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Configuring Windows Server 2008



Learning Objectives (contd.)

Understand how Windows Server 2008 printing
Install local and shared printers
Configure printer properties
Configure a nonlocal or Internet printer
Manage print jobs
Use the Print Management tool

An Overview of Windows Server 2008

Clients can print on local print devices or network
print devices
Network print client
Workstation or application that generates the print job

Network print server

Computer or print server device offering the printer

An Overview of Windows Server 2008

Printing (contd.)
Print job
Document or items to be printed

Shared network printer device

Object that is made available to network users for
print services

Frees the server CPU to handle other processing
requests in addition to print requests

Printer driver
Provides the formatting instructions for a given printer

How Network Printing Works

Software application at client generates a print file
Application communicates with the Windows
graphics device interface (GDI)
Print file formatted with control codes to implement
the special graphics, font, and color characteristics
of the file
Software application places print file in clients
spooler by writing spool file to spooling subfolder
Remote print provider makes a remote procedure
call to network print server

How Network Printing Works (contd.)

Network print server uses four processes to receive
and process a print file:
Router, print provider, print processor, and print

Server service calls Print Spooler service

Print provider works with print processor to ensure
that file is formatted to use right data type
Print monitor pulls file from spoolers disk storage
and sends it to printer

How Network Printing Works (contd.)

Print Spooler Service

Figure 6-1 Viewing the

description of the Print Spooler

How Internet Printing Works

Internet Information Services (IIS) must be installed
and running in Windows Server 2008
Client must connect to the Windows Server 2008 IIS
using a Web browser
Internet Printing Protocol (IPP)
Encapsulates the remote procedure call and print
process information and is transported in HTTP

Using the Printers Window

Enhanced from previous versions to enable more
Left pane - Favorite links to folders, folders on the
Right pane - Name, Documents, Status, Comments,
Use File menu to:
Add a printer, configure a shared printer, use a printer
offline, configure a printers properties

Using the Printers Window (contd.)

Activity 6-4: Configuring the Print Server Properties
Objective: Configure the print server properties from
the Printers window

Figure 6-3 Print Server Properties

dialog box


Installing Local and Shared Printers

Any server or workstation can host a shared printer

Figure 6-4 Shared network printers


Installing a Printer
Steps depend on the type of printer you are adding
Plug and play
Or Add Printer Wizard


Installing a Printer (contd.)

Figure 6-5 Setting up a local printer


Installing a Printer (contd.)

Figure 6-6 Sharing a printer


Enabling Printer Sharing on a Network

Network printer sharing
Enables printer sharing through the Windows Firewall


Configure Printer Properties

Available by opening Control Panel
Properties dialog box

General printer information

Printer sharing
Printer port setup
Printer scheduling and advanced options
Device settings


General Printer Specifications

General tab
Location and Comment boxes
Store special notes about the printer

Printer model name

Printing Preferences button
Used to specify additional information


General Printer Specifications (contd.)

Figure 6-7 Printer Properties General tab


Sharing Printers
Sharing tab
Enable or disable a printer for sharing
Specify name of the share

List in the directory option

To publish the printer through Active Directory

Render print jobs on client computers option

Print job is first prepared by software on the client and
submitted to the spooler on the client

Additional Drivers button

Add new types of clients

Sharing Printers (contd.)

Figure 6-8 Configuring printer sharing


Port Specifications
Ports tab
Specify which server port is used for the printer
Options to set up bidirectional printing and printer

Bidirectional printing
Used with printers that have bidirectional capability

Printer pooling
Configuring two or more identical printers connected
to one print server


Port Specifications (contd.)

Figure 6-9 Configuring printer policies


Port Specifications (contd.)

Figure 6-10 Configuring printer ports


Port Specifications (contd.)

The Add Port button enables you to add a new port
Local Port
Standard TCP/IP Port

Figure 6-11 Port options


Printer Scheduling and Advanced

Advanced tab
Have printer available at all times or limit the time to
range of hours
Priority can be set from 1 to 99
Use spooled printing or bypass the spooler and send
print files directly to the printer

Printer scheduling
Useful when there is one printer and two printer
objects (shares) for that printer


Printer Scheduling and Advanced

Options (contd.)
Hold mismatched documents option
Causes the system to compare the setup of the
printer with the setup in the document

Print spooled documents first

Enables jobs that have completed spooling to be
printed, no matter what their priority

Keep printed documents option

Retains documents in the spooler after they have


Printer Scheduling and Advanced

Options (contd.)
Enable advanced printing features option
Use special features associated with a particular

Printing Defaults button

Specify default settings for print jobs


Printer Scheduling and Advanced

Options (contd.)
Separator Page option
Prints a blank page at start of each job


Configuring Security
Shared printer can be set up to use security features
Share permissions, auditing, ownership

Default permissions
Everyone groupPrint
Creator OwnerManage documents
Administrator accountPrint, Manage printers, and
Manage documents
Administrators, Server Operators, Print Operators
groupsPrint, Manage printers, and Manage

Configuring Security (contd.)

Figure 6-13 Configuring security

Courtesy Course Technology/Cengage Learning

Configuring Security (contd.)

Table 6-1 Printer share permissions


Configuring Security (contd.)

Advanced button on the Security tab
Special permissions
Fine-tune shared printer permissions

Printer auditing


Configuring Device Settings

Device Settings tab
Specify printer-specific settings

Make sure memory reported in device settings

matches the memory installed in printer


Figure 6-14 Configuring shared

printer auditing

Figure 6-15 Configuring printer device



Managing Print Jobs

Users with Print permissions can:
Send print jobs to the printer
Pause, resume, and restart their own print jobs
Cancel their own print jobs

Print Operators, Server Operators, and other groups

having Manage documents permissions can:
Send print jobs to the printer
Pause, resume, and restart any users print jobs
Cancel any users print jobs

Controlling the Status of Printing

Printer control and setup information for a particular
printer associated with that printers properties
Can pause a printer to fix a problem

Figure 6-16 Pausing printing


Controlling Specific Print Jobs

Pause, resume, restart, or view the properties of one
or more documents in the print queue of a printer
Print queue
Stack of print jobs
First job submitted at the top of the stack and the last
job submitted at the bottom
Contains all jobs waiting to be sent from the spooler to
the printer

Change print priority

Set time for selected jobs to print

Using the Print Management Tool

Also called the Print Management Console or PMC
Centralizes shared printer control in one place
Enables printer administrators and operators to
manage the print functions of some or all of the
shared printers on a network

Tasks performed with Print Management tool

Activity 6-14: Using the Print Management Tool
Objective: Learn how to use the Print Management


Using the Print Management Tool


Figure 6-18 Print Management tool


Troubleshooting Common Printing

Windows Server 2008 Print Spooler service
Experiences a temporary difficulty
Gets out of synchronization

Solution: stop and restart the print spooler service


Table 6-2 Troubleshooting

printing problems