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Microsoft Excel 2003 : Advanced

Microsoft Excel 2003 : Advanced

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Published by: rern171 on Apr 22, 2010
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11/23/2012

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When you specify a filter criterion for a column from unique entries listed in the
AutoFilter drop-down list, you can only select one filter criterion at a time. The Custom
filter criterion enables you to filter a list to display sets of data that contain either of two
unique entries in a column. This creates an OR condition. To meet the filter criteria, a
set of data must meet either the first filter criterion or the second filter criterion.

You can also use the Custom criterion choice to find values that fall within a range.
When you specify custom criteria, select a comparison operator from the drop-down list
and then either type in a value or select it from the criteria drop-down list.

When you use custom criteria, you need to understand the comparison operators that
Excel offers you. The table below outlines these:

Excel 2002 Advanced Level
Using Excel to Manage Lists

Page 73

© MTC Training Solutions Ltd

Operator

Meaning

=

Equal to

>

Greater than

<

Less than

>=

Greater than or
equal to

<=

Less than or equal
to

<>

Not equal to

To specify “either/or” custom criteria:

Mouse

1.

Click on the AutoFilter drop-down for the desired column.

2.

Select Custom.

3.

In the Custom AutoFilter dialog box from the first criteria drop-
down list select one of the filter criteria. (The default operator is
=).

4.

Click on Or.

5.

From the second operator drop-down list, select a comparison
operator.

6.

From the second criteria drop-down list select the other filter
criterion.

7.

Click OK. The filtered list shows the sets of data that meet either
the first or the second specified criterion for the column.

Excel 2002 Advanced Level
Using Excel to Manage Lists

Page 74

© MTC Training Solutions Ltd

Using custom criteria to find a range of values:

Mouse

1.

Click the drop-down arrow for the column label whose range of
values you want to filter by.

This will typically be numbers or dates

2.

Click Custom. From the resulting dialog box, select the
comparison operator to control the lower limiting value, for
example > or >=.

3.

From the first criteria drop-down list, select a value or type the
value in.

4.

Click OK

Or

Choose an upper limiting value by selecting a comparison operator
from the second operator drop-down list and selecting a second
criterion from the second criteria drop-down list or typing one in.
Click OK.

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