Daily Exchange Record Keeping Process Meeting 12/08/2006

Status:

• Bulk scans of 2005 and 2006 information completed except for OMB 2005 files o Access to information was slow to be obtained

• 4300MB Files to be scanned this weekend

o 3 files unable to be scan - the reason why is being looked into

o OMB 2005 files were moved and team does not yet have access to the data

o Around 60 files have an issue with "None" in the date - this to be resolved by 12111/2006 .

• CS&S is currently updating the PFMS database

o Information on 8467 cmdfi scan results are being added

• SIS to perform copy from _ to _ of files identified and IV & V' d

Issues:

• Daily PST information not yet being provided to database

• Purchase of additional hardware not yet submitted

Coming Up:

• PFMS bulk updates up to 11/2112006 expected to be completed on 12/11/2006.

GEORGE W. BUSH PRESIDENTIAL RECORD

OAP00042621

Daily Exchange Record Keeping Process Meeting 12/06/2006

Status:

• Project is behind schedule

o IA has finished analysis of 2005 & 2006 scans

o Resolution of 2006 scans now underway

o Purchase of additional hardware not yet submitted

• PFMS database is currently receiving 2006 PST information (Jan 1·- Nov 21) and

2005 information (Mid November 2005 to ~OY)

• Daily PST information not yet being provided to database

• Executive Presentation completed

• IV & V completed for PST Files identified on to copy to _

• SIS to perform copy from _ to of files identified and IV & V' d

• DCO finished scans of 2005 files - first pass

Issues:

Due tomorrow:

GEORGE W. BUSH PRESIDENTIAL RECORD

OAP00042622

Status:





Issues:
• Daily Exchange Record Keeping Process Meeting 12/01/2006

Project is behind schedule

PFMS database is now being updated PowerPoint Presentation draft completed

PST Files identified on _ are being reviewed prior by IV & V Complete list of files to be CMDFI'd for 2005 to be provided to DCO today

Messaging no longer uses CMDFI to obtain PST file content information. This carne to light on Wednesday, November 22. CMDFI content is what the PFMS database reads to populate the database.

Due tomorrow:

GEORGE W. BUSH PRESIDENTIAL RECORD

OAP00042623

Daily Exchange Record Keeping Process Meeting 11/28/2006

Wish List (Immediate issues):

• Government Lead for Messaging Team - Who?

• Members devoted to project

• OA Legal involvement for OA Issues (fed/pres)

• Add to team.

• Pursue off-site demo of Symantec Enterprise Vault

• Open discussions with NARA as to their requirements

Wish List (Later issues):

• COTS Solution

• Records Management Involvement

Status:

• Project Plan base lined

• PST Files on _ from Jan 1 2006 to November 21, 2006 have been scanned

o This is a first pass

o _ is analyzing the data and:

• Number of files scanned were: 7901

• Number of files scanned successfully were:

• Percent Completion:

• has provided cost of for new servers configuration

• Discuss PowerPoint Presentation

• Meeting held today with CS&S - new database and requirements gathering

o Requested that they look at COTS products - Symantec Enterprise Vault for example

o Meetings are now held weekly with CS&S

Issues:

• Messaging no longer uses CMDFI to obtain PST file content information. This came to light on Wednesday, November 22. CMDFI content is what the PFMS database reads to populate the database.

Due tomorrow:

• PowerPoint presentation

GEORGE W. BUSH PRESIDENTIAL RECORD

OAP00042624

Daily Exchange Record Keeping Process Meeting 11130/2006

Status:

• Project is behind schedule

o IA is 2 days late in providing 2006 scan analysis

o _ is analyzing the data and:

• Number of files scanned were: 7901

• Number of files scanned successfully were:

• Percent Completion:

• PowerPoint Presentation draft completed

• PST Files identified on _ are being reviewed prior by IV & V

Issues:

• Messaging no longer uses CMDFI to obtain PST file content information. This came to light on Wednesday, November 22. CMDFI content is what the PFMS database reads to populate the database.

Due tomorrow:

GEORGE W. BUSH PRESIDENTIAL RECORD

OAP00042625