this button to
rotate a selected

Use this button

to turn on/off the
selection pane
which is useful if
there are
multiple pictures
on a page

Using Artistic Effects

Artistic Effects provide some preset effects that can be applied
to a picture. Select the picture and than on the Picture Tools
tab, Adjust group, click the Artistic Effects button.

Hover over
any artistic
effect to
how it will
affect your

Click on an
effect to
apply it to
the picture.

Use the Border, Effects, and Picture Layout buttons to

customize preset styles or create your own styles.

Word Questions?
Contact an IT Trainer:
Hailey Richins

John Hunt