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Michael and Kimberly Wedding

Saturday February 11th, 2017
VENUES

Ceremony: Rosewood Little Dix Bay
Great house
P.O. Box 70 Virgin Gorda
BVI , VG 1150
1192
Time : 2pm
Gorda British Virgin Islands VG 1150

RECEPTION: Katitche Point
The Valley
P.O. Box
Virgin
Time: 7pm

CONTACTS
BRIDE
GROOM
MOTHER OF THE
BRIDE
FATHER OF THE
BRIDE
MOTHER OF THE
GROOM

Kimberly Halliday -Paul
Michael Freeman
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xxxx

Mob:
Email:
Mob:
Email:
Mob:
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Mob:
Email:

987.657.9086
Kimberly77@gmail.com
975.556.3409
MichaelFreeman77@gmail.com
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FATHER OF THE
GROOM
BRIDESMAIDS

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BEST MAN

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USHERS

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Mob:
Email:

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VICAR

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ORGANIST

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PHOTOGRAPHER

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MARQUEE
SUPPLIER
GENERATOR
SUPPLIER
CATERER

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TABLE CLOTH
HIRE
FLORIST

Xxxx

DJ

Xxxx

LIGHTING

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PA SUPPLIER

Xxxx

BAND

Xxxx

HAIRDRESSER

Xxxx

MAKE UP
ARTIST

Xxxx

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Michael and Kimberly Wedding
Saturday February 11th, 2017
HOTELS

Xxxx

LOCAL TAXIS

Xxxx

Mob:
Email:
Mob:
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PRE WEDDING
TIME

DETAIL

RESPONSIBLE

DETAIL

RESPONSIBLE

XXDATEXX
TIME
All day
PM

Marquee construction continues
Marquee construction completed
Including:
- Carpet
- Tables and chairs
- Dance floor
- Stage
- Bar
- Cake table
- Heaters/AC if required
- Bar furniture
Call to confirm:
- cocktail guy
- magician
- band
- DJ

XX DATE – TWO DAYS BEFORE
TIME

DETAIL

RESPONSIBLE

Marquee decoration commences
Finalise seating plan
Bride: Hair Appointment
Bride: Beautician Appointment
Groom to collect suits
Prepare guest book
Seating plan printed and set up
Bar delivered and set up

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Michael and Kimberly Wedding
Saturday February 11th, 2017

XX DATE - DAY BEFORE THE WEDDING
TIME

DETAIL

RESPONSIBLE

Final decoration
Photographers arrive to recce and deliver equipment
- Set up ‘space’ in marquee for guest entrance shots
- Photos of set up – flowers, tables, detail etc.
Florist set up (and deliver bouquets)
Placement cards arranged
PA system installed for band and DJ
Check place cards against list
Florist to arrive & install in the Church
Rehearsal
Give rings to Best Man
DJ set up

XX DATE – WEDDING DAY
TIME

DETAIL

RESPONSIBLE

Hairdresser arrives
Photographer arrives
Ensure gifts (for wedding party) in marquee (under cake table)
Band arrive to set up
Ushers to arrive at church:
- Seating (bride/groom)
- Reserved pews
- Hand out order of service
Organist arrives at chapel
Groom and best men arrive at church
- Check have rings!
Bride, parents and bridesmaids depart for church
Bride arrives at church
Wedding Ceremony Begins
Confetti outside the Church (handed out by bridesmaids)
Photography at the Church
All guests to depart for reception (Ushers to encourage)
Magician
Catering
Cocktails
(Ready at reception for arrival)
Bride & Groom photos at the Church
Guests arrive at reception
Cocktails, Champagne and Canapés served on arrival (1.5 hr service)
Bride and Groom arrive at reception
Photographs taken at reception
Entertainment - magician
DJ starts playing background music in marquee

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Michael and Kimberly Wedding
Saturday February 11th, 2017
Guest call to be seated “…xxxx…”
Bride and groom to remain outside marquee (to be collected by
Bridesmaid once all seated)
All seated
Bride and Groom Entrance into Marquee
Announced by Toast Master “…xxxx…”
Entrance of bride and groom
Starter served
Caterer clear starter
Main Course Served
Caterer clear main
Desert served
Speeches
Cheese, Coffee and chocolates served
Bar open
DJ Commences
Evening guests arrive – bride and groom to welcome
Magician to entertain new arrivals
First Dance
Band
DJ (rest of eve)
Taxis available
Evening munchies served
Lantern Launch (Bridesmaids to hand out)
Bride and Groom depart

VENUE SET UP
Requirements, floor plans etc.
AV / PRODUCTION
DJ and Band requirements...
CATERING
Details, menu, veggies, numbers etc.
ITEMS TO TAKE/REMEMBER

DUTIES

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Michael and Kimberly Wedding
Saturday February 11th, 2017
Best man:
- Ring
- Get the Groom to Church on time!
- Speech
Ushers:
- Hand out order of service.
- Car parking.
- Find out where the toilets facilities are, in case guests ask
- Have the buttonholes ready to hand out at the entrance to the church or venue for each of the
relevant guests.
- Greet all guests as they arrive and direct to their seats.
- Ensure all family members are seated close to the front (reserved seating).
- Ensure the bride’s mother is escorted to her seat.
- Seat any elderly guests and mothers with babies or very young children at the end of each aisle
to allow easy access to the entrance.
- If guests ask… photographs allowed in the church and confetti (only bio-degradable) allowed
outside the church.
- Before the bride and her father arrive ushers should take their seats.
- Direct any late guests to the nearest seat.
- After the ceremony ensure all guests have left to go to the reception and have not forgotten any
of their property, before leaving yourself.
- Taxi lists – keep numbers for guests if they ask
Bridesmaids:
- Guest book
- Hand out lanterns and lighters
- Assist photographer for family group shots

MAPS & DIRECTIONS:
HOTEL ACCOMMODATION CONFIRMATION:
XX POST WEDDING XX
TIME

DETAIL

RESPONSIBLE

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Michael and Kimberly Wedding
Saturday February 11th, 2017

LIST OF PHOTOS TO BE TAKEN.
Getting ready:
Bride and bridesmaids dressing for ceremony
Bride with each bridesmaid - individual
Bride, full-length solo
Bride with parents (separately and together)
Bride with sister
Bride with grandma
Bride with bridesmaids
Marquee set up with no one in it… each individual element (also for future events use)
Bride's mother and father together
Groom getting ready:
Groom dressing for ceremony
Groom, close up
Groom with best men – quirky shot… band style
Service:
Exterior of wedding location
Groom with ushers (in church)
Attendants outside church weather permitting
Bad Al (guitar) in situ!
Bride and father walking down aisle
Bridesmaids walking down aisle
Exchanging of vows
Unity/family Candle lighting
Faces in church - family and guests
Readers
Ring giving
Kissing ceremony
Signing of register (bride and groom)
Signing of register (bride, groom and vicar)
Signing of register (bride, groom and witnesses)
Bride and groom walking back down aisle (married)
Various random guest shots through out (inc all family in pews etc)
Service:
Bride and groom with ALL guests – taken in the quad (maybe taken from above?!)
Formal bride with groom together x few locations (official photos)
Reception:
Bride and groom arrive - guests with confetti
Bride & groom with all bridal party
Bride & groom with all bridesmaids and best men
Bride & groom with all bridesmaids, best men & ushers
Bride & groom with grandparents
Bride with Jack and Luke
Newlyweds with brides parents
Newlyweds with bride's immediate family
Newlyweds with grooms parents
Newlyweds with groom's immediate family

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Michael and Kimberly Wedding
Saturday February 11th, 2017
Bride and groom with all immediate family in one shot
Newlyweds with ALL guests – taken from above
Close up of rings
As many couple / guest shots as possible - must get at least one of every guest.
Entertainment shot
Groom's mother and father together
Shot of guests as walk into marquee - in groups that they come in with (if raining just
before take seats in couples etc)
Reception – Evening:
Each individual table - with guests
Newlyweds first dance
Father's dance with daughter
Mother and fathers dancing with bride and groom
Wedding Cake
Cutting of Cake
Best men toasting newlyweds and speeches
Musicians/DJ
Bridesmaids dancing with Best men
Guest Dancing
Wedding party dancing
Photo of band
Later in the evening:
Bride tossing bouquet/catch
Sweet and cheese tables
Lighting of lanterns - and bridesmaids handing them out
Newlyweds getting in car and departing shot

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