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HR Study for payroll preparation in SAP

Scope of Study:
TEMPL has a business operation in Iron Ore, Coal, Aggregate products, Road project and day by day it is
expanding its business rapidly not only in India also in abroad and Leading a big fleet of more than 2000
work force.
Since our Business is growing along with its most valued workforce, effective Human Resource
management system also to be evolved to recruit, retain, develop by effectively and efficiently.
As we all know Human Resource is a vital part for each organizations workforce management. Skill
development is very crucial, if this resource is not utilized in a proper manner then not only TEMPL will
lose the best talents but also it will affect the Production & Image of the organization. Now we are
having more than 2000 Manpower to satisfy the operational needs. So to looking at the future and
proper Controlling of Human Resource TEMPL needs systematic flow of information from top
management to lower management and vice versa by the means of technological resources.
To cope with the information generation and proper flow in organization there are many kind of ERP
software are available in market and from which widely accepted and popular ERP solution provider SAP
we have choose and going to map for our THRIVENI operation.

Existing Operational Problems Faced by HR Persons & Top Management in TEMPL.


1. Time taking, more man hour required to generate any information related to decision making for the
workforce.
2. No Central Database or information center is available which can be accessed readily to speed up the
decision making.
3. No Automatic system is available to track the Employee History from joining to exit the Organisation.
4. Major works in the sites are done manually or semi automatic software which is causing chances of
error, late data processing, and cannot be maintained uniformity, integrity.
5. Occurrence of Many repetitive nature of job, whether in Central Office or Project Sites. This is a
tedious task and make employees de motivated.
6. Top Management doesnt have any system to Track & generate updated user defined reports by self.
7. Daily attendance Tracking is difficult.
8. Employees are more motivated by their confidence on management, and attractive benefits, and fair
management behavior which only can be possible by proper and timely grievance management &
response system, error free benefit calculation, correct data maintenance which needs systematic
process in the organization.
9. Manpower cost planning and analysis and budgeting is very difficult to manage.
10. Maintenance of Confidentiality in managements information or decision, process of work is difficult.
11. No Management notification tools to capture the personnel events, project events like Birthday,
Marriage and due date of policys and different statutory license renewal, other programs.
12. Lack of proper tools to track and manage leave vacation, Leave eligibility, leave discipline, leave
planning.

SAP-HR(Payroll Study)

Advantages of SAP to HR Persons & Top Management in TEMPL.


RDBMS & Integration Feature with project and department
1. Repetitive tasks can be reduced by management of data by the different individual sites and storing it
in central Database through ERPs Integration and Database facility.
2. Information will be updated and can be in use in a single mouse click.
Information Confidentiality and Integrity.
3. Only specified user can access the Data. So unauthorized access of data will be strictly prohibited.
Easy Input data
4. It can take data by Direct Input by the Department, By Employee self entry form, By Email, By
Electronic machine, By Mobile communication so load of Data entry reduced.
Easy Accessibility of Information and sharing
5. Information and record can be generated and send by email application and by phone to employee
and management.
6. Management can easily access the information as required and due to flexibility in report system by
User defined Report Feature which can be interpreted, for further Planning and decision making
7. Its Country specific Payroll feature enable to prepare the payroll as per the country specific
statutory norms and rules.
8. Statutory Reports can be generated easily electronically which reduces the Manual work.
9. Tracking of Employee Data, Payroll, Leave, P.F and various statutory records will be easier by various
user defined popup.
10. Centralised attendance can be tracked at a single place.
11. Decision making will be 100 times faster than the existing system.
12. It will free our HR people to focus more on solving existing grievances related to employees, local
people, Govt. Authorities etc. for the betterment of organization.
13. Centrally we can control over our Overseas on goings Projects too.

Implementation Procedures & Requirement.


SAP-HR implementation will begin in Two Phase 1st Phase will start with Payroll Management, rest all will
be added to the Module later on.
During the implementation of SAP in TEMPL we have created Master Database like:1. Organizational Structure Master
a) Enterprise Structure
b) Personal Structure.
2. Employee Master.(Personnel & Organizational detail)
3. Payroll Master. [A) Direct Benefit b). Deductions c). Indirect Benefit ]
4. Leave master.
5. Department Master.
6. Employee Shift Timing & Factory Calendar Master.
7. Category & Grade Master.
8. Report Master

SAP-HR(Payroll Study)

Company Enterprise Structure:


Company Name: Thriveni Earthmovers Pvt. Ltd.
Head Office

: THRIVENI EARTHMOVERS PRIVATE LIMITED 22/110, GREENWAYS ROAD, FAIRLANDS,


SALEM 636016, TAMILNADU, INDIA. PH : +91- 427 -2447667, FAX : +91-427- 2445909
MAIL: info@thriveni.com

Regional Office: THRIVENI EARTHMOVERS PRIVATE LIMITED. Plot No-C/280, Azad Basti, Laxmi
Padia,Opposite Joda Cinema Hall, Joda, Keonjhar, Odisha - 758034.
EMAIL: orissa@thriveni.com

TEMPL (Client)

Aggregate Quarry Division


(Company 2)

Orissa Operation (Company 1)

Company 1A
(Mining and
other business

All orissa site


operations.
Plants / SITES
8 Mining
operations
Road Projects
Explorations
RMC

Company 1B.
(Maa Tarani
Log)

Orissa Operations.
Plants /
SITES

Site 1
Hosur
Aggregate
Quarry

Site- 2
Rittusill
quarry

Site -3 A/P
Aggregate
Quarry.

Overseas Operations
(Company -3)

MINE 1

MINE
-2

MINE
-3

Mine
-4

Security
Services
Equipment
Hiring

Company Personnel Structure:


It describes all individual employees and position within the company.It is defined in the Form of
Employee Type, Group, sub-group.
Employee Type :
1. Permanent Employee 2. Contractual Employees
3. Probationers

4. Trainees.

Employee Group : 1. Corporate Managerial, 2. Managerial 3. Executive 4. Sr. Staff 5. Staff 6. Workers.

SAP-HR(Payroll Study)

Employee Sub-Group : As per the Grade defined in the Policy book.

Employee Master Database contains


Employee Personnel Details Date of Birth, Contact Details both Contact No and Address detail, Religion, Blood
Group, Sex, Identification Mark, Contact Person name (in case of Emergency)PAN Card no., Passport Detail,
Driving License Detail, language Proficiency, Educational Detail, Work Experience detail, Shoe Size, Dress Material
Size,
Employee family Detail Fathers Name & Occupation , Mothers Name & Occupation, Spouse Name and
Occupation, Childrens details, Family Contact Detail,
Organizational Details Unique Employee ID, Pay-Site, Employee Native Distance, Department, Category, Skill
Category, Grade, Designation, Date of Joining, Place of Posting, Statutory/Non Statutory detail, Pay detail, Other
Allowance Detail, Bank Detail, EPF Detail, Gratuity detail, Employee Medi-claim detail, Training Statutory / Non
Statutory detail, House Rent.

Payroll MasterThe administration of the financial record of employees based on the components like'
salaries, wages, bonuses, net pay, and deductions is called Payroll
Payroll Terms in Thriveni:
PAY ROLL TEMPL
Leave Calculation
Employee Database

Attendance Calulation
Daily Time Capturing

Employee Benefit Calcu. &


Various Salary Components

Salary
Wage

OT
Wage

PF Ded.

Deduction Calculation &


Different Components

Pay Benefits (Direct)

LW&TA
Allow

PT Ded.

Field
Allow

Loan
Ded

Bonus
Yearly

Advance
Ded.

Gratuity

Canteen
Charges

Other
Ded.

In-Direct Benefit

Employee Leave Travel


Reimbursement

Employee Medical
Bills Reimbursement

Employee Medical
Insurance Enrollment

Employee House Rent


Reimbursement

Report GenerationApproval from HR Head Project Head Submission to Finance


Dept

SAP-HR(Payroll Study)

Attendance : Source of Data


Components
Calculation
Applicable
Purpose

Salary Wage: Source of Data Pay Components Applicable


Calculation
Purpose
Calculation Formula

By Punch Machine, Email, Manual Forms


Present Work Days, Leaves Days, Absent, Rest Days. OD, Special Leave
Daily / Monthly
All Category and grade of Employees
Capturing Present days, Absent Days, CL, SL, PL, EL
Employee Organization Detail Database, Attendance Database
Basic Salary, Project Allowance, Special Allowance, Performance Incentive
All Category and grade of Employees
Based on Attendance of employee
Monthly / Off Cycle
Earning Calculation, Employee Salary Cost

Salary /Employee Salary Cost


Performance Incentive
Earning Salary = Employee Salary + Performance Incentive
Terminologies used
Pay Components - Basic Pay, Project Allowance, Special Allowance.
Days in the Month No of Days in the Calendar Month 30/31/28/28/29
No of Days Attendance - Actual Days worked + Leave + Special Leave
Gross Pay = Basic Pay + Project Allowance + Special Allowance + Performance Incentive
Eligible Leave = is the leave which comes under the parameter of Leave Rule.
Over Time Wages: Source of Data
Components
Applicable
Calculation
Purpose

By Punch Machine, Email, OT Requisition Form


Daily In Time, Out Time, Hours in Excess of 8 Hour
Only for Workers Category
Based on Attendance of employee
Monthly / Off Cycle
Over Time Calculation, Employee Overtime Cost

Calculation Formula
Over Time /Employee over Time Cost =

OT Hour Calculation It is based on the following policy:For Regular Day or Night Duty Max 3 Hours/day Limit is fixed
For Rest Day: Whatever Duty Hour will be, counted as Over time but maximum 8 Hrs/R-Day.
For Helper Category: 2Hrs/Day on regular day and on rest day same as above.
Terminologies used
OT Hours = Daily Excess Hours of 8 Hour Regular Duty as per above policy + Off Cycle OT Hours
Days in the Month No of Days in the Calendar Month 30/31/28/28/29
No of Weekly Rest Day -No of Sunday/Monday/Tuesday in a month based on Project Site
Gross Salary = Basic Pay + Project Allowance + Special Allowance

SAP-HR(Payroll Study)

Leave & Traveling Allowance :


Source of Data Components Calculation Cycle Applicable
Calculation
Purpose
Calculation Formula
Leave Salary/ Emp. LW Cost

By Salary Wage Attendance, Emp. Organization Detail.


TA Rate, Gross Wage, No of Weekly Rest Worked,
Monthly Cycle / Off Cycle
For Sr.Staff & below Category only.
Based on Attendance of employee
LW&TA Benefit, Employee LW & TA Cost

TA Allow/ Emp. TA Cost


LW&TA Benefit / Emp. LW&TA Cost
Terminologies used
No of Weekly days worked = No of Sunday/Monday/Tuesday in a month based on Project Site Worked
Days in The Month
= No of Days in the Calendar Month 30/31/28/28/29
Gross Salary
= Basic Pay + Project Allowance + Special Allowance + Performance Incentive
TA Rate
= Value based on the KMs Distance Range from Employees Native Place Work
Site Location Value Slab chart is given below.
Distance Range(K.M)
Amount(Rs. Per Day)
1-100
101-500
501-1000
1001-1500
1501& Above

Field Allowance: Source of Data


Components
Calculation Cycle
Applicable
Calculation
Purpose
Calculation Formula

2 Rs./5 Rs./8.40 Rs./10.80 Rs./14.60 Rs./-

By Salary Wage Attendance, Emp. Organization Detail.


Field Allowance Rate,
Monthly Cycle / Off Cycle
For Sr.Staff & Staff Category for Specified Designation only.
Based on Attendance of employee
Field Allow. Earning, Employee FA Cost

Field Allow. / Emp. FA Cost


Terminologies used
No of Actual days worked = No of Present days in Duty
Field Allw Rate
= Value based on Category & Specific Designation
Slab Chart Is given Below.

SAP-HR(Payroll Study)

Sl.No
1

Category of Employee

Extra Duty Allw.

E.D.P. Operator and Gyminstructor

Rs. 100/ day

Supervisor and Sr. Supervisor, Mining Mate, Asst. Foreman,


Blaster, Mate-Cum-Blaster, Despatch & Marketing Incharges,
Asst. Surveyors working in field, Weighbridge clerk, Lab Asst.,
Working in field labouratory at mines, Asst. Store Keeper, Store
Keepers, HR ASST., Purchase Asst. Billing Assistant, and other
Asst.

Rs. 150/day

Time keepers, Sr. Time Keeper

Rs. 175/day

Yearly Bonus & ExgretiaSource of Data Components


Calculation Cycle
Applicable
Calculation
Purpose
Calculation Formula

By Yearly Attendance & Salary Wage Earned Details Summary


Employee Organization Detail
-List of Employee for which bonus to be calculated, Bonus &
Exgretia % Fixation & Eligibility, Gross Salary, Exgretia %
Yearly Cycle / Off Cycle
For All employee As per the Eligibility of Bonus Act.
Based on Net Gross Salary Earning for the Bonus Period and %
Emp. Bonus/Exgretia Payment, Bonus Cost Planning.

Bonus Amount
Terminologies used
Bonus Attendance = No of Days worked during the Bonus Year (Excluding Rest/Leave).
Bonus Year or Period = (Sep to August in TEMPL ) (March to Feb As per Bonus Act)
Bonus Eligibility = As per Bonus Act and amendment time to time.
Exgretia
= Employee Those are not eligible for Bonus, a payment benefit given to them.
Bonus Eligibility : as per the Bonus act amended on 01.10.2010
1. All Employee those earning Salary up to 10,000.
2. Must have completed minimum of 30 Days during the Bonus Year (N/A).
Bonus Payment : as per the Bonus act amended on 01.10.2010
1. Bonus shall be calculated on the salary of Rs. 3500/ or Less amount only Calculation in excess
of 3500 shall be reflected in Exgretia payment.
Exgretia Payment :
1. Whose salary is more then 10,000/2. Who has worked less then 30 Days.(N/A)
3. Amount calculated on excess of the 3500 shall be reflected in Exgretia Payment.

Deduction Master
It is divided into two parts
Statutory Standard Deduction : it includes Provident Fund, Professional Tax,
Other Standard Deduction : TDS, Advance, Loan, Other Special Deduction
Other General Deduction : Fooding Charges, Medicine Charges

SAP-HR(Payroll Study)

Provident Fund - Source of Data


Components

Calculation Cycle
Applicable
Calculation
Purpose

Calculation Formula
Employee PF Contribution
Employers PF Contribution

A/c 1 EPF
(3.67%)

Basic Wage Earned, Emp. Organization Detail.


Basic Salary Earn, Employee PF Contr, Employer Cont., Adm.
Charges
Monthly Cycle / Off Cycle
All TEMPL Emp. Except the Emp. Exempted As per Govt. norms
Based on Basic Salary earned
Employee Deduction, PF Statement, Deposit Challan
Monthly / Yearly Returns.

in Account No 1

A/c 21 EDLI
(0.50%)

A/c 10 EPS
(8.33%)

A/c 2 PF
Adm. Cgs.
(1.1%)

A/c 22 PF
EDLI Adm.
Cgs.(0.01%)

Note : Here EDLI (0.50%), Admin Chgs (1.1%), EDLI Admin Charges(0.01% ) = 1.61 % is based on Basic Salary
Earned. Not as mentioned above
Professional Tax Source of Data
Components
Calculation Cycle
Applicable
Calculation
Purpose

Gross Sal. Earned, Emp. Organization Detail.


Gross Salary Earn, Govt. fixed Slab
Monthly Cycle / Off Cycle
All TEMPL Employee
Based on Gross Salary earned
Employee Statutory Deduction payment to Govt.

Calculation formula :
Its Logical formula based on the following slab time to time fixed by government.
If Gross >= 13300 to 25000
PT = Rs. 125/If Gross >= 25001 to Above
PT = Rs. 200/- If Month = March then PT = Rs. 300/-

TDS Under Income Tax. Source of Data Total Earning, Emp. Organization Detail.
Components Govt. fixed Slabs,
Calculation Cycle Monthly Cycle / Off Cycle
Applicable
All TEMPL Employee
Calculation
Based on the Total Earning
Purpose
For Income Tax Department Statutory Deduction.
Calculation Formula
<<<<<< Based on the Data From FICO >>>>>>>>>>
Employee Loan

Source of Data Components Calculation Cycle


Applicable
Calculation
Purpose

SAP-HR(Payroll Study)

Employee loan Master based on Approval from Management


Employee Detail (Name,ID,DOJ,Net Earning), No of Installment
Re_pay Effective Month, Amount of Monthly Deduction.
Monthly Cycle / Off Cycle
All TEMPL Employee
Based on the Monthly installment Amount.
Loan Recovery.
8

<<<<<< Based on the Data From FICO >>>>>>>>>>


Employee Salary Advance
Source of Data Components -

Employee Advance Master based on Approval from Management


Employee Detail Net Earning as on date, No of Installment
Repay Effective Month, Amount of Monthly Deduction.
Calculation Cycle Monthly Cycle / Off Cycle
Applicable
All TEMPL Employee
Calculation
Based on the Monthly installment Amount.
Purpose
Advance Recovery.
Calculation formula : Monthly Recovery cycle from Monthly Net Salary
From the effective Dates Next Month to till Full Recovery
If the Net Earning salary reaches less then installment payment
<<<<<< Based on Account Department data >>>>>>>>>>

Canteen Charges

Source of Data Components -

Calculation Cycle
Applicable
EmployeeCalculation
Purpose
Calculation formula :

Canteen Charges

Organizational Detail Master, Attendance Master


Times of Plates Consumption, Rate of Plates as per Slab, Gross
Salary with Incentive, Attendance Working Days, Emp. Category
Monthly Cycle / Off Cycle
All TEMPL
Based on Gross Salary Rate Slab and Time of plates consumption.
Food Charges Recovery.

Terminologies used
Food Times Daily times of food consumption declared by employee and stored in Emp. Organization
detail (1/3)
Actual WD Actual No of Days worked in Duty
UDP - User Defined Extra Plates Entry Manually, UDP is also defined to cover the Deduction of plates on
Employee Sick at Camp Premises
Medicine Charges : It is cost of Be-cousule tablet provided to employee at present it is 30 Rs / Month It is
not applicable to those who are full month absent/leave in the month.
Rate Of Per Plates: It is based on the Policy Slab of employee below mentioned.
Sl No.

Category

1
2
3
4

Workmen & Staff


Workmen & Staff
Executive
Executive & Managers

Up to 10,000
10,001 & Above
Up to 25,000
25001 to 49,999/-

Rs./- 13.50
Rs./-15.00
Rs./-18.00
Rs./-20.00

5
6

Managers
Managers

50,000 to 1,00,000
1,00,001 to Above

Rs./-22.00
Rs./-25.00

.
Other Special Deduction :
Source of Data Components Calculation Cycle
Applicable
Calculation
Purpose
SAP-HR(Payroll Study)

Gross Salary

Meal Charges per Plate

Special Deduction Amount Sheet.


Amount to be recovered from Fine, Medical Expenses,
Any other Disciplinary and Non Disciplinary Background
Monthly Cycle / Off Cycle
Based on the Deduction.
Based on the deduction amount pre calculated sheet.
Miscellaneous Amount Recovery.
9

Leave Practice in TEMPL


1. Earned Leave(EL):
Applicable
Purpose
Calculation Cycle
Calculation Method

:
:
:
:

Employee EL

All Employees categories & grades


Employee leave benefit Calculation, Leave Payment Benefit.
Yearly / off cycle

Employee leave benefit


Terminologies used
1. Actual Working Days Day on which employee has worked excluding rest day, NH, RH, leave etc.
2. Employee EL Balance Calculated EL accumulation during the last Calendar Year or before of
service or balance
3. EL Availed - EL enjoyed during the Calendar year before the specified date on which employee
wanted to avail the EL
4. Off cycle - on Superannuation, Resignation, Death, Retrenchment etc
5. Eligibility Criteria
a). Employee must have worked minimum of 240 Days during the calendar year.
b). If he joined after the first day of January must complete 2/3 rd of the total operation working
days.
c). IF working days is Less than 240 days, Authorized leaves (CL, SL, PL,EL, Maternity leave, Layoff),
has to be added to calculate and make the eligibility for the EL.
6. EL Rules :
a). Carry forward in case of balance but Employee can accumulate up to 30 days.
b) Employees can avail EL maximum 3 times during the calendar year.
7. It can be carry forward to next year.
2. Casual Leave(CL):
Applicable
Purpose
Calculation Cycle
Calculation Method
Employee CL Eligibility
=
=

:
:
:
:
:

All Employees categories & Grades


Employee leave benefit Calculation, Leave Payment Benefit.
Monthly

Terminologies used
1. Calculation Year Calendar Year for which CL to be calculated.
2. Calculation Year Month Calendar Months Starts from Jan-Dec for which CL to be calculated
3. CL Availed - CL Leave availed during the calendar year.
4. .CL Rules : a). Yearly 7 days fresh CL leaves shall be allotted to employee and his previous leaves
shall be lapsed
b). To sanction the CL quarterly 2 has been allotted to employee and in last quarter
shall be 1, however Un-availed leave after 1st quarter can be availed in further
quarter subjected to maximum of 3 in one time can be availed.
c). Casual Leave will not be Combined with EL or SL.

SAP-HR(Payroll Study)

10

5. CL Slab
Month of Joining
January
February
March
April
May
June
July
August
September
October
November
December

3. Sick Leave(SL):
Applicable
Purpose
Calculation Cycle
Calculation Method
Employee SL Eligibility
=
=
Balance SL =

:
:
:
:
:

Month Code
12
11
10
9
8
7
6
5
4
3
2
1

CL Per Month
0.58
0.58
0.58
0.58
0.58
0.58
0.58
0.58
0.58
0.58
0.58
0.58

CL Eligibility
7
6
6
5
5
4
4
3
2
2
1
1

All Employees categories & Grades


Employee leave benefit Calculation, Leave Payment Benefit.
Monthly/Off Cycle.

Terminologies used
1. Calculation Year Calendar Year for which SL to be calculated.
2. Calculation Year Month Calendar Months Starts from Jan-Dec for which SL to be calculated
3. SL Availed - SL Leave availed during the calendar year.
SL Slab
Month of Joining
January
February
March
April
May
June
July
August
September
October
November
December

Month Code
12
11
10
9
8
7
6
5
4
3
2
1

SL Per Month
0.58
0.58
0.58
0.58
0.58
0.58
0.58
0.58
0.58
0.58
0.58
0.58

SL Eligibility
7
6
6
5
5
4
4
3
2
2
1
1

4. SL Rules :
a). Yearly 7 days fresh SL leaves shall be allotted to employee and his previous leaves shall be
lapsed.
b). Sick Leave can be Combined with EL or PL.

SAP-HR(Payroll Study)

11

5. Periodical Leave(PL):
Applicable
Component
Purpose
Calculation Cycle
Calculation Method
Employee PL Eligibility

:
:
:
:
:
:

All Employees Categories & Grades


Last Leave Reporting date, Planed Leave (From & To)
Employee leave benefit Calculation, Leave Payment Benefit.
Monthly/Off Cycle.
Based on Weekly Rest Day Worked by an employee.

Employee PL Eligibility :

Terminologies used
1. Actual Working days R&P = Working days on which employee worked at company between
Last leave Reporting date & Planned Leave Date(Excluding CL, SL, NH).
2. Balance PL will be carry forwarded to next Year.
3. PL Rules: Eligibility :For the executive & above Leave payment shall be paid at the time of
availing the leave on which he has availed only. However, in case of Category below the
executive level leave payment shall be attached to their monthly salary and paid to them and
on availing the leave it will be shown as loss of pay.
6. National Holiday & days of lay off
In National Holiday 4 Nos of National Holidays are in practice in all the project sites
1) Jan 26 Republic Day,
2) May-1-Labour Day,
3) Aug-15- Independence Day,
4) October 2- Gandhi Jayanti.
NH Rule:1. If an employee works in any National Holiday it will be added to the PL however for the worker
category it is not in practice as on the day is paid to them as Over Time..
2. For availing the holiday employee has to work at least on its prefix day or suffix day or both.
3. If a NH day comes in between any Leave period then NH will be treated as Leave.
<<<<<<<< Discussion & approval is required>>>>>>>>>>>>>>
7. Special Leave :
Leave based on the special approval from the competent project authority which not comes under
the purview of Leave rules are called special leave. Ie. Accident leave etc.

SAP-HR(Payroll Study)

12

Department Vs Designation Masters


PROJECT SITES DEPARTMENT

PRODUCTION
DEPARTMENT

MECHANICAL DEPT.

All Category Employees of Mining Operation, Project Head, Operation Heads, Manager, Asst.
Manager, Foreman, Mate Mines, Blaster, Prod. Supervisors, Spotters, HEMM Optr.Engaged in Mining
operation ie. Dozer, Grader, Loader, Dumper, Volvo, Excavator, Drilling, EDP Operators. Geologist,
Chemical Lab Staffs & Workers, Surveyor&Staff. LMV / HMV Drivers Releted to Production
department, Water Tanker Drivers

HEMM CRUSHER
SECTION & SCREEN

All Category Employees of releted to Maintainance, Crusher, Garage Operation, Maintainance Head,
Crusher & Screen Heads, Engg. (Mech/Crusher/Electrical) Mechanics, Welders, Electricians, Asst.
Mechanic, Turner etc., LMV/HMV Driver releted to Dept., Crane Operators, Mobile Van Drivers

MARKETING
DEPARTMENT

All Category Employees of Despatch, Siding, Marketing / Despatch / Siding Heads, Supervisor involved
in the activities,Weighbridge Supervisor, EDP Operators, Driver LMV & HMV Logistics activities

HR & ADMIN
DEPARTMENT

Time Office, HR Dept, Admin Dept, Light Vehicle Drivers for HR Department,

FINANCE
DEPARTMENT

All Category Employees of Accounts head & Accountents, Cashier

IT DEPARTMENT

PURCHASE & STORES

SOFTWARE, HARDWARE ENGINEERS, Managers, Programmers

ALL Purchase & Store Employees

Thease are the Departments which is working in Almost all project sites.
Apart from thease above we have some more departments which is working independently to support the project sites and
fulfilling the company's further vision
THE DEPARTMENTS ARE : -

SAP-HR(Payroll Study)

13

PROJECT SITE

PRODUCTION
DEPARTMENT

MECHANICAL
DEPARTMENT

OTHER INDEPENDENT
DEPARTMENTS

MARKETING
DEPARTMENT

HR & ADMIN
DEPARTMENT

FINANCE
DEPARTMENT

CAD OFFICE

ALL DEPT. AT
CENTRAL DEPT

SPORTS

CSR DISVISION

CIVIL

ENVIRONMENT

STATUTORY
DEPARTMENT

CANTEEN

MEDICAL

SAFETY,
SECURITY &
CAMP

IT
DEPARTMENT

PURCHASE & STORES

AVIATION

Catagory Master
SL.NO
1

NAME OF CATEGORY
MANAGERIAL

EXECUTIVE

SR. STAFF

STAFF

WORKERS

Category Vs Designation Masters


SL
P_Grade
NO.

Cata
gory

CLASS/ Grade

E-0

TRAINEE

E-1

E-0

4
E-2
E-3

6
E-4

E-1(Executive)

E-2 (Executive)
MANAG
ERIAL

Executive

SAP-HR(Payroll Study)

M-1 (Managers)

DESIGNATIONS
D.E.T& Exec. Trainee(Non Engg.), G.E.T & Management Trainee
Jr . or Asst. Officer & Jr.Engineer
Engineer(Mechanical, Electrical, Mining),Officer(HR, Marketing
Despatch, Personnel, Admin, Accounts, Stores, Purchase,
Liaision,Survey), Geologist
All Sr. Officer( HR, Store, Purchase,Marketing, Despatch, Liaison,
Admin, Survey, Geology) Programing Officer, Medical Officer
All Asst. Manager(Mining, Mechanical, Electricial, Despatch,
Marketing, HR, Admin., Accounts, Stores, Purchase, Geology,
Survey, Production) & Sr. Medical Officer
14

7
8
9
10

E-5
E-6

M-2 (Managers)
M-3 (Managers)

All Deputy Managers and Asst. Supdt. Medical


All Managers and Dy. Supdt. Medical

E-7
E-8

M-4-'A'(Managers)
M-4-'B'(Managers)

All Sr. Managers and Supdt. Medical


All Chief Managers and Chief. Medical Officer

11

E-9

M-5 (Managers)

All Asst.General Managers , AGM(Health & Services)

12

E-10

M-6 (Managers)

All Deputy General Managers

13

E-11

M-7 (Managers)

All General Managers & Additional General Managers

14

E-12

All Senior General Managers

15

E-13

M-8 (Managers)
CM-1(Corporate

16
17
18

Manager)

CM-2(Corporate

E-14

Manager)

CM-3(Corporate

E-15

Manager)

CM-4(Corporate

E-16

Manager)

S-0
1
2

S-1
S-2

Staff

S-4

Vice President
Sr. Vice President
Functional Director

St-Trainee

Trainiees of all below Designations

ST-1(Staff)

EDP Operator, Time Keeper, All Supervisors, Billing Assistants,


Assistant Store Keeper, Assistant Accountant, Purchase Assistant

ST-2(Staff)

3
S-3

All Assistant Vice President

ST-3(Staff)

Sr. EDP Oparator, Blaster, Asst. Surveyor, Store Keeper, Cashier,


Accountant, HR Assistant, Pharmacist(3yr.Dip), LAB Technician
Mining Mate, Mate cum Blaster, Stores Incharge, Despatch
Incharge, Marketing Incharge, Head(Fitter, Mechanic, Electrician,
Welder), Sr. Store Keeper, Sr. Time Keeper, Sr. Supervisor, Sr.
Accountant, Sr. Operator

SS-1(Senior Staff)

Surveyor trainee, assistant Geologist, All Foreman

S-5
WM-0

SS-2(Senior Staff)
WM-0

Chief Time Keeper, Sr. Foreman, Camp Warden


All Gen Mazdoors, Office Reza, Camp & Canteen Helpers

WM-1

WM-1

All Helpers, Asst. Cook, Office Boy, Spotter, Sampler, Security


Guard, Medical Attendent

WM-2

WM-2

Assistant to(Mechanic, Welder, Fitter, Electrician, Tyre Fitter, Lab,


Survey) Belt Attendant, Cook.

WM-3

1) Mechanic-C, Welder C, Fitter C, Electrician C, Tyre Fitter C, Belt


Fitter C, Crusher & Screen Operator, LMV Drivers, Head Cook,
Plumber, Turner. 2. Mechanic B, Welder B, Fitter B, Electrician B,
etc. & H.V.D(Heavy Vechile Driver)

SR.
STAFF

WORK
MAN

WM-3

WM-4

WM-4

WM-5

WM-5

SAP-HR(Payroll Study)

Mechanic a, Welder A, Fitter A, Electrician A, Operator(all HEM


Equipment), Blaster
Sr.(Mechanic, Welder, Fitter, Electrician) & Multi Skill Operator.

15

Employee Shift Master & Factory Calendar


Hours of Shift Timing :

HOURS OF SHIFT IN DIFFRENT SITES


SL.No Common Shift Pattern in Sites
1
DAY SHIFT

In Time
8:00 AM

Out Time
8:00 PM

8:00 PM
8:00 AM
6:00 AM
2:00 PM
10:00 PM

8:00 AM
5:00 PM
2:00 PM
10:00 PM
6:00 AM

6:00 AM
6:00 PM
8:00 AM
8:00 PM

6:00 PM
6:00 AM
7:00 PM
7:00 AM

2:00 PM

11:00 PM

Applicable

Strength
80 % of
Total
Strength

All Employees
2
3
4
5
6
7
8
9
10
11
12
13

Night Shift
General
A Shift
B Shift
C Shift
Other Shifts on regular days
Day Shift Spl.
Night Shift Spl.
Day Shift
Night Shift
Other Shifts on Rest Days
Day Shift
Night Shift
Other Shift CAD Office
General Shift

11:00 PM
9:00 AM

Mining
Competent
Employees

3 % of Total
Strength

Despatch Staffs

6 % of Total
Strength

Helpers

5 % of Total
Strength

All Workers
8:00 AM

65 % of
Total
Strength

6:00 PM

1 % of Total
Strength

CAD Staffs

Yearly Working day of Operation :

309 Days.

Weekly Days of Rest in a Year

52 Days

No of Holidays

: 4 Days (Republic Day, May day, Independence day, Gandhi Jayanti)

Week Day of Rest

: Depending on Project site locality as per the given slab

Name of Project
Mahaparvat
Serajuddin
KMC
Guali
KJS
Deojhar
Joda
CSR
Road Project

SAP-HR(Payroll Study)

Days of Weekly
Rest
Monday
Monday
Tuesday
Sunday
Tuesday
Sunday
Sunday
Sunday
Sunday

16

HOURS OF REST IN DIFFRENT SITES


SL.No
1

Common Shift Pattern in Sites


DAY SHIFT

Night Shift

3
4
5
6
7
8

General
A Shift
B Shift
C Shift
Other Shifts on regular days
Day Shift Spl.
Night Shift Spl.

Day Shift

10

Night Shift

11
12

13

Other Shifts on Rest Days


Day Shift
Night Shift
Other Shift CAD Office
General Shift

In Time
1:00 PM
12:30 AM
5:00 AM
1:00 PM
8:00 AM
4:30 PM
12:30 AM

Out Time
2:00 PM
1:00 AM
5:30 AM
2:00 PM
8:30 AM
5:00 PM
1:00 AM

1:00 PM
12:30 AM
5:00 AM
1:00 PM
12:30 AM
5:00 AM

2:00 PM
1:00 AM
5:30 AM
2:00 PM
1:00 AM
5:30 AM

2:00 PM
12:30 AM
5:00 AM

11:00 PM
1:00 AM
5:30 AM

1:00 PM

2:00 PM

Remarks
Lunch Break + 10 to 15 Tea B
Tea B 1
Tea B 2
Lunch Break
During the Duty period 10 to 15
Min can be assumed.

Lunch Break + 10 to 15 Tea B


Tea B 1
Tea B 2
Lunch Break + 10 to 15 Tea B
Tea B 1
Tea B 2

10-15 Min tea Break


Tea B 1
Tea B 2

IN-DIRECT BENEFITS :
Leave / Official Travel Claim Benefits :
It includes Eligibility for Traveling Eligibility , DA Rate during the travel, Lodging & Accommodation
This all the eligibility differs employee to employee and based on the their Category.
Traveling Allowance Sl.
No.

Employee Category

Eligibility

1
2
3
4

All Workman & Staff


Asst. Officer, Asst. Engineer. Officer, Engineer
Sr. Engineer, Sr. Officer, Asst. Manager, Dy. Manager
Manager, Sr. Manager

Dy. GM, AGM, GM, Sr.GM, AVP,VP

II class sleeper
III AC class
III AC class
II AC class
Airfare or II AC subject To a
maximum of Rs. 7000/- oneway for homebound journey.

SAP-HR(Payroll Study)

17

Daily Allowance:Sl. No.

Employee Category

All Workman & Staff

Asst. Officer,
Engineer

Rs. 80/-

Rs. 100/-

Rs. 130/-

Rs. 150/-

Sr. Engineer, Sr. Officer, Asst. Manager, Dy.


Rs. 180/Manager

Rs. 200/-

Manager, Sr. Manager

Rs. 200/-

Rs. 250/-

Dy. GM, AGM, GM, Sr.GM, AVP, VP

Actual subject to a Actual subject


maximum of Rs. to a maximum
300/of Rs. 500/-

Asst.

Engineer.

Officer,

X For Keonjhar, Chaibasa and Barbil towns


Y For other towns
Note For less than 6 hrs duration
From 6 hrs to 12 hrs duration
Above 12 hrs duration
-

No DA
Half DA but for barbil Rs. 30/Full DA.

Lodging / Accommodation
S.
No.

Employee Category

Ordinary
Town

C - class city

B class city

A class city

All Workman & Staff

Rs. 100/-

Rs. 150/-

Rs. 200/-

Rs. 400/-

Asst. Officer, Asst. Engineer. Officer,


Rs. 200/Engineer

Rs. 300/-

Rs. 400/-

Rs. 500/-

Sr. Engineer, Sr. Officer,


Manager, Dy. Manager

Rs. 200/-

Rs. 300/-

Rs. 400/-

Rs. 500/-

Manager, Sr. Manager

Rs. 300/-

Rs. 400/-

Rs. 500/-

Rs. 600/-

Dy. GM, AGM, GM, Sr.GM, AVP, VP

Rs. 700/-

Rs. 800/-

Rs. 800/-

Rs. 1200/-

Asst.

Rate Differs by Class City Delhi, Mumbai, Kolkatta, Chennai, Bangalore, By All other State Capitals, By
All district Capitals.

SAP-HR(Payroll Study)

18

For any incidental expenses incurred on official tour proper justifications and approval from the
competent authority should be enclosed. Ticket booking will be arranged by the employees concerned.
However commission of travel agent will be paid by the company.
1.
2.
3.
4.

On official tour for local travel point to point Auto fare for category 1 to 3.
Taxi fare for category 4 will be allowed.
Chartered Taxi fare for category 5 will be allowed.
For home bound journey by air from Kolkata Airport or return Air journey via Kolkata if night stay
at Kolkata is essential a flat rate of Rs. 500/- as room rent for night stay will be allowed

HOUSE RENT BENEFITS:


It is proposed to fix the following limit of payment of House rent to our executives and employees to
avoid any confusion and to regularize the sanctions given to the individuals falling in the following
category:Sl.
No
1
2
3
4
5
6
7
8

Designation
Senior General Manager
General Manager
Additional General Manager
Deputy General Manager
Project Manager, Senior Manager, Manager
Deputy Manager & Assistant Manager
Foreman
Supervisor, Operator & Drivers

House rent
Rs. 8000
Rs. 7500
Rs. 7000
Rs. 6000
Rs. 5500
Rs. 4000
Rs. 3000
Rs. 2000

House rent Payment to Workers & Staff


S. No
Designation
1
Drivers, Blasters
Operators, Mining Mate, Supervisors Getting up to Rs. 7500/2
gross
3
Supervisors and other staffs with above Rs. 7500/- gross

House Rent
Rs. 1000/Rs. 1500/Rs. 2000/-

Rules to sanction the House rent


1. Employee shall put the application of initial sanction to the concerned project head along with
the Agreement copy with the owner of the house.
2. From project office verification will be conducted an approved application shall be sent to
AGM-Admin for approval.
3. with reference to the approved house rent employee shall claim for house rent every month.
4. All the House agreement shall be deemed to be cancel at the end of year and fresh agreement
shall be prepared and renewed the procedure.

SAP-HR(Payroll Study)

19