CACC (CALIFORNIA APIC COUNCIL OF

CHAPTERS)

S TA N D I N G R U L E S
TA B L E O F C O N T E N T S
RULE NUMBER :
1. Council Membership………………………………………………………………
2
2. Council Calendar …………………………………………………..………………
3
3. Web Administration….…………………………………………………………..
4
4. CACC Officers’ duties ………………………………………………………..
…...
5-6
5. CACC Committees ………………………………………………….
……………….
6-7
6. Reimbursements
……………………………………………………………………

7

7. Use of APIC Logo
……………………………………………………………………

8

8. Record Retention ………………………………………………………………….
9
9. Whistle Blower ……………………………………………………………………..
9 - 10
10. Conflict of Interest
………………………………………………………………..

10 – 12

11. Executive Team Position Descriptions ………………………………….
12 - 18

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Rule Number 1: Council Membership
Purpose: Defines the qualifications for council membership. Because the
council is a subsidiary organization of APIC and made up of local chapters in
the state of California, an individual must be a representative from one of the
12 California chapters.
Scope: Applies to all member chapters.
Policy:
1. Each of the official California APIC chapters is eligible for membership in
CACC.
2. Only participating chapters may vote.
3. To be an active member, the individual chapter must contribute an annual
fee. This is determined by CACC members at the fourth quarterly
meeting for the following year.
4. Each chapter may send as many members as it chooses to attend the
regularly scheduled CACC meetings, however, only two (2)
representatives per chapter, and designated by the chapter, may vote at
a CACC meeting, (Exception Voting on budgetary issues is outlined in
section 7 below)
5. If a CACC officer is the only person in attendance, at a regular CACC
meeting, from a chapter, then they may vote as a voting chapter member
on any actions decided on. The officer will not be acting as an officer of
CACC for the vote.
6. When only one representative from a chapter is present, that
representative may cast the chapter’s two votes.
7. When voting on Budget and Dues
 Each participating chapter will have a proportionate number of
votes for approval of the annual budget and approval of changes in
chapter dues
 The proportion of votes allocated to each chapter for the purpose of
approval of annual budget and approval of changes in chapter dues
are determined by the methods outlined in Section 3 D of the By
laws
 Each chapter will designate one (1) of their representatives as a
proxy holder. The proxy holder will cast the chapter’s votes for
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approval or disapproval of the annual budget and changes to
chapter dues
No proxy votes are accepted for absent chapters

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Rule Number 2: Council Calendar
Purpose: Outline the key activities that take place at each of the quarterly
meetings of CACC.
Scope: Applies to all member chapters.
Policy:
1. Meetings are the first Friday of February, August and November and
first Tuesday of May unless otherwise specified.
2. The third (August) meeting is considered the annual business meeting.
3. Meeting locations are rotated between north and south California.
Chapters in those regions take responsibility for meeting arrangements
on a rotating basis.
4. Meeting dates and locations are posted on the website.
February:

New Officers assume duties
New chapter representatives are welcomed and oriented
Public Policy Team Report
Budget and Finance Report
Other reports as indicated
May:
Nominating Committee appointed by the President (3 reps from
different chapters)
Public Policy Team Report
Budget and Finance Report
Website report and Proposal
Other reports as indicated
August:
Budget for next year presented
Dues for chapter members are determined for the following year
Website report and proposal
By-Law changes are submitted for discussion.
Policy and Procedures reviewed and revised.
Nominations are approved.
Teller committee appointed by the president and approved by
membership.
Public Policy Team Report
Budget and Finance Report
Other reports as indicated
Before November: Election of officers is held, votes tabulated by the Teller
Committee.
November:
Vote on By-Laws
Vote on Budget
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Election Results announced
Public Policy Team Report
Budget and Finance Report
Rule Number 3: Web Administration
Purpose: Define the business agreement with the webmaster.
Scope: Applies to all member chapters.
Website address: www.caapic.org
Design includes:
1. Home Page
a. All Chapters listed with links to available chapter web pages
i. Chapter web pages are those designed and hosted by the
individual chapter.
ii. Chapters without hosted web pages have available to them
one page (without charge) with any information desired.
The information must be sent to the Web Administrator in a
Word or PDF format. Any additional pages or design may
be arranged with the administrator, for a charge.
b. In the News: Current infection control news items
c. Educational offerings
d. Overview of the organization including goals & objectives,
education, and marketing.
2. Additional Links
a. The organization
b. Board Meeting announcements
c. Education – Advance & Foundations programs
d. Calendar – Calendar for chapter meetings and other
organizations
e. Legislative & Policy Updates and action items
f. Partners
3. Other information to be on the website
a. E-mail to the Web-Administrator
b. Web feedback form
c. Legal disclaimer
4. Job Postings
a. APIC members & their facilities or companies will not be charged.
b. NO recruiter postings.
5. Website Articles, Submissions and Postings must be submitted to the
Webmaster in WORD document form
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6. Submissions are welcome from any California APIC Member
7. Posting will be at the discretion of the Webmaster and Executive
Committee.
8. The webmaster shall provide a proposal and budget for the following
year at the second CACC meeting for member consideration. This
should outline services provided and anticipated budget.
9. Competitive bids may be solicited by the Executive Committee if
desired.
10.
A report on activity and highlights is to be provided by the
webmaster at the second CACC meeting, and at other CACC meetings
as needed.
Rule Number 4: CACC Officers’ duties
Purpose: To define the duties of CACC officers.
Scope: Board of Directors
Policy:
I.
President:
1. The President presides at all meetings of CACC.
2. Is responsible for the administration of CACC, and communicates
with National APIC on behalf of the council.
3. Is ad hoc member of all CACC committees.
4. Delegates committee activities and appoints members to
committees as necessary, with CACC representative approval.
5. Communicates directly with the president-elect on all issues.
6. Provides the secretary with the meeting agendas at least 30 days
before the meeting.
7. The president may vote only to break a tie vote.
8. Will appoint the Treasurer for approval by the voting CACC
representatives.
II.
President-elect:
1. The President-elect is the chair person for the Bylaws Committee.
2. The President-elect is the chair person for the Education Committee.
3. Will preside at meetings of CACC in the absence of the President.
4. Prepares to assume the office of President.
5. If the office of President becomes vacant, will fill the office as
President-designee, and subsequently fill the office of President at
the beginning of the regular term.
6. Keeps or delegates keeping of the archives.
III.
Secretary:

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IV.

1. The secretary provides the accurate recording, transcribing and
distributing of CACC minutes.
2. Distribute minutes to CACC representatives via fax, mail or email,
60 days after each meeting.
3. Provides an up-to-date member roster to all members.
4. The Secretary will maintain all Council minutes, for an indefinite
period of time, the Teller’s report for (3) years, and all official CACC
correspondence.
Treasurer:
1. The treasurer will be bonded as defined by National APIC and is
responsible for the management of the financial affairs of CACC.
2. Provides a quarterly financial report for CACC meetings.
3. Oversees the financial affairs of CACC.
4. Provides financial reports, for audit, as necessary with legal counsel
and/or accountant provided by APIC.
5. Prepares and presents the annual budget to the CACC
representatives by the third quarterly meeting of the year.
6. Is a member or consultant to any committee having to do with
CACC monies.
7. Keeps CACC financial records indefinitely.
8. The treasurer is the chair of the budget and finance committee.

Rule Number 5: CACC Committees
Purpose: To define the responsibilities of standing committees.
Scope: General Membership
Nominating Committee
1. Nominating Committee shall consist of a maximum of three (3)
CACC representatives and are appointed by the President at the
second quarterly meeting each year. The term is limited to one
year.
2. The representatives must be from different representative chapters.
3. Nominating Committee members are not eligible to stand for
election until completion of their term of office.
4. The committee solicits nominations for offices from all current or
past CACC members.
5. A proposed ballot of candidates for CACC offices is presented for
approval by the members at the third quarterly meeting.
Tellers:
1. Tellers are appointed by the President annually from the CACC
membership, and must be approved by the voting members.
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2. Only the appointed Tellers are to count the ballots which may be
electronic.
3. A written analysis of ballots cast and the number cast for each
candidate will be submitted to the President. (The President will
notify the candidates of the results)
4. A teller is not eligible to run for any office while serving as a teller.
5. Ballot selections by the membership are not to be viewed by the
webmaster.
Bylaws Committee:
1. The President-elect is the chair of the Bylaws Committee.
2. Committee members are selected from the current or past CACC
representatives.
3. Bylaws are reviewed and/or amended at least yearly.
4. All recommendations for amendments are presented at the third
quarterly meeting of CACC and will be voted on at the fourth
quarterly meeting.
5. The proposed amendments must be distributed to the current CACC
representatives at least thirty (30) days prior to being voted upon.
They may be posted on the CACC website.
Public Policy Team/Committee
1. Membership to include the President, President-Elect, PastPresident, Governmental Affairs Liaison and invited members with
an interest in governmental affairs and public policy. The majority of
business is to be carried out by phone and e-mail as issues
mandate.
2. Travel to meetings and testimony to be covered by CACC if budget
permits.
3. The team will provide reports at each CACC meeting and via the
website and e-mail as issues warrant.
4. The Team will appoint a spokesperson for CACC for particular
processes. This will allow for continuity with key stakeholders. This
person is obligated to represent the views of CACC and not their
own personal agendas.
_

Rule Number 6: Reimbursements

____

Purpose: To provide guidelines for reimbursements for expenditures
incurred while performing official CACC business.
Scope: Officers and/or designees who incur expenses, while performing
official CACC business are to submit an Expense report to the Treasurer in a
timely manner for reimbursement. No reimbursement is to exceed the
amount budgeted, unless the Executive committee has given prior approval.
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Policy:
1. Within 30 days after expenditure has occurred, the individual has 30 days
in which to submit the completed Expense form (Appendix A) to the
Treasurer.
2. The signature of the individual must be on the report form with all receipts
supporting the expenses.
3. Mail the completed document with attachments to the Treasurer.
4. The Treasurer will send or hand the reimbursement to the individual within
30 days after receiving the expense report.
5. Expenses that are the subject of questioning may require the attention of
the Executive committee.
6. The Executive signator will sign the Treasurer’s expense reimbursement
check(s).

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Rule Number 7: Use of APIC Logo
Purpose: Defines the rules surrounding use of APIC logo to assure
transparency of source on activities and publications developed by CACC
Scope: All CACC Members
Policy:
When CACC is acting independently from the APIC organization, CACC must
be credited for the activities and not the Association. It is important to make
a clear distinction between the activities of the chapter and those of the
Association. The purpose is to assure that CACC is recognized as the source
of the sponsorship, funding and responsibility for the event and materials.

The official APIC logo may only be used by APIC Headquarters and
authorized agent on official APIC correspondence, promotional materials
that represent the whole organization.

CACC shall use the version of the logo designed for chapter use.

Oral communications, recorded messages, and other published material,
shall identify the chapter, CACC, by name and/or the logo.

By use of the Chapter logo, CACC agrees to comply with all federal and
state laws and regulations when it engages in any activities in relation to
the Chapter logo.

CACC shall not authorize third parties, such as other organizations or
companies, to use the APIC name or logo except in conjunction with the
Chapter name and logo.

When using the Chapter logo in promotional materials or communications
related to events, programs or products, CACC include the following
disclaimer statement: “California APIC Coordinating Council is not
endorsed by the Association of Professionals in Infection Control and
Epidemiology, Inc. (APIC).” The only exception is when the chapter logo is
used on marketing items such as a mug. Prior to using the Chapter logo
without the disclaimer, obtain permission from APIC Headquarters.

Rule Number 8: Record Retention

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Purpose: The Sarbanes-Oxley Act of July 30, 2002 addresses the destruction
of business records and documents and raises its importance to the level of a
task that must be carefully monitored. This Policy describes the steps CACC
will take to comply with the letter as well as the spirit of the law.
Scope: Board of Directors
Policy:
This legislation makes it a crime to alter, cover up, falsify, or destroy any
document to prevent its use in an official proceeding. In order to prevent the
accidental destruction of vital documents, this policy provides the guidance
that should be adhered to by CACC staff in determining how long records
should be retained by the organization. Failure to follow this policy may have
serious consequences for CACC and the employee, including possible civil
and criminal sanctions against CACC and its employees and possible
disciplinary action against responsible individuals, up to and including
termination of employment.
CACC Board of Directors will determine on an as need basis when any
documents including correspondence, could potentially be of historic
significance, in order to retain them as long as is appropriately necessary in
those circumstances.
CEU materials related to educational presentations during meetings will be
retained for a period of 3 years. Minutes and agendas for CACC meetings will
be retained for a period of 5 years.
Rule Number 9: Whistle Blower
Purpose: To guide CACC members regarding raising good faith concerns
regarding violations of the law or policies according to APIC Handbook
Scope: All Members
Policy:
A “whistleblower” is someone who reports illegal activity or violations of
organizational policy. Whistleblower protection is designed to provide a
mechanism for employees and other organization leaders to raise good faith
concerns regarding suspected violations of law, questionable conduct
involving APIC’s assets, or violations of organizational policy; to facilitate
cooperation in any inquiry or investigation by any court, agency, law
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enforcement, or other governmental body; and to protect individuals who
take such action from retaliation or any threat of retaliation by any other
employee or agent of the organization. This protection applies to all APIC
employees, including part-time, temporary, and contract workers, as well as
directors, officers, and other organization volunteers.
APIC is committed to maintaining a workplace where employees are free to
raise good faith concerns concerning APIC’s business practices. Employees
are encouraged to report suspected violations of law on the part of APIC, to
identify suspected violations of APIC policy, including those contained in this
Handbook, and to provide truthful information in connection with any official
inquiry or investigation.
APIC will not tolerate retaliation, including harassment, intimidation, adverse
employment actions, or any other form of retaliation, against employees who
raise good faith concerns about violations of law, who cooperate in inquiries
or investigations, or who identify suspected violations of APIC policies. Any
employee who engages in retaliation will be subject to discipline, up to and
including termination.
Reports of suspected violations of law or policy and reports of retaliation will
be investigated promptly and in a manner intended to protect confidentiality
as much as practicable consistent with a full and fair investigation. Human
Resources will manage such investigations and may request the assistance
of counsel or other outside parties as deemed necessary. Human Resources
will report the findings of the investigation to the Chief Executive Officer. In
the event that a reported violation concerns the Chief Executive Officer, the
report will be submitted to the President of the APIC Board of Directors.
Any employee who believes that he or she has been subjected to any form of
retaliation as a result of reporting a suspected violation of law or policy
should report that incident to his/her supervisor or Human Resources.
Supervisors and managers who receive complaints of retaliation must inform
Human Resources immediately, or if such retaliation involves Human
Resources, the supervisor must report such complaints to the Chief Executive
Officer.
Rule Number 10: Conflict of Interest
Purpose: To guide CACC members regarding the management of potential
conflicts according to the APIC Handbook

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Scope: All Members
Policy:
APIC supports and promotes advancing the practice and management of
infection prevention and control and the application of epidemiology,
providing opportunities for educational and professional development,
promoting research and disseminating research results, and representing
infection control and epidemiology in a rapidly evolving socioeconomic
healthcare environment. To achieve this purpose, APIC depends a great deal
on the knowledge and expertise of its Officers, Board of Directors, Committee
members and staff.
It is critical to the integrity of APIC that staff avoid conflicts of interest or the
appearance of conflicts of interest. All decisions and actions must be made
solely for the benefit of APIC, without regard to personal considerations.
Concerns are raised when financial or other personal considerations may
compromise—or have the appearance of compromising—an individual's
professional judgment. Depending on an employee’s position, he/she
may be asked to disclose to APIC all financial or other interests that
might be construed as an actual, potential or apparent conflict with
regard to decisions that may arise from recommendations,
assessments or opinions given individually or as part of a group.
APIC staff are specifically prohibited from soliciting for their or their
relative’s, associate’s or any other person’s or entity’s benefit any gift from
any entity, organization or person on account of their position. A “relative” is
a spouse, child, parent, sibling, grandparent, grandchild, aunt, uncle, first
cousin, or corresponding in-law or “step” relation. In addition, a “relative”
includes a partner of either sex with whom an employee has shared a
residence within the last twelve months and with whom he or she has a
committed relationship.
No APIC employee may accept a gift with a value in excess of $50 from any
vendor or business associate and may never accept cash, or accept a gift of
any value (even less than a $50) where the receipt of the gift might create
the appearance of a conflict.
What is a Conflict of Interest?
A conflict of interest may occur whenever an individual or a relative of that
individual (see definition of relative above) has a direct or indirect interest or
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relationship—financial or otherwise—that may influence the individual's
ability to exercise independent judgment in any action affecting APIC or its
members. A conflict of interest may exist in those instances where the
actions or activities of an individual on behalf of APIC (a) result in personal
gain or advantage, (b) have an adverse effect on APIC's interests, or (c)
obtain a gain or advantage for a third party. A conflict of interest does not
necessarily make an individual ineligible to serve, but may limit the
individual's ability to participate in certain activities or discussions.
Reporting a Conflict of Interest
If an individual has a potential conflict relating to APIC’s business, that
individual should immediately report the potential conflict to the CEO. A
report must be made, no matter how insignificant the conflict might seem.
The CEO has the authority to determine if a conflict of interest exists or
appears to exist at the staff level.
Additionally, all employees are required to notify Human Resources, in
writing, if their spouse is or becomes employed by a competitor or is
employed in a management position as a customer or vendor of APIC.
Failure to do so may be grounds for immediate termination of employment.
Examples of items that should be disclosed are:




holding a significant financial interest in a commercial entity (except
when invested in a diversified publicly traded fund not controlled by
the covered individual);
serving on an advisory board, review panel or consultant service (but
excluding consulting for non-profit foundations, scholarly associations
or the government);
serving as an officer or Board member of an entity that may have
conflicting priorities;
exercising authority over a research grant or agreement with a
commercial entity;
accepting any royalties, honoraria, or speaking fees; or testifying as an
expert witness.

EXECUTIVE TEAM/BOARD OF DIRECTOR POSITION DESCRIPTIONS:
See APIC Chapter Leadership toolkit for more details
A. CACC PRESIDENT shall:

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1. Be directly responsible to the Board of Directors/Executive team for the
administration of the organization.
2. Delegate committee activities, appoint members to committees as
necessary with Board approval, and serve as an ex-officio member of
all committees except the Nominating Committee.
3. Serve a one year term. If no successor has assumed the office the term
may be extended by the Board of Directors if the current President is
willing.
4. Draft and send Board and CACC agendas to board of directors for
review and editing in advance of all meetings
5. Revise board agenda according to board member input, and send final
agenda, and minutes from last meeting with a meeting reminder to
Board of Directors in advance of all board meetings
6. Revise CACC agenda according to board member edits and send with
CACC meeting reminder prior to all meetings to secretary for
distribution
7. Request and collect all reports and minutes from last meeting (Consent
Agenda items) in advance of all meetings including:
 Bylaws report
 Public policy report
 Education report
 Minutes from the last meeting
 Treasurer report
 Website report
8. Send second and final CACC meeting reminder prior to all meetings to
secretary for distribution - include the meeting agenda as well as all
consent agenda items (see above), and reminder for the featured
service project.
9. Facilitate all CACC meetings. Conduct board and CACC meetings in a
structured manner in order to cover the agenda items within a reasonable
period of time – use timer or time keeper to assist.
10.
Work with Board of Directors during first meeting of the year to
develop an annual strategic plan
11.
With Board members, evaluate status of Annual Strategic plan in
May (semi-annual) and November (annual) and share with CACC
members.
12.
Serve as chairperson of the CACC Executive Committee.
13.
Sign with the secretary, or any other proper officer of CACC
authorized by the board, any deeds, mortgages, bonds, contracts, and
other instruments that the board has authorized to be necessary.
14.
Serve as the primary communication link with APIC HQ on matters
such as reporting chapter leadership, and other business and

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communication critical information. Respond to APIC requests, notices,
and other communications in a timely manner or a designated deadline.
15.
The president should ensure that the following documents are
completed and returned to APIC HQ within the indicated time frame.
Copies of these documents should be retained for the chapter’s records:
 Annually: Report of Chapter Officers, Committee Chairs Within 14 days
of election (apicmembership@apic.org)
 Annually: HQ will need lists of officers by December 1 to ensure that
all incoming officers receive necessary information prior to the
beginning of their terms
 Chapter Logo Policy and License Agreement - Each chapter must read
and agree to the logo usage policy by submitting a signed license
agreement. HQ must have a signed logo license agreement on file from
each chapter before the chapter is provided with, and authorized to
use the APIC chapter-specific logo.
 Any changes to the chapter dues structure. The deadline for
reporting of dues changes is August 15 of each year.
B. PRESIDENT-ELECT shall:
1. Assist the president in the discharge of the duties of the president as may
be directed by the president, and shall perform such other duties as may
be prescribed from time to time by the president or the board of directors.
2. Prepare to assume the office of president.
3. Fill the office of president, should that office become vacant, and
subsequently fill the office of president for a regular term, as is entitled to
the president-elect.
4. Serve as a communication link with APIC HQ on matters as designated by
the president. Respond to APIC requests, notices, and other
communications in a timely manner or by the designated deadline.
5. Become familiar with the president’s duties, as well as the organizational
system structure.
6. Formulate and update policies as needed, according to which the chapter
will function.
7. Review and update bylaws of the chapter with input from board members
within calendar year.
8. Become familiar with various committees within the chapter.
9. Maintain communication with the president.
10.
Perform presidential duties in the absence of the president and as
delegated by the president.
11.
Review and revise the CACC bylaws and Standing Rules as
necessary.
C. SECRETARY shall:
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1. Accurately record, transcribe, keep on file and distribute to all CACC
members, the minutes of all official meetings of the board and CACC
membership.
2. Submit all minutes to the board within one week of meeting for review,
approval and distribution to members.
3. In general, perform all duties and have all powers customarily incident to
the office of secretary and such other duties and powers as may be
prescribed from time to time by the president or the board.
4. Serve as a communication link with APIC HQ on matters as designated by
the president. Respond to APIC requests, notices, and other
communications in a timely manner, or by the designated deadline.
5. Be responsible for all official chapter correspondence as directed by the
president. Assure that the president receives a copy of all official
correspondence received or distributed.
6. Become familiar with the chapter’s bylaws and Roberts’ Rules of Order.
D. TREASURER shall:
1. Oversee and be responsible for the management of the financial affairs of
CACC in accordance with chapter treasurers’ resources on the Chapter
Leaders’ community website.
2. Oversee the preparation of periodic financial reports for the board.
3. Review financial affairs of CACC as necessary with legal counsel and/or
accountant.
4. Be a member or consultant to any committee having to do with CACC
monies.
5. *Be bonded through the association. (Bonding is provided through APIC
HQ. See Treasurers’ Handbook for more details.
6. Serve as a primary communication link with APIC HQ on matters
concerning CACC monies, dues and financial reporting. Respond to APIC
requests, notices, and other communications in a timely manner, or by
the designated deadline.
7. Maintains, manages, and accounts for all records related to the finances
of CACC and submits quarterly financial reports to National APIC.
8. Submits annual tax information (1099) to necessary individuals and to the
IRS.
9. Maintain a copy of the CACC tax ID number.
10.
Organize files with five years’ of financial information, including
budgets, financial reports, checkbooks, bank statements, canceled
checks, and receipts.
11.
Organize the accounting system.
Managing
1. Manage CACC finances, including bank accounts.

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2. Monitor financial results compared to budget, income compared to
expense.
3. Work with officers and committees to develop new revenue sources.
4. Participate in the APIC National Treasurers webinars/calls.
5. Purchase necessary insurance for any CACC events such as the Product
Faire.
Accounting
1. Make deposits in bank account; record source and amount in Receipts
Journal.
2. Review expense requests, write checks, and maintain Disbursements
Journal.
3. Maintain bank account balance and reconcile bank statements.
4. Prepare Quarterly and Annual Income and Expense Statements. See
treasurers’ resources on Chapter Leaders’ community.
5. Prepare quarterly and annual balance sheets.
Reporting
1. Present financial reports to the president, executive committee, board,
committee chairs and membership for each CACC meeting.
2. Forward financial reports to APIC HQ at chapterreports@apic.org
according to the schedule provided in the APIC Treasurer’s Manual.
Budgeting
1. Annual: Request budgets from chapter officers and committees.
2. Annual: Develop next year’s budget with CACC board and committee
chairs.
3. Manage the budget approval process.
4. Forward budget to APIC HQ at chapterreports@apic.org according to
schedule in Treasurer’s Manual on the treasurers’ resources on the
Chapter Leaders’ community.
E. EDUCATION DIRECTOR or PRESIDENT IF NO EDUCATION DIRECTOR
shall:
1. Maintain CACC meeting and event calendar – keep updated document
posted on CACC website.
2. Identify and confirm venue location for all CACC meetings for following
year – ensure minimum requirements: seating for #40, tables for vendor
display, lunch and sign in, LCD projector, and lap top, audio.
3. Act as point of contact with all meeting venue hosts, speakers and
sponsors for all meetings.
4. Identify and confirm a keynote speaker for each CACC meeting the
following year.
5. During first quarter annually or as needed, coordinate a needs
assessment survey of CACC members for following year educational
sessions (CACC meetings) session topics via survey monkey.
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6. Collect and send materials to host chapter in advance of each meeting to
meet requirements for CEU program (speaker CV, learning objectives,
slides or outline).
7. Ensure that host chapter for each meeting provides CEU and member sign
in sheets for each meeting.
8. In advance of all CACC meetings: Send reminder message to all meeting
venue host, speaker(s) and food sponsors in advance of meetings.
9. For each CACC meeting:
o Arrive early to ensure meeting room is prepared – table is available
for registration for meeting, meals and any vendor display required
o Arrive early to ensure AV equipment works (microphone, slide
advancer, projector), chapter lap top is set up and all presentation
slides are open and ready
o Provide meeting sign in,
o Ensure host chapter provides CEU sign in sheets, speaker session
evaluation forms, and CEU certificates for chapter members.
o During meetings introduce speakers, food sponsors.
o During meetings, facilitate Education session.
o Prior to each meeting start, facilitate 5 minute presentations by
each vendor sponsor to CACC members.
10.
After each CACC meeting:
o Send speaker slides to Web Director for posting ASAP – send
message to CACC members once slides and handouts are posted.
o Send thank you message (email) to meeting venue host, speaker(s),
and food and/or speaker vendor sponsors.
F. CHAPTER LEGISLATIVE REPRESENTATIVE (CLR) shall:
1. Coordinate regular (quarterly?) meetings to ensure collaboration among
California chapter CLRs, and to plan and organize May Legislative visit
each year.
2. Provide reports to CACC members at each meeting (as consent item) from
APIC HQ, and the Public Policy Committee including information from them
including communications, position statements, updated state and federal
legislative information on issues related to infection prevention (from
APIC’s website)
3. Be knowledgeable about APIC policy positions.
4. Develop expertise in the legislative process on federal and state
legislative and regulatory issues.
5. Report to the CACC president and serve as the primary contact between
CACC and APIC HQ on issues of public policy.

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6. Represent APIC’s policy positions to CACC members, ensuring that
legislative and regulatory positions expressed by CACC members are
consistent with APIC HQ.
7. Mobilize CACC members to respond to issues, when requested by APIC
HQ, and provide necessary follow up to both CACC members and HQ.
8. Respond to APIC Action Alerts, notices, and other communications in a
timely manner, or by the designated deadline.
9. Participate in APIC CLR training webinars and the CLR meeting at Annual
Conference.
F. IMMEDIATE PAST PRESIDENT
The immediate past president shall:
1. Serve as a consultant to the CACC Board of Directors (board) in the
execution of all business by virtue of his/her experience on the board.
2. In general, the immediate past president shall perform all duties and have
all powers customarily incident to the office, and such other duties and
powers as may be prescribed from time to time by the CACC president or
the board.
G. WEBSITE COMMITTEE
This committee will report to the CACC Board of Directors and will be
responsible for creating and maintaining social media applications for the
chapter including Facebook, Twitter and Instagram. The committee will develop,
share with chapter members and annually review the guidelines for chapter use
of these applications. The committee goal is to support optimal networking and
communication between chapter members and about chapter business, keeping
all chapter members more actively engaged and involved, even if unable to
attend chapter meetings.
H. EXECUTIVE COMMITTEE
The Chapter Executive Committee will meet as needed between board meetings
for issues requiring more expedient direction and decisions. The Executive
Committee is comprised of the President, President- Elect, Secretary and
Treasurer.
I. NOMINATING COMMITTEE
The nominating committee will meet on an as needed basis to complete the
following functions
Annually and maintain confidentiality in the election and maintain single
voting of members who qualify per Bylaws.
August – September:
1. Start recruiting at the CACC meetings.
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2. At the August meeting, communicate with members which positions
are open and recruit!
3. Send the job descriptions to CACC members.
4. Develop plan for emailing and calling for volunteers to serve.
September to End of October
1. Start calling CACC members to recruit volunteers for open positions.
2. Once someone volunteers, email a Willingness to serve form. This
must be returned electronically, fax or mail to you. Keep on file.
3. Work to fill the positions for the November meeting. Present
ballot during November meeting.
November to December
1. Coordinate voting immediately after the November meeting by Survey
Monkey.
2. Create voting directions to be emailed: One vote per chapter per
position.
3. Before sending to members, test the survey.
4. Election survey should be open to CACC members for 3 weeks,
followed by a week to count, summarize and present the results by
email prior to year’s end. New officers will be installed during first
meeting of following year (February).
L. WEB SITE COORDINATOR:
The Website Coordinator is responsible for:
1. Providing a report to chapter members each meeting which includes
what’s new on the website.
2. Posting reports, slides after each chapter meeting in a timely manner,
notifying chapter members once posted.
3. Directing website inquires to the appropriate board member in a timely
fashion.
4. Making revisions to website per approval of CACC Exec team/board to
maintain user friendly site. Keeping content current, deleting outdated
content.

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