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BTEC Level 1/2 First Award in Information and

Creative Technology
Unit 9: Spreadsheet Development

Assignment
title

Football Club Season-ticket Holder Information

Assessor
Learning
Learning aim A: Understand the uses of spreadsheets and the
aims covered features available in spreadsheet software packages
Learning aim B: Design a spreadsheet
Learning aim C: Develop and test a spreadsheet
Learning aim D: Review the finished spreadsheet

Date issued
Interim Deadline

29/02/2015
11/04/2015

Final deadline

20/05/2015

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Scenario

You are completing a work placement with the local football club in its
administration department. You have been asked to produce a spreadsheet to
manage information about the club’s season-ticket holders.
You will produce design documents for a spreadsheet solution to meet your
manager’s needs as detailed below.
Three worksheets are required:
Worksheet 1: Ticket-holder details
As a minimum, this spreadsheet should hold:
 the names, addresses and contact details of each ticket applicant
 the type of ticket they hold – at least three types: adult, child and
concession (e.g. student, OAP)
 date of application for the ticket
 requested seating area
 the price of the ticket
 a column indicating whether the application was successful or not, with a
unique ticket code
 allocated seating area
 the expiry date of the ticket.
Calculations and tools/techniques
Appropriate calculations and tools/techniques should be applied to the
worksheet(s), e.g. cell formatting, functions, formulas, IF statements and
macros.
Data input
The data entry should be user-friendly. The type of ticket should be validated on
entry. Applicants are normally allocated their requested seating area but, where
no choice has been made, the area with the most space left should be allocated.
Worksheet 2: Summary of information
This should hold a summary of the totals of the season-ticket applications and
ticket allocations. A series of calculations will be needed, as well as conversion
of some data to charts, in order to generate management information.
Worksheet 3: Season-ticket type details
This worksheet stores the background information about each season-ticket
type including at least:
 ticket type
 the price of the ticket
 any relevant further details, e.g. restrictions, age limits
 the numbers of seats available in each seating area.
The worksheets can be stored in one spreadsheet file and connected using a
menu.
The solution should include a number of outputs that will help to manage the
information. The developer is asked to design a series of examples to
demonstrate what is possible.
Your design documents should consider the formatting of inputs to the
spreadsheet, what processes/calculations are required, and example outputs
that the club can use to help manage the season-ticket information.

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Task 1

Uses and Features of Spreadsheet Software Packages
Before you create the spreadsheet, the football club’s managers would like
some information about how spreadsheets are used in the real world.
He has asked you to review two different kinds of spreadsheets and to
prepare a short presentation discussing the strengths and weaknesses of
each of the spreadsheets.
The two spreadsheets should be designed for different purposes; for
example:
 cost modelling
 analysis of data
 tracking learners progress and recording results
 creating league timetables and match results
 stock control.
Create the presentation using PowerPoint ® slides and notes. Make sure the
presentation describes the below.
 The purpose of both spreadsheets.
 The purpose of the tools and techniques of both spreadsheets, e.g. to
aid usability, to increase productivity, to improve accuracy and to present
output data.
 How the tools and techniques of both spreadsheets are used, e.g. cell
replication and formatting, page setup and user interfaces.

Evidence
you must
produce for
this task

You should also:
 review how the features (e.g. functions, layout and structure) could
improve productivity, accuracy and usability in both spreadsheets.
 Discuss the strengths and weaknesses of both spreadsheets.
 PowerPoint® slides with notes.
 Copies of both spreadsheets.

Criteria covered by this task:
To achieve the criteria you must show that you are able
to:
Explain how spreadsheets are used for two different
activities, and how the features are used in the
spreadsheets.
Review how the features in the spreadsheets could
improve productivity, accuracy and usability.
Discuss the strengths and weaknesses of the
spreadsheets.

Unit
9

Criterion
reference
2A.P1

9

2A.M1

9

2A.D1

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Task 2

Create a Design
It’s now time to create your design.
Investigate what information is typically involved in season-ticket applications
and study the scenario. Consider what outputs are possible and useful to the
club, and produce a summary of the purpose of your spreadsheets and your
specific user requirements.
Your design documentation should include a detailed:


worksheet structure diagram indicating data validation (including lists),
e.g. multiple worksheets, cell referencing, input messages, error
messages, macros, cell protection and navigation between multiple
worksheets.
description of the tools/techniques to be applied, e.g. cell formatting,
functions, formulas, calculations, IF statements
description of the input and output data presenting the results/outcome.

The design documentation should also provide:
 a description of the user requirements and intended purpose of the
spreadsheet
 a description of some alternative design ideas, e.g. choice of calculations
and style
 test plan and data, e.g. test, expected result, actual result
 design justification explaining how the design will meet the intended
purpose and user requirements (note any constraints in the design)
 explain why alternative designs were rejected, and consider any
constraints.
Evidence
you must
produce for
this task

Design documents, including:
 a statement of intended purpose and list of user requirements
 detailed worksheet structure diagram outlining fields, calculations and
functions, named ranges etc.
 input and output data descriptions – lists, charts and graphs
 a test plan and test data
 a short report justifying your final design decisions, and explaining why
alternative design ideas were rejected and any constraints.

Criteria covered by this task:
To achieve the criteria you must show that you are able
to:
Describe the purpose and user requirements for the
spreadsheet.
Produce a design for a spreadsheet, including:
 worksheet structure diagram
 how output data is to be presented
 a test plan.
Produce detailed designs for a spreadsheet, including:
 alternative solutions
 detailed worksheet structure diagram
 test data.

Unit
9

Criterion
reference
2B.P2

9

2B.P3

9

2B.M2

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Justify final design decisions, including:
 how the spreadsheet will fulfil the stated purpose and
user requirements
 any constraints to the design.
Task 3

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2B.D2

Create, test and review
It is now time to create your spreadsheet solution.
The spreadsheet will contain a user interface for data input and for the
presentation of output data. You should include automated tools/techniques
to improve productivity and ensure accuracy, including macros, links, named
ranges and pivot tables.
You should have either a chart or a graph to present the result/output from
the spreadsheet solution.
Onscreen user navigation and guidance used should be clear:
 input messages
 validation (including lists)
 error messages
 navigation prompts and guidance
 conditional formatting
 labels
 data-entry forms
 a commentary explaining the output presentation.
Data for the spreadsheet should be sorted and the spreadsheet formatted
appropriately to promote ease of use.
It’s now time for you to test the functionality/tools/techniques of the
spreadsheet and make changes to repair any faults identified by these tests.
Changes to the spreadsheet should be documented; different versions from
the various stages of development could be used to evidence this.
Arrange a meeting with your tutor to demonstrate your spreadsheet solution.
You should discuss the ease of use of the spreadsheet solution, both in
terms of the storage, manipulation and analysis of data and the data output
presentation. Use the discussion to review your designs and improve the
spreadsheet.
All of the ideas that are generated from testing, user feedback and reviewing
the designs with your tutor should be considered when improving the
spreadsheet.
This discussion will be documented using a witness statement.
Reminder

Once complete, you should consider which elements of the design you
would like to showcase in your digital portfolio (as part of Unit 3) and also
think about how they will fit in with your portfolio design. You should save a
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copy, in an appropriate format, of the selected documents and/or files for
inclusion in your digital portfolio at a later date.
Evidence
you must
produce for
this task






Original spreadsheet.
Annotated reviewed spreadsheet (after testing).
A commentary explaining the input and output presentation.
Testing table and data.
Feedback from others.
Witness statement.

Criteria covered by this task:
To achieve the criteria you must show that you are able
to:
Develop a spreadsheet with a given realistic data set,
containing a user interface for data input and presentation
of output data.
Test the spreadsheet for functionality and purpose and
repair any faults, documenting any changes made.
Refine the spreadsheet to improve usability and accuracy
using onscreen user navigation and guidance.
Gather feedback from others on usability, and use it to
improve the spreadsheet, testing the additional
functionality and repair any faults.
Refine the spreadsheet using automated tools/techniques
to improve productivity, accuracy and presentation of
output data.

Unit
9

Criterion
reference
2C.P4

9

2C.P5

9

2C.M3

9

2C.M4

9

2C.D3

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Task 4

Review
It’s now time to complete a review of the finished spreadsheet solution.



Evaluate how the spreadsheet solution meets the user requirements,
and fits the intended purpose based on the user feedback.
Evaluate the final spreadsheet against the initial designs.
Justify any changes that were made.
Make at least three recommendations for how you can further improve
the spreadsheet.

You do not need to implement these improvements.
Evidence
Evaluation report.
you must
produce for
this task
Criteria covered by this task:
To achieve the criteria you must show that you are able
to:
Unit
For the final spreadsheet, explain how the final
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spreadsheet is suitable for the user requirements and
purpose.
Review the extent to which the final spreadsheet meets
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the user requirements and purpose while considering
feedback from others.
Evaluate the final spreadsheet against the initial designs
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and justify any changes that were made, making
recommendations for further improvements to the
spreadsheet.

Criterion
reference
2D.P6
2D.M5
2D.D4

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Sources of
information

Textbooks
Allman, E. et al. (2012) BTEC First in Information and Creative Technology
Student Book, Pearson Education Ltd, 978 1 44690 187 8
Textbook is designed for this qualification with a strong vocational focus.
Holden, G. and Short, P. (2010) Excel 2010 in Simple Steps, FT Prentice
Hall, 978 0 27373 613 4
Not expensive but useful step-by step-approach to the software. All
examples use Excel 2010.
Johnson, S. (2010) Brilliant Excel 2010, FT Prentice Hall, 978 0 27373 609 7
This text covers the more advanced topics within the specification, in
particular the data tools features. Not expensive and all examples are in
Excel 2010.
Websites
The web addresses below are just three examples of sites that will help
learners with background to the context of the assignment. Learners can, for
example, identify additional fields through season-ticket application forms
and identify management information ideas and requirements. Use an
internet search engine to find similar material for your local club.
www.avfc.co.uk/page/SeasonTicketsBenefits
Aston Villa Football Club
www.fulhamfc.com/tickets/season-tickets/benefits
Fulham Football Club
www.readingfc.co.uk/news/article/season-ticket-benefits-2014151478608.aspx
Reading Football Club
Note to assessors
We are committed to ensuring that teachers/tutors and learners have a
choice of resources to support their teaching and study.
We would encourage them to use relevant resources for your local
area such as local employers, newspapers and council websites.
Resources from various publishers are available to support delivery
and training for all Pearson and BTEC qualifications so that learners
and teachers/tutors can select those that best suit their needs.
Above are some examples of textbooks and websites. Further useful
resources may be found at
www.edexcel.com/resources/Pages/default.aspx.

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If you have not achieved the Level 2 criteria, your work will be assessed to determine if
the following Level 1 criteria have been met.
Criterion
To achieve the criteria you must show that you are able to:
Unit
reference
Identify how spreadsheets are used for two different
9
1A.1
activities and how the features are used in the
spreadsheets.
Identify the purpose and user requirements for the
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1B.2
spreadsheet.
With guidance, produce a design for a spreadsheet
including:

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1B.3

9

1C.4

9

1C.5

9

1D.6

worksheet structure diagram.

With guidance, develop a spreadsheet with a given realistic
dataset.
With guidance, test the spreadsheet for functionality and
purpose, and repair any faults, documenting any changes
made.
For the final spreadsheet, identify how the final
spreadsheet is suitable for the purpose.

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