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UNITED NATIONS DEVELOPMENT PROGRAMME

GENERIC JOB DESCRIPTION

I. Position Information
Job code title:
Pre-classified Grade:
Supervisor:

Finance Assistant
ICS-4
Finance Associate

II. Organizational Context


Under the overall guidance of the UNODC Regional Representative and the direct supervision of the Finance
Associate, the Finance Assistant supports the provision of financial services ensuring high quality, accuracy and
consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNODC and
UNDP rules and regulations.
The Finance Assistant works in close collaboration with the operations and projects staff in the Regional Office
and its outposts, the UNODC Finance Resource Management Section in Vienna, and UNDP Country Offices in
the MENA region to exchange information and ensure consistent service delivery.

III. Functions / Key Results Expected


Summary of Key Functions:

Ensure implementation of operational and financial management strategies


Provide accounting and administrative support
Support knowledge building and knowledge sharing

1. Ensures implementation of operational strategies focusing on achievement of the following results:

Full compliance of financial processes and financial records with UNODC and UNDP rules, regulations,
policies and strategies.
Provision of Input to the Regional Officers business processes mapping and elaboration of the content of
internal Standard Operating Procedures in Finance, in consultation with the direct supervisor and office
management.

2. Provides accounting and administrative support to the Finance Unit focusing on achievement of the
following results:

Assistance in proper control of the supporting documents for payments and financial reports for all
UNODC projects in the MENA region.
Maintenance of the internal expenditures control system which ensures that vouchers processed are
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matched and completed, transactions are correctly recorded and posted in all UNODC financial systems
(Profi and Field Office Management Ledger); travel claims, and other entitlements are duly processed.
Preparation of payment requests in UNODC financial systems and follow up with UNDP offices in the
region on project expenditures and payments;
Assistance in the provision of logistical and administrative support related to the programme
implementation, in cooperation with the UNODC Programme Associates in the Programme and
Coordination Analysis Unit.
Assistance in the preparation of supporting documents/invoices linked to expenditures against the
imprest account.
Presentation of information on the status of financial resources as required.
Extracting, inputting, copying and filing data from various sources.

Maintenance of the proper filing system for finance records and documents.
When required, planning and organizing of procurement of goods and services required for the Office,
ensuring and verification of compliance with regulations and procedures to be applied when procuring
goods or services. Development and preparation of purchase orders, contracts and agreements with
suppliers and follow up with suppliers and expediters to ensure timely delivery.

3. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following
results:

Participation in the trainings for the operations/projects staff on Finance.


Contributions to knowledge networks and communities of practice.

IV. Impact of Results


The key results have an impact on the execution of the Regional Offices financial services management in terms
of quality and accuracy of work. Accurate data entry and presentation of financial information and a clientoriented approach enhances UNODCs capability to effectively and efficiently manage financial resources.

V. Competencies and Critical Success Factors


Functional Competencies:

Professionalism: Knowledge and understanding of clerical, administrative, secretarial best practices and
procedures, in-depth knowledge of office software applications relating to word processing data
management presentation, IPSAS, as required; Ability to perform a variety of repititive and routine tasks
and duties related to Fiancnce; ability to review data; ability to maintain accurate records, review and
interpret a wide variety of data; ability to identify and resolve data discrepancies and operational problems;
demonstrated use of initiative and ability to make appropriate linkages in work processes and anticipate
next steps; shows pride in work and in achievements; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by professional rather than personal
concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful
situations.

Planning& Organizing: Organises and accurately completes multiple tasks by establishing priorities while
taking into consideration special assignments, frequent interruptions, deadlines, available resources and
multiple reporting relationships; identifies priority activities and assignments; adjusts priorities as required;
allocates appropriate amount of time and resources for completing work; foresees risks and allows for
contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
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Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for
which one has responsibility within prescribed time, cost and quality standards; operates in compliance with
organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for
delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work
unit, where applicable.

VI. Recruitment Qualifications


Education:
Experience:

Secondary Education with specialized certification in Accounting and


Finance. University Degree in Finance, Business or Public
Administration desirable, but it is not a requirement.
4 years of relevant finance experience at the national or international level
is required. Experience in the usage of computers and office software
packages (MS Word, Excel, etc) and knowledge of spreadsheet and
database packages, experience in handling of web-based management
systems. Experience with ERP financials, preferably ProFi or PeopleSoft,
is desirable.
Knowledge of IPSAS and Umoja is desirable

Language Requirements:

Fluency in English and Arabic is required

Interested candidates should e-mail, quoting the title of the position, their duly filled P.11 form along with a
covering letter as to why they think they are the most suitable ones for this position, to hr.egypt@unodc.org by
COB 8 March 2016. Persons who do not meet the above requirements are discouraged to apply.
Only short-listed candidates will be contacted.