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Item: 1 Description: ' A web-based storefront that will offer schools a comprehensive shopping source for e-books to be accessed by students on multiple types of electronic devices. tom: 4 REQUEST FOR AUTHORIZATION TO CONTRACT WITH AMAZON DIGITAL SERVICES ‘TQ PROVIDE AN E-BOOK STOREFRONT malimated | | Funding | Contract on Qption | Procurement | Is Contract | Contract fa mt | Source | Term pa Method | Retroactive?} Type Tree | One Year Request for ; Varous | yee | erga | stam | paetttmee) | Ne | Reiements ‘Amazon Digital Sences, ne. yaar Name & | S00 Borden Avenue North — Seattle, WA 98109 Contract Manager / Lead Contracting Officer Division of Contracts and Purchasing Contact a cea Xavier Corda Division of Contracts and Purchasing pec amen PURPOSE ‘Authorization is requested on the behalf of the Division of Contracts and Purchasing (DCP) to contract with Amazon Digital Services, Inc. (Amazon) to provide a secure, web-based solution (Storefront) that will offer schools a comprehensive shopping source for e-books and other electronic content. DISCUSSION The DOE does not currently have a tool for managing and distributing electronic content (e-content) such as electronic books (e-books) for students, leaving schools to procure and manage the distribution of electronic content such as e-books on their own. This inhibits the Department's ability to purchase e- books through a competitive process that aggregates purchases to achieve cost savings the way it does with other commodities. Through the Storefront, Amazon will become the DOE's primary distributor of electronic textbooks and related educational materials. The end-to-end solution offered by the Amazon Storefront will leverage Its Whispercast platform to allow teachers and school administrators to: «Search for content by various criteria such as grade level, reading level, title, author, type of user license, price, etc. * Select from a variety of content license methods such as perpetual use, limited time use, and other metered methods. ‘+ Takes advantage of new/innovative ways to purchase content, such as purchasing by chapter in the case of e-textbooks. Purchase content through the Department of Education's ShopDOE tool. Assign or remove permission rights for content to individual students through a teacher dashboard. View and track the usage of content by students. ‘+ Movelredistribute unused licenses to other classes within the same school or to other schools. * Uplond and publish taachercrested content for eheing elsewhere wihin a school or throughout the DOE. ‘+ Write reviews and recommendation about materials for other users. Paget of 5 | . * Access a variety of free content for classroom use from the public domain and other available resources. In addition to accessing their individualized profile from any device with a single-user sign-on, students willbe able to: View all content assigned by a teacher. ‘Access downloaded content offine. Use a school provided device or a personal device to access their profile and content. Request content for independent reading. Annotate and highlight passages. Use a builtin dictionary when reading. Select a language, where available, for reading or narration, ‘* Write content reviews. ‘The DOE released a Request for Proposals (RFP) in March 2013 seeking a Storefront through which the selected vendor would manage e-content and provide either DOE-acquired or vendor-acquired e-content. Proposals were evaluated by a committee consisting of five members of various DOE offices, one each from the Division of Instructional and Information Technology, the Office of School Support Services, ‘School Design & Charter Partnerships, the Division of Financial Systems & Business Operations, and the Office of Post-Secondary Readiness. Three committee members had school-based experience as teachers and assistant principals. The committee used the following criteria to evaluate proposals: Breadth of Catalog 30% Prices / Discounts 30% Program Plan 15% Organizational Capacity 15% Demonstrated Effectiveness 10% Fourteen proposals were received and evaluated, six of which received low scores for reasons that ranged from lack of clarity, resources, or experience with large organizations to technical shortcomings of the proposed storefront. Following oral presentations and demonstrations of their proposed solutions, the evaluation committee continued to consider two vendors that were judged best able to demonstrate a complete understanding of the required services and that possessed the technical resources to provide digital content management and distribution using custom storefronts. Combined with a strong presence in the digital content industry and large educational districts, both vendors were considered because they are innovators in both digital content distribution and acquisition in the marketplace and as such if selected, the committee felt, either could bring benefits other than technical capability to this project. The committee ultimately selected Amazon because it offered: a stronger and more methodical deployment plan; a better understanding of technical interactions with DOE's financial systems; clearly outlined roles and responsibiliies in the development, deployment, and support of the Storefront; a robust catalog of content; and a better understanding of the project's scale in general. Despite this technology's capacity for tracking and reporting student progress, students’ personal identifiable information will be safeguarded in this system, as Amazon will use a DOE-provided proxy with encrypted information and limited student information. Page 2015 While having @ wide breadth of catalog is an important goal of this procurement, DOE will retain its ability to create agreements for the purchase of materials elsewhere. Amazon will be responsible for the building and deployment of the Storefront as well as the training of schoobbased and administrative staff in its use, Using the DOE's FY 2012 total trade book expenditure of $23.8 million, the contract estimate Is based on the following percentage estimates of adoption of the Storefront by schools, as follows: Year 1 - 5 percent, Year 2 - 10 percent, Year 3 - 20 percent. Also using the DOE’s FY 2012 total textbook expenditures of $62.4 million, the contract estimates a similar adoption as that of the trade books. Since this |s the first time this type of implementation has been proposed, the actual adoption rate of schools for digital content is difficult to estimate. The Storefront will handle two types of e-content: DOE-contracted e-content and vendor-acquired e- content. Amazon offers a 15 percent cap commission rate for fufflment in the instances in which the DOE has contracted with another provider for e-content, with lower commission rates at higher transaction volumes. The DOE wil be entitled to a fulfilment commission rebate when the expenditure for digital content during the applicable year equals or exceeds the percentage of the DOE's overall digital content expenditure, as outlined in the table below. DOE FULFILLMENT COMMISSION REBATES “Annual Digital Spend | Volume incentive Rebate | Annual Digital Spend | Volume Incentive Rebate (70% of Conservative (25% of Digital (100% of Conservative (St of Digital Target Achioved) | Fulfilment Transactions) | Target Achleved) | Fulfiment Transactions) s27M $39M Year | (2% of total content spend) 968,000 (3% of total content spend) $195,000 127M $18.2M Year2 | (10% of total content spend) $319,000 (14% of total content spend) $910,000 20M $28.6M Year 3 | (45% of total content spend) $501,000 (22% of total content spend) st4M 973M $30.0M Year4 | (21% of ttl content spend) baited (81% of total content spend) sim | $322M $540M Year | (29% of total content spend) $958,000 (42% of otal content spend) coe * Digital spend thresholds based on an assumed $130M total content spend. Where the DOE does not have contracts in place or does not purchase e-content directly from publishers, Amazon will negotiate wholesale terms with publishers and then sell the e-content to the DOE through the Storefront. Discounted prices, which typically range from 10 to 80 percent, are established by Amazon and Amazon's revenues vary according to the wholesale terms negotiated with ‘each publisher. This price will include the commission cost of fulfilment. For cost/price analysis, we compared the pricing offered by Amazon with what was offered by ‘Overdrive, the other viable proposer identified by the evaluation committee. . When DOE provided the electronic content, Overdrive proposed an 8.5% mark-up while Amazon proposed a 15% mark-up, with up to a 5% annual rebate should sales volumes increase from year to year. Page 30f5 | | | When the vendor provided the electronic content, Overdrive offered a 35.5% net discount (42.75% minus a 7.25% mark-up) from list price, while Amazon advised that its discount will vary depending upon the wholesale price it negotiates with each publisher, but would always be no higher than its website price (plus a mark-up for electronic content fuffilment which was not defined and covers expenses such as data conversion, storage, maintenance, uploading, distribution and customer service.) We took a sample of 162 publications for which we could locate list prices and, from that subset, we applied Overdrive’s net discount and Amazon's price from their website. In total, Amazon's pricing was 22.8% belaw Overdrive's. Even after accounting for Amazon's content fulfilment fee, which would be less than the 15% it will charge when it provides content (as indicated above), we are confident that Amazon's pricing for vendor provided content falls below Overdrive’s. As the evaluation committee's final assessment of the two proposals favored Amazon by a significant ‘margin, the analysis above leads the DOE to conclude that Amazon's pricing is fair and reasonable. Shortly after the DOE first announced the selection of Amazon to provide the e-book storefront, the National Federation of the Blind (NFB) came forward with concerns regarding Amazon e-readers’ limited accessibility for visually impaired students. The NFB asserted that e-books, including Kindle print replica e-textbooks, distributed through the Whispercast platform and accessed on the Kindle app, are not fully accessible to the blind, DOE then postponed the approval of this award until Amazon offered a solution to those issues. ‘A mutual agreement has since been reached and the DOE is pleased to have played a constructive role in bringing both the NFB and Amazon to resolve these issues. Noteworthy information identified for Amazon Digital Services, Inc. (ADSI) is listed below. ‘The Occupational Safety and Health Administration (OSHA) and news reports indicate that ‘Amazon.com, affiliates, and other related entities of the prime vendor have had several incidents where employees have complained about conditions, have been injured, or have died. Amazon provided responses to all known complaints of OSHA violations and indicated that all these matters were closed by OSHA without issuing any citations or fines against Amazon, News articles also indicated that these entities faced tigation stemming from employee complaints of violations of the Fair Labor Standards Act and the National Labor Relations Act (NLRA). One of these matters led fo an examination by the National Labor Relations Board (NLRB) of the policies of Amazon.com.azdc, LLC, a subsidiary of an ADSI affiliate. This examination resulted in a settlement with the NLRB, wherein Amazon.com.azde agreed to rescind certain work rules that prohibited workers from sharing information with one another, although the entity did not admit any violation of the NLRA. A Federal Trade Commission (FTC) press release indicates that the FTC is currently suing ADSI's Parent, Amazon.com, Inc, in connection with billing for “unauthorized” in-app purchases by children, alleging that Amazon's conduct was an unfair practice under Section 5 of the FTC Act. The suit is currently in the discovery phase. Additionally, an FTC press release indicates that Amazon, among several other retailers, settled a mistabeling suit with the FTC conceming the companies’ sale of rayon falc that were labeled fe being made from bamboo fer, Amazon setted the case ard! pald $455,000. The Federal Aviation Administration (FAA) released two press releases that proposed civil penalties against a subsidiary of an ADSI affliate for allegedly shipping hazardous flammable liquid on two occasions, in August 2013 and December 2014, in violation of U.S. Department of Transportation Hazardous Materials Regulations. Both matters have been closed with Amazon companies paying {$40,500 and $91,000. The U.S. Intemational Trade Commission (ITC) began an investigation into allegations that Amazon and other companies are importing consumer electronics devices that violate a U.S. patent. The ITC Page 4 ofS investigation was terminated by settlement on June 29, 2012. Since the settlement occurred before any merits determination, Amazon was not found to have violated of the Tariff Act by the ITC. News reports indicate, and the prime vendor has confirmed, that Amazon.com, Inc., the parent vendor of ADSI, is challenging a $234 million assessment by the Internal Revenue Service in U.S. Tax Court. The IRS calculation was based on cash transfers between Amazon and its European subsidiaries and the matter is currently pending. News reports also indicate that in 2014 the Australian Taxation Office was auditing the tax strategies of several U.S. tech companies, including ‘Amazon.com. This audit is currently ongoing. Additionally, the European Union's antitrust office investigated a 2003 Luxembourg tax deal between Amazon and the Luxembourg goverment and released a preliminary finding that the deal appears to amount to unfair state aid. Tax experts said the Tecoupment could reach into the tens of millions of dollars. This matter is still pending. The DOE believes that none of these matters are out-of-the-ordinary for a company the size of Amazon (Amazon.com), which in fiscal year 2014 generated approximately $89 billion in revenue and had approximately 154,100 fulltime and part-time employees. In light of the size of the parent entity and as none of the matters above directly concem the prime vendor, the DOE does not believe they preclude a determination that the vendor is responsible, Page 50f5 Item: 2 Description: Special education related services for pre-school and school-age children and temporary school health aides. liom: 2 REQUEST FOR AUTHORIZATION TO ENTER INTO AGREEME! VIDE RELATED SERVICES FOR SPECIAL NEEDS STUDENTS PLUS GENERAL NURSING SERVICES (RFP R1095) Estimated Annual/ Total | Funding | Contract Option | Procurement | Is Contract Contract | Source | Term | POS | Amounts | Method | Retroactiver | Contact Type Amount One Year Request for $24,8046011 | Tax Lew? System Wide One Year| Optonto | $24,824,591 | Proposals Yes 649,182 | Reimbursable sirens $49,649,182 — oe Req Vendor Name wemer Name | see below. Contract Manager / Lead Contracting Officer Division of Contracts and Purchasing Contact Wiohael an Bema Denesia Sroom Blair Exeoutve Director Procurement Analyst Office of Related Services Central Office Procurement PURPOSE ‘Authorization is requested to contract with the vendors named below to provide Related Services to students with special needs. These services are for preschool (ages 3-5) and school-age (ages 5-21) students pursuant to an approved individualized Education Program (IEP) by the IEP teams of schools, the Committees on Preschool Special Education, or the Conimittees on Special Education. These contracts will supplement contracts currently in use, and are designed to strengthen and expand coverage in disciplines and districts that have proven to be most difficult to serve via current contracts. DISCUSSION ‘The DOE is mandated by federal and state law, as well as by judgments in the federal court case of Jose P. v. Sobol, to evaluate students and to provide special education related services where indicated, including monolingual or bilingual related services. In cases where the DOE is. unable to meet this mandate with in-house staff, contracted service providers are used. This RA seeks approval for said providers. The Related Services to be provided pursuant to contracts awarded via this RFP are as follows: * Counseling (English, Spanish, and other languages) Health Services by Health Aides (English only) Occupational Therapy (English only) Physical Therapy (English only) Speech Therapy (English, Spanish, and other languages) The RFP established three vendor tiers: Page 1 of 44 1. Primary vendors have been determined to offer the best value in meeting the anticipated need of a district or borough and will be given the first opportunity to fill each service request at a negotiated price. 2. Secondary vendors, defined as those with a primary designation in another district or borough for the same discipline who offered a proposal for the district in question, will be offered the opportunity to fill each request not filed by the Primary vendors within a specified timeframe at a negotiated price, in ascending price order. 3. Tertiary vendors, including both a) all other Primary vendors in the discipline without an award in the district or borough and b) all other vendors who applied for Primary or Tertiary designations and were evaluated as “well qualified” but not designated as a Primary vendor, will be offered the opportunity to fill each request not filed by Primary or Secondary vendor. Tertiary Vendors will be paid the average of their Primary award(s) for the discipline, where applicable, under “a)" above, or for *b)" at their negotiated price for the district or borough, in ascending price order. The Tertiary vendor with the lowest price that offers to fill the assignment will be given the assignment. Existing secondary and contract awards will remain in place, pursuant to the renewal process for those contracts; current primary awards will remain in place except for instances where a primary has been de-designated due to failure to meet service level expectations pursuant to their contract. Current secondary and tertiary awardees for a given line item were encouraged to consider bidding to compete for a new award as a primary through this RFP as were ‘contracted agencies that do not have a current contract. Where a current secondary or tertiary awardee for a line item covered by this RFP either deciined to bid as a primary for the line item or bid and was not selected, their current pricing and place in the “cascade” will remain unchanged pursuant to the renewal of their current contract. All secondary and tertiary awards made pursuant to this RFP will thus be utilized only where firms with applicable prior awards have been approached and are unable to provide the required service in accordance with their contract. In an effort to improve vendor performance with respect to key operational and instructional objectives, Service Level Agreements (SLAs) are included in the RFP. Contractors designated as Primary or Secondary for a discipline in one or more districts or boroughs may lose such designations if they fall to meet the SLAs. These contracts will also include provisions that facilitate and maximize Medicaid reimbursement, as well as new provisions intended to further improve service in the hardest to fill services and districts. Option years under these contracts have a price adjustment clause based on a Producer Price Index (PPI). Adjustments will be only for amounts in excess of two percent of the original contract price, so if the PPI shows a three percent change then contract prices will change by ‘one percent. There is a parallel provision under which rates will drop when the PPI falls by more than two percent. The evaluation criteria were: Price (45%), Organizational Capacity (30%), and Demonstrated Effectiveness (25%). ‘Of 57 vendor proposals received comprised of nearly 1,300 line item proposals associated with approximately 150 unique discipline/districvlanguage line items, one vendor did not meet the minimum qualifications and one vendor withdrew. Of the proposals reviewed, five were deemed tobe not eligible for awards. Page 2 of 44 Due to the number of disciplines and large volume of proposals, multiple review committees ‘were established to review each proposal for each discipline and to make recommendations for award as Primary or Tertiary vendor. Awards to Secondary vendors are based on Primary vendor awards negotiated prices. The review committees, in accordance with the RFP, ensured that vendors’ capacities were not overtaxed by limiting primary awards to individual firms based an assessment of information provided by the firm(s) regarding their capacity. This RFP resulted in a large number of vendors proposing unit pricing for primary and tertiary awards for pre-school and school-age Related Services for Special Education. Services include Counseling, Occupational Therapy, Physical Therapy and Speech Therapy. Counseling and Speech Therapy services are available in English and other languages. In addition, this RFP also included nursing services for special education and general education students. The large number of vendors responding to this RFP created a very competitive market. We compared proposed unit pricing to pricing of vendors providing similar services in current contracts. For pre-school and school-age student services as well as nursing services, proposed pricing for all vendors was within the range of pricing for current contracts allowing for the Cost Price Index (CPI) for Education and Communication (CPI Series Id: CUURO100SAE) Which increased 4.3% for the period beginning August 2012. As a result of the above, pricing can be determined to be fair and reasonable. Comprehensive background checks were completed for all vendors whose contracts have estimated amounts exceeding $1 million over three years. While the background checks have not been completed for all vendors, no contract will be submitted to the Comptroller for registration until the background check is complete, Should noteworthy information become known to the DOE after the Panel meeting, it will be reported to the Panel. For the background checks completed, Mayor's Office of Contract Services’ Advice of Caution database, DOE files and Vendex submissions were reviewed for the remainder. No significant adverse information has been revealed to date except as noted below. ‘+ Rehoboth Care Inc. (Rehoboth) - The vendor is debarred until April 5, 2016 by the New York State Worker's Compensation Board. Such debarments relate only to Public Works contracts, which involve public construction and building services, and are therefore not applicable to this type of contract. Moreover, the DOE has confirmed that Rehoboth has current worker's compensation insurance. Therefore, the DOE does not believe this matter precludes a determination that the vendor is responsible. ‘+ Baraka, Inc, dba M. Sanchez, LLC. - The vendor is debarred until December 2, 2016 by the New York State Worker's Compensation Board. Such debarments relate only to Public Works contracts, which involve public construction and building services, and are therefore not applicable to this type of contract. Moreover, the DOE has confirmed that Baraka has current worker's compensation insurance. Therefore, the DOE does not believe this matter precludes a determination that the vendor is responsible. * WonderWorld Occupational Therapy PC - The vendor is debarred until August 8, 2016 by the New York State Worker's Compensation Board. Such debarments relate only to Public Works contracts, which involve public construction and building services, and_are therefore not applicable to this type of contract. Moreover, the DOE has confirmed that WonderWorld has current worker's compensation insurance. Therefore, Page 30f 41 the DOE does not believe this matter precludes a determination that the vendor is responsible, Comprehensive Resources, Inc. - The following matters were reported by the vendor in its VENDEX questionnaires. © In October 2012, affiliate entity Signtalk, Inc. was investigated by SCI when one of its independent contractors, sign language interpreter, submitted for approval, timesheets with forged signatures. The investigation result did not question Signtalk’s credibility or professional integrity. Mr. Winston was terminated. Subsequent investigation of Mr. Winston’s previous work by DOE found additional forgeries. All questionable timesheet submissions were refunded to DOE and corrective action plan was offered and accepted by DOE in May 2013. A VCIP entry related to this matter was recorded as well. © In 2010, SCI investigated a social worker working for Binet, an affiliate to the prime vendor. The social worker failed to immediately report her suspicion of child abuse to the New York State Central Register for Child Abuse and Maltreatment as required by the DOE under Chancellor's regulation A-750 or to the Commissioner of the Office of Children and Family Services as the DOE believes she was required to do as a mandated reporter. The social worker waited until 3 days after making her observations to report the matter which she did only when she was advised to do so after informing one of the assistant principals. The vendor has provided the DOE with a satisfactory corrective action plan addressing the matter and clarifying the mandated reporting tesponsibllties of staff. The vendor has distributed the Chancellor's regulation to all its consultants and individually counseled the social worker on how to appropriately act in such situations in the future. © In 2010, SCI investigated an occupational therapist working for the Therapists Network, an affliate, regarding fraudulent timekeeping practices. The ‘occupational therapist was billing the DOE for sessions she did not perform. The vendor immediately removed the therapist from DOE work (subsequently terminating its relationship with her altogether), did not bill the DOE for any outstanding amounts attributable to her work, reimbursed the DOE $33,323 for prior erroneous billing that already had been paid to the vendor and provided a corrective action plan to the matter from reoccurring. Comprehensive Resources, along with its affilates, generated $14 million in revenues in fiscal year 2013. In light of the volume of business, the corrective actions taken in response to these matters, the vendors’ and principal's cooperation and the Office of Related and Contractual Services attestation regarding the vendor's exceptional performance under prior contracts, the DOE does not consider that any of the information uncovered precludes an affirmative finding of responsibility. Pollack & Associates ‘© SCI substantiated that Pollack & Associates - Shirael Pollack, the owner of Department Of Education vendor "Watch Me Grow,” billed the DOE for 34 Therapy sessions which did not occur. SCI recommended that the DOE recoup the $1,620 paid for these sessions. ‘© A prior investigation conducted by SCI was substantiated that Watch Me Grow failed to notify the DOE and submit new paperwork when one of its therapists left its employ and was replace by new providers. Instead, Watch Me Grow billed the DOE as if the original therapist had provided the related services to students. ‘Thereafter, Watch Me Grow reimbursed the DOE $5,771.70 for billing errors and entered into a corrective action plan. Page 4 0f41 0 The vendor is debarred until November 15, 2016 by the New York State Worker's Compensation Board. Such debarments relate only to Public Works contracts, which involve public construction and building services, and are therefore not applicable to this type of contract. Moreover, the DOE has confirmed that Pollack & Associates has current worker's compensation insurance. In light of the resolution of the above matters, the DOE does not believe this precludes a determination that the vendor is responsible, + New York Therapy Placement Services, Inc. ‘© The vendor has had two investigations by SCI. The first was an investigation from 2009 that found an employee of NY Therapy had the mother of a student sign attendance forms for days when he did not provide service. The vendor promptly removed the individual from any contact with DOE students as recommended by SCI. The second was a 2012 investigation that found an ‘employee of NY Therapy submitted documentation indicating that she had provided speech services to a student when she had not and the student had not even been enrolled at the school. The DOE received a corrective action plan that was determined to be acceptable and was reimbursed $36. © Uriel Cruz, a SEIT employed by NY Therapy Placement Services, had a mother of a4 yr-old student sign attendance forms — which Cruz submitted for payment - - for dates when he did not provide services, Although Cruz claimed every service was made-up, he had no records to prove the sessions had been provided and the student's mother did not remember the dates on which the student received services. The SCI report recommends Cruz be placed on the Ineligible List and Theresa Europe's office, based on this recommendation, has asked OPI to comply. © An investigation conducted by the Special Commissioner's Office substantiated that Kara Delamonica, an Independent Related Service Provider employed by vendor New York Therapy Placement Services, Inc. ("NY Therapy") to provide speech related services to DOE students, submitted documentation indicating that she had provided speech services to a six-year-old male student at Public School 168 in the Bronx in October 2011, when she had not provided the services and, in fact, the student had not been enrolled at the school. In light of the resolution of the above matters, the DOE does not believe this precludes a determination that the vendor is responsible. + Therapeutic Resources OT, OT & Speech Therapy, LLP. - A 2007 investigation performed by the Department of Education (DOE) at the direction of the DOE's Office of Special Investigations (OSI), established that a former employee of Therapeutic Resources falsely affirmed that he had performed an occupational therapy evaluation of a particular student and completed the forms and reports associated with the assessment. Upon being notified of the investigation’s findings, Therapeutic Resources. took corrective actions, which included the termination of that employee and implementation of appropriate steps to ensure that reports submitted by employees were accurate and true. In light of the resolution of the above matter, the DOE does not believe this precludes a determination that the vendor is responsible. The Office of Auditor General (OAG) has been tasked with determining that all primary awardees have sufficient financial capacity to perform the services for which they are contracted. All vendors, except for E&D Children Center and interactive Therapy Group Consultants, Inc. currently provide Related Services under the predecessors to these contracts. At the moment, OAG's review is still ongoing and should relevant information Page Sof 41 become known to the DOE after the Panel meeting, it will be reported to the Panel and award decisions will be revisited as required. Primary and Tertiary awards are listed separately below, Subsequent RAs will seek authorization for list additional Primary awards, Secondary, and Tertiary awards. rlmary AW 'y Sounds of New York ‘Comprehensive Resources, Inc. E&D Children Center EBS Emnilia's Kids, Inc. Feigi Taub Halberstam Audiology and Speech Pathology, P.C. Infinite Services, Inc, Interactive Therapy Group Consultants, nc. Legendary Speech Pathology dba Legendary Therapy New York Therapy Placement Services, Inc. Perfect Playground Rehoboth Care inc. SHC Services, Inc. Special Education Associates, inc, ‘THE EXECU|SEARCH GROUP, Inc. ‘Therapeutic Resources Physical, Occupational and Speech Therapy Services, LLP ‘Top Rehab, Inc. Yeled v'Yalda Early Childhood Center, nc. 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Annual Tertiary Vendors xan "ADVANCE TALENT SOLUTIONS $100,000 ‘APEX Therapeutic $200,000, ‘Apple Blossom Occupational Therapy Services PLLC $100,000 Baraka $100,000 ‘chatty Child Speech & Occupational Therapy, PLLC $100,000 ‘ity Sounds {$100,000 ‘Comprehensive Psychological Services, P $100,000 ‘Comprehensive Resources, nc. {$200,000 ERD Children Center $200,000 Empro dba Staff Glue $100,000 Felg\ Taub Halberstam Audiology and Speech Pathology, P.C. {$200,000 (GOTHAM PER DIEM, INC. $400,000 ‘Happy Dragon of New York, Ine $200,000 Horizon Healthcare Staffing Corp. $200,000 Infinite Services, Inc. $300,000 Interactive Therapy Group Consultants, ine. $200,000 LK Consulting, Inc. $200,000 New York Occupational Therapy (dba ORIK LLC) $400,000 New York Therapy Placement Services, Ine. $100,000 ‘OPTIMUM CARE REHAB PLLC $300,000 Playworks OT PTSLP PLLC $100,000 Pollack & Associates, PT, OT & SLP, PLLC $100,000 Prime Leaders $100,000 ‘Quality €are Speech Center, inc. $100,000 Rehoboth Care ine $300,000 Salveo Healthcare Solutions inc. $100,000 SHC Services, Ine $300,000 ‘Special Education Associates ine, $100,000 THE EXECU) SEARCH GROUP,INC ‘$100,000 “The Therapy Zone, Licensed Clinical Social Work Services, PLLC $100,000 “TheraCare of New York, Inc. $100,000 “Therapists on Wheels dba Tutors on Wheels $100,000, Top Rehab $100,000, ‘United Staffing Solutions ine. ‘$100,000 Williamsburg infant & Early Childhood Development Center $100,000 WonderWorld Occupational Therapy ‘$100,000 Page 11 of 41 by 1021 abe ema, 00'StS T ueneyuew Adevaqa [eoishyd jooussaud ‘apnaderayi Xad¥ Heenusi | 00svS we wapOONE Tooypsaua ‘nnadelous xadv ‘AensaL 00'S vS € ‘WAPOA Tooyasaud ‘opnadessyl Xadv_ AenaL 00's a uapoorg looyasard dpnadeiyl adv ‘AenaL 00°S¥S Tz UAPIOOS jooyasard spnedexsyl Xadv Tenral | _00svs o wApjooIg 1ooussaNe oameders xaav Ae, | 00svs or THON TOOK ssIe oanadeisyLyady Aepiet 00'S eS Ei ‘UAPOOI Joowpseud onnedeiayl Xadv ener | 00svs a ARON Toowpseue opnadessu xadv Renal | 00svs oT 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‘AdereyL leuonednao9 pHOMapLOM, ena | oes | wesua a whos | AdeiSqievopedna9 | joowsarg Tae. leuonedn209 pHONEpUOM (sepiw adh, ween piemy | 2#44J2de) | aBensuey asia ysnoiog auydsia adAL joours, owen wld 14 2ft sod aod wun Wie bebe Repel 00'S ‘ysuaua | (epim-0108) Za suBenD ‘Adeisu qaaeds paBy [00wps ‘AderayL Jevonednao9 pyomapuom Reniay OOS ystiaug ca ‘URpOoIg ‘Adesou yeashyd aay jowps, Fderoyy Ieuonednss9 puomepuom menL OOS ysii8u3, a ‘UApIOONS Ade sayy (e1skud aay 100s ‘Adesout Jeuonednos9 pomiepuom, Menay ory ysaua we ‘uAp|OONg ‘Aderayy jeuoyednaog | pay 1ooups ‘Adesoui Jeuonedns99 pLoMepuoM Repel Ores ‘ysiaug e ukpooig — | Adesays jeuonednao9 | paBy joys ‘Adexout, Jeuoyednso9 puoyapuom pw oa sare pemy = = :24q) | sfenauey yinsig yBnouog aundiosia adAy joys aueN wily oud aun Item: 3 Description: Universal Pre Kindergarten Services (Zip Codes) RFP# R1117 REQUEST FOR AUTHORIZATION TO CONTRACT WITH PROVIDERS OF EARLY CHILDHOOD EDUCATION SERVICES FOR FOUR-YEAR-OLDS IN THE UNIVERSAL PREKINDERGARTEN (UPK) PROGRAM (RFP R1117) Estimated Annual! Total | Funding | Contact | gojgng | Estinated | Procurement | ts Contact | Contact Contract | Source | Term Option Amount | Method | Retroactive? | Type Amounts Options to New York Extend for State Two t- $2,059,040.00 Request for 1 Education ) Three | | Yeat | ¢4.118,080.00 | Proposals Yes —_| Requirements $6,257,689.00 Depariment | Years | Periods or (REP) foal (NYSED), One2- Tax Lew Year Petiod Vendor Name & Address ‘See attached table. Contract Manager Lead Contracting Officer ee Xanthe Jory Sophia Pappas Angela Edwards Exectve Drector, Expansion Planning | Chief Exeautve Oficer Chief Administrator Divison of Early Childhood Education | Division of Early Childhood Education _| Central Ofce Procurement PURPOSE Authorization is requested to contract with the vendors listed in the attached table to provide high- quality instructional programming as part of the Full-Day Universal Prekindergarten (UPK) program. DISCUSSION In 1997, the New York State Education Department (NYSED) established the Universal Prekindergarten program (UPK), which entitles eligible four-year-olds to receive 2 hours and 30 minutes of instructional programming for 180 days at no charge to families. n March 2014, the State legislature approved a $300 million grant to expand full-day pre-kindergarten access in New York City. The legislation allows for high-quality UPK programs to be awarded new full-day UPK seats or to convert existing half-day seats to fulkday seats. The UPK program operates citywide in public and non-public school settings. Achieving universal access to prekindergarten services depends on the partnerships that link community-based organizations with the NYC public school system. Additionally, New York State Education Law provides for a statewide Universal Prekindergarten Program and contracts for these services are necessary. This solicitation was conducted as a Request for Proposals (RFP) and not as a Request for Bids (RFB) because these services are administered directly to children and must be evaluated on five (5) criteria listed in the RFP. The City of New York is continuing to implement Pre-K for All, a truly UPK system in New York City that provides every age-appropriate child with free, full-day, high quality pre-K. As such, an RFP was released on December 17, 2015, seeking to identify and award eligible high-quality early childhood providers who are willing to collaborate with the DOE’s Division of Early Childhood Education (DECE) to implement the Pre-K for All program in New York City districts with a need for more publicly-funded, full-day pre-K seats seats than the DOE Is able to offer within the New York City public school system. This RFP is open to providers planning to serve pre-K in any of the-New York City zip codes in which the DOE has determined there is high need for pre-K seats. The deadline for proposals was February 3, 2016. DECE performed a needs analysis to determine areas to target for full-day seats citywide, DECE measures this seat gap by evaluating the difference between the estimated number of Pre-K aged students in each district and zone, and the number of Pre-K seats available. The RFP requested vendors to submit proposals for sites located in any of the eligible zip-codes listed in the RFP, which are anticipated to have the greatest unmet demand for Pre-K for All seats in 2016- 2017. However, demand within zip-codes varles and the DOE reserved the right to not award proposals if they are determined at the time of award to fall in areas where seats are not needed. Of the 132 proposals received in HHS Accelerator, 96 were evaluated after removing non-responsive proposals during the responsiveness checks. There are 3 vendors recommended for award of full-day programs at 3 sites on this Request for Authorization, Additional sites will be included in subsequent RAs. Contracts for these services are necessary because the DOE does not possess the personnel to perform them. The program provides at least 180 days of full-day Pre-K for All services, including at least 176 days of instruction and four (4) days of professional development for teachers. Providers must operate five (5) days (Monday to Friday) in a typical week, and provide a minimum of six (6) hours and twenty (20) minutes and a maximum of seven (7) hours of Pre-K for All services each day. Providers may request approval from the DECE field cifices to operate 6 days per week in a typical week (Monday through Friday and either Saturday or Sunday) and/or to operate for fewer than six (6) hours and twenty (20) minutes per day. DECE convened evaluation committees comprised of DECE field office Pe-K for All instructional and ‘operational personnel to evaluate proposals under their guidance, as well as consultants with extensive ‘experience in Early Childhood education. Proposals were scored using the following evaluation criteria: MAXIMUM POINTS Vision & Organizational Capacity 1 Effective School Leadership and Collaborative 2 Teachers Rigorous Instruction 33 ‘Strong Family-Commurity Ties 4 ‘Supportive Environment 11 All vendors in areas where additional seats are needed who met the minimum qualifications, scored at or above the 55 points, proposed a viable site, and presented fair and reasonable prices are recommended for award. In areas where the capacity of vendors exceeded the estimated demand for services, awards were made based on vendor scores. While price is not an evaluation criteria, contract awards were subjected to successful budget negotiations between the DOE and proposers based on fair and reasonable price per student. DECE negotiated budgets, inclusive of the cost-per-child and any proposed start-up funding (materials, furniture, and/or construction) with vendors recommended for award, Proposers' program expenditures were subject to review to assure that actual expenditures were consistent with the approved budgets. ‘The negotiated cost-per-child is the amonut charged for the term of the entire contract. The UPK full-day expansion allows for limited start-up funds for programs beginning new full-day programs. Vendors requiring start-up funds were offered additional resources outside of thelr negotiated per child rate for the first year of thelr contract. These funds will support facilities improvements necessary for their required Department of Mental Health and Hygiene permit, other ‘small upgrades, or for furniture and other materials for their new classrooms. All of the vendors and their principal owners and officers were subject to a comprehensive background check and have been determined to be responsible. ese ed yer ne asa [sete be a. zt ci seis — meses aL iS ie Item: 4 Description: Universal PreKindergarten Services (Continuity) R 1125 REQUEST FOR AUTHORIZATION TO CONTRACT WITH PROVIDERS OF EARLY CHILDHOOD EDUCATION SERVICES FOR FOUR-YEAR-OLDS IN THE UNIVERSAL PREKINDERGARTEN (UPK) PROGRAM (RFP R1125) Estimated Annual Total | Funding | Contact| oyigng | Estimated | Procurement | Is Contract | Contact Contract. | Source | Term ions | option Amount | Method | Retroactive? | Type Amounts: Options New York Extend for State Two t- $361,332.00 Request for j Education | Three | | Year | $722,664.00 | Proposals Yes | Requirements sivtzseasgo | Department | Yeas | Prod or pie 128,996.00 |“ yseD), One 2- TaxLevy Year Petod Vendor Name & ae See attached table. ‘Contract Manager Lead Contracting Officer et ae '& Purchasing Xanthe Joy Sophia Pappas Angela Edwards Executive Director, Expansion Planning | Chief Exeoutve Officer Chiet Administrator Divison of Eatly Childhood Education | Division of Ealy Childhood Education | Central Ofce Procurement PURPOSE Authorization is requested to contract with the vendors listed in the attached table, all of which have existing kindergarten programs, to provide high-quality instructional programming as part of the Full- Day Universal Prekindergarten (UPK) program. DISCUSSION In 1997, the New York State Education Department (NYSED) established the Universal Prekindergarten program (UPK), which entitles eligible four-year-olds to receive 2 hours and 30 minutes of instructional programming for 180 days at no charge to families. In March 2014, the State legislature approved a $300 milion grant to expand full-day pre-kindergarten access in New York City. The legislation allows for high-quality UPK programs to be awarded new full-day UPK seats or to convert existing half-day seals to full-day seats. ‘The UPK program operates citywide in public and non-public school settings. Achieving universal access to prekindergarten services depends on the partnerships that link community-based organizations with the NYC public school system. ‘Additionally, New York State Education Law provides for a statewide Universal Prekindergarten Program and contracts for these services are necessary. This solicitation was conducted as a Request for Proposals (RFP) and not as a Request for Bids (RFB) because these services are administered directly to children and must be evaluated on five (5) criteria listed in the RFP, The City of New York is continuing to implement Pre-K for All, a truly UPK system in New York City that provides every age-appropriate child with free, full-day, high quality pre-K. As such, an RFP was released on December 17, 2015, seeking to identify and award eligible high-quality early childhood providers who are willing to collaborate with the DOE's Division of Early Childhood Education (DECE) to implement the Pre-K for All program in New York City districts with a need for more publicly-funded, full-day pre-K seats seats than the DOE is able to offer within the New York City public school system. This RFP was open to providers with existing kindergarten programs for five-year olds at their site and plan to offer Pre-K for All, with the expectation that Pre-K for All students will enroll in their existing kindergarten program as five-year olds. The deadline for proposals was February 3, 2016. DECE performed a needs analysis to determine areas to target for fulldlay seats citywide. DECE measures this seat gap by evaluating the difference between the estimated number of Pre-K aged students in each district and zone, and the number of Pre-K seats available. Of the 25 proposals received in HHS Accelerator, 20 were evaluated after removing non-responsive proposals during the responsiveness checks. There are 1 vendors recommended for award of full-day programs at 1 sites on this Request for Authorization. Additional sites will be included in subsequent RAs, Contracts for these services are necessary because the DOE does not possess the personnel to perform them. The program provides at least 180 days of full-day Pre-K for All services, including at least 176 days of instruction and four (4) days of professional development for teachers. Providers must operate five (5) days (Monday to Friday) in a typical week, and provide a minimum of six (6) hours and twenty (20) minutes and a maximum of seven (7) hours of Pre-K for All services each day. Providers may request approval from the DECE field offices to operate 6 days per week in a typical week (Monday through Friday and either Saturday or Sunday) and/or to operate for fewer than six (6) hours and twenty (20) minutes per day. DECE convened evaluation committees comprised of DECE field office Pe-K for All instructional and operational personnel to evaluate proposals under their guidance, as well as consultants with extensive experience in Early Childhood education. Proposals were scored using the following evaluation criteria: [iS RESPONSE CATEGORY: J] =WAXIMON POINTS = ‘Vision & Organizational Capacity 1 Effective School Leadership and Colaboraive 2 Teachers [Rigorous Instruction 35 ‘Strong Famly-Commurity les 24 Supportive Environment 11 All vendors in areas where additional seats are needed who met the minimum qualifications, scored at or above the 56 points, proposed a viable site, and presented fair and reasonable prices are recommended for award. In areas where the capacity of vendors exceeded the estimated demand for services, awards were made based on vendor scores. While price is not an evaluation criteria, contract awards were subjected to successful budget negotiations between the DOE and proposers based on fair and reasonable price per student. DECE negotiated budgets, inclusive of the cost-per-child and any proposed start-up funding (materials, furniture, and/or construction) with vendors recommended for award. Proposers’ program expenditures were subject to review to assure that actual expenditures were consistent with the approved budgets. The negotiated cost-per-child is the amonut charged for the term of the entire contract. ‘The UPK full-day expansion allows for limited start-up funds for programs beginning new full-day programs. Vendors requiring start-up funds were offered additional resources outside of their negotiated per child rate for the first year of their contract. These funds will support facilities improvements necessary for their required Department of Mental Health and Hygiene permit, other ‘small upgrades, or for furniture and other materials for their new classrooms. The vendor and its principal owners and officers were subject to a comprehensive background check and has been determined to be responsible. Item: 5 : Description: Universasl Prekindergarten Charters Schools RFP# 1118-withdrawn | tom: 5 Item: 6 Description: Arts education services REQUEST FOR AUTHORIZATION (RA#18) FOR ARTS EDUCATION SERVICES (MITAC R0891) Estimated Funding Contract Procurement | 1s Contract anual Total | Source Term | OPtions Method Retroactive? | Contract Type $30,000/ , Mulipe Task Award ‘ bine Various | FheYears | None | Nanhe Toni ti No | Requirements Vendor Name & Address ‘Components* CUNY Harmony Program 230 West 41 Stet -7™ oor 2. Musie New York, NY 10036 ‘Service Requestor / Contract Manager Division of Contracts & Purchasing Contact Paul King ‘Adina Hazel Executive Director Procurement Analyst Office of Arts & Special Projects Instructional Service Procurement PURPOSE Authorization is requested on behalf of the Office of Arts and Special Projects (OASP) to contract with the CUNY Harmony Program to provide Arts Education Services. The awarded vendor will offer direct services to students in music. These services will be provided at the discretion of each participating school or central office operating on behalf of a school or consortium of schools. DISCUSSION The CUNY Harmony Program will deliver services that support and advance teaching and learning by building on the Blueprint for Teaching & Learning in the Arts and the New York State Learning Standards (NYSLS) for the Arts. The Blueprint forms the basis for instructional programs in dance, music, theater, visual arts, and the moving image and is built upon five strands of Arts Leaming: Arts Making; Literacy in the Arts; Making Connections; Community and Cultural Resources; and Careers and Life-long Leaming. Services provided by awarded vendors will incorporate the guidelines established In the Blueprint while ‘enhancing studies in other areas. Proposals were distributed to an evaluation committee that included Arts Coordinators and Directors from ASP, all of whom are knowledgeable about the Blueprint and the NYSLS for the Arts. They have participated in developing the Blueprint, are currently implementing arts programming, and possess years of experience within the New York City public schools or DOE central offices. To ensure scoring consistency, a training session was conducted for all committee members, in which they received an overview of the process and a scoring rubric. Proposals were evaluated using the following criteria: program plan (25 points), organizational capacity (25 points), demonstrated effectiveness (25 points), and price (25 points). Successful vendors were required to achieve a minimum score of 80 points. Contract award has previously been made to 109 proposers and one is recommended in this RA. The CUNY Harmony Program offers custom-designed instrumental instruction in strings, woodwinds, brass, and percussion. Students will leam to recognize basic music symbols, scales, rhythms, musical vocabulary, and pitch; observe ensemble etiquette; and play/perform for class, school, and/or parent/caregiver audiences. Students are chosen for participation on the basis of their interest rather Page 1 of2 than talent and many have little to no prior experience studying music. After hearing the instruments offered at their school, students decide which they would like to study. The CUNY Harmony Program students are regularly given the opportunity to collaborate with members of professional ensembles. Each year CUNY Harmony and the New York Philharmonic present a master class in which teaching artists coach and mentor CUNY Harmony students, joining them in a performance at the conclusion of the lesson. The negotiated hourly rate of $202 has been determined fair and reasonable based on a comparison with hourly rates for similar services provided by vendors contracted under this solicitation. ‘The estimated annual contract amount is based on the minimum amount for new vendors in requirements contracts for Arts Education Services of $30,000. ‘A background check on the CUNY Harmony Program, including the System for Award Management and the Uniform Commercial Code, found no significant adverse information. The vendor has therefore been determined to be responsible. Its necessary to contract for these services because the DOE does not possess the expertise necessary to meet the objectives of this program. The MTAC process is the preferred procurement method as this process allows the DOE to award contracts for similar services to multiple vendors in order to meet demand for such services and to offer a choice among vendors. As a part of the MTAC process, all service requests over $25,000 must go through a competitive process for procurement of services. Users will be required to create a scope of services and conduct a mini- solicitation process among the awarded vendors in their component areas. Vendors will be required to provide a statement of work and pricing based on their contracted services, which will be evaluated and scored by the user. Upon completion of this mini-solictation process, schools will be able to secure services via a purchase order. This process is to ensure competition among the large number of vendors, who have been awarded contracts as a result of this procurement. Future RAs for these services will be submitted in batches as new providers are presented for award of contracts. “Component Services: 1, Dance ballet, modem hip-hop, balroom, Aftican, Caribbean, denoes of other counties & cultures, choreography. 2, Musle—hip hop, 2zz, classical, instrumental, vocal, choral, composing 3. Thealer —playuriing,storyteling, performing, paymking autons, assembies. 4, Visual Arts ~ museum tours, palnngs, murals, drawing echtecture, colages. 5. Moving Image, New Media - fim making, videography, photography. 8. Parent Engagement — al of the above subjecis in concert with direc student services. Page 2 of2 Item: 7 Description: Literacy professional development services (RAQ). tom: REQUEST FOR AUTHORIZATION (RA#9) FOR LITERACY PROFESSIONAL DEVELOPMENT (MTAC R0996) Estimated Funding Contract Procurement ts Contract onal Total | Source Term | Options Method Retroactive | Contract Type Tax ew & $465,000 Multiple Task Award ; Pseee00 Relate Five Years | None ‘Contact (MAG) No Requirements Vendor Names & andlor Names | so Table B below. Service Requestor / Contract Manager Division of Contracts and Purchasing Contact Jessica Kaplan ki EHester Deputy Executive Director Bryan Office of Curiculum, Instruction & Professional Leaming fiesriolfelriegtey Division of Teaching and Leeming a a PURPOSE ‘Authorization is requested on behalf of the Division of Teaching and Leaming to contract with the vendors listed below to provide systemwide literacy professional development services. These services will be provided at the discretion of participating schools, central offices operating on behaff of schools, or consortiums of schools. DISCUSSION To help ensure that its students achieve the higher standards in literacy that adoption of Common Core Learning Standards (CCLS) requires, the DOE must acquire professional development services for its teachers, leaders, coaches, administrators, and support staff, These services will increase literacy content and pedagogical knowledge, support the implementation of CCLS, and align resources to improve student achievement. These services will also support schools and learning communities as they plan and conduct effective instruction and professional development in literacy. Contracted vendors wit! provide high-quality, needs-based, and CCLS-aligned professional development and support instruction for teachers and other staff covering kindergarten through 12° grade, Services will focus on literacy content, pedagogy, citywide core curriculum programs, research, and best practices and will include institutes, workshops, seminars, coursework, conferences, walkthroughs, and intenvsitations. It is necessary to contract for these services because the DOE does not possess the expertise necessary to meet the objectives of this program. In response to the solicitation, vendors proposed for one or both of these focus areas: 4) Literacy Professional Development and 2) Literacy Consultants/Coaches. Proposals were evaluated by a minimum of three evaluators. The evaluation committees included a principal, a teacher, senior instructional coaches, and program directors, Proposals were scored based ‘on program plan (25 points), organizational capacity (25 points), pricing (25 points), and demonstrated effectiveness (25 points). Successful vendors were required to achieve a minimum score of 80 points. Page 1 0f3 Twenty-two vendors were recommended for contract awards under previous RAs and six are recommended here. The recommended vendors’ services introduce shifts in pedagogy and provide direction on efficient and effective ways to use student data to inform instructional practices and improve student achievement. Professional development offerings will provide specific support to schools and teachers for implementing all or some components of reading and other components of literacy instruction in ELA and content area classrooms, including foundational literacy skills. Program delivery methods inchide customized workshops, support, and coaching. ‘Table A shows the proposed and negotiated average hourly rates for each vendor recommended here for award. The negotiated rates range from $170 for Really Great Reading Company's professional development workshops, which focus on integrating skill diagnostics and early intervention strategies into instructional practices that address the needs of struggling students, to $257 for Literacy for Life's structured multisensory approach to teaching reading, writing, and comprehension. Literacy for Life offers Orton-Gillingham based trainings that target grades K-5 and standards-aligned professional learning opportunities for schoo! leaders, principals, coaches, and teachers in grades K-12. Negotiations resulted in an average cost savings of approximately 22 percent in program hourly rates. ‘The prices offered by all six vendors have been determined to be fair and reasonable based on a comparison with hourly rates for like services by vendors contracted under this solicitation, TABLE A. HOURLY RATES FOR RECOMMENDED VENDORS: se Se | aae Literacy for Life, Inc. sari $257 Frank Cunningham, Inc. $183 $171 Public Consulting Group, Inc, $361 $2at Really Great Reading Company, LLC $433 $170 ‘Southem Cross Consulting Corporation $246. $225 ‘Susan Radley Brown, Inc. $282 $282 The estimated annual contract amounts for Literacy for Life, Inc. and Susan Radley Brown, Inc, were derived from their previous contract expenditures for these types of services. The estimated annual contract amounts for the remaining four vendors are based on the minimum amount for new vendors in Literacy Professional Development requirements contracts of $30,000. Background checks for all six vendors, including VENDEX, the Uniform Commercial Code, the Federal Tax Lien, the System for Award Management, and the comprehensive background review of Susan Radley Brown, identified no significant adverse information. All six vendors have therefore been determined to be responsible to provide approved services. ‘The MTAC process is the preferred procurement method as this process allows the DOE to award contracts for similar services to multiple vendors in order to meet demand for such services and to offer a choice among vendors. ‘As apart of the MTAC process, all service requests over $25,000 must go through a competitive process for procurement of services. Users will be required to create a scope of services and conduct a mini- solicitation process among the awarded vendors in their component areas. Vendors will be required to. Page 2 0f3 provide a statement of work and pricing based on their contracted services, which will be evaluated and scored by the user. Upon completion of this mini-solicitation process, schools will be able to secure services via purchase order. This process is to ensure competition among the large number of vendors who have been awarded contracts as a result of this procurement. Future RAs for these services will be ‘submitted in batches as new providers are presented for award of contracts. ‘TABLE B. ESTIMATED CONTRACT AMOUNTS FOR RECOMMENDED VENDORS VENDOR NAME & ADDRESS FOCUS AREA(S) ESTIMATED ANNUAL TOTAL AMOUNT Literacy for Life, ine. 9960 Third Avenue Brookiyn, NY 11209 ‘$125,000 / $625,000 Frank Cunninghem, Inc. 1675 York Avenue New York, NY 10128 1.2 {$30,000 / $150,000 Public Consulting Group, Inc. 140 Broadway, Suite 4607 New York, NY 10005 1.2 ‘$30,000 / $150,000 Really Great Reading Company, LLC 7405 Bara Drive Bethesda, MD 20817 $30,000 / $150,000 Southam Cross Consulting Corporation ‘One Riverplace, 650 West 42 Street, Rm. 2607 New York, NY 10038 $30,000 / $150,000 ‘Susan Radley Brown, Inc. 429 Woodland Steet Houston, TX 77009 $220,000 / $1,100,000 Page 30f3 Item: 8 Description: Math PD services for teachers,leaders, coaches, administrators and support staff. REQUEST FOR AUTHORIZATION (RA#9) FOR MATH-RELATED SERVICES AND PROFESSIONAL DEVELOPMENT (MTAC R1026) Estimated Funding | Contract Procurement | 1s Contract Annual | Total Options he Contract Type contract Amount | S0Urce Term Method Retroactive? Tax Levy & : $885,000 Muliple Task Awerd i Sazso00 | Feimbusele | Fe Yeas | Nore | MOshct(MTAG) No Requirements Estimated Vendor's Name & Address Components) | annual? Tost amount ‘Metamorphosis Teaching Learning Communit, Ine 185 Park Row, 184 42 $885,000 / $4,425,000 New York, NY 10088 Service Requestor / Contract Manager Division of Contracts and Purchasing Contact Jessica Kaplan Deputy Executive Decor Secret Ane Office of Curriculum, Instruction & Professional Learning Instructionat Service Procurement Division of Teaching and Learning PURPOSE Authorization is requested on behalf of the Division of Teaching and Learning to contract with Metamorphosis Teaching Leaming Communities, Inc. to provide systemwide mathematics-related professional development services. These services will be provided at the discretion of participating schools, central offices operating on behalf of schools, or consortiums of schools. DISCUSSION To help ensure that its students achieve the higher standards in mathematics that adoption of Common Core Leaming Standards (CCLS) requires, the DOE must acquire professional development services for its teachers, leaders, coaches, administrators, and support staff. These services will increase math content and pedagogical knowledge, support the implementation of CCLS, and align resources to improve student achievement. These services will also support schools and learning communities as they plan and conduct effective instruction and professional development in math. Vendors will provide high-quality, needs-based, and CCLS-aligned professional development and support instruction for teachers and other staff covering prekindergarten through 12" grade. Services will focus on math content, pedagogy, Citywide core curriculum programs, cognitive development, research, and best practices, and will include institutes, workshops, seminars, coursework, conferences, walk-throughs, and inter-visitations. It is necessary to contract for these services because the DOE does not possess the expertise necessary to meet the objectives of this program. Vendors proposed for one or more of the following components: 1) Mathematics Professional Development and 2) Mathematics Consuttants/Coaches. Proposals were evaluated by a minimum of three evaluators. The evaluation committees included a principal, a teacher, senior instructional coaches, achievement coaches, and program directors. Page 1012 Proposals were scored based on program plan (25 points), organizational capacity (25 points), pricing (25 points), and demonstrated effectiveness (25 points). Successful vendors were required to achieve a minimum score of 80 points. Seventeen vendors were recommended for contract awards under eight previous RAs and one is recommended here. Metamorphosis Teaching Learning Communities, Inc. offers a comprehensive menu of standards-aligned on- and off-site PreK-12 professional learning opportunities in mathematics that can be adapted to the differentiated needs of schools and districts. PD and coaching formats include single- or multi-day institutes, workshops, seminars, individual and group course work, teacher-led conferences, student self- assessment, and collaborative cross-organizational meetings. Programs focus on all aspects of the Instructional core and incorporate Teaching Learning Communities (TLCs) to improve teacher and coach effectiveness, curriculum quality, and student outcomes. Specific engagement strategies, and grade- level content enable educators to develop students’ computational fluency, reading, writing, and thinking skills while applying math concepts to real-life situations and other subject areas. Summer sessions are also offered to support instructional practices and planning efforts for the upcoming academic year. Metamorphosis's initial average hourly rate of $262 was negotiated to $148, resulting in a 44 percent cost savings to the DOE. Pricing for Metamorphosis was determined to be fair and reasonable based on a comparison of rates for like services by vendors contracted under this solicitation. The estimated annual contract amount for Metamorphosis Teaching and Learning Communities, Inc. was based on previous contract expenditures for similar services. ‘A comprehensive review of Metamorphosis’s background, including VENDEX, the Vendor CIP Report, the Uniform Commercial Code, the Federal Tax Lien, and the System for Award Management, identified no significant adverse information. Metamorphosis Teaching Learning Communities, Inc. has therefore been determined to be responsible to provide approved services. ‘The MTAC process is the preferred procurement method as this process allows the DOE to award contracts for similar services to multiple vendors in order to meet demand for such services and to offer a choice among vendors. As a part of the MTAC process, all service requests over $25,000 must go through a competitive process for procurement of services. Users will be required to create a scope of services and conduct a mini- solicitation process among the awarded vendors in their component areas. Vendors will be required to provide a statement of work and pricing based on thelr contracted services, which will be evaluated and scored by the user. Upon completion of this mini-solicitation process, schools will be able to secure services via purchase order. This process ensures competition among the large number of vendors who have been awarded contracts as a result of this procurement. Future RAs for these services will be submitted in batches as new providers are presented for award of contracts. Page 20f2 Description: Professional development and direct student services for teaching elementary, middle, and high school sciences and STEM (science, technology, engineering and math) education. REQUEST FOR AUTHORIZATION (RA#7) FOR SCIENCE PROFESSIONAL DEVELOPMENT AND STEM EDUCATION SERVICES (MTAC R1033) Estimated Funding Contract Procurement Js Contract Annual / Total Options Contract Type Contract Amount ‘Source: Term Method Retroactive? Tax Levy & $250,000/ - ‘Multiple Task Award $1,250,000 en Five Years None ‘Contract (MTAC) No Requirements Vendor Names & ‘Addresses ‘See Table B below. Service Requestor / Contract Manager Division of Contracts and Purchasing Contact Jessica Kaplan Deputy Executive Decor Popa iat Office of Curriculum, Instruction & Professional Development Instructional Service Proour Division of Teaching and Leaming a PURPOSE ‘Authorization is requested on behalf of the Division of Teaching and Leaming to contract with the four vendors listed below for science professional development and direct student services for STEM (science, technology, engineering, and math) education. All services will be provided at the discretion of, participating schools, central offices operating on behalf of schools, or consortiums of schools. DISCUSSION To prepare young people for postsecondary STEM opportunities and to equip students with the skills needed for 21*-century careers, the DOE must increase content understanding via professional development and direct student services in life sciences, earthispace sciences, physical sciences, computer science, and engineering at all grade levels. Services will include developing and providing programs to strengthen science teaching, promoting and reinforcing science knowledge, and building schools’ capacity to support students pursuing careers in STEM fields. Students will be provided with opportunities to interact directly with the natural world, develop the skills they need to explain the world that surrounds them, practice problem-solving skills, develop positive science and engineering design attitudes, learn new science and engineering content, and increase their scientific and engineering literacy. Vendors proposed for one or more of the following focus areas: 1) Educator Professional Development and Capacity Building, 2) Direct Services to Students, 3) Family Engagement and Enrichment Services for Parent and School Community Groups, and 4) Coordination and Facilitation of Science and STEM Fairs/Expos and Student Competitions. Proposals were evaluated by a committee consisting of teachers, program directors, and science and technology instructional specialists. Proposals were scored based on program plan (25 points), organizational capacity (25 points), pricing (25 points), and demonstrated effectiveness (25 points). ‘Successful vendors were required to achieve a minimum score of 80 points. Page tof4 Thirteen vendors were recommended for contract awards under previous RAs and four are recommended here. Recommended vendors offer customized instructional programs to both teachers and students to strengthen teaching, promote and reinforce knowledge, and support students pursuing careers in sclence and STEM fields. Programs will employ a hands-on, inquiry- and design-based, Green Design Lab, or Healthy Habits approach, and will emphasize either communicating thoughts, procedure knowledge, or investigation and research. Program delivery methods include hands-on activities, customized workshops, explorations, tours, and trips. Table A shows the proposed and negotiated average hourly rates for each vendor recommended here for award. The negotiated rates range from $67 for Wave Hill's on- and off-site, hands-on, object-based guided inquiry explorations of science and nature for Pre-K-12 students, which integrate touch and movernent to reinforce scientific concepts, to $299 for OmniLeamn Corporation's customized workshops and labs for K-12 teachers and administrators, which incorporate assessments and best instructional practices for STEM based on the Next Generation Science Standards (NGSS), the Danielson Framework, and content described in the NYC Scope and Sequence. Negotiations resulted in an average cost savings of approximately 28 percent in program hourly rates to the DOE. All four vendors’ prices were determined to be fair and reasonable based on a comparison with hourly rates for like services by vendors contracted under similar solicitations. “TABLE A. HOURLY RATES ‘Awarded Vendor em re Average IAT Interacve, LLC dba its About Time $256 $185 OmniLeam $350 0 NCS Pearson, in. 458 723 Wve Hi, nc. $4 $87 The estimated annual contract amount for OmniLeam Corporation was derived from their previous contract expenditures for like services, while IAT Interactive, NCS Pearson, and Wave Hill are new vendors with an estimated minimum amount for a science professional development and STEM education services requirements contract of $30,000. Background checks including VENDEX, the Vendor CIP Report, the Uniform Commercial Code, the Federal Tax Lien, and the System for Award Management, revealed no significant adverse information for IAT, OmniLeam, and Wave Hill, Inc. The following noteworthy information was identified for prime vendor NCS Pearson, Inc., including three cautions in VENDEX: * The EEOC conducted 35 investigations of NCS Pearson since 2010. Seventeen are currently pending and 18 have been dismissed without the imposition of any penalties, fines, or damages, or any further action ‘+ In December 2011 and February 2012, Pearson Charitable Foundation (Foundation) and Pearson Education received subpoenas from the Charities Bureau of the New York Attomey General's office requesting documents and information related to the Foundation and various Pearson businesses including NCS Pearson. This matter was resolved by an agreement between the Attomey General and the Foundation on December 12, 2013, in which the Foundation agreed to pay $7.7 million, add three independent directors to its board, not feature Pearson products at events funded by the Foundation, and pay $200,000 for the costs of the investigation. Page 20f4 ‘* On April 19, 2013, the DOE released findings that Pearson had discovered errors in the scoring of the most recent Gifted and Talented exam. The errors affected 4,735 students, 2,698 of whom were told they did not qualify for the Gifted and Talented program when, in fact, they did. 2,037 of the students who previously qualified for district programs were subsequently found to be qualified for citywide programs. Pearson has submitted a satisfactory corrective action plan that includes process improvement, the expansion of the administrative advisory committee, and a change in subcontractors, which the DOE believes adequately addresses the issues. In addition, Pearson did not charge the DOE for the first year of services provided under the current contract. Since this incident, Pearson's performance under the current contract has been satisfactory. Previously, VENDEX contained a caution indicating that several Federal agencies investigated claims that NCS Pearson overcharged the Transportation Security Administration (TSA) for recruitment and hiring services. The matter was settied in 2008 with no finding of wrongdoing when NCS Pearson agreed to pay $5.6 milion. In July 2012, the TSA sought an additional $232,328 in 2010 to resolve unallowable cost provisions in the settlement agreement. News reports indicate that on March 15, 2012, the U.S. Department of Labor's Office of Federal Contract. Compliance Programs (OFCCP) announced that Pearson had settled a hiring discrimination lawsuit. During a scheduled compliance review, OFCCP determined that, in 2009, NCS Pearson violated an Executive Order that prohibits federal contractors from practicing job discrimination on the basis of race, color, religion, sex, oF national origin, and provides for affirmative action to ensure equal employment opportunity. NCS' Pearson entered a conciliation agreement with OFCGP to pay $100,000 in back wages and interest to the 67 affected job seekers and offer associate software developer positions and retroactive seniority to at least four class members as positions became available. Additionally, the company wil revise its selection policies and procedures to ensure equal employment opportunities for future applicants. In light of the size of the vendor, which generated just over $1.5 billion in revenue in 2014 and almost $2.5 billion in 2013, and its recent performance for the DOE, we do not believe any of these matters preclude a determination of vendor responsibility. Therefore, NCS Pearson, Inc. has been determined to be responsible to provide approved services, as have the other three recommended vendors. It is necessary to contract for these services because the DOE does not possess the expertise necessary to meet the objectives of this program. The MTAC process is the preferred procurement method as this process allows the DOE to award contracts for similar services to multiple vendors in order to meet demand for such services and to offer a choice among vendors. As a part of the MTAC process, all service requests over $25,000 must go through a competitive process for procurement of services. Users will be required to create a scope of services and conduct a mini- solicitation process among the awarded vendors in their component areas. Vendors will be required to provide a statement of work and pricing based on their contracted services, which will be evaluated and scored by the user. Upon completion of this mini-solicitation process, schools will be able to secure services via purchase order. This process is to ensure competition among the large number of vendors who have been awarded contracts as a result of this procurement. Future RAs for these services will be submitted in batches as new providers are presented for award of contracts. Pago dor4 “TABLE B. AWARDED VENDORS. Vendor Names & Addresses Component(s) | Estimated Annual! TAT Interactive, LLC dba i's About Time 333 N. Bedford Road, Suite 110 1 $30,000 / $180,000 ML Kisco, NY 10549 OmmiLeam Corporation 50 Wiliam Steet, 154 1 $160,000 $800,000 New Yor, NY 10038 NS Pearson, in. 68501 Green Valley Drive 1 $30,000 / $150,000 Bloomington, MN 55437 Wave Hil, Inc. 675 West 252 Street 2 $30,000 $150,000 Brom, NY 10471 Page 4of 4 Item: 10 Description: Professional development for school leaders and teachers in instructional strategies, student-center academic counseling services, sustainable leadership, quality teaching, and student achievement (RA 15). FOR SCHOOL LEADERS AND TEACHERS (MTAC R0929) Estimated Funding Contract ; Procurement | Is Contract | Contract Annual /Total Options contractAmount | Source Term Method Retroactive? | Type Various, including ; $30,000/ i Multiple Task Award , Taxiewy& | FiveYears | None No Requirements $150,000 Rembeectia Contract (MTAC) Vendor's Name & Address Component(s) Johns Hopkins University 2701 N. Charles Street, Suite 300 5 Baltimore, MD 21218 Service Requestor / Contract Manager Division of Contracts and Purchasing Contact Morayo Oyemade “oy Gentofa Director, Contracts & Operations Director, Instructional Service Procurement Dhision of Teaching and Learning Division of Contracts and Purchasing PURPOSE Authorization is requested on behalf of the Division of Teaching and Learning (DTL) to contract with Johns Hopkins University (JHU) for professional development for school leaders and teachers. These programs will be provided at the discretion of participating schools, central offices operating on behalf of schools, or consortiums of schools. DISCUSSION Professional development (PD) for school leaders and teachers is necessary to support instructional strategies that are designed to increase students’ leaming and academic success. These PD services include developing educators’ expertise in integrating process and content for academic counseling services, sustainable leadership, postsecondary readiness, and improved teaching practices. The awarded vendors will provide professional development to school leadership and instructional staff across content areas, with an overall focus on improving the classroom environment for leaming and leadership development, while providing best practices to prepare students for the challenges of postsecondary education and work. Awarded vendors will also assist administrators in understanding the concepts of sustainable leadership, particularly in an environment where principals have discretion in decision-making, and are accountable for student success. Vendors proposed for one or more of the following focus areas: 1) Leadership Development, 2) Curriculum Development, 3) Postsecondary Readiness, 4) Classroom Management and Youth Development Principles, and 5) Shifting Pedagogical Practice: Data-Driven Decision-Making and Teacher Accountability. Proposals were distributed to an evaluation committee that included former teachers, former principals, literacy coaches, math coaches, program directors, or operations staff from DOE central offices. Proposals were scored based on program plan (25 points), organizational capacity (25 points), pricing (25 points), and demonstrated effectiveness (25 points). Successful vendors were required to achieve a Minimum score of 80 points. Page t of2 Thirty-nine vendors were recommended for contract awards under previous RAs and one is recommended here. Recommended vendors offer instructional programs and job-embedded professional development, including teacher and leader effectiveness training. These services help schools improve classroom instruction through focused conversations and data-driven inquiry and decision making. Program delivery methods include @ la carte service packages, workshops, and coaching. JHU’s professional development program is focused on assisting teachers and school leaders in creative scheduling, strategic staffing, and curricula to close achievement gaps; coaching that supports engaging and reflective instruction; and the use of data to identify students’ needs. JHU uses an early warning indicator system to track attendance, behavior, and course performance and to show when students begin to stray from the graduation path, Teachers receive guidance in managing their classrooms, building teams, sharing leadership roles, and tailoring lessons to varying leaming styles. JHU’s average hourly pricing for the above-described PD program was negotiated from $667 per hour to $146 per hour for a 78 percent price improvement. Pricing has been determined to be fair and reasonable based on a comparison with hourly rates for like services by vendors contracted under this solicitation. ‘The estimated contract amount is based on the minimum amount for new vendors for Professional Development for School Leaders and Teachers requirements contracts of $30,000. Background checks, including VENDEX, the Uniform Commercial Code, the Federal Tax Lien, and the System for Award Management, found no significant adverse information. JHU has therefore been determined to be responsible to provide approved services, It is necessary to contract for these services because the DOE does not possess the expertise necessary to meet the objectives of this program. ‘The MTAC process is the preferred procurement method as this process allows the DOE to award contracts for similar services to multiple vendors in order to meet demand for such services and to offer a choice among vendors. As a part of the MTAC process, all service requests over $25,000 must go through a competitive process for procurement of services. Users will be required to create a scope of services and conduct a mini- solicitation process among the awarded vendors in their component areas, Vendors will be required to provide a statement of work and pricing based on their contracted services, which will be evaluated and scored by the user. Upon completion of this mini-solicitation process, schools will be able to secure services via purchase order. This process ensures competition among the large number of vendors who have been awarded contracts as a result of this procurement. Future RAs for these services will be submitted in batches as new providers are presented for award of contracts. Page 20f2 Item: 11 Description: Professional development services in special education. tom: -OR AUTHORIZATION (RA#7) FOR SPEC! IC, PROFESSIONAL DEVELOPMENT SERVICES (MTAC R0915) Estimated Funding Procurement | Is Contract | Contract 0; Annual Total | Source | SontactTerm | Options Method Retroactive? | Type $30,000/ ; Multiple Task Award i ame Vaious | Fhe Years | None | Mote Tan No | Requirements Vendor's Name & Address Components Resources for Chien vith Special Needs, Ine. dbfa INCLUDEnye 116 East 16h Steet, Sth Floor 4,3,6,12 New York, NY 10003 ‘Service Requestor / Contract Manager Division of Contracts and Purchasing Contact Ron Esenberg 7 ae y Cento, Drector Administrative Education Offcer Division of Specialized Instruction and Student Support ee ee PURPOSE Authorization is requested on behalf of the Division of Specialized Instruction and Student Support to contract with Resources for Children with Special Needs, Inc. d/b/a INCLUDEnyc to provide special education professional development services. This contract will be used to provide training and support to the school community in establishing strategies directed toward diverse leamers in a general education setting. DISCUSSION ‘The DOE is required to educate students with disabilities alongside their nondisabled peers to the maximum extent appropriate. Advances In teaching and learning for special education students have allowed educators to serve a wider range of students in general education settings than previously. The services sought through this Multiple Task Award Contract (MTAC) solicitation include professional development, coaching, and parent training organized into 12 components: 1) Least Restrictive Environment; 2) Integrated Co-Teaching; 3) Low Incidence Disabilities; 4) Bilingual Special Education; 5) Differentiated Learning; 6) Special Education Legislation and Regulation; 7) Assistive Technology; 8) Behavior Management; 9) Universal Design for Leaming; 10) Response to Intervention; 11) Assessment; and 12) Autism. Services will be provided at the discretion of participating schools or central offices operating on behalf of a school or consortium of schools. Proposals were distributed to an evaluation committee that included a senior instructional specialist, a former special education teacher, and a project director from the Division of Specialized Instruction and ‘Student Support. To ensure consistency, a training session was conducted for all committee members in which they received an overview of the process and a scoring rubric. Proposals were scored based on the following criteria: program plan (35 points), organizational capacity (20 points), pricing (20 points), and demonstrated effectiveness (25 polnts). Successful vendors were required to achieve a minimum score of 80 points. Page 4 of2 Fifteen vendors were recommended for contract awards under previous RAs and one is recommended here. ‘A vendor can offer a single workshop for a component or offer an a la carte menu of services covering the 12 components listed above. Within these components, vendors offer PD, coaching, and parent workshops. INCLUDEnyc offers interactive workshops and coaching services tailored to a school's needs and designed for the teachers to take away concrete tools and strategies. Coaching and technical assistance focus on problem-solving, application of concepts in real-world situations, and support for educators and parents. These workshops concentrate on how the Individualized Education Program (IEP) process may be leveraged to enhance access to the general curriculum for students with disabilities, including Perspectives on related services, assistive technology, and autism therapies. INCLUDEnyc’s program aligns with the following research based predictors: inclusion in the general educational environment, student support, self-advocacy skills, transition program, family involvement, and transition goals. INCLUDEnye’s average hourly pricing was negotiated from $154 per hour to $138 per hour for a 10 percent price improvement. Pricing has been determined to be fair and reasonable based on a ‘comparison with hourly rates for like services by vendors contracted under similar solicitations. ‘The estimated annual contract amount of $30,000 for this vendor was based on the estimated minimum amount for new vendors with a special education professional development requirements contract. Background checks, including the Vendor CIP Report, the Uniform Commercial Code, the Federal Tax Lien, and the Federal Excluded Parties List System, found no significant adverse information. The vendor has therefore been determined to be responsible with respect to this contract. It is necessary to contract for these services because the DOE does not possess the expertise Necessary to meet the objectives of this program. The MTAC process is the preferred procurement method as this process allows the DOE to award contracts for similar services to multiple vendors in order to meet demand for such services and to offer a choice among vendors. As a part of the MTAC process, all service requests over $25,000 must go through a competitive process for procurement of services. Users will be required to create a scope of services and conduct a mini- solicitation process among the awarded vendors in their component areas. Vendors will be required to Provide a statement of work and pricing based on their contracted services, which will be evaluated and scored by the user. Upon completion of this mini-solicitation process, schools will be able to secure services via purchase order. This process is to ensure competition among the large number of vendors who have been awarded contracts as a result of this procurement. Future RAs for these services will be submitted in batches as new providers are presented for award of contracts. Page 20f2 Item: 12 Description: Student support services RA# 19 REQUEST FOR AUTHORIZATION (RA #19) FOR STUDENT SUPPORT SERVICES (MTAC R0898) Estimated Funding | Contract Procurement | ts Contract Annual Total Options Contract Type cAimual Total | “Source Term Method — | Retroactive? fainr Various — Mulile Task Paced TaxLew& | FheYeas | None | Award Contact | No | Requirements s Reimbursable (WAC) Vendor's Name & Address Components) | Estimated Annual Play Rugby, inc. 630 Ninth Avenue, Suite 808 15 $30,000 / $150,000 Now York, NY 10036 Club Getaway Operatingcn, LLC PO Box 769 5,17 $30,000 / $180,000 Kent, CT 06757 Service Requestor Division of Contracts and Purchasing Contact Robert Weiner Bryan E Hester Chief Operating Officer Procurement Analyst Office of Safety & Youth Development Instueforal Services Procurement PURPOSE Authorization is requested on behalf of the Office of Safety and Youth Development (OSYD) to contract with the two vendors named above to provide direct student support services and to increase opportunities for educational enrichment. These programs will be provided at the discretion of each Patticipating school or central office operating on behalf of a school or consortium of schools. DISCUSSION ‘Student support services sought through this MTAC fall within 19 components as follows: 1) leadership development and civic engagement 2) individual counseling 3) group counseling 4) mentoring 5) recteation/sports 6) college/post-secondary planning 7) career awareness and the world of work 8) conflict resolution/peer mediation 9) violence prevention/student safety 10) bullying prevention 11) substance abuse and problem gambling prevention and intervention. 42) Internet safety 43) school attendance improvement 14) family support services 15) tutoring/homework assistance 16) studyftest-taking skills 47) academic skills enhancement 48) thematic projects 19) family iteracy Page 4 of 3 These services may take place inside or outside of school during the school day, after school, or on non-school days. Proposals were distributed to an evaluation committee that included instructional specialists, operations analysts, grant managers, and directors from OSYD. To ensure scoring consistency, a training session was conducted for all committee members in which they received an overview of the process and a scoring rubric. Proposals were scored based on the following criteria: program plan (35 points), ‘organizational capacity (20 points), pricing (25 points), and demonstrated effectiveness (20 points). Successful vendors were required to achieve a minimum score of 80 points. ‘One hundred eight (108) vendors were recommended for contract awards under previous RAs and two are recommended here. A vendor can offer single workshops for a component or offer an a la carte menu of services covering the 19 components listed above. Play Rugby, Inc. offers a progressive, standards-aligned 12-week curriculum of on- and off-site rugby and skill-based games, drills, tournaments and projects for students in grades 3-12, The program is adapted to the needs of individual and group participants. Tournaments and service projects foster a ‘sense of community as participants leam how game-based rules, roles, and relationships relate to real- life endeavors. Getaway Operatingco, LLC provides research-based academic enrichment programs constructed to build students’ self-confidence and personal development while addressing curriculum and content standards in a real-world environment. Participants engage in hands-on learning that supports content curriculum in math, literacy, science, and engineering and prepares student for college and career choices. Customized programs are available for targeted populations in specific grade levels, including programs for special needs, ELL, and “at risk’ students. Ancillary professional development for classroom staff to support student services is included. All services are provided off-site at the Club Getaway/Outdoor Learning Center in Kent, CT, and include single-day, and avernight options based on the needs of participants. Play Rugby’s average hourly pricing was negotiated from $128 per hour to $124 per hour, while Club Getaway's rates were negotiated from $86 per hour to $85 per hour. Pricing has been determined to be fair and reasonable based on a comparison with hourly rates for like services by other vendors contracted under this solicitation, The estimated contract amount for both vendors is based on the minimum amount for new vendors with a Student Support Services requirements contract of $30,000. Background checks on both vendors, including VENDEX, the Vendor CIP Report, the Uniform Commercial Code, the Federal Tax Lien, and the System for Award Management, found no significant adverse information. Club Getaway Operatingco, LLC and Play Rugby, Inc. have therefore been determined to be responsible to provide approved services. The MTAC process is the preferred procurement method as this process allows the DOE to award contracts for similar services to muttiple vendors in order to meet demand for such services and to offer a choice among vendors. As a part of the MTAC process, all service requests over $25,000 must go through a competitive process for procurement of services. Users will be required to create a scope of services and conduct a mink solicitation process among the awarded vendors in their component areas. Vendors will be required to provide a statement of work and pricing based on their contracted services, which will be evaluated and scored by the user. Upon completion of this mini-solicitation process, schools will be able to secure ‘services via purchase order. This process ensures competition among the large number of vendors who Page 2 0f3

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