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Lesson: - Policy
Unit 2: Policy
Unit 2: Policy – written by Mike Watson.
2.1 Overall aims
On completion of this Element, candidates will understand:

the importance of setting policy for health and safety
the key features and appropriate content of an organization’s health and
safety policy.

2.2 Specific intended learning outcomes
The intended learning outcomes of this Element are that candidates will be
able to:
2.1 explain the purpose of a health and safety policy
2.2 assess the appropriateness of an organization’s health and safety policy in
terms of structure and general content.
2.2.1 Sources of reference
Guidelines on Occupational Safety and Health Management Systems (ILO-OSH 2001 )
Occupational Health and Safety Assessment Series (OHSAS 18000): Occupational
Health and Safety Management Systems (OHSAS 18001/18002), BSI
2.2.2 Recommended tuition time
Recommended tuition time for this unit is not less than 3 hours.
Lesson:- Policy
2.3 Introduction
The positive impact of introducing occupational safety and health ( OSH )
management systems at the organization 1 level, both on the reduction of
hazards and risks and on productivity, is now recognized by governments,
employers and workers.

These guidelines on OSH management systems have been developed by the
International Labour Organization (ILO) according to internationally agreed
principles defined by the ILO's tripartite constituents. This tripartite approach
provides the strength, flexibility and appropriate basis for the development of
a sustainable safety culture in the organization. The ILO has therefore
developed voluntary guidelines on OSH management systems which reflect ILO
values and instruments relevant to the protection of workers' safety and
The practical recommendations of these guidelines are intended for use by all
those who have responsibility for occupational safety and health management.
They are not legally binding and are not intended to replace national laws,
regulations or accepted standards. Their application does not require
The employer is accountable for and has a duty to organize occupational safety
and health. The implementation of an OSH management system is one useful
approach to fulfilling this duty. The ILO has designed these guidelines as a
practical tool for assisting organizations and competent institutions as a means
of achieving continual improvement in OSH performance.

See glossary for definition.

2.4 Objectives
2.4.1. These guidelines should contribute to the protection of workers from
hazards and to the elimination of work-related injuries, ill health, diseases,
incidents and deaths. At national level, the guidelines should:
(a) be used to establish a national framework for OSH management systems,
preferably supported by national laws and regulations;
(b) provide guidance for the development of voluntary arrangements to
strengthen compliance with regulations and standards leading to continual
improvement in OSH performance; and
(c) provide guidance on the development of both national and tailored
guidelines on OSH management systems to respond appropriately to the real
needs of organizations, according to their size and the nature of their

2.4. 1.3. At the level of the organization, the guidelines are intended to:
(a) provide guidance regarding the integration of OSH management system
elements in the organization as a component of policy and management
arrangements; and
(b) motivate all members of the organization, particularly employers, owners,
managerial staff, workers and their representatives, in applying appropriate
OSH management principles and methods to continually improve OSH
performance. National policy A competent institution or institutions should be nominated, as
appropriate, to formulate, implement and periodically review a coherent
national policy for the establishment and promotion of OSH management
systems in organizations. This should be done in consultation with the most
representative organizations of employers and workers, and with other bodies
as appropriate. The national policy on OSH management systems should establish
general principles and procedures to:
(a) promote the implementation and integration of OSH management systems
as part of the overall management of an organization;
(b) facilitate and improve voluntary arrangements for the systematic
identification, planning, implementation and improvement of OSH activities at
national and organization levels;
(c) promote the participation of workers and their representatives at
organization level;
(d) implement continual improvement while avoiding unnecessary bureaucracy,
administration and costs;
(e) promote collaborative and support arrangements for OSH management
systems at the organization level by labour inspectorates, occupational safety
and health services and other services, and channel their activities into a
consistent framework for OSH management;
(f) evaluate the effectiveness of the national policy and framework at
appropriate intervals;

(g) evaluate and publicize the effectiveness of OSH management systems and
practice by suitable means; and
(h) ensure that the same level of safety and health requirements applies to
contractors and their workers as to the workers, including temporary workers,
employed directly by the organization. With a view to ensuring the coherence of the national policy and of
arrangements for its implementation, the competent institution should
establish a national framework for OSH management systems to:
(a) identify and establish the respective functions and responsibilities of the
various institutions called upon to implement the national policy, and make
appropriate arrangements to ensure the necessary coordination between them;
(b) publish and periodically review national guidelines on the voluntary
application and systematic implementation of OSH management systems in
(c) establish criteria, as appropriate, for the designation and respective duties
of the institutions responsible for the preparation and promotion of tailored
guidelines on OSH management systems; and
(d) ensure that guidance is available to employers, workers and their
representatives to take advantage of the national policy. The competent institution should make arrangements and provide
technically sound guidance to labour inspectorates, OSH services and other
public or private services, agencies and institutions dealing with OSH ,
including health-care providers, to encourage and help organizations to
implement OSH management systems. National guidelines National guidelines on the voluntary application and systematic
implementation of OSH management systems should be elaborated based on
the model provided in Chapter 3, taking into consideration national conditions
and practice. There should be consistency between the ILO guidelines, the
national guidelines and the tailored guidelines, with sufficient flexibility to
permit direct application or tailored application at the organization level. Tailored guidelines

5 2.4. medium and small) and infrastructure. including compliance with the OSH requirements pursuant to national laws and regulations. Figure 1. are the responsibility and duty of the employer. should contain the generic elements of the national guidelines and should be designed to reflect the specific conditions and needs of organizations or groups of organizations. and (b) the types of hazards and degree of risks. Elements of the national framework for OSH management systems The occupational safety and health management system in the organization Occupational safety and health. Main elements of the OSH management system . as shown in figure 2.3. reflecting the overall objectives of the ILO guidelines. The employer should show strong leadership and commitment to OSH activities in the organization. 2. planning and implementation. The links between the national framework for OSH management systems (OSH-MS) and its essential elements are illustrated in figure 1. Tailored guidelines. The system should contain the main elements of policy. and make appropriate arrangements for the establishment of an OSH management system. Figure 2.1.4. taking into consideration particularly: (a) their size (large. organizing. evaluation and action for improvement.

Occupational safety and health policy 2.3. dated and made effective by the signature or endorsement of the employer or the most senior accountable person in the organization.1. (b) concise. which should be: (a) specific to the organization and appropriate to its size and the nature of its activities.4. (d) reviewed for continuing suitability. should set out in writing an OSH policy. (c) communicated and readily accessible to all persons at their place of work. clearly written. as appropriate.6 2. in consultation with workers and their representatives.1.4. . and (e) made available to relevant external interested parties.1.3. The employer.

3. The OSH management system should be compatible with or integrated in other management systems in the organization. associated with their work. evaluation and action for improvement of the OSH management system. in accordance with national laws and practice.2. The OSH policy should include.3.7 2.4. 2.Responsibility and accountability . collective agreements on OSH and other requirements to which the organization subscribes.4.2.4. (b) complying with relevant OSH national laws and regulations.1. the following key principles and objectives to which the organization is committed: (a) protecting the safety and health of all members of the organization by preventing work-related injuries. (c) ensuring that workers and their representatives are consulted and encouraged to participate actively in all elements of the OSH management system. The employer should ensure.3.3. Worker participation is an essential element of the OSH management system in the organization.1.2.3. 2. and (d) continually improving the performance of the OSH management system. planning and implementation. the establishment and efficient functioning of a safety and health committee and the recognition of workers' safety and health representatives.2. as a minimum. The employer should ensure that workers and their safety and health representatives are consulted. 2.4. 2.4. The employer should make arrangements for workers and their safety and health representatives to have the time and resources to participate actively in The occupational safety and health management system in the organization processes of organizing. Worker participation 2.3 Organizing .2. diseases and incidents. informed and trained on all aspects of OSH . 2. including emergency arrangements.4. as appropriate.3. voluntary programmes. ill health.3.

where they exist. implementation and performance of the OSH management system and the achievement of the relevant OSH objectives.4.2. (g) establish effective arrangements to identify and eliminate or control workrelated hazards and risks. (i) ensure effective arrangements for the full participation of workers and their representatives in the fulfilment of the OSH policy. and promote health at work. as appropriate. as necessary. The employer should have overall responsibility for the protection of workers' safety and health. accountability and authority of persons who identify. including the safety and health committee. (f) establish and implement a clear OSH policy and measurable objectives. can perform their functions properly.1. (e) fulfil the principles of OSH management systems contained in relevant national guidelines. including workers and their representatives.3.4. tailored guidelines or voluntary programmes. and provide leadership for OSH activities in the organization. to ensure the protection of workers' safety and health. The employer and senior management should allocate responsibility. (j) provide appropriate resources to ensure that persons responsible for OSH . accountability and authority for the development. 2. (d) promote cooperation and communication among members of the organization.3. . (c) provide effective supervision.3. Structures and processes should be established which: (a) ensure that OSH is a line-management responsibility which is known and accepted at all levels. to implement the elements of the organization's OSH management system.8 2. evaluate or control OSH hazards and risks. (b) define and communicate to the members of the organization the responsibility. and (k) ensure effective arrangements for the full participation of workers and their representatives in safety and health committees.3. (h) establish prevention and health promotion programmes. to which the organization subscribes.

and (c) promoting the participation of all members of the organization. or should have access to. and to implement the OSH management system.4. if possible.4. (b) be conducted by competent persons.4. where it exists. implementation.4. (e) be reviewed periodically. modified as necessary to ensure their relevance and effectiveness.3.4. The employer should have. periodic review and evaluation of the OSH management system.4.3. A person or persons at the senior management level should be appointed. .4. and (f) be documented. 2. accountability and authority for: (a) the development.3. Competence and training 2. training programmes should: (a) cover all members of the organization. sufficient OSH competence to identify and eliminate or control work-related hazards and risks. 2.4.4. (d) include participants' evaluation of their comprehension and retention of the training. (b) periodic reporting to the senior management on the performance of the OSH management system. and the training programmes.3. (c) provide effective and timely initial and refresher training at appropriate intervals. 2. with responsibility. The necessary OSH competence requirements should be defined by the employer.4. and arrangements established and maintained to ensure that all persons are competent to carry out the safety and health aspects of their duties and responsibilities. where appropriate. Under the arrangements referred to in paragraph 3. 2. Training should be provided to all participants at no cost and should take place during working hours. as appropriate. as appropriate and according to the size and nature of activity of the organization.9 The review should include the safety and health committee. or a combination of these. (c) records arising from national laws or regulations dealing with OSH .5. (c) the significant OSH hazards/risks arising from the organization's activities. (b) records of work-related injuries.5. procedures. OSH management system documentation should be established and maintained. diseases and incidents. OSH records should be established. ill health.5. 2.4.4. revised as necessary. Workers should have the right to access records relevant to their working environment and health.5. .4. and their retention times should be specified. OSH records may include: (a) records arising from the implementation of the OSH management system. 2.3. and may cover: (a) the OSH policy and objectives of the organization. communicated and readily accessible to all appropriate or affected members of the organization.3.1.3. 2.3. instructions or other internal documents used within the framework of the OSH management system.5.3. and (d) arrangements. managed and maintained locally and according to the needs of the organization. (b) the allocated key OSH management roles and responsibilities for the implementation of the OSH management system.3. According to the size and nature of activity of the organization.4. OSH competence includes education. They should be identifiable and traceable.10 2. Occupational safety and health management system documentation 2.3. and the arrangements for their prevention and control. and (b) periodically reviewed. work experience and training.5. while respecting the need for confidentiality. The OSH management system documentation should be: (a) clearly written and presented in a way that is understood by those who have to use it.2.

2. and (d) analyse the data provided from workers' health surveillance. The result of the initial review should: .4.11 (d) records of workers' exposures. considered and responded to.4.4.2. (b) ensuring the internal communication of OSH information between relevant levels and functions of the organization. voluntary programmes and other requirements to which the organization subscribes.Initial review (b) identify.7. The organization's existing OSH management system and relevant arrangements should be evaluated by an initial review. Arrangements and procedures should be established and maintained for: (a) receiving.3. surveillance of the working environment and workers' health.7. anticipate and assess hazards and risks to safety and health arising from the existing or proposed work environment and work organization. as appropriate. 2. and (e) the results of both active and reactive monitoring. ideas and inputs of workers and their representatives on OSH matters are received.4. in consultation with workers and/or their representatives.3. 2. tailored guidelines. 2. and (c) ensuring that the concerns. or if the organization is newly established. Planning and implementation .1. Communication 2.6.1. and (c) determine whether planned or existing controls are adequate to eliminate hazards or control risks.3. as appropriate.3. national guidelines.3. the initial review should serve as a basis for establishing an OSH management system.7.7.4. In the case where no OSH management system exists. documenting and responding appropriately to internal and external communications related to OSH . It should: (a) identify the current applicable national laws and regulations. The initial review should be carried out by competent persons.4.

including human and financial resources and technical support. The OSH planning arrangements of the organization should cover the development and implementation of all the OSH management system elements. compliance with national laws and regulations. of the organization's OSH objectives.8.4. (b) the preparation of a plan for achieving each objective. based on the results of the initial review. 2. subsequent reviews or other available data. 2. and should include: (a) a clear definition. and (c) continual improvement in OSH performance. (b) become the basis for making decisions regarding the implementation of the OSH management system. The purpose of planning should be to create an OSH management system that supports: (a) as the minimum.1.4. as appropriate.9. Arrangements should be made for adequate and appropriate OSH planning.4. System planning.8. Occupational safety and health objectives . with defined responsibility and clear performance criteria indicating what is to be done by whom and when.3. priority setting and quantification. (b) the elements of the organization's OSH management system. and (d) the provision of adequate resources.4. as described in Chapter 3 of these guidelines and illustrated in figure 2. where appropriate. development and implementation 2.12 (a) be documented. 2. and (c) provide a baseline from which continual improvement of the organization's OSH management system can be measured.3. These planning arrangements should contribute to the protection of safety and health at work.3. (c) the selection of measurement criteria for confirming that the objectives are achieved.4.3.

(e) documented.10.1.3. 2. Prevention and control measures Hazard prevention 2.3. (b) consistent with the relevant and applicable national laws and regulations.4.10. (d) realistic and achievable.10. measurable OSH objectives should be established.2. and appropriate to and according to its size and nature of activity.4.1. including clothing.9. (b) control the hazard/risk at source.10. the employer should provide for appropriate personal protective equipment. Hazard prevention and control procedures or arrangements should be established and should: . and (f) periodically evaluated and if necessary updated. and should implement measures to ensure its use and maintenance.3. 2. Consistent with the OSH policy and based on the initial or subsequent reviews.3. at no cost.1.4. and communicated to all relevant functions and levels of the organization. Hazards and risks to workers' safety and health should be identified and assessed on an ongoing basis. (c) focused towards continually improving workers' OSH protection to achieve the best OSH performance. Preventive and protective measures should be implemented in the following order of priority: (a) eliminate the hazard/risk.1.13 2. and the technical and business obligations of the organization with regard to OSH . through the use of engineering controls or organizational measures.3. (c) minimize the hazard/risk by the design of safe work systems. and (d) where residual hazards/risks cannot be controlled by collective measures. which are: (a) specific to the organization. which include administrative control measures.

14 (a) be adapted to the hazards and risks encountered by the organization.4. Such assessment should be done in consultation with and involving workers and their representatives.2. working procedures. and address the prevention of OSH risks associated with them.4. 2. and communication with.4. occupational safety and health services.1. These arrangements should identify the potential for accidents and emergency situations. organizational structures or acquisitions) and of external changes (for example. 2. internal communication and coordination are provided to protect all people in the event of an emergency at the worksite.3. (b) be reviewed and modified if necessary on a regular basis.3. Emergency prevention.3. organizational mergers. The arrangements should be made according to the size and nature of activity of the organization. and reflect good practice.4. response Emergency prevention. where appropriate. (b) provide information to. and developments in OSH knowledge and technology) should be evaluated and appropriate preventive steps taken prior to the introduction of changes.3.10.10. such as labour inspectorates. including information or reports from organizations. (c) comply with national laws and regulations.2. preparedness and response arrangements should be established and maintained. Management of change 2. They should: (a) ensure that the necessary information.2. 2. and the neighbourhood and emergency response services.10. materials. and other services as appropriate.3. and the safety and health committee. .4. and (d) consider the current state of knowledge.3.4.2. processes or machinery. the relevant competent authorities. The impact on OSH of internal changes (such as those in staffing or due to new processes. preparedness and 2.10.3. The implementation of a "decision to change" should ensure that all affected members of the organization are properly informed and trained.1.3. A workplace hazard identification and risk assessment should be carried out before any modification or introduction of new work methods. as a result of amendments of national laws and regulations.

or at least the equivalent.4.10. 2.4.10. (b) establish effective ongoing communication and coordination between appropriate levels of the organization and the contractor prior to commencing work. 2.4.3. Arrangements for contractors working on site should: (a) include OSH criteria in procedures for evaluating and selecting contractors.3.10. are applied to contractors and their workers. evaluated and incorporated into purchasing and leasing specifications.4.1. Arrangements should be established and maintained for ensuring that the organization's safety and health requirements.3. firefighting and evacuation of all people at the worksite.10.3. Procurement 2.10. preparedness and response procedures. preparedness and arrangements should be established in cooperation with external emergency services and other bodies where applicable. response Emergency prevention. 2.4. Procedures should be established and maintained to ensure that: (a) compliance with safety and health requirements for the organization is identified. (b) national laws and regulations and the organization's own OSH requirements are identified prior to the procurement of goods and services. 2. Contracting 2. . and (d) provide relevant information and training to all members of the organization.2.5.15 (c) address first-aid and medical assistance.4. including regular exercises in emergency prevention. at all levels. This should include provisions for communicating hazards and the measures to prevent and control them.4.3.4. and (c) arrangements are made to achieve conformance to the requirements prior to their use.

and (b) support the organization's evaluation process. including the management review.11.3. as necessary. and (f) ensure that on-site OSH procedures and arrangements are followed by the contractor(s). (e) regularly monitor OSH performance of contractor activities on site. Performance monitoring and measurement should: (a) be used as a means of determining the extent to which OSH policy and objectives are being implemented and risks are controlled.11 Evaluation measurement - Performance monitoring and 2. 2. 2. and (c) be recorded. Responsibility.3. Both qualitative and quantitative measures appropriate to the needs of the organization should be considered. The selection of performance indicators should be according to the size and nature of activity of the organization and the OSH objectives. Procedures to monitor. (d) provide relevant workplace safety and health hazard awareness and training to contractors or their workers prior to commencing work and as work progresses.4. disease and incident statistics. These should: (a) be based on the organization's identified hazards and risks. ill health. (b) include both active and reactive monitoring.3.4. the commitments in the OSH policy and the OSH objectives.11.11.4. Monitoring should provide: .2. accountability and authority for monitoring at different levels in the management structure should be allocated.5. 2.16 (c) include arrangements for reporting of work-related injuries.3.4. diseases and incidents among the contractors' workers while performing work for the organization.4. 2. ill health. measure and record OSH performance on a regular basis should be developed.3. and not be based only upon work-related injury. established and periodically reviewed.

diseases and incidents. 2.3. and the OSH management system. and (e) compliance with applicable national laws and regulations. (d) surveillance of workers' health. 2. prevention and control are in place and operating effectively.Investigation of work-related injuries.6.4. Reactive monitoring should include the identification. including work organization. 2. diseases and incidents.4.3. (c) deficient safety and health performance.11. established performance criteria and objectives. plant and equipment. and (c) the basis for decisions about improvement in hazard identification and risk control. (c) surveillance of the working environment.4. (b) information to determine whether the day-to-day arrangements for hazard and risk identification. and (d) workers' rehabilitation and health-restoration programmes. and their impact on safety and health performance .12. premises. ill health.17 (a) feedback on OSH performance. reporting and investigation of: (a) work-related injuries. (b) the systematic inspection of work systems. and OSH management system failures. such as damage to property. through suitable medical monitoring or follow-up of workers for early detection of signs and symptoms of harm to health in order to determine the effectiveness of prevention and control measures. collective agreements and other commitments on OSH to which the organization subscribes.11. Active monitoring should contain the elements necessary to have a proactive system and should include: (a) monitoring of the achievement of specific plans.3. (b) other losses.7. ill health (including monitoring of aggregate sickness absence records). where appropriate.

4. with the appropriate participation of workers and their representatives. The audit should cover: (a) OSH policy.4. the frequency of audits. such as inspectorates and social insurance institutions. ill health.4.4. The investigation of the origin and underlying causes of workrelated injuries.4.3. Such investigations should be carried out by competent persons. adequate. (c) responsibility and accountability.2. The corrective action resulting from such investigations should be implemented in order to avoid repetition of work-related injuries. 2. where it exists.5. 2.1. taking into account issues of confidentiality.13.4.3. 2. in addition to any recommendations from the safety and health committee. Reports produced by external investigative agencies.3. The results of such investigations should be communicated to the safety and health committee.12.4. as appropriate. 2. 2.12.3. audit methodology and reporting.3.4.12. Arrangements to conduct periodic audits are to be established in order to determine whether the OSH management system and its elements are in place. An audit policy and programme should be developed. 2.12. (b) worker participation. ill health. The results of investigations. The audit includes an evaluation of the organization's OSH management system elements or a subset of these.13. should be acted upon in the same manner as internal investigations.3. and the committee should make appropriate recommendations. which includes a designation of auditor competency.3. Audit 2. . diseases and incidents. included in the management review and considered for continual improvement activities.3. the audit scope. 2.13. and effective in protecting the safety and health of workers and preventing incidents.4. should be communicated to appropriate persons for corrective action.3. diseases and incidents should identify any failures in the OSH management system and should be documented.

preparedness and response. (c) respond to the results of OSH performance evaluation and previous audits. (r) continual improvement. (k) procurement. and (e) fulfil the goals of continual improvement and best OSH practice. (p) management review. 2.3.19 (d) competence and training. (q) preventive and corrective action. and their impact on safety and health performance. The audit conclusion should determine whether the implemented OSH management system elements or a subset of these: (a) are effective in meeting the organization's OSH policy and objectives. diseases and incidents. (o) audit. (f) communication. development and implementation. ill health. (d) enable the organization to achieve compliance with relevant national laws and regulations. .4. (b) are effective in promoting full worker participation. (g) system planning. (i) management of change. (l) contracting.13. (h) prevention and control measures.4. (e) OSH management system documentation. (m) performance monitoring and measurement. and (s) any other audit criteria or elements that may be appropriate. (j) emergency prevention. (n) investigation of work-related injuries.

20 2.3. and (g) evaluate the effectiveness of follow-up actions from earlier management reviews. including adaptations of other aspects of the organization's management structure and performance measurement. including OSH policy and objectives. as appropriate. are subject to worker participation.1.3.4. (c) evaluate the need for changes to the OSH management system. The audit results and audit conclusions should be communicated to those responsible for corrective action. including the determination of priorities.4. .5. 2. 2.3. (e) provide the feedback direction.6. for meaningful planning and continual improvement. (b) evaluate the OSH management system's ability to meet the overall needs of the organization and its stakeholders.3. The frequency and scope of periodic reviews of the OSH management system by the employer or the most senior accountable person should be defined according to the organization's needs and conditions.13. Management review 2.14. (d) identify what action is necessary to remedy any deficiencies in a timely manner. including its workers and the regulatory authorities.4. Management reviews should: (a) evaluate the overall strategy of the OSH management system to determine whether it meets planned performance objectives. Audits should be conducted by competent persons internal or external to the organization who are independent of the activity being audited.13. (f) evaluate progress towards the organization's OSH objectives and corrective action activities.7. including analysis of results. 2. Consultation on selection of the auditor and all stages of the workplace audit.

3. and (b) additional internal and external inputs as well as changes.15. diseases and incident investigations.3. checking the effectiveness of and documenting corrective and preventive action.16. Continual improvement including organizational changes.1. 2. performance monitoring and measurement.14. including changes to the OSH management system itself. The findings of the management review should be recorded and formally communicated to: (a) the persons responsible for the relevant element(s) of the OSH management system so that they may take appropriate action. and audit activities. These arrangements should include: (a) identifying and analysing the root causes of any non-conformities with relevant OSH regulations and/or OSH management systems arrangements.3.3. 2. The management review should consider: (a) the results of work-related injuries. OSH management system audits and management reviews. and (b) initiating.15.4. Arrangements should be established and maintained for preventive and corrective action resulting from OSH management system performance monitoring and measurement.16. as appropriate and in a timely manner. ill health. These arrangements should take into account: . Action corrective action for improvement - Preventive and 2. workers and their representatives.2. implementing.4.4. and (b) the safety and health committee.3. 2.3. Arrangements should be established and maintained for the continual improvement of the relevant elements of the OSH management system and the system as a whole.15. 2. and completed and documented. planning. that could affect the OSH management system. the measures should be addressed according to the recognized hierarchy of prevention and control measures. When the evaluation of the OSH management system or other sources show that preventive and protective measures for hazards and risks are inadequate or likely to become inadequate.

and the results and recommendations of audits.5 Benchmarking Indicators of success should be set. 2. voluntary programmes and collective agreements. The safety and health processes and performance of the organization should be compared with others in order to improve health and safety performance. False True 2. where it exists. (b) the results of hazard and risk identifications and assessments. and (i) the results of health protection and promotion programmes.16. include a passage of time. .22 (a) the OSH objectives of the organization. (e) the outcomes of the management review. (f) the recommendations for improvement from all members of the organization. organisational or legal changes. (d) the investigation of work-related injuries.4. (c) the results of performance monitoring and measurements.2. (h) new relevant information. technological. Question 2. however it may be necessary to set benchmarks along side the aims and objectives to ensure that the policy is on track and heading in the right direction. (g) changes in national laws and regulations. including the safety and health committee. diseases.1 The circumstances that may lead to a review of the health and safety policy. ill health and incidents.3.

and sufficient knowledge. Competent institution: A government department or other body with the responsibility to establish a national policy and develop a national framework for OSH management systems in organizations. For . conform to defined criteria. Competent person: A person with suitable training. enterprise. Continual improvement: Iterative process of enhancing the OSH management system to achieve improvements in overall OSH performance. Hazard assessment: A systematic evaluation of hazards. Contractor: A person or an organization providing services to an employer at the employer's worksite in accordance with agreed specifications. terms and conditions. that has its own functions and administration. Audit: A systematic. Hazard: The inherent potential to cause injury or damage to people's health. as well as the arrangements to implement the OSH management system. public or private. undertaking. whether incorporated or not. experience and skill. establishment. Employer: Any physical or legal person that employs one or more workers. 2.6 Glossary In these guidelines. for the performance of the specific work. or part of it. but within the same industry. institution or association. Incident: An unsafe occurrence arising out of or in the course of work where no personal injury is caused. and to provide relevant guidance. independent and documented process for obtaining evidence and evaluating it objectively to determine the extent to which defined criteria are fulfilled. firm. the following terms have the meanings hereby assigned to them: Active monitoring: The ongoing activities which check that hazard and risk preventive and protective measures.23 Some companies choose to measure the performance of their policy against the performance of a similar company. This does not necessarily mean an independent external audit (an auditor or auditors from outside the organization). operation. Organization: A company.

24 organizations with more than one operating unit. and the OSH management system. and control systems designed to eliminate and reduce them. accident and disease prevention. OSH management system: A set of interrelated or interacting elements to establish OSH policy and objectives. either regularly or temporarily. where . Risk: A combination of the likelihood of an occurrence of a hazardous event and the severity of injury or damage to the health of people caused by this event. Workers' health surveillance: A generic term which covers procedures and investigations to assess workers' health in order to detect and identify any abnormality. It covers assessments of sanitary and occupational hygiene conditions. Risk assessment: The process of evaluating the risks to safety and health arising from hazards at work. work organization. but not be limited to. collective health at the workplace. and the health of the exposed working population. as demonstrated by the occurrence of injuries. for an employer. diseases and incidents. the surveillance of the working environment may focus on. Health assessment procedures may include. biological monitoring. are identified and acted upon. From the standpoint of workers' health. questionnaires or a review of health records. Worker: Any person who performs work. The results of surveillance should be used to protect and promote the health of the individual. collective and personal protective equipment. the intention is that. regulations and practice. medical examinations. and to achieve those objectives. Workers and their representatives: Where reference is made in these guidelines to workers and their representatives. ill health. a single operating unit may be defined as an organization. Safety and health committee: A committee with representation of workers' safety and health representatives and employers' representatives established and functioning at organization level according to national laws. occupational hygiene in the workplace. exposure of workers to hazardous agents. and psychosocial factors in the workplace. but are not limited to. radiological examinations. ergonomics. Reactive monitoring: Checks that failures in the hazard and risk prevention and protection control measures. Surveillance of the working environment: A generic term which includes the identification and evaluation of environmental factors that may affect workers' health. factors in the organization of work which may pose risks to the health of workers.

Perhaps the business has grown so quickly . less than say ten employees. In some instances it may be appropriate to involve all workers and all representatives. namely. they should be consulted as the means to achieving appropriate worker participation. physical. or (b) elected representatives. regulations and practice to represent workers' interests in OSH issues at the workplace. namely.7 A few words from the reviewer of this unit (Mike Watson). These companies are usually small. Workers' safety and health representative: Workers' representative elected or appointed in accordance with national laws. Designing an effective H&S Policy is critical to the success of the health and safety management programme. Worksite: Physical area where workers need to be or to go due to their work which is under the control of an employer. It has to reflect company culture and values in order to gain the confidence of employees and managers. whether they are: (a) trade union representatives. It involves an analysis of the organisation's activities and details of control measures. ill health and diseases: Negative impacts on health arising from exposure to chemical. and perhaps have only been in business for less than twelve months.25 representatives exist. work-organizational and psychosocial factors at work. as it states how pro-active management will be executed and achieved. organisation and arrangements for bringing the general policy into effect. 2. any person who is recognized as such by national law or practice. biological. 1971 (No. 135). representatives who are freely elected by the workers of the [organization] in accordance with provisions of national laws or regulations or of collective agreements and whose functions do not include activities which are recognized as the exclusive prerogative of trade unions in the country concerned. Workers' representative: In accordance with the Workers' Representatives Convention. Work-related injuries. representatives designated or elected by trade unions or by members of such unions. The requirement is to provide a policy that deals with general policy (the "statement"). In my employment as a safety consultant I have come across companies that for some reason or another do not have a policy in place.

26 that within a matter of months they expanded from three employees to more than five. A good health and safety policy should be developed and written from within the company itself. but it is essential that the company develop there own policy.8 An Example Policy An Example Policy ABC Company Opening Policy Statement This statement is issued in accordance with the Health & Safety at Work etc Act 1974 and other relevant statutory requirements. These companies may require the services of a safety consultant to provide advice and guidance. opinion. The manager who has been given the responsibility for health and safety in the workplace. Health and Safety Executive Inspector or Environmental Health Officer. in our (SHEilds Ltd). or perhaps they have suddenly had a visit from their local enforcing authority. who reports to who and for what. both in legal terms and good safety management terms the manager usually sees the benefit of the company developing the policy themselves. The companies’ ethos must be reflected within the policy and in real terms. In such situations an element of diplomacy is required. Many other policies can be located on the internet or through the www. Each aspect of the companies operations should be resource. Please read through the policy below. definitely not. from within the company has the key responsibilities. Should a company engage the services of a consultant to write a policy for them?. explains that he or she does not have time to write the policy. This consideration must be placed on who. 2.shepro. also what the companies arrangements are in terms of health and safety in their place of work and for their business activities. Once I have explained to the manager exactly what a health and safety policy is and why it is required. this can only be successfully achieved if the policy comes from within. and any case they have never had an accident. . In such cases I am often asked to provide them with a policy.

given such care and co-operation of employees. equipment and `Safe Systems of Work` that are without risk to health. as safety is a management responsibility at least equal to that of any other function. health and welfare of fellow employees.27 In the field of health and safety (we) seek to achieve the highest standards. . The effective management of health and safety. visitors and others who may be affected by it's activities and all users of it's sites and premises. Suitable resources have been set aside to ensure the appropriate delivery of this policy and the arrangements made within. We will take all reasonable and practicable steps as necessary to meet with our responsibilities. The provision of information. storage. It is the legally duty of every employee to take care of their own health and safety and others while at work. but because it is in our best interests. We do not pursue this aim simply to achieve compliance with current legislation. The provision of a safe place of work and safe working environment that has safe access and egress and does not present risks to health and the provision of adequate and suitable welfare arrangements. To ensure that sufficient arrangements are in place for the safe use. The Board accept this duty and the policy of the Company continues to attach the utmost importance to these matters. paying particular attention to:      The provision and maintenance of safe plant. who may be affected by their acts or omissions. The Company recognises it's legal duty under the Health and Safety at Works Act 1974 to safeguard. the health and safety of all it's employees. it can conduct operations in such a way that accidents and incidents can be reduced to the minimum. members of the public. so far as reasonably practicable. and to co-operate with management in ensuring the safety. handling and transportation of articles and substances that are within our control. leading to fewer accidents involving injury and time off work. training and supervision to assist all employees. The Board and Management of the Company believe that. instruction. and others to avoid injury and contribute positively to their own safety and health at work with a pro active culture to safety. is an investment which helps to achieve our purposes. We accept our responsibilities to provide a working environment that is safe and without risk to health and understand that our liabilities cannot be passed inappropriately to a third party in this respect.

This Health and Safety Policy will be reviewed annually by the Directors and Management taking on board employee comments any new legislation or practices that may affect this document. Signed: Dated: Name: Position: 2. safety and welfare. Written inspection reports are made available to both the Managing Director and the Safety Co-ordinator. Roles and Responsibilities (An Example Policy) The Managing Director has overall responsibility for health. who visits all sites and premises at regular intervals. this responsibility is discharged through the General Manager. safety and welfare for all activities undertaken within the premises. 1.8 An Example Policy cont. Any person who has a legitimate reason to have a copy of the policy can do so. using appropriate equipment and by reporting or correcting unsafe acts or conditions as appropriate. The Safety Co-ordinator reports to the General Manager. The Safety Coordinator has day to day responsibility for health. Employees will be asked to sign so that they recognise their responsibilities in matters of health & safety and agree to adhere to the policy. The Company is a member of the ABC Safety Group and as such has the service of the Group Safety Officer. safety and welfare arrangements . ABC Company profile for health.28 This policy can only be successful and effective with the co-operation of all employees and others. This policy statement will be displayed prominently in all work areas and will be made available to all employees. These reports are used to implement hazard elimination or risk reduction actions and support the company’s proactive measures. We therefore believe that it is the responsibility of all to perform their assigned duties and activities safely by following the safe working procedures. This policy is available in large print.

The intension is to build capacity within ABC Company with regards to health and safety. Health and Safety at Work: Detail of Policy The following statements can be referenced as the essence of our health and safety policy. 2.8 An Example Policy cont. SHEilds Ltd is a Health. This duty is to act as the Safety Co-ordinator for works activities at the ABC Company Offices and Workshops.29 2. will work with the Safety Co-ordinator and other staff over the next 12 months to assist in implementing this policy and the safety measures made within it. Safety and Environmental consultancy company based in Hull. Special Arrangement The Assistant Manager has had a second duty placed on him. Regulation 7. SHEilds Ltd. . Arrangements & Responsibilities (An Example Policy) 3. in accordance with The Management of Health & Safety at Work Regulations 1999. SHEilds Ltd will act as `safety consultants` to ABC Company.

codes of practice. Ensure the provision of sufficient and appropriate advice. in particular:   To take care of their own health and safety and that of others while at work and while undertaking work activities. 5. We can only carry out the duties within this document with the support and appropriate actions of all employees. Our financial budgets allow us to provide the necessary resources. time and expertise. The Safety Co-ordinator will ensure that this arrangement is in place and operating appropriately. instruction. regulation and codes of practice are observed and implemented and ensure that employees are informed as appropriate. safety and welfare. each of whom has a personal responsibility. Promote health and safety matters to employees and ensure that safety awareness and a responsible. . Contractors will be vetted to ensure that they are compliant with pertinent statutory requirements. 6. regulations.30 4. To comply and cooperate with any statutory (legal) requirements imposed on us and not to interfere with or misuse anything provided in the interests of health. Ensure that any relevant legislation. Make provision to ensure that employees and others as appropriate are aware of any risks to their health and/or safety resulting from our work activities. to deliver the arrangements made in this policy. thoughtful attitude exist. Establish and maintain working procedures and practices to eliminate or adequately control risks to health and or safety. supervision and training in health and safety matters to all employees commensurate with their work activities. Contractors Contractors employed by us must comply with this policy. ABC Company will: Provide a healthy and safe working environment with good working conditions in all premises under our control. and the Health and Safety at Work etc Act 1974. Matters relating to this will be monitored to ensure compliance and correct any omissions. This will be made clear when contracts or orders are submitted. Management & Employees commitment to health and safety. information. so far as is reasonably practicable.

The Safety Co-ordinator will ensure that this is undertaken and that the necessary documentation is completed. As the employer we will avoid the need for hazardous manual handling. Contractors will be vetted prior to engagement. Aspects covered will include awareness of first aid provision. New employees will be employed on the basis of their experience. All employees will receive `on going` training as appropriate and when required. If in doubt get help. A pre employment questionnaire is in place to ensure a screening process is in place. Risk Assessment Section Hazard Spotting and Reporting It is important to the success of this policy that employees report all hazards found during the course of their work. All new employees will receive a copy of this policy to ensure an understanding of the arrangements as explained to them. Manual Handling We will ensure that suitable training is provided to each member of staff in safe lifting and handling techniques. in safety matters commensurate with their work activities and their place of work.31 We will vet contractors that are employed by us and keep records of their arrangements in matters relating to health & safety. fire and emergency procedures. Contractors who fall short of our safety standards will not be engaged by us. bend your knees and keep your back straight. Induction & Safety Training New Employees will receive induction safety training and our health & safety policy will be explained on their first day of work with us. 7. 9. It is the responsibility of the Safety Co-ordinator to ensure safety training needs are identified and undertaken and that all documentation relating to health and safety is filed correctly. hazards identified in their duties etc. then the hazard . qualifications. Never twist while lifting. 8. We will ensure that equal opportunities apply to all applicants. We will make assessments of each manual handling task and eliminate or reduce the risk of injury from any hazardous manual handling that can't be avoided. as far as reasonably practical. If it is safe to do so. availability and general attitude.

Please note that hazards should not be corrected unless it is safe to do so. reduce the risk to an acceptable level by implementing suitable and effective corrective or control measures Monitor the arrangements Review the assessments at least annually All assessments with be documented The RISK is the likelihood or chance of a hazard causing actual harm or loss Risk assessments are been undertaken by the Safety Co-ordinator. Employees are encouraged to discuss these assessments. The Safety Co-ordinator will act accordingly to eliminate the hazard so far as is reasonably practicable or address control measures to reduce the risk of the hazard to an acceptable level. for our work activities and premises. We will undertake assessments of risk that arise from our work activities in the following way:         Consider each activity undertaken at work Identify the significant hazards Assess the risks that the hazard presents Eliminate the hazard or where this is not reasonably practicable. These assessments can be found in the companies health and safety file. Risk Assessment. We have provided a list some of the hazards that we have identified as been most significant. Hazards          Lifting & Carrying (manual handling ) Fire Traps and nips Sharps Falls from a height Falling objects Electrical hazards Work equipment Dusty environments .32 should be corrected. in accordance with the Management of Health & Safety at Work Regulations 1999 and other statutory requirements. 10. A HAZARD is anything with the potential cause harm or loss. These hazards should also be reported to The Safety Coordinator or other Manager.

The Safety Coordinator will undertake these substance assessments.O. Control of Substances Hazardous to Health Substance assessments required by the C. trips and falls Substances and materials Safe working procedures have and are to be considered and will be made available for our work activities to all employees as appropriate. escape routes.H. thinners or cleaning materials. Fire Prevention & Emergency Procedures Procedures have been put in placed as required under The Fire Precautions (Workplace) Regulations 1997 as amended in 1999. relating to fire doors. fire notices.33   Slips. read the instructions on the label and follow them. fire drills and the maintenance of fire extinguishers etc. If you are concerned or unsure seek advice and instruction of how to use it safely. All hazard data sheets will be supplied by the manufacturers of all substances and agents used and stored by us. Information can also be gathered from the EH040 register and also by undertaking a COSHH assessment.S. When using substances such as paints. paying particular attention to:       Elimination of the need to use harmful substances Substitution for a less harmful substance Training in safe use of substances Personal protective equipment Emergency procedures Records will be kept and updated with regards to these assessments. Don’t take risk with your health 12.H. All employees must ensure that they are . regulations are also been put into place. Start Safe & Finish Safe Before you start your day at work consider the hazards that may be present and at the end of your working day leave your area safe 2. concerning fire prevention and safety.8 An Example Policy cont. Training and information with regards to health hazards will be provided to all employees in accordance with these regulations. 11. The assessments will be kept in the safety manual.

always inspect and check for faults and never take chances when working at height 14. unless you have been trained in fire fighting techniques. These machines. present significant risks of . All access equipment will be suitable. On evacuating the premises all employees and others must report to the designated area and wait further instructions. Machinery We operate many types of machinery that are designed for different purposes. raise the alarm. tower system or any access equipment that is faulty or is not fit for use. steps. Report the fault immediately 15. All access equipment will be checked by a competent person. Safe Plant & Work Equipment We will ensure that access equipment is safe and adequately maintained. Any access equipment found to be in any way defective must be reported immediately and removed from work place.34 aware of the instructions and procedures relating to fire and other emergencies at our premises. In the event of a fire. Work Equipment It is important that we explain the risks of machinery/work equipment in full to those who will or may use our equipment. dial 999 and evacuate the premises. intact and comply with UK and EC requirements and bear any Health & Safety warning. Never use ladders. Never improvise. On no account should anyone re-enter the premises until they are told it is safe to do so by the person in charge. Training will be put in place for all employees in safe escape or what to do in the event of an emergency. 13. Persons using the access equipment will be competent and trained to use it as required. Training and adequate supervision will be provided at all times while operating machinery or work equipment. Fire extinguishers are placed at appropriate points but should only be used when if you become trapped. if used inappropriately or by persons who are inexperienced or who have not been trained.

Carpal Tunnel Syndrome. Employees must not improvise. It is important that:      The chair is able to swivel. through appropriate levels of maintenance and inspection. that all aspects risks are reduced to the lowest levels. and can be adjusted in height and is stable The Display screen can tilt and swivel. Any faults or defects identified by any person must be reported to either their line manager or the Safety Co-ordinator immediately. This may take the form of an operator assessment or be undertaken by either the Safety Coordinator or another competent person. 16. Never improvise. Upper Limb Disorders. It is important that operators of DSE understand the risks to their health while operating the equipment for long periods. Guards must be in place while the machinery is in operation The appropriate Personal Protective Equipment (PPE) must be worn at all times while the machine is been operated.         Only employees who have received training and who are experienced operators shall operate such machinery.35 harm. The Safety Co-ordinator will monitor these arrangements and keep records of faults and maintenance requirements. We will ensure. and that reflection is at a minimum The key board is tactile and stable. Operators should take regular breaks. and that you can rest your wrists That the work area is free from clutter and the desk is at a suitable height Local lighting must be at a suitable level . Respective Strain Injury can be result of prolonged use of DSE. Display Screen Equipment All Display Screen Equipment (DSE) will be assessed annually. Use the equipment for the purpose that it is designed for. modify or alter the machine for any reason The machine must only be for the purposes for that which it is designed for Employees must not distract a machinery operator while they are operating a machine Machine operators must undertake daily checks prior to the start of the machine they are operating. undertaking others tasks away from the equipment as planned by their manager.

Therefore employees are asked to inform us of this fact. Personal Protective Equipment Where the Risk Assessment shows that it is required. Safety Signage Safety Signage is in place throughout our offices and workshops. it is our policy to provide adequate and suitable Personal Protective Equipment and Protective Clothing for health and safety purposes. The Safety Co-ordinator will ensure that this is undertaken. 17. This will be monitored and any person found not to be complying may be subject to a disciplinary procedure. Employees must report faults in the PPE. early in the pregnancy. A legal requirement is placed on us to ensure that a risk assessment is undertaken and safe method of work is established. Portable electric tools are to be 110v. 19. It is the Employees responsibility to wear. Electrical installations used will be of the correct voltage and suitable for the job to be undertaken. store and look after the PPE. the dates of testing will be entered into the asset register. intact. Electrical shocks can kill. Electrical Equipment All electrical equipment will be inspected and maintained regularly for the risk of electrical hazards. or asked for a replacement as this becomes necessary. Electrical equipment will be tested at least each 12 months by a competent person and a record will be kept of this. Employees must abide by the signage. Electrical equipment must be visually examined every time it is handled. . Always visually inspect electrical equipment before use. 20.36 Operators should be aware that if they have any concerns with regards to DSE they should discuss these with their line manager. Always use the appropriate equipment in the appropriate environment 18. New or Expectant Mothers New and Expectant Mothers are required under regulation 18 of The Management of Health and Safety at Work Regulations 1999 to inform their employers of their condition. A Competent Person will carry out all testing of electrical equipment. correctly earthed and insulated.

It is important that all accidents are reported promptly. Diseases and Dangerous Occurrences Regulations (R. Our arrangements meet this requirement.37 21. Health Surveillance The Management of Health & Safety at Work Regulations 1999 requires that health surveillance should be appropriate to the risks identified in the assessments. Confidentiality is taken very seriously.D. A detailed written report will be made in the event of a reportable accident as required under RIDDOR 95 Employees should report near miss accidents. The Safety Co-ordinator will ensure that all reportable incidents/accidents are reported in line with the regulations. The first aid box can be located in the following areas The accident book can be located within the first aid boxes First aiders are : ____________________ Located at : ____________________ Reporting accidents is a method of accident prevention. We have a no blame culture in place and will always look for the root cause of accidents and incidents. suitable arrangements are in place.I.O. RIDDOR (1995) For accidents. Reporting a near miss is important and may prevent an accident in the future 24. 22. Employees requiring further details of RIDDOR may gain this information from the Safety Co-ordinator. Information that is likely to be confidential will only be used with the express permission of those employees involved and for the purpose as discussed. Accidents must be recorded in the accident book. 23. Accidents & First Aid All employees who sustain injury at work must obtain treatment and report the circumstances of the accident to The Safety Co-ordinator. . then we can reduce the risk of the same or similar type of accident occurring again. Accident Investigation All accidents and incidents will be investigated to establish cause and prevent re-occurrence.R) 1995. ill health and incidents reportable under The Reporting of Injuries.D. if we are aware of how accidents happen.

recording of information etc. It is in the interests of the individual’s and others’ health and safety that this arrangement is in place. workshops or other areas. We ask that any ill health matters are reported promptly. The Safety Co-ordinator will ensure that matters relating to this policy are shared with others as appropriate. Consultation & Promotion The sharing of information with regards to health and safety is vital to the success of this policy. Health Questionnaires All new employees will be required to complete a health survey form. All employees will be kept informed and briefed on all current and upcoming Health & Safety matters pertaining to both the company and their area of expertise. This arrangement will not infringe on the confidentiality required for such matters. 28. Discuss the matter with your line Manager or the Safety Co-ordinator. 74. It is also a statutory requirement. There is no legal reason for the employee to disclose such information. 25. (final Page!). Don’t let an ill health issue become a disability. Lone Working The risks of working alone are well known. Working Hours In accordance with the Working Time Directive and other statutory requirements. hours at work. This does not apply to driving while on company business. 26. 29. Inspection and Monitoring . see HASWA. However HASWA 74 requires the co-operation of employees and others in matters relating to health and safety at work. Consultation with employees is undertaken both formally and informally. monitoring arrangements are in place for work patterns. 27.38 2. However. It is our policy that employees should not work alone within the offices.8 An Example Policy cont. Employees are encouraged to take part in the decision-making process of this policy to promote a positive safety culture within ABC Company. it is also recognised that on some occasions employees are asked to work alone in circumstances of: start of day opening up of premises and end of day closing of premises.

Police Checks It is unlikely that we will require police checks on our employees. Driver Competence & Licensing/Qualification The V&R Co-ordinator is responsible for ensuring those drivers of company vehicles or who drive for business purposes are suitably experienced and hold an appropriate. Disabled access to our premises Full access audits will be reviewed for our premises and undertaken for any new premises as required. 32. Our vehicles. If you see a blocked emergency exit you must report it immediately 31. Employees are adequately supervised in line with their responsibilities and competence. 34. trips and fall hazards. current licence(s) for the class of vehicle(s) they are to operate. We will of course discuss this matter with you should it arise. All walkways must be free of debris or any other obstruction that may hamper safe escape in the event of a fire. at no time will any fire escapes be blocked or locked shut. section 2(2) c. serviced and maintained in line with our scheduled programme and this adheres to the statutory requirements placed on us. Our working environments are inspected quarterly. This policy is also available in a large print format. Targets and Performance Indicators . however all aspects of our activities are included to ensure that our working environment is safe and that our safe working practices are sufficient and been adhered to. Access and Egress At all times it must be made sure that there will be safe access and egress from the place of work. Each work area is inspected for hazards paying particular attention to slips. Employees must report any changes that may affect either their legal status as a driver or changes to their physical/physiological health that may present a risk as a driver 33.39 We have in place a system for monitoring for health and safety reasons. Supervision In accordance with our management procedures and HASWA 74 . plant and machinery are inspected. 30.

Please ask if you wish to see these supporting documents. 36. This early review reflects that main issue that we are planning an expansion within the next 3 months. While undertaking this. This policy is subject to an annual review. . please discuss them with you line manager. Daily checks are essential to your safety and the safety of others around you. If you have concerns of questions with regards to this policy. discussed and feed back provided. 37.40 We have set targets and performance indicators to enable us to measure the success of our policy. Other policies and documents are referred to in this policy. Next review date is scheduled for July 2005. Arrangements for Reviewing and Auditing this Policy The V&R Co-ordinator will review this policy in April 2005 in association with the management committee. A mid point will be used to provide information to all employees with regards to our on going performance. Remember start safe and finish safe 35... The V&R Co-ordinator will consider each aspect of the arrangements made within this policy. The targets set are    Zero lost time accidents over the 12 month period A 50 % reduction in sickness leave due to workplace illness 50% reduction in hazards identified from our safety tours/inspections Records will be kept by the V&R Co-ordinator . This early review will be undertaken to consider safety matters arising from the companies move to new premises. each risk assessment will be reviewed and updated as required. and audit the paper systems that support this policy. Matters will be presented to the safety committee.